C. Village Board

Corrected LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, October 19, 2009, 7:00 p.m. 1. CALL TO ORDER The meeting was called to order at 7:01pm 2. ROLL CALL Present were Village President Branding, Trustees Halen, Johnson, Poynton, Rzeznik, and Sprawka. Trustee Sustich was excused. Also present were Village Attorney Burkland, Police Chief Finlon, Fire Chief Mastandrea, Finance Director Zochowski, Public Works Director/Engineer Heyden, Human Resources Manager Pankiw, Director Perkins, and Building/Zoning Director Peterson. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT None 5. PRESIDENT’S REPORT President Branding announced that Deputy Chief Vandergrift was awarded the 2009 Enrique Camarena One Person Can Make a Difference award by the 19th Judicial Circuit Court and the Lake County Health Department’s Prevention Services program. A. Award from International Association of Chiefs of Police. Per Chief Finlon’s October 14, 2009 memo to Administrator Vitas, on October 6th, 2009, Deputy Chief Vandergrift attended the International Association Chiefs of Police Conference in Denver, Colorado and accepted the 1st place Award in the 26-35 Sworn Officers Category for the National Traffic Safety Challenge on behalf o the Lake Zurich Police Department. B. Lake Zurich Area Chamber of Commerce presentation of Taste of Towns contribution to Village Dale Perrin and Phil Guerrero, Chamber President, thanked the Village Board and various departments for helping to make the Taste of the Towns a successful event. As a result they were able to donate $1,500 to the village. Mr. Perrin also mentioned that the Chamber had recently donated $1,000 to the village towards the International Shopping Center Show fund. 6. CONSIDERATION OF MINUTES A. Minutes of the Special Village Board Meeting September 11-12, 2009 MOTION made by Trustee Poynton, seconded by Trustee Sprawka to approve the Minutes of the Special Village Board Meeting for September 11-12, 2009 as read. Voice vote, AYES have it. MOTION CARRIED Board of Trustees Meeting, October 19, 2009 Page 2 B. Minutes of the Village Board Meeting October 5, 2009 Trustee Poynton asked to have the Trustee Reports section of the minutes corrected. MOTION made by Trustee Halen, seconded by Trustee Johnson to approve the Minutes of the Village Board Meeting for October 5, 2009 as corrected. Voice vote, AYES have it. MOTION CARRIED C. Executive Session minutes Summary: State law provides that the Board of Trustees must review executive session minutes every six months to determine whether it is still necessary to keep those minutes confidential. The Board of Trustees has had the opportunity to review the executive session minutes and has received the recommendations of the Village Administrator in a memorandum dated October 2, 2009, indicating which minutes to release for inspection and which minutes should remain confidential. MOTION made by Trustee Sprawka, seconded by Trustee Poynton to release the Executive Session minutes dated April 20, 2009 (partial), May 18, 2009 (partial), and June 1, 2009 for inspection and to hold other minutes confidential as indicated in the Village Administrator’s memorandum dated October 2, 2009. AYES: 5 Trustees Halen, Johnson, Poynton, Rzeznik, and Sprawka NAYS: 0 ABSENT: 1 Trustee Sustich MOTION CARRIED 7. OLD BUSINESS None 8. NEW BUSINESS A. Semi-Monthly Warrant Register Dated October 19, 2009, Totaling $807,030.35. Finance Director Zochowski confirmed for Trustee Sprawka that the street lighting budget missed during the budget process would be covered by the Public Works budget. Trustee Sprawka inquired about cost saving opportunities and Director Zochowski commented that the opportunity to look for those would occur after the 6-month report due at the end of October. Trustee Sprawka read the warrant amount and announced the items that exceed 5% of the total warrant which were Cornerstone Bank (59.30%) and Gametime Inc. (8.18%). MOTION made by Trustee Sprawka, seconded by Trustee Johnson to approve the semi- monthly warrant register dated October 19, 2009, totaling $807,030.35. AYES: 5 Trustees Halen, Johnson, Poynton, Rzeznik, and Sprawka NAYS: 0 ABSENT: 1 Trustee Sustich MOTION CARRIED B. Newsline, Winter Edition. Chief Finlon requested some changes to the Newsline edition per a memo