D. Committee of the Whole

APPROVED VILLAGE OF LAKE ZURICH COMMITTEE OF THE WHOLE FEBRUARY 11, 2008 The meeting was called to order at 8:42 p.m. ROLL CALL: Present –Mayor Tolomei, Trustees Branding, Callahan, Johnson, Poynton, and Taylor. Excused – Trustee McAvoy. Also present –Administrator Vitas, Village Attorney Mueller, Finance Director Zochowski, Police Chief Urry, Fire Chief Mastandrea, Park and Recreation Director Perkins, Public Works Director/Engineer Heyden, and Building and Zoning Director Peterson. APPROVAL OF JANUARY 28, 2008 MINUTES: MOTION made by Trustee Taylor, seconded by Trustee Poynton, to approve the minutes of the January 28, 2008 Committee of the Whole as submitted. Voice vote, all in favor. MOTION CARRIED. MEMORANDUM OF UNDERSTANDING FOR PARTIAL SPECIAL CENSUS IN 2008 Building and Zoning Director Peterson reviewed the memorandum dated February 5, 2008, from Village Planner Gadde regarding a partial special census in 2008. According to Village Planner Gadde, the estimated cost of the census would be $62,875 but estimated additional revenues from 2009 through 2013 would be $664,000. Trustee Branding questioned the basis of the estimated housing and population counts. Staff will review the information. MOTION made by Trustee Callahan, seconded by Trustee Taylor, to recommend the Board of Trustees authorize the funds to cover the advance payment of $49,496 to the census board and subsequent estimated payment of $13,379 to the local workers and to authorize the Village Administrator to sign the attached Memorandum of Understanding. AYES: 5 Trustees Branding, Callahan, Johnson, Poynton, and Taylor NAYS: 0 MOTION CARRIED MIONSKE POND STORM WATER CONSULTANT PROPOSALS Public Works Director/Engineer Heyden reviewed his memorandum dated February 7, 2008, that recaps the proposals received for the Mionske Pond hydraulic investigation and study. He recommends accepting the proposal from the low bidder, Graef Anhalt Schloemer and Associates, Inc., which is the firm that provided assistance to the Village in the design of the utility relocations for the Route 22 bypass project. Committee of the Whole Minutes, February 11, 2008 2 Mayor Tolomei had questions about the reimbursement from IDOT and the scope of the project. Public Works Director/Engineer Heyden said IDOT has pledged $119,000 toward final remediation and it is not tied to a specific course of action. Discussion followed. Public Works Director/Engineer Heyden recapped the discussions he has had with the USEPA regarding Mionske Pond. If the Village dredges the pond, the EPA will require the Village to set a baseline for the pond based upon historical data and analysis. The Village then would be held accountable to stay within that limit or face consequences. Public Works Director/Engineer Heyden strongly cautioned against entering into a situation where the baseline would be set when there is incomplete historical information to base the numbers on and said it may be very difficult to prove the Village was within agreed-upon limits when inspected by the EPA. He said the EPA discouraged dredging the pond and would prefer the pond go off-line. Trustee Johnson read a statement from Rich Sustich of the LZPOA regarding the pond and the discussions with the EPA about the pond. Trustee Johnson said Mr. Sustich’s information did not appear to agree with what Public Works Director/Engineer Heyden was relating regarding dredging the pond. Public Works Director/Engineer Heyden clarified his statements and responded to the comments made by Trustee Johnson. He again stated the hydraulic study would provide essential information and is necessary before preparing any calculations or proposals. Mayor Tolomei supported the hydraulic study. He asked Public Works Director/Engineer Heyden to investigate the cost of dredging the pond. MOTION made by Trustee Callahan, seconded by Trustee Poynton, to recommend the Board of Trustees approve a hydraulic investigation and study for Mionske Pond in an amount not to exceed $14,800. AYES: 5 Trustees Branding, Callahan, Johnson, Poynton, and Taylor NAYS: 0 MOTION CARRIED NEWSLINE –MARCH EDITION MOTION was made by Trustee Taylor, seconded by Trustee Johnson, to recommend the Board of Trustees approve the March edition of Newsline. AYES: 5 Trustees Branding, Callahan, Johnson, Poynton, and Taylor NAYS: 0 MOTION CARRIED OTHER BUSINESS: Mayor Tolomei provided an update on the meeting earlier this evening on the Canadian National Rail acquisition of the EJ & E Railway. The Village of Lake Zurich is on record as Committee of the Whole Minutes, February 11, 2008 3 being strongly opposed to the acquisition. The public is encouraged to monitor the events and to register their comments. ADJOURNMENT: MOTION made by Trustee Taylor, seconded by Trustee Poynton, to adjourn the meeting. Voice vote, AYES have it. MOTION CARRIED. The meeting was adjourned at 9:35 p.m. Submitted by: Approved: 2/25/08