D. Committee of the Whole

APPROVED VILLAGE OF LAKE ZURICH COMMITTEE OF THE WHOLE NOVEMBER 10, 2008 Mayor Tolomei asked that the agenda be amended to move items on the Planning and Development Committee and Public Works Committee agendas to the Committee of the Whole due to the absence of Trustees Johnson and Taylor and to amend Item E., the reason for the Executive Session, to state “for the purpose of discussing a personnel matter and pending, probable, or imminent litigation.” MOTION made by Trustee Callahan, seconded by Trustee Poynton, to move the agenda items for the Planning and Development Committee to the Committee of the Whole. Voice vote, AYES have it. MOTION CARRIED. MOTION made by Trustee Poynton, seconded by Trustee Branding, to move the agenda items for the Public Works Committee to the Committee of the Whole. Voice vote, AYES have it. MOTION CARRIED. The Committee of the Whole meeting was called to order at 7:52 p.m. ROLL CALL: Present –Mayor Tolomei, Trustees Branding, Callahan, McAvoy, and Poynton. Excused - Trustees Taylor and Johnson. Also present –Administrator Vitas, Village Attorney Mueller, Finance Director Zochowski, Police Chief Finlon, Fire Chief Mastandrea, Asst. Fire Marshall Guy Trayling, Public Works Director/Engineer Heyden, and Village Planner Gadde. APPROVAL OF OCTOBER 27, 2008 COMMITTEE OF THE WHOLE MINUTES: MOTION made by Trustee McAvoy, seconded by Trustee Callahan, to approve the minutes of the October 27, 2008 Committee of the Whole as submitted. Voice vote, all in favor. MOTION CARRIED. NEWSLINE –DECEMBER EDITION MOTION was made by Trustee Poynton, seconded by Trustee McAvoy, to recommend the Board of Trustees approve the December edition of Newsline subject to the addition of the Mayor’s column. AYES: 4 Trustees Branding, Callahan, McAvoy, and Poynton NAYS: 0 MOTION CARRIED APPROVAL OF OCTOBER 27, 2008 PLANNING AND DEVELOPMENT COMMITTEE MINUTES: MOTION made by Trustee Callahan, seconded by Trustee Poynton, to approve the minutes of the October 27, 2008 Planning and Development Committee. Voice vote, all in favor. MOTION CARRIED. Committee of the Whole Minutes, November 10, 2008 2 FIDELITY GROUP LTD., MONKEY JOE’S - 748 S. RAND ROAD – COURTESY REVIEW FOR AMUSEMENT AND RECREATION SERVICES - SPECIAL USE PERMIT AND TEXT AMENDMENT Jim Grund, Fidelity Group, Ltd., presented their proposal to operate Monkey Joe’s, a recreation center with inflatable play equipment for the use by children aged 2-12. It would occupy a portion of the former Bay Furniture store. Keith Micca, representing Monkey Joe’s, provided further information about the amusement center. They would not have electronic games or cook or prepare food, but food such as pizza would be available and brought in. This item will be forwarded to the Plan Commission with no recommendation. PATHWAY DEV., LLC, VICTORY CENTER OF LAKE ZURICH – MIDLOTHIAN ROAD (FORMER BROOKWOOD ESTATES SITE) COURTESY REVIEW FOR SUPPORTIVE LIVING FACILITY Robert Helle, Pathway Development, LLC, narrated a PowerPoint presentation that provided information on supportive living facilities and their proposal to construct a 120-unit facility on Midlothian Road at the former Brookwood Estates site owned by Bob Hummel. The facility would be a three-story building with a mean roof height of 40 feet 2 inches. The units would only be available to those 65 years of age or older with certain physical limitations as determined by Medicare. There would be affordable units costing approximately $2,800 per month. If a person’s income was less than $25,000 annually, Medicaid would the balance of the monthly rent. This development would allow the Village to receive credit towards affordable housing. Mr. Helle said Mr. Hummel has spoken to the neighbors to the north and south about the project but not those to the west. He was asked by Trustee Branding to talk to all the neighbors. This item will be forwarded to