to the Board. Trustee Sprawka recommended that the story regarding the red light cameras be modified to emphasize that the village is using red light cameras for safety instead of as revenue generators. Trustee Johnson commented that based on criteria set forth by the Village of Lake Zurich, GATSO is filtering the number of events from an initial number of 12,000 down Board of Trustees Meeting, October 19, 2009 Page 3 to 2,500. Chief Finlon also commented that there is a 35% reduction in the number of accidents at the three intersections. Trustee Rzeznik asked for the referral in Upcoming Events for the Tree-lighting Ceremony on November 28 to be updated to find details on page 3 and not page 5. MOTION made by Trustee Poynton, seconded by Trustee Halen to approve the 2009 Winter edition of the Newsline as corrected. AYES: 5 Trustees Halen, Johnson, Poynton, Rzeznik, and Sprawka NAYS: 0 ABSENT: 1 Trustee Sustich MOTION CARRIED C. Amendment to Building Code related to electron message signs. Summary: The proposed amendment adding Section 8-10-8E to the Building Code will allow for the installation of electronic message signs. Electronic message signs will be permitted only on signs owned or operated by local governmental entities or regional governmental authorities (Pace, Metra, etc.). The proposed ordinance also restricts the amount of sign face to be approved for the electronic message area; the sign must be a ground or monument sign, and set back to be a minimum of five feet from any property line. Director Peterson commented that Section 2 of the proposed ordinance was adjusted to include a definition. He mentioned that the Library would be the first to have an electronic sign but that Paulus Park could benefit from one in the future. Mary Beth Campe, Ela Area Library Director, answered the Trustee’s questions about the proposed sign and committed to work with the board on making adjustments as needed. Trustee Halen asked why this ordinance focused only on government bodies and not on commercial. Director Peterson said that his department planned to spend considerable time reviewing the ordinances next year after including the project in the budget. MOTION made by Trustee Poynton, seconded by Trustee Johnson to approve “An Ordinance Amending Various Sections of Title 8 of the Lake Zurich Municipal Code Relating to Electronic Message Signs.”(Assign ORD. #2009-10-667) AYES: 5 Trustees Halen, Johnson, Poynton, Rzeznik, and Sprawka NAYS: 0 ABSENT: 1 Trustee Sustich MOTION CARRIED 9. TRUSTEE REPORTS None 10. ADMINISTRATOR’S REPORT None 11. ATTORNEY’S REPORT None 12. DEPARTMENT HEAD REPORTS A. Finance Director Zochowski: Monthly Treasurer’s Report. Director Zochowski explained that the Monthly Treasurer’s Report is required by the state and will be provided on a monthly basis to the Board. Board of Trustees Meeting, October 19, 2009 Page 4 B. Building and Zoning Director Peterson: Update on 2010 Census Committee Director Peterson commented that the committee held its first meeting on October 6, 2009. C. Park and Recreation Director Perkins: 1) Update on improvements to park at Main Street and Old Rand Road, and 2) Haunted House event Director Perkins commented that the park at Main Street is now complete and thanked the volunteers and contributors. He remarked that the new benches will be installed within the next month. He reminded everyone that the Haunted House at the Barn at Paulus Park is scheduled for October 23, 24, 30 & 31 with childrens’ matinees on October 24 and 31 from 12 – 2pm. Trustee Halen asked for the total cost of the park at Main Street. Director Perkins gave estimates at: $6500-$7000 for the pavers, $7000 for the electricity, unknown for ComEd and misc. 13. CLOSED SESSION / ADJOURNMENT MOTION made by Trustee Poynton, seconded by Trustee Johnson to recess into closed session to discuss matters related to pending litigation and review of closed session minutes dated September 21, 2009 and October 5, 2009 for content, and to adjourn immediately after the closed session without conducting further business AYES: 5 Trustees Halen, Johnson, Poynton, Rzeznik, and Sprawka NAYS: 0 ABSENT: 1 Trustee Sustich MOTION CARRIED Meeting adjourned at 7:43pm Respectfully submitted by: Wende M. Dau, Village Clerk Approved by: /s/ Suzanne K. Branding, Village President 11/2/09