City Council Study Session December 7, 2020

CITY OF LATHRUP VILLAGE CITY COUNCIL STUDY SESSION MEETING MINUTES DECEMBER 7,2020 MINUTES OF THE STUDY SESSION MEETING OF THE CITY OF LATHRUP VILLAGE HELD ON MONDAY, DECEMBER 7, 2020 REMOTELY VIA ZOOM. Present: Mayor Mykale Garrett and Mayor Pro Tem Kantor Council members Saleem Siddiqi and Donna Stallings Absent: Council member Ian Ferguson Also Present: City Administrator, Dr. Sheryl Mitchell Theriot, City Attorney, Scott McKee, Chief of Police, Scott Baker, Asst. City Administrator/Treasurer, Pamela Bratschi, Community and Economic Development Manager, Susie Stec, Government Operations Asst., Kelda London and City Clerk, Yvette Talley All City Council members stated they are in Lathrup Village, MI- Oakland County Meeting was called to order at 6:04 p.m. by Mayor Garrett Purpose of the meeting is to discuss City Council Agenda items. Discussed items: A. Discussion – Tree Replacement Program – Roger Lynn, 18590 San Jose Blvd, Lathrup Village, MI said he would like to see tree replacement program implemented again to purchase trees at cost. Susie Stec stated DTE tree grant and DNR tree grant she will be applying for those funds next Spring. Dr. Mitchell stated Oakland County has a tree program that the city was going to utilize but COVID-19 happened. A tree committee will be implemented -Roger Lynn and Perry MacNeille both are interested in being on the committee. B. Discussion –Agenda and Meeting Management Software – Municode – Leon Rogers of gave an overview and answered specific questions. This program will streamline the process to create, approve and post meeting agendas/minutes. Topics covered: Service & support, portal features, board - management features, pricing and service agreement. This item will appear on the December 21 City Council meeting agenda. C. Marijuana Licensing & Application Process – Scott Baker stated that he’s waiting on feedback from City Council members. D. Discussion -Contracts – Infrastructure Committee Update – Mayor Pro Tem Kantor stated he presented the Infrastructure Study Group Road recommendation with a list of eligible streets chosen for repair. Awaiting feedback from Council members. E. Discussion -Draft Resolution – Racism as a Public Health Crisis was received Dr. Mitchell gave an overview.  F. Discussion - Draft 2021 Council Meeting Dates & Holidays – Dr. Mitchell presented the proposed draft. G. Appointments to the following boards: Lathrup Village Community Foundation, changing their bylaws to still keep the City Administrator or designee but changing to 1 City Council member to be appointed by Council.- term of office will coincide with the elected official’s term of office. Appointments available - Historic District Commission and Downtown Development Authority. H. City Administrator Updates- Dr. Mitchell stated there was an employ who tested positive for coronavirus; therefore, all employees will be tested. The City of Southfield Fire Department will come to Lathrup Village to test all employees. City of Southfield is offering free coronavirus testing to all Oakland County residents. Public comment form – survey monkey tool is in the testing phase for this month. City will be closed for lunch 12:30 p.m.- 1:30 p.m. daily and Staff Appreciation will be December 18th municipal offices closing at 12:00 noon. House in the Woods and Auditor are in process. Code Enforcement full time position application deadline December 11, 2020. Tim Prast-DPS will be retiring and a celebration will be December 15th. Negotiations are ongoing with the Police Department and Command and their contract expires at the end of this year. Chief McKee is working Oakland County creating a transparency platform. Planning Commission will be discussing the capital improvement plan at their study session meeting December 15th. Joint meeting parking as a special land use public hearing on December 15th. Your Town will be mailed soon. Santa and tree lighting will be virtual this year. Alliance for Rouge Communities display in hallway - City Hall. Lead and copper assessment will be available for residents. We are accepting food and pantry items for the Lighthouse shelter – there’s a donation box at City Hall. Community Foundation has a fund raiser (posted - www.lathrupvillage.org)at Shields Restaurant until December 31, 2020. Mayor and Council Comments Public Comments None Adjournment Meeting adjourned at 7:14 p.m.