D. Committee of the Whole

APPROVED VILLAGE OF LAKE ZURICH COMMITTEE OF THE WHOLE NOVEMBER 24, 2008 The meeting was called to order at 9:10 p.m. ROLL CALL: Present –Mayor Tolomei, Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor. Also present –Administrator Vitas, Village Attorney Kirlin, Finance Director Zochowski, Deputy Police Chief Vandergrift, Fire Chief Mastandrea, Public Works Director/Engineer Heyden, and Building and Zoning Director Peterson. APPROVAL OF NOVEMBER 10, 2008 MINUTES: MOTION made by Trustee Callahan, seconded by Trustee Poynton, to approve the minutes of the November 10, 2008 Committee of the Whole as submitted. Voice vote, all in favor. MOTION CARRIED. VILLAGE PROSECUTOR – LETTER OF RESIGNATION A letter of resignation dated November 14, 2008 from the Village Prosecutor Jay W. Ukena due to his election as a circuit judge was accepted. APPOINTMENT OF INTERIM VILLAGE PROSECUTOR – LUIS ALBARRAN A letter expressing interest in assuming the position of Village Prosecutor was briefly reviewed. Mr. Albarran shares an office with Mr. Ukena and has substituted as prosecutor on many occasions. Mr. Albarran was present and addressed the Committee of the Whole. No objections to the appointment were raised and no action was taken at this time. RECESS: MOTION made by Trustee Poynton, Seconded by Trustee McAvoy, to recess the meeting at 9:20 p.m. to allow the video tape to be changed. Voice vote, AYES have it. MOTION CARRIED. MOTION made by Trustee Taylor, seconded by Trustee McAvoy, to reconvene the meeting at 9:25 p.m. Voice vote, AYES have it. MOTION CARRIED. The meeting reconvened with all Committee of the Whole members present. 2009 BOARD MEETING SCHEDULE RECOMMENDATION Village Administrator Vitas reviewed his memorandum dated November 20, 2008, where he presents the request from staff to schedule meetings on the first and third Mondays of the month with the Committee of the Whole on the first Monday and the Board of Trustees meeting on the third Monday. Special meetings could be called if necessary. This change would increase Committee of the Whole Minutes, November 24, 2008 2 efficiency of staff and allow both staff and the trustees more time to discuss and research agenda items. Discussion followed. The consensus was to try the new schedule. Trustee Taylor expressed concerns that it might be difficult to condense the workload. Trustee Branding suggested new electronic technology be used such as scanners and e-mail. Village Administrator Vitas responded that staff is meeting with a consultant to discuss information and technology communications. It was recommended that the meeting time be moved to 7:00 and the new schedule accepted on an interim basis with the understanding that if it did not work well, the existing schedule would be reinstated. Jim Tarbett, 1195 Cedar Creek Drive, supported the concept but suggested items be heard under new and old business and not under the committee system. OTHER BUSINESS: Mayor Tolomei referred to correspondence he received and that had been forwarded to the trustees from Kildeer Village President Stefaniak regarding the Churchill property project. He recapped the terms that had been suggested including a 10-year 50/50 split of sales tax revenue. There was agreement that the term for revenue sharing would need to be longer than ten years. The Christmas tree lighting is scheduled for 4:00 p.m. this Saturday at Breezewald Park. ADJOURNMENT: MOTION made by Trustee McAvoy, seconded by Trustee Poynton, to adjourn the meeting. Voice vote, AYES have it. MOTION CARRIED. The meeting was adjourned at 10:01 p.m. Submitted by: Approved: 12/8/08