C. Village Board

APPROVED LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, June 15, 2009 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 7:01pm Present were Village President Branding, Trustees Johnson, Poynton, Sprawka and Sustich. Also present were Police Chief Finlon, Fire Chief Mastandrea, Finance Director Zochowski, Human Resources Manager Pankiw, and Building/Zoning Director Peterson. Village Attorney Burkland joined the meeting at 7:06pm. Trustee Halen was excused. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT John Kropf, 1704 Coral Reef Way, vice-president of the School Board for Lake Zurich Community School Distrist #95, recognized and thanked the Board and Administration for their actions over the preceding weeks. He commented about the budgetary issues within the school district and the uncertainty surrounding the future revenues including the tuition payment for Lake Zurich’s TIF district. He thanked the Board for scheduling a courtesy visit for the previous School Board meeting to provide a TIF update and said that the School Board was surprised and delighted as they were presented with a check from the Village of Lake Zurich for payment in full for the current year’s TIF tuition. He thanked all of the people who organized the meeting between the School Board and the Village representatives and those who made the TIF payment possible. As a result of this action, he remarked that the School Board will be able to reinstate a commensurate amount of programs including restoring grade-school level band and orchestra. He remarked that special recognition is due to Trustee Poynton who invested time and effort to make this happen then thanked the Village Board and Administration for their efforts as well. Trustee Poynton thanked John Kropf for all of his work to make the meeting possible. President Branding commented that some feedback had been received on the loss of interest due to the early payment but pointed out that .5% interest on three months is approximately $600 and that the payment to the School Board was the right thing to do. Trustee Sustich commented that his three children have gone through the music programs within District 95 and that he can attest to the success of the program and what it did for his kids and their futures. He applauded the School Board for reinstating the programs. 4. PRESIDENT’S REPORT Board of Trustees Meeting, June 15, 2009 Page 2 A. Appointment and oath of office for Village Trustee Dana Rzeznik. President Branding commented that Dana Rzeznik has lived in Lake Zurich since 1993. She holds a degree in Chemical Engineering from the University of Illinois and a M.B.A. from Kellogg’s School of Management at Northwestern University. She’s worked for the Environmental Protection Agency for the past 17 years. MOTION was made by Trustee Sustich seconded by Trustee Johnson to appoint Dana Rzeznik to fill the 2-year unexpired trustee seat left vacant when President Branding resigned her trustee position (term expires in 2011). AYES: 4 Trustees Johnson, Poynton, Sprawka and Sustich NAYS: 0 ABSENT: 1 Halen MOTION CARRIED Clerk Dau administered the oath of office to Ms. Rzeznik. Trustee Rzeznik thanked the President and Board for the honor of serving on the Board with them. She commented that the Board has many challenges ahead of them and assured them that she would work very hard to live up to their expectations. B. Appointment of Judi Thode as member and chairperson of the Park and Recreation Advisory Board. MOTION was made by Trustee Sprawka, seconded by Trustee Poynton, to appoint Judi Thode a member of the Park and Recreation Advisory Board (term expires in 2012). AYES: 5 Trustees Johnson, Poynton, Rzeznik, Sprawka and Sustich NAYS: 0 ABSENT: 1 Halen MOTION CARRIED MOTION was made by Trustee Sustich, seconded by Trustee Sprawka, to appoint Judi Thode the chairperson of the Park and Recreation Advisory Board (chair expires in 2010). AYES: 5 Trustees Johnson, Poynton, Rzeznik, Sprawka and Sustich NAYS: 0 ABSENT: 1 Halen MOTION CARRIED President Branding commented that Judi Thode would be sworn in before the next Park and Recreation Advisory Board meeting on June 23, 2009. She pointed out that Ms. Thode has taken 13 or 14 courses in ecological restoration geology and is involved in the Citizens for Conservation group and the Lake County Forest Preserves. She is one of the founding members of the Oak Ridge Marsh Conservation Group where she has done a tremendous amount of work for the Village of Lake Zurich. President Branding said that she is looking forward Board of Trustees Meeting, June 15, 2009 Page 3 to a lot of new and creative ideas from Ms. Thode and pointed out that she created the podcast walking tour called “Wild Lake Zurich” which can be downloaded from the Park and Recreation website. C. Appointments to various boards and commissions. President Branding introduced Jan Papa who holds degrees in horticulture and art with an emphasis on landscape