N. Park & Recreation Advisory Board

Corrected VILLAGE OF LAKE ZURICH PARK AND RECREATION ADVISORY BOARD AUGUST 14, 2007 At 7:34 p.m., Chair Degen said there would not be a quorum until Teri Pytel arrived. Since there were public appearances, she allowed Judy Thoede and Mary Kozub to make their presentation regarding the Oak Ridge Marsh restoration proposal. Judy Thode, 52 Robertson, provided background information about herself and Rob Neff, both who are involved in Citizens for Conservation in Barrington and have done restoration projects with them. She prepared a Proposal to Restore Oakridge Marsh Nature Walk Area and presented a handout on common buckthorn, which is a shrub or small tree that will crowd out native shrubs and herbs. It is estimated that 75% of Oakwood Marsh is covered with buckthorn. Ms. Thode proposes to organize a team of volunteers to restore the marsh by eradicating the buckthorn. She distributed photographs of Oakwood Marsh to show the buckthorn and desirable plants and Cuba Marsh to show how Oakwood could look after several years if the restoration project was successful. Director Perkins said he and his staff met with the Village arborist and Ms. Thode to discuss the proposal. There is agreement that the work needs to be done, but there are no funds in the budget for a controlled burn or other expenses. Although the labor would be done by volunteers, a park staff member would need to be present, and herbicide and seeding would need to be purchased. Chair Degen stated her strong support for the proposed restoration but said it must be clear that Oakwood Marsh is park property, and Director Perkins would retain complete control of the property and all restoration efforts must be approved by him. Ms. Thode said she understood and accepted that condition. Teri Pytel arrived at 7:52 and Chair Degen called the meeting to order. ROLL CALL: Present - Chairperson Maureen Degen, Board Members Phil Dlatt, Kathy Kozlowski, and Teri Pytel. Excused – Al Froehde, Spring Green, and Mike Hilt. Also present – Director Perkins. APPROVAL OF MINUTES: MOTION made by Kathy Kozlowski, seconded by Phil Dlatt, to approve the minutes of the July 17, 2007 Park Advisory Board as submitted. Voice vote, AYES have it. MOTION CARRIED. The presentation and discussion on Oakwood Marsh restoration continued. Director Perkins read an Oakridge Marsh conservation group preliminary responsibility document dated August 14, 2007, that Ms. Thode had prepared. He will check on available grant funding. Park and Recreation Advisory Board Minutes, August 14, 2007 2 Mary Kozub, 280 Pebble Court, is a naturalist and added her comments as well as read from a timeline she had prepared as follows. September, October, November 2007: Site land use history, set goal/vision, interview companies for management plan, get estimates to use for future reference, floristic survey, map site, divide site into management units based on ecosystem, research grant opportunities, budget, site cost analysis, explore partnerships with schools. December, January February 2008: Prioritize units based on quality and funding, finalize 2, 3, and 5-year management plans, finalize training for pesticide operator’s licensing, certify equipment trainers, buy equipment. March, April 2008: Begin cutting, stop cutting in mid-April, being burning in mid-April through May 1, plant seed. May 2008: Wildflower survey, bird survey, water quality survey, baseline surveys, trail work. Discussion followed. Chair Degen asked that Director Perkins determine if an assessment had been done by Rolf Campbell and Associates or Thompson Dyke and Associates (TDA). She asked that he continue meeting with the interested parties to determine the scope of the project. He and Ms. Thode should determine the purpose of the group and set goals and visions and then decide what the next step should be and report back to the Park Advisory Board in September. Playground Replacements – Update: Director Perkins reported that the Quail Run playground had been completed. The playground at Countryside West is being installed and should be completed this week. Braemar Park equipment will be removed this week, and the new equipment installed next week. Phil Dlatt said he was very pleased with the Quail Run playground and thanked Director Perkins and his staff for their efforts. Paulus Park OSLAD Grant Projects – Update: Director Perkins provided an update on the construction and improvements at Paulus Park. The permit for the sprayground was received. The sprayground will not open this year. A grand opening will be scheduled for next year. There have been charges for additional construction-related services. Administrator Dixon approved a $3,080 payment for the subcontractor to be paid from park improvement funds. A change order totaling $23,088 will be discussed in a meeting with Director Perkins, Administrator Dixon, and a representative from TDA this week. There were several requirements that were not disclosed at the time the project was bid. They include a foundation for the lifeguard shelter, silt fence, manholes, relocation of existing inlet, and other items required by the State and the Village. The new contract amount will be $853,188. The contract without the change order was $831,500. The asphalt path was damaged, and Director Perkins suggests it be replaced with materials that will match the new walking path. Park and Recreation Advisory Board Minutes, August 14, 2007 3 Discussion followed on the chain link fence. Director Perkins was asked to review his records because Chair Degen and Teri Pytel thought it was to be replaced with a wrought-iron fence and agreed that the chain link fence was unsightly. Staples Park OSLAD Grant Projects – Update and Attachment: Director Perkins said the Public Works Committee tabled this item because some Trustees wanted a pervious surface and asked for clarification on the path material. Director Perkins said all paths are proposed as asphalt and pervious materials are very costly. Bristol Trails Park OSLAD Grant Application – Update: Director Perkins said met with the grant administrator and he received positive responses. OTHER BUSINESS: Director Perkins reported the proposed Holiday Inn Express Hotel was approved by the Board of Trustees. As part of the P.U.D., the developer must provide compensating amenities, which include improvements related to Paulus Park. Discussion followed on what had been negotiated and what the Park Advisory Board would like. Chair Degen suggested the developer contribute to a wrought-iron fence or replace the asphalt path rather than provide the items that had been proposed. Phil Dlatt asked for an update on locations to hold sports programs and classes. Director Perkins said they are having discussions with District 95. Chair Degen asked him to investigate what the Village received in exchange for the $250,000 they paid to District 95. ITEMS ATTACHED: The following items were reviewed. • Update memo to Park & Recreation Advisory Board • Park Improvement Fund Reserve (July) • Recreation Program Bottom Line Revenue Report • Recreation/Maintenance Quarterly Reports ADJOURNMENT: MOTION made by Teri Pytel, seconded by Kathy Kozlowski, to adjourn the meeting. Voice vote, all in favor. MOTION CARRIED. The meeting was adjourned at 9:20 p.m. Submitted by: Janet McKay, Recording Secretary Approved by: 10/9/07