the Plan Commission with no recommendation. PROPOSED ORDINANCES FOR REGISTRATION OF CONSTRUCTION CONTRACTORS AND FIRE SAFETY SYSTEM INSTALLERS Asst. Fire Marshall Guy Trayling introduced the proposal to add contractor registration ordinances to Title 3 of the Municipal Code as outlined in the memorandum from Building and Zoning Director Peterson and Fire Chief Mastandrea dated November 4, 2008. The two ordinances will require that any contractor engaged in the building construction or fire safety installation fields must register with the village and provide proper contact information including registration and licenses plus provide a $10,000 surety bond. The yearly cost to register is $100. The proposed ordinances were reviewed and discussed with Asst. Fire Marshall Guy Trayling answering questions posed by the Committee of the Whole. Mayor Tolomei questioned who would be required to register and pay the fee and did not think the exclusions under Construction Contractor: Item 3 were clear enough. There was agreement that Item 3(iv) should have the second sentence deleted so a homeowner could work on their primary residence at any time. Trustees Callahan and Poynton expressed concerns that this could slow down the process for Committee of the Whole Minutes, November 10, 2008 3 homeowners that are getting work done. Trustee Poynton asked that the ordinances be given further consideration. This item was tabled to the next Planning and Development Committee meeting to allow staff to make revisions as discussed. IDOT AGREEMENT FOR MIONSKE POND BYPASS SEWER PROJECT Public Works Director/Engineer Heyden reviewed his memorandum dated November 6, 2008, where he presents and recommends approval of the agreement between the Village and the State of Illinois (IDOT) for the Mionske Pond bypass sewer project and related costs. MOTION made by Trustee Branding, seconded by Trustee McAvoy, to recommend the Board of Trustees approve the execution of the attached IDOT agreement that provides for ;IDOT to contribute up to one-half of the cost of the Mionske sewer bypass project and not to exceed $150,000. AYES: 4 Trustees Branding, Callahan, McAvoy, and Poynton NAYS: 0 MOTION CARRIED ANTI-ICE ALTERNATIVES FOR ROAD MAINTENANCE Public Works Director/Engineer Heyden reviewed his memorandum dated November 6, 2008, where he presents his proposal for the 2008/09 anti-ice system, which will utilize methods to reduce salt usage as a cost-saving measure. Village Administrator Vitas complimented Public Works Director/Engineer Heyden on the excellent job he did exploring alternatives creating the proposed anti-ice system. MOTION made by Trustee McAvoy, seconded by Trustee Branding, to recommend the Board of Trustees approve the implementation of the anti-icing system as part of operations to purchase the equipment as itemized in the amount of $81,607.79. AYES: 4 Trustees Branding, Callahan, McAvoy, and Poynton NAYS: 0 MOTION CARRIED RECESS FOR SPECIAL BOARD MEETING: MOTION made by Trustee Callahan, seconded by Trustee Poynton, to recess the Committee of the Whole temporarily at 8:55 p.m. to hold a Special Board of Trustees meeting. Voice vote, AYES have it. MOTION CARRIED. MOTION made by Trustee Poynton, seconded by Trustee Callahan, to reconvene the Committee of the Whole meeting at 8:59 p.m. Voice vote, AYES have it. MOTION CARRIED. Committee of the Whole Minutes, November 10, 2008 4 EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING A PERSONNEL MATTER AND PENDING, PROBABLE, OR IMMINENT LITIGATION MOTION was made by Trustee McAvoy, seconded by Trustee Branding, to adjourn to Executive Session for the purpose of discussing a personnel matter and pending, probable or imminent litigation and not reconvene to Open Session. AYES: 4 Trustees Branding, Callahan, McAvoy, and Poynton NAYS: 0 MOTION CARRIED ADJOURNMENT: The meeting was adjourned at 8:59 p.m. Submitted by: Approved: 11/24/08