City Council Study Session

City Council Study Session Monday, January 09, 2023 27400 Southfield Road, Lathrup Village, Michigan 48076 Meeting Minutes 1. Call to Order by Mayor Garrett a 6:00 pm 2. Discussion Items A. Budget Calendar Discussion The budget calendar document was in the council packet, and Administrator Montenegro explained her desire to have the opportunity to explain she wants to go in-depth with the process in each phase. She is allowing Council to review the documents and fully understand what each of the columns means. B. 2023 Council Goals Discussion Council goals will be the entire discussion of the March 6th Study Session. Administrator Montenegro would like to gather council suggestions so there will be a working document. Councilmember Kenez ADDRESSING commentedTHE thatCITY COUNCIL she would like to see the website updated to  Your commentsbecome more user-friendly and maybe add meeting minutes of all boards and shall be made during times set aside for that purpose.  Stand or raise a hand to indicate commissions andthat you wish updates to speak. from City Hall added to the weekly newsletter.  When recognized, state your name and direct your comments and/or questions to any City official in attendance..  Each person wishing to address the City Council and/or attending officials shall be afforded one opportunity of up to three (3) Councilmember Jennings suggested that the Council have the opportunity to look over minutes duration during the first and last occasion for citizen comments and questions and one opportunity of up to three (3) the during minutes duration document and hearing. each public continue the conversation Comments made duringat the March public hearings 6, 2022, shall Study to the be relevant Session. subject for which the public hearings are held.  C. to the In addition Boards and Committees opportunities Openings described above, Update a citizen may respond to questions posed to him or her by the Mayor or members of the Council, provided members have been granted the floor to pose such questions.  Administrator No speaker may make Montenegro personal or presented impertinent attacks Council upon any with a officer, list oforall employee, boards City Counciland member or other Elected Official, that commissions, is unrelated to theand manner in which the officer, employee, or City Council member the vacant positions Council will need to make recommendations or other Elected Official, to performs his or her duties.  fill. No person shall use abusive or threatening language toward any individual when addressing the City Counci.  Any person who violates this section shall be directed by the Mayor to be orderly and silent. If a person addressing the Council refusesCouncilmember Miller to become silent when so suggested directed, such that themay person Council have by be deemed thetheopportunity Mayor to haveto look into committed a “breach of the peace”this further. and impeding the orderly conduct of the public meeting of the City Council and may be ordered by by disrupting the Mayor to leave the meeting. If the person refuses to leave as directed, the Mayor may direct any law enforcement officer Mayor who is present to Garrett escort instructed the violator Administrator Montenegro to provide commission by-laws from the meeting. and look into the Alliance of Rouge Communities and the Regional Energy Office Commission. Council will discuss appointments at the next Study Session. 274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org  D. Communications / Parks and Rec Job Combination Discussion Montenegro explained to Council there is a need for a Communication/Parks and Recreation Coordinator. Council agreed that it’s a good idea. Administrator Montenegro will gather job descriptions from other local communities to get the full scope of the Communication/Parks and Recreation Coordinator qualifications. E. Your Town and E-Newsletter Discussion Your Town has been printed and will be delivered on approximately January 15. Montenegro would like to remind residents that there is an opportunity to advertise to offset the cost of the newsletter. There was a discussion about the content being beneficial to all residents in the weekly newsletter. It was decided that the structure should be fewer repeat articles, all city- related articles should be on top/at the beginning with all none city-run events to have a disclaimer that it’s not a city-run event but still a benefit to the community, and also suggested to add a blanket statement asking for content to be contributed please contact City Hall. 3. Council Liaison Committee Reports Southfield Public School Board Nothing to report SEMCOG Nothing to report Parks and Rec Committee Councilmember Kenez wants to start planning monthly activities Infrastructure Committee Infrastructure Committee has one final recommendation for the Capital Improvement Plan to present to Council. The Committee will be disbanded after the January meeting, and all responsibilities will be turned over to the staff. Planning Commission Nothing to report 274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org 4. Public Comments Carol Greene – Explained the intent of her email sent to the Council regarding the content of the weekly newsletter. Roger Lynn – Supports the Communication/Parks & Rec position. Laurie Kuntz – Racism Dirt road maintenance 5. Mayor/Council Comments Mayor Garrett responded to comments made in the Public Comments portion of the meeting. The meeting with Lew Bender has been tentatively rescheduled for March 7, 2022. Lathrup Village will host the South Oakland County Mayor’s Association meeting on January 11, 2022. City Administrator evaluation forms are due to the Mayor and will be on the January 23 Council agenda for discussion. Councilmember Jennings will hold Council Office Hours. The date and time are still to be determined. There will be a Town Hall meeting on February 6, 2023, at 6:00 pm in place of the Study Session to discuss opening streets for emergency vehicle access. Fire Chief Menifee and Police Chief McKee will be in attendance. Councilmember Miller stated that Lathrup Village is a very diverse community, and most residents choose to live here for that reason. Council needs to look at other ways to spend CDBG funds. What is the process to qualify for non-exempt tax status – The nonprofit has to present proof of the nonprofit statutes. Residents are complaining about the dirt roads and when there will be maintenance. 6. Adjourn Meeting The meeting adjourned at 8:03 pm 274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org