design. Ms. Papa is a purchaser for a landscape firm and has worked in the Chicago Botanic gardens and volunteered in native restoration for the Nature Conservancy. She has also worked with Judi Thode on the Oak Ridge Marsh Conservation project. President Branding commented that she would be very pleased to add Ms. Papa to the Park and Recreation Advisory Board. MOTION was made by Trustee Johnson, seconded by Trustee Sustich, to appoint Jan Papa to a 3-year term on the Park and Recreation Advisory Board to expire in 2012. AYES: 5 Trustees Johnson, Poynton, Rzeznik, Sprawka and Sustich NAYS: 0 ABSENT: 1 Halen MOTION CARRIED President Branding introduced Kevin Koch who holds degrees in Political Science and Economics and currently works in the corporate sector. Mr. Koch brings the perspective of a father to a five-year-old daughter to the board. He is also recovering from an accident which is requiring him to learn to walk again and can represent others with the same requirement. MOTION was made by Trustee Sprawka, seconded by Trustee Sustich, to appoint Kevin Koch to a 2-year term on Park and Recreation Advisory Board to expire in 2011. AYES: 5 Trustees Johnson, Poynton, Rzeznik, Sprawka and Sustich NAYS: 0 ABSENT: 1 Halen MOTION CARRIED President Branding commented that Jan Papa and Kevin Koch would be sworn in before the next Park and Recreation Advisory Board meeting on June 23, 2009. D. Proclamation, July as Park and Recreation Month. Clerk Dau read the proclamation which announced July 2009 as Park and Recreation month in the Village of Lake Zurich. E. Official Village census count increased to 19,932 including 2008 special census. Board of Trustees Meeting, June 15, 2009 Page 4 Director Peterson commented that the Village entered into a special census project last year. Trustee Halen, Plan Commissioner Bowling, Loretta Peterson, and Plan Commissioner Castillo were part of a committee formed to maximize the effectiveness of the census. As a result of their efforts as well as that of Vijay Gadde and the Building & Zoning department, the census counted 940 additional residents since the 2003 special census which helps the Village fiscally and makes the Village of Lake Zurich’s population 19,932 residents. Director Peterson clarified for Trustee Poynton that the Village will receive an additional portion of the motor-fuel tax as well as other revenue sources that are allotted on a per capita basis which amounts to approximately $100,000 per year. F. Update on LZCUD #95 meeting of June 11, 2009. President Branding noted that this topic was covered during Public Comments. President Branding mentioned that she had received comments from residents concerning Rt. 12. She said that the State of Illinois has committed to resurfacing Rt 12 this summer from Rt 22 up to Rt 176. President Branding remarked that the Village received a letter regarding approval of a grant to the Lake Zurich Fire Rescue Department for $8,065 for energy efficient upgrades and indoor lighting systems at Fire Station #1. She thanked Fire Chief Mastandrea for his efforts in obtaining the grant. Chief Mastandrea also thanked Captain Mike Szydelko for his efforts on obtaining the grant. President Branding announced that within the Lake Zurich Fire Rescue Department, six recipients received a total of $5,000 in educational scholarships: Deputy Chief Dave Wheelock, Lieutenant Michael Wenzel, Lieutenant Rick Johnson, Lieutenant Don Golubski, Firefighter/Paramedic Lee Kammin and Firefighter/Paramedic Evert Gerritsen. Chief Mastandrea commented that each year the Illinois Fire Chiefs Association Education Research Foundation offers approximately $40,000 in scholarships to firefighters in the state of Illinois. He explained that in the LZFD anyone who applies for tuition reimbursement is also required to apply for a scholarship in an effort to offset costs to the Village and that consistently for the past six or seven years the Lake Zurich applicants have earned $5,000 in scholarships. 5. CONSIDERATION OF MINUTES Regular Village Board meeting May 18, 2009 MOTION was made by Trustee Sustich, seconded by Trustee Johnson, to approve the Regular Village Board meeting minutes of May 18, 2009 as presented. Voice vote, all in favor. MOTION CARRIED Board of Trustees Meeting, June 15, 2009 Page 5 Special Village Board meeting June 1, 2009 MOTION was made by Trustee Johnson, seconded by Trustee Sustich, to approve the Special Village Board meeting minutes of June 1, 2009 as presented. Voice vote, all in favor. MOTION CARRIED Special Village Board meeting June 8, 2009 MOTION was made by Trustee Poynton, seconded by Trustee Sprawka, to approve the Special Village Board meeting minutes of June 8, 2009 as presented. Voice vote, all in favor. MOTION CARRIED 6. CONSENT AGENDA A. Resolution in support of Senate Bill 189 regarding the Freedom of Information Act. The Committee of the Whole recommends and the Board of Trustees approves A Resolution In Support Of Senate