Council Study Session November 23, 2020

CITY OF LATHRUP VILLAGE CITY COUNCIL STUDY SESSION MEETING MINUTES NOVEMBER 23,2020 MINUTES OF THE STUDY SESSION MEETING OF THE CITY OF LATHRUP VILLAGE HELD ON MONDAY, NOVEMBER 23, 2020 REMOTELY VIA ZOOM. Present: Mayor Mykale Garrett and Mayor Pro Tem Kantor Council members Ian Ferguson, Donna Stallings Absent: Council member Saleem Siddiqi Also Present: City Administrator, Dr. Sheryl Mitchell Theriot, City Attorney, Scott McKee, Chief of Police, Scott Baker, Asst. City Administrator/Treasurer, Pamela Bratschi, Community and Economic Development Manager, Susie Stec, Government Operations Asst., Kelda London and City Clerk, Yvette Talley All City Council members stated they are in Lathrup Village, MI- Oakland County Meeting was called to order at 5:30 p.m. by Mayor Garrett Purpose of the meeting is to discuss City Council Agenda items. Discussed items: A. Discussion - Marijuana Licensing & Application Process – Scott Baker said he and Jill Bahm- Giffels Webster are working on a draft zoning Ordinance. Will have more information after the Joint meeting on November 30, 2020. B. Discussion –Police Department Expansion Study Update- Daniel Redstone, Architect gave an overview and answered specific questions. Discussed – Redevelopment of the lower level of City Hall for the Police Department. Discussed – Programming- space needs analysis, block diagrams/conceptual floor plans and building condition analysis – visual review of building systems in area of renovation. C. Discussion -Contracts – Updates Dr. Mitchell gave an overview and answered specific questions along with providing a list of contractors for the city. There will be an RFP done for the auditors. Working on the details in finalizing the job description for code enforcement. Downtown Development Authority approved the contribution to the salary to create a full-time position for code enforcement. D. Discussion- Infrastructure Committee Update – Mayor Pro Tem Kantor discussed roads & ditches - 1st year focus on streets that need to be repaired which have no ditches and minor repairs. Santa Barbara will be included as part of the road work, 450 ft of concrete of Lacrosse will be included due to the bad condition of the road but the city will cover the cost. City Council stated they are in agreement of using the extra money from the budget to fix Lacrosse. March 15, 2021 City Council will consider approval of a bond authorizing resolution. Discussion of list of eligible roads that will be repaired and asking for Council comments on which roads to be repaired so that survey work can begin.  Page 2 – November 23, 2020- Study Session Other infrastructure needs are: Starting in 2021 city will be required to replace annually 5% of lead service for 20 years until all lead lines are replaced. By 2025 the city is required to identify all lead and galvanized water leads in the city. City Administrator, Mayor Pro Tem Kantor will meet with city engineer to discuss lead, water meters and the self-identification process which residents will self -identify the issue. If lead is found, the city is responsible to replace the line. Water meters – city’s water loss is 40% - discussed water meter replacement program. Sewer system – cost of repairs estimated $120,000 cost per year for the next 3-4 years depending on findings. Water main- Goldengate, Wiltshire, Bloomfield, San Rosa and Glenwood should be replaced while the streets are being repaired. Fire hydrants – are old and in need of being replaced- 120 to be replaced at cost of $4,500 each. Gate valves used to turn off water mains – we have 250 over 60% installed before 1930 and a lot of them are not working. The tank is in need of cost repairs as well. Discussion of current assets, estimated project costs, water rate increase – capital improvement bond. E. House In the Woods Update – will discuss at the next study session. Mayor and Council Comments City Attorney Scott Baker gave an overview of pending litigation. Public Comments None Adjournment Meeting adjourned at 7:00 p.m.