N. Park & Recreation Advisory Board

Corrected VILLAGE OF LAKE ZURICH PARK AND RECREATION ADVISORY BOARD SEPTEMBER 11, 2007 The meeting was called to order at 7:30 p.m. ROLL CALL: Present - Chairperson Maureen Degen, Board Members Phil Dlatt, Al Froehde, Spring Green, Mike Hilt, Kathy Kozlowski, and Teri Pytel. Staff present - Park and Recreation Director Perkins and Recreation Supervisor Rob Hammond. APPROVAL OF MINUTES: Tabled because a page was missing. ITEMS FOR REVIEW/DISCUSSION/APPROVAL: Introduction of New Recreation Supervisor – Rob Hammond: Director Perkins introduced the new Recreation Supervisor, Rob Hammond, and highlighted his qualifications and experience. Native Sons and Daughters Presentation: Representatives of Native Sons and Daughters, including Allen Burton and his daughter Kara Michelle Burton (Little Bear) and Ray Schaeffer, gave an update on their organization and presented a check to Director Perkins as part of their agreement with the Village of Lake Zurich. Playground Replacement for 2007/08 – Erick Oleson, Recreation Concepts: Director Perkins and Mr. Oleson displayed renderings for playgrounds for Sparrow Ridge, Chestnut Corners, and Warwick parks. A review of each proposal and recommendations followed. Director Perkins asked the Park Advisory Board members to select options for each park. For Sparrow Ridge, six members plus Director Perkins preferred Option 2. For Chestnut Corners, six members preferred Option 2 with an 8-foot straight slide. For Warwick, all preferred Option 1 with interactive panels at ground level. MOTION made by Chair Degen, seconded by Spring Green, to recommend the Public Works Committee approve three playgrounds for 2008 with Sparrow Ridge, Option 2; Chestnut Corners/Hunters Creek Option 2 with a straight 8-foot slide; and Warwick Park with the addition of an interactive play panels and to use the appropriate amount of funds for the SRA tax levy in an amount not to exceed $150,000 Voice vote, all in favor. MOTION CARRIED. Staples Park OSLAD Grant Projects – Update and Attachment: Park and Recreation Advisory Board Minutes, September 11, 2007 2 Director Perkins recommended the Village actively purchase playground equipment at this time to obtain the discounts being offered by GameTime. MOTION made by Chair Degen seconded by Teri Pytel, to recommend the Public Works Committee approve the purchase of Staples Park playground equipment, Option A, Revision #3 (Revision #3 pricing), with the addition of two adaptive swings in the place of two baby swings in an amount not to exceed $42,000. Voice vote, all in favor. MOTION CARRIED. PUBLIC APPEARANCES: Jim Kunick, Warwick Lane, stated his concerns about the vandalism at Chestnut Corners. A discussion followed on possible solutions. It was suggested Mr. Kunick write a letter to his neighbors about his appearance before the Park Advisory Board stating the Village shares his concerns and encourages residents to report suspicious activity. Guidelines could also be prepared to report problems. Information could be posted on the Village web site or put in the Newsline. Chair Degen asked that the police be contacted and asked for an increased patrol of the park. Spring Green left the meeting at 9:00 p.m. Staples Park OSLAD Grant Projects – Update: Director Perkins provided an update on the Staples Park project, which has an estimated cost of $810,907.00. OSLAD funds would pay for $400,000 and SRA funds would also be used to pay for the project. The project will go out to bid on September 14, 2007, with the bid opening on October 3. Paulus Park OSLAD Grant Projects – Update: Director Perkins reviewed his memorandum dated August 7, 2007, where he requested and received approval for an additional fee of $3,080 to be paid to Thompson Dyke and Associates to hire a structural engineer and for additional civil engineering work due to requirements by the Illinois Department of Public Health (IDPH) for the sprayground. In his memorandum dated August 23, 2007 to the Public Works Committee, Administrator Dixon requested approval for Change Order No. 1 in the amount of $23,088 to Schaefges Brothers, Inc. again related to delays in receiving the permit from IDPH. The Public Works Committee and Board of Trustees approved the Change Order. An additional change order in the amount of $1,817 will be brought forward to Administrator Dixon for approval. Director Perkins provided an update on the status of the project and items that still need to be done including the replacement of the asphalt on the pathway and at the entrances to the park. Bristol Trails Park OSLAD Grant Application – Update: Director Perkins said met with the grant administrator and he received positive responses. He is hopeful they will be invited to make a presentation in Springfield in October. Park and Recreation Advisory Board Minutes, September 11, 2007 3 OTHER ISSUES: Mike Hilt said there are weeds in the playground at Heatherleigh Park. Al Froehde would like to see Judy Thode’s plan to restore Oakridge Marsh when it is completed. Director Perkins said there is a firm called Tallgrass Restoration that gets rid of invasive plants. They will submit a proposal that he will review. He raised the possibility that Tallgrass and Judy’s group could work together. ITEMS ATTACHED: The following items were reviewed. • Update memo to Park & Recreation Advisory Board • Park Improvement Fund Reserve (August) • Recreation Program Bottom Line Revenue Report • Thank You from Bob Warren and Mollie ADJOURNMENT: MOTION made by Mike Hilt, seconded by Phil Dlatt, to adjourn the meeting. Voice vote, all in favor. MOTION CARRIED. The meeting was adjourned at 9:25 p.m. Submitted by: Janet McKay, Recording Secretary Approved by: __________________________________ 10/9/07