D. Committee of the Whole

APPROVED VILLAGE OF LAKE ZURICH COMMITTEE OF THE WHOLE SEPTEMBER 10, 2007 The meeting was called to order at 8:01 p.m. ROLL CALL: Present –Mayor Tolomei, Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor. Also present – Administrator Dixon, Finance Director Martynowicz, Police Chief Urry, Building and Zoning Director Peterson, and Public Works Director/Engineer Heyden. APPROVAL OF AUGUST 27, 2007 MINUTES: MOTION made by Trustee Poynton, seconded by Trustee Taylor, to approve the minutes of the August 27, 2007 Committee of the Whole as submitted. Voice vote, all in favor. MOTION CARRIED. NEWSLINE –OCTOBER EDITION Mayor Tolomei said he would revise the Mayor’s Column. The Chili Cook-off announcement would be deleted since it would have been over by the time Newsline is distributed. MOTION was made by Trustee Callahan, seconded by Trustee Taylor, to recommend the Board of Trustees approve the October edition of Newsline with the changes noted by Mayor Tolomei. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYS: 0 MOTION CARRIED ORDINANCE DECLARING ITEMS AS SURPLUS PROPERTY Administrator Dixon reviewed his memorandum dated September 4, 2007, where he requests approval of an ordinance declaring surplus property that will allow the Village Administrator to either sell or dispose of the property in the most appropriate manner. MOTION made by Trustee Johnson, seconded by Trustee Branding, to recommend the Board of Trustees adopt an ordinance declaring the items listed in Exhibit A as surplus property. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYS: 0 MOTION CARRIED Committee of the Whole Minutes, September 10, 2007 2 AMENDMENT TO MUNICIPAL CODE TO ALLOW ADDITIONAL CLASS D-1 LICENSE FOR BINNY’S BEVERAGE – 763 S. RAND ROAD AND CREATION OF A NEW CLASSIFICATION FOR TASTINGS Administrator Dixon reviewed his memorandum dated September 6, 2007, where he presents the request from Binny’s Beverage for a license to allow liquor deliveries. Additionally, Binny’s, as well as other businesses, would like to have more than 12 liquor tastings per year. Presently, the Class H license only allows 12. Staff recommends an option that would allow 24 tastings per year and an option that would allow an unlimited tasting license. Currently the D-1 license allows for the delivery of beer and wine only. Staff recommends adding the license category of D-2 that allows for the delivery of hard liquor. Discussion followed. Trustee Taylor requested that all customers, regardless of age or appearance, be asked for identification before the liquor is delivered. He also recommended the fee for unlimited tastings be higher than $1,200 per year. Staff will research the fees that other towns charge and prepare an ordinance. MOTION made by Trustee Callahan, seconded by Trustee Taylor, to defer this item until staff can prepare an ordinance including appropriate fee for liquor tastings. AYES: 3 Trustees Taylor, Branding, and Johnson NAYS: 0 MOTION CARRIED DISCUSSION OF CONTRACT WITH S.B. FRIEDMAN & CO. TO PREPARE DOCUMENTS IN ORDER TO AMEND THE LAKE ZURICH DOWNTOWN TIF The work proposal from S.B. Friedman and Co. to amend the downtown TIF Master Plan was discussed. There was support for approving the contract but some trustees expressed concern related to the costs of the project and frustration that it was not moving forward more quickly. Mayor Tolomei said the boundaries could be revised to remove Trustee Branding’s property so she could participate in discussion and vote upon matters related to the downtown TIF. Administrator Dixon said property could also be added to the TIF district if the proper legal procedures were followed. Trustee Branding pointed out that the cost estimates were not complete because they did not consider legal fees, mailings, and outside engineering fees necessary to amend the TIF. Mayor Tolomei agreed and said staff time is not included and should be estimated. MOTION made by Trustee Callahan, seconded by Trustee Poynton, to recommend the Board of Trustees enter into a contract with S.B. Friedman and Co. to amend the downtown TIF Master Plan. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYS: 0 MOTION CARRIED Committee of the Whole Minutes, September 10, 2007 3 OTHER BUSINESS: Special Board Meeting: Mayor Tolomei said a Special Board Meeting must be called to discuss filling the Village Administrator position. Since Trustee Johnson was not available on September 13, the meeting will be scheduled for September 17 following the Regular Board meeting. Awarding of Contracts: Trustee Branding had questions on the policy and procedure for awarding contracts that Administrator Dixon addressed. ADJOURNMENT: MOTION made by Trustee Taylor, seconded by Trustee Callahan, to adjourn the meeting. Voice vote, AYES have it. MOTION CARRIED. The meeting was adjourned at 8:38 p.m. Submitted by: Janet McKay, Recording Secretary Approved: 10/8/07