D. Committee of the Whole

APPROVED VILLAGE OF LAKE ZURICH COMMITTEE OF THE WHOLE MAY 29, 2007 The meeting was called to order at 9:12 p.m. ROLL CALL: Present –Mayor Tolomei, Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor. Also present – Administrator Dixon, Village Attorney Burkland, Finance Director Martynowicz, Police Chief Urry, Fire Chief Mastandrea, Park and Recreation Director Perkins, Public Works Director/Engineer Heyden, and Village Planner Gadde. APPROVAL OF MAY 14, 2007 MINUTES: MOTION made by Trustee McAvoy, seconded by Trustee Taylor, to approve the minutes of the May 14, 2007 Committee of the Whole as submitted. Voice vote, all in favor. MOTION CARRIED. DISCUSSION FOR CHANGE TO MEETING TIME OF BOARD MEETINGS AND COMMITTEE MEETINGS At the May 14, 2007 Committee of the Whole meeting, Mayor Tolomei asked if there was any interest in starting the Board of Trustees and Committee meetings at 7:00 and if the Board and Committee meetings should be held on the same night. He said he would like to continue the discussion since one Board member was absent that night and the Village Clerk needed to give her opinion. He polled the Board on the 7:00 p.m. meeting time change. Trustees Branding, McAvoy, Poynton, and Johnson said they were flexible. Trustee Taylor said it creates some problems for him. Trustee Callahan said it would create a problem for him unless they did make the change to two meetings per month. Mayor Tolomei said Village Clerk Palmblad told him 7:00 would not work for her. A memorandum on proposals to hold the Committee meeting following the Board meeting had been prepared and was distributed to the Trustees. Trustee McAvoy said he felt that meeting only two times per month cut the amount of time for public comment and could result in very lengthy meetings on occasion. He was concerned about rushing through important reviews due to time constraints and did not want to short-change the public. Trustee Taylor agreed with Trustee McAvoy’s comments and emphasized that some Committee meetings have run very late. Trustee Poynton also agreed. Trustee Callahan said he would like staff polled individually to get their opinions. Trustee Johnson said if a meeting ran too late, it could be adjourned and continued until the following Monday. Mayor Tolomei said that could create the perception that the Village of Lake Zurich has a cumbersome process if residents and project teams are required to come for another meeting. Committee of the Whole Minutes, May 29, 2007 2 MOTION made by Trustee Johnson, seconded by Trustee Callahan, to table this item until the next Committee of the Whole meeting. Voice vote, all in favor. MOTION CARRIED. OTHER BUSINESS: Trustee Taylor asked staff to look into purchasing more comfortable chairs for the department heads to use during the meetings. ADJOURNMENT: MOTION made by Trustee McAvoy, seconded by Trustee Taylor, to adjourn the meeting. Voice vote, AYES have it. MOTION CARRIED. The meeting was adjourned at 9:23 p.m. Submitted by: Janet McKay, Recording Secretary Approved: 06/11/07