Council Study Session

CITY OF LATHRUP VILLAGE CITY COUNCIL STUDY SESSION MEETING MINUTES OCTOBER 19,2020 MINUTES OF THE STUDY SESSION MEETING OF THE CITY OF LATHRUP VILLAGE HELD ON MONDAY, OCTOBER 19, 2020 REMOTELY VIA ZOOM. Present: Mayor Mykale Garrett and Mayor Pro Tem Kantor Council members Ian Ferguson, Saleem Siddiqi Absent: Council member Donna Stallings Also Present: City Administrator, Dr. Sheryl Mitchell Theriot, City Attorney, Scott Baker, Asst. City Administrator/Treasurer, Pamela Bratschi, Police Chief, Scott Baker, Community and Economic Development Manager, Susie Stec, Government Operations Asst., Kelda London and City Clerk, Yvette Talley All City Council members stated they are located in Lathrup Village, Michigan, Oakland County. Meeting was called to order at 6:00 p.m. by Mayor Garrett Purpose of the meeting is to discuss City Council Agenda items. Discussed items: A. Discussion – Fiscal Year 2019/20 Audit – Pam Hill – Plante Moran gave an overview and answered specific questions. Discussed the audit letter, financial statements and the graph presentation of the financial statements, water loss and the need for new water meters. B. Discussion –Construction Board of Appeals/ Building Board of Appeals Dr. Mitchell gave an overview and answered specific questions. Establishing membership of the Construction Board of Appeals- serving as Building Board of Appeals. Also, adoption of rates for Construction Board of Appeals and Building Board of Appeals. C. Discussion – Marijuana Licensing & Applications Process – City Attorney Scott Baker gave an overview and answered specific questions. There is rough draft of the ordinance for the Planning Commission meeting tomorrow, will get input and report back to City Council. D. Discussion – Infrastructure Committee Update – There have been 2 town hall meetings with low participation and there are 2 additional town hall meetings scheduled. E. Discussion – Sign Ordinance Update – City Attorney Scott Baker will present the rough draft of the sign ordinance to Planning Commission at their meeting tomorrow.  F. Discussion – House in the Woods - Dr. Mitchell will has requested an appraisal for the property, waiting on a response within the next 2 weeks. Mayor and Council Comments Council member Ferguson asked for an update on Fine Art and Jewelry. Scott Baker said owner will be relocating within a month. Mayor Pro Tem Kantor asked for an update on road asset management plan so that we can have more freedom with Act 51 money. An update on the code enforcement position. Dr. Mitchell asked staff to look into this. Attorney Baker said there is an update to the Open Meetings Act where at the beginning of each meeting, during the attendance roll call vote, City Council has to disclose the City, County and State of their location. January 2021 virtual meetings will be allowed but a reason has to be identified, for example, a Local state of emergency, State state of emergency, County state of emergency, National state of emergency. If a Council member has a health concern, they can disclose, be excused, allowed to participate and vote virtually. The City will create a written policy for when to conduct a virtual meeting, how notify City Administration that you will be participating virtually. Public Comments None Adjournment Meeting adjourned at 7:00 p.m.