City Council Study Session
Regular MeetingLathrup Village, MI · December 19, 2022
Minutes
City Council Study Session
Monday, December 19, 2022
Draft Meeting Minutes
27400 Southfield Road, Lathrup Village, Michigan 48076
Held in the Meeting Place at City Hall
1. Call to Order by Mayor Garrett at 6:00 pm
2. Discussion Items
A. Organizational Chart Overview
Organizational Chart attached.
Council discussed the general setup of duties and responsibilities of the administrative
office for the city.
General Overview of Duties
Administrative Assistant
Customer Service
Taking all over-the-counter payments
Community Room Rental
Treasurer
Oversee all financials
Deputy Treasurer
Assist Treasurer in all areas
Bank reconciliation
Payroll
Government Operations Assistant
Accounts Payable
Water Billing
Front counter backup
Clerk
Assistant to City Administrator and Council
274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org
Elections
Minute taker for all boards and commissions
Building Department
Police Chief
Oversee all City Safety
Directs Police Clerk and all Police Officers
CED (Community Economic Development)
CDBG
Planning & Zoning
DDA Director (Downtown Development Authority)
Manage all DDA projects meetings and committees
DDA Special Projects Manager
All special community projects directed by DDA
Contractual Employees
Building Official / Trade Inspectors
Plan Reviews and all building inspections
Building and trade code issues
DPW
Snow plowing
Road and water main repair and maintenance
Planners
Engineers
Assist in all infrastructure projects
Janitorial
General building maintenance
Community room
274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org
LVTV
Oversee all recordings
Maintain all media equipment
3. Mayor and Council Comments
Council discussed changing the dates for the Monday meetings that fall on a holiday.
Councilmember Miller asked what is the amount of an outside contract before a bid is
required as it relates to the Christmas decorations. Administrator Montenegro answered
the amount is generally $5,000.
Councilmember Kenez will schedule activities for residents until the Parks and Recreation
position is filled.
4. Public Comments
None
5. Adjourn
The meeting adjourned at 7:05 pm.
274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org
Agenda
City Council Study Session
Monday, December 19, 2022
27400 Southfield Road, Lathrup Village, Michigan 48076
Held in the Meeting Place at City Hall
1. Call to Order by Mayor Garrett
2. Discussion Items
A. Organizational Chart Overview
3. Mayor and Council Comments
4. Public Comments
5. Adjourn
ADDRESSING THE CITY COUNCIL
Your comments shall be made during times set aside for that purpose.
Stand or raise a hand to indicate that you wish to speak.
When recognized, state your name and direct your comments and/or questions to any City official in attendance.
Each person wishing to address the City Council and/or attending officials shall be afforded one opportunity of up to three (3)
minutes duration during the first and last occasion for citizen comments and questions and one opportunity of up to three (3)
minutes duration during each public hearing. Comments made during public hearings shall be relevant to the subject for which
the public hearings are held.
In addition to the opportunities described above, a citizen may respond to questions posed to him or her by the Mayor or
members of the Council, provided members have been granted the floor to pose such questions.
No speaker may make personal or impertinent attacks upon any officer, employee, or City Council member or other Elected
Official, that is unrelated to the manner in which the officer, employee, or City Council member or other Elected Official,
performs his or her duties.
No person shall use abusive or threatening language toward any individual when addressing the City Council.
Any person who violates this section shall be directed by the Mayor to be orderly and silent. If a person addressing the Council
refuses to become silent when so directed, such person may be deemed by the Mayor to have committed a “breach of the
peace” by disrupting and impeding the orderly conduct of the public meeting of the City Council and may be ordered by the
Mayor to leave the meeting. If the person refuses to leave as directed, the Mayor may direct any law enforcement officer who is
present to escort the violator from the meeting.
274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org
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