Bill 189 Amending The Freedom Of Information Act. (RES. #2009-06-15A) B. Destruction of April 2, 2007 executive session audio tape. The Committee of the Whole recommends approval and the Board of Trustees approves retention of the audio tape of the executive session on April 2, 2007 until all interested members of the Board of Trustees have had an opportunity to listen to the tape and thereafter determine the disposition of the tape. C. Flex, Bish Creative Display, Lot 7 in the Astor Subdivision. The Committee of the Whole recommends approval and the Board of Trustees approves AN ORDINANCE APPROVING SITE PLANS AND EXTERIOR APPEARANCE PLANS FOR LOT 7, ASTOR SUBDIVISION (BISH CREATIVE DISPLAY, INC.). (ORD. #2009-06-635) D. Schuster, 310 Knox Park, variation for above-ground pool. The Committee of the Whole recommends approval and the Board of Trustees approves AN ORDINANCE APPROVING A VARIATION FOR 310 KNOX PARK. (ORD. 2009- 06-637) E. Concord Construction Services, 570 Oakwood Road, site plan approval for parking lot expansion. The Committee of the Whole recommends approval and the Board of Trustees approves AN ORDINANCE APPROVING A SITE PLAN FOR CONCORD CONSTRUCTION SERVICES, 570 OAKWOOD ROAD. (ORD. #2009-06-638) F. On Hand, 940 Telser Road, letter of credit reduction. The Committee of the Whole recommends approval and the Board of Trustees approves the reduction Board of Trustees Meeting, June 15, 2009 Page 6 of Letter of Credit #2161 to $26,823.00 for On Hand at 940 Telser Road. G. Robin America, 905 Telser Road, letter of credit reduction. The Committee of the Whole recommends approval and the Board of Trustees approves a reduction in Letter of Credit #2162 to $15,484.00 for Robin America at 905 Telser Road. H. Approvals for Lake Zurich Lions Club Alpine Fest 2009. The Board of Trustees approves a special event permit for the Lake Zurich Lions Club Alpine Fest 2009 and Resolutions seeking permission from IDOT to close Route 22 for the annual Alpine Festival parade on July 26, 2009 and Main Street from July 23 to July 26, 2009. (RES. #2009-06-15B and 2009-06-15C) I. Newsline, summer edition. The Committee of the Whole recommends approval and the Board of Trustees approves the summer edition of the Newsline as presented. J. Ordinance amending the Lake Zurich Municipal Code Title 5, Chapter 3 regulating animals. The Committee of the Whole recommends approval and the Board of Trustees approves AN ORDINANCE AMENDING TITLE 5, CHAPTER 2 OF THE LAKE ZURICH MUNICIPAL CODE REGULATING ANIMALS WITHIN THE VILLAGE. (ORD. #2009-06-621) K. Change order for firearms range. The Committee of the Whole recommends approval and the Board of Trustees approves a change order in the amount not to exceed $25,000 for the installation of electrical services with Computer Design Ranges. L. Ordinance ascertaining prevailing wage rates for public works projects. The Committee of the Whole recommends approval and the Board of Trustees approves AN ORDINANCE ASCERTAINING THE PREVAILING RATE OF WAGES FOR LABORERS, MECHANICS, AND OTHER WORKERS FOR LAKE ZURICH PUBLIC WORKS PROJECTS AS OF JUNE 2009. (ORD.#2009-06-639) Trustee Johnson clarified the wording of the title for Item B pointing out that the tape will not be destroyed but rather held until all interested trustees are able to listen to the tape. MOTION was made by Trustee Poynton, seconded by Trustee Johnson, to approve the Consent Agenda as read. AYES: 5 Trustees Johnson, Poynton, Rzeznik, Sprawka and Sustich NAYS: 0 ABSENT: 1 Halen MOTION CARRIED 7. OLD BUSINESS Board of Trustees Meeting, June 15, 2009 Page 7 A. Lake Zurich Christian Assembly, Knights of Columbus, 365 Surryse Road temporary use permit for occupancy of building with administrative offices pending Board of Trustees decision on pending zoning applications Director Peterson summarized the request by the Lake Zurich Christian Assembly for a temporary occupancy permit related to their courtesy review from June 1, 2009. Pastor Steve thanked the Board for their consideration and asked them to consider allowing the permit to be issued. Trustee Poynton thanked Director Peterson again for working with Lake Zurich Christian Assembly to come up with a solution that meets their needs. MOTION was made by Trustee Poynton, seconded by Trustee Sustich, to approve the Lake Zurich Christian Assembly, Knights of Columbus, 365 Surryse Road temporary use permit for occupancy of building with administrative offices pending Board of Trustees decision on pending zoning applications. Attorney Burkland clarified for Trustee Johnson that this agenda item was appropriately placed under Old Business. AYES: 5 Trustees Johnson, Poynton, Rzeznik, Sprawka and Sustich NAYS: 0 ABSENT: 1 Halen MOTION CARRIED 8. NEW BUSINESS A. Purchase of 2-ton truck through State Joint Purchase Contract, including snow plow spreader with related equipment Assistant Director of Public Works, Bob Duprey summarized the need for the purchase of the truck and additional equipment. Superintendent Steve Paulus explained the benefits of the features of the new truck and equipment. Trustee Sustich asked why the truck was being replaced since it had relatively low mileage. Superintendent Paulus clarified that the trucks are heavily used. Trustee Johnson confirmed that this purchase was in the current budget. MOTION was made by Trustee Sustich, seconded by Trustee Johnson, to approve the Purchase of 2-ton truck through State Joint Purchase Contract, including snow plow spreader with related equipment. AYES: 5 Trustees Johnson, Poynton, Rzeznik, Sprawka and Sustich NAYS: 0 ABSENT: 1 Halen MOTION CARRIED Board of Trustees Meeting, June 15, 2009 Page 8 B. Presentation of semi-monthly warrant register dated June 15, 2009 in the amount of $1,083,387.85 Trustee Sprawka presented the semi-monthly warrant register and outlined those items that comprise more than 5% of the total warrant which include: LZCUSD 95 $493,557.00 (45.56%), Computer Design Ranges $127,622.00 (11.78%), Amalgamated Bank $97,818.75 (9.03%), Maxim Construction $57,877.02 (5.34%) and Peapod LLC $55,316.00 (5.10%). MOTION was made by Trustee Sprawka to approve the Presentation of semi- monthly warrant register dated June 15, 2009 in the amount of $1,083,387.85. AYES: 5 Trustees Johnson, Poynton, Rzeznik, Sprawka and Sustich NAYS: 0 ABSENT: 1 Halen MOTION CARRIED 9. TRUSTEE REPORTS Trustee Sprawka commented that the KFC building has been demolished, the Holiday Inn held their grand-opening celebration and that the Wickes Furniture building will be built out soon by Sweet Home Furniture. He wished the new businesses well in their endeavors. 10. ADMINISTRATOR’S REPORT No Report 11. ATTORNEY’S REPORT No Report 12. DEPARTMENT HEAD REPORTS Police Department: Chief Finlon presented an update on an accident that the Police Department investigated on Saturday June 13, 2009 near Rt 12 and Ela Roads. The Lake County Major Crash Assistance Team is assisting with the investigation which is ongoing. Chief Finlon asked the Board to check their email if they hear of any major incidents as he will provide an update. A. Fire Department: Community Wide Blood Drive on July 25, 2009 at American Legion from 9:00 a.m. to 2:00 p.m. Board of Trustees Meeting, June 15, 2009 Page 9 Chief Mastandrea reported on a structure fire that occurred on Saturday June 13, 2009. The Chief who lives nearby was able to get to the scene and use a fire extinguisher to contain the fire until the fire engine arrived. Chief Mastandrea summarized the Lake County Fire Chief Association’s goal to increase the resources in the local blood bank by creating a friendly competition amongst local fire departments to see who can produce the highest number of units in their community. This year the Lake Zurich Fire Department partnered with local civic groups and other local agencies to create a village-wide community supported blood drive to help replenish the shortages in the blood banks. The blood drive will occur during Alpine Fest at the American Legion on July 25, 2009 from 9am to 2pm. Donors who are unable to attend the blood drive can still credit the LZFD by using the code LZ32 when they donate. Donors can pre-register by calling Lifesource at 847-803-7943 or by visiting www.lsbrighten.org. Building and Zoning: Director Peterson summarized recent business activity in Lake Zurich including the planned opening of Sweet Home Furniture, the move of Pathmann to the vacant Lane Bryant space, the construction of Sonic, the planned opening of Treehouse Café, the planned opening of Monkey Joes, the planned opening of Buy It Monogrammed, the planned opening of Jimmy Johns in the vacant Quiznos space, the planned opening of Children’s Dentristy, the planned opening of Eggshells, and the application by the developers of the Lake Zurich Meadows Senior Apartment Complex for building permits. B. Park and Recreation Department: Community events, July 4 Family Day, concerts in the park on Thursdays, ACS Relay for Life, June 13-14, 2009 Director Perkins spoke about some new park sites including Safety Town in Paulus Park. He commented that the Spray Park became operational on Friday June 12, 2009. The Relay for Life, sponsored by the ACS, was held over the past weekend. He reminded everyone that there are concerts in the park on Thursdays at 7pm this summer and that the July 4th celebration begins at 9am with music, taste of the towns, boat parade then fireworks at 9:15pm. Trustee Poynton commented on the progress being made at the Old Mill Grove park despite the weather. 13. ADJOURNMENT MOTION was made by Trustee Sustich, seconded by Trustee Sprawka, to adjourn. AYES: 5 Trustees Johnson, Poynton, Rzeznik, Sprawka and Sustich NAYS: 0 ABSENT: 1 Halen Board of Trustees Meeting, June 15, 2009 Page 10 MOTION CARRIED The meeting adjourned at 7:58pm. Respectfully submitted: Wende M. Dau, Village Clerk Approved by: ___________________________________________________7/6/09 President Suzanne K. Branding