Regular City Council Meeting

CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES DECEMBER 21, 2020 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF LATHRUP VILLAGE HELD ON MONDAY, DECEMBER 21, 2020 HELD REMOTELY VIA-ZOOM. The meeting was called to order at 7:05 p.m. by Mayor Garrett and Roll Call was taken. Present: Mayor Mykale Garrett and Mayor Pro Tem Bruce Kantor Council members Ian Ferguson, Donna Stallings Absent: Council member Saleem Siddiqi Also Present: City Administrator, Dr. Sheryl L. Mitchell Theriot, Assist. City Administrator/Treasurer, Pamela Bratschi, City Attorney, Scott Baker, Police Chief, Scott McKee, Community and Economic Development Manager, Susie Stec, Government Operations, Kelda London and City Clerk, Yvette Talley This meeting was held remotely. All City Council Members stated they are located in Lathrup Village, Michigan, Oakland County MAYOR INVITED ALL PRESENT TO JOIN IN THE PLEDGE OF ALLEGIANCE CO-20-195 MOTION TO EXCUSE COUNCIL MEMBER SIDDIQI Motion by Council member Ferguson, motion failed due to the lack of second. CONSENT AGENDA CO-20-196 Approval of Agenda Motion by Council member Ferguson, seconded by Council member Kantor to approve the Agenda. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-20-197 Approval of Minutes – November 23, 2020 – Study Session Meeting Motion by Mayor Pro Tem Kantor , seconded by Council member Ferguson to approve the minutes for November 23, 2020 Study Session Meeting. Ayes: Ferguson, Garret, Kantor, Stallings No: None Motion carried. CO-20-198 Approval of Minutes – November 23, 2020 – City Council Meeting 1  CITY OF LATHRUP VILLAGE CITY CONCIL MEETING MINUTES DECEMBER 21, 2020 Motion Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the minutes for November 23, 2020 City Council Meeting. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-20-199 Approval of Minutes – November 30, 2020 -Joint Meeting Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the minutes for November 30, 2020 Joint meeting. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-20-200 Approval of Minutes – December 7, 2020 – Study Session Meeting Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the minutes for December 7, 2020 Study Session. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-20-201 APPROVAL OF THE MONTHLY DISBURSEMENT REPORTS FOR THE MONTH OF NOVEMBER 2020 Motion by Mayor Pro Tem Kantor seconded by Council member Ferguson to approve the Monthly Disbursements for the month of November 2020: October Disbursements w/Salary Included FUND 101 GENERAL FUND $ 271,201.78 FUND 202 MAJOR ROADS $ 2,262.10 FUND 203 LOCAL ROADS $ 4,292.11 FUND 258 CAPITAL FUND $ - FUND 494 DOWNTOWN DEV AUTH $ 13,534.04 FUND 592 WATER & SEW. $ 175,144.42 $ 466,434.45 Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-20-202 CONSIDERATION OF A MOTION TO ACCEPT DEPARTMENTAL REPORTS Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the Departmental Reports. 2  CITY OF LATHRUP VILLAGE CITY CONCIL MEETING MINUTES DECEMBER 21, 2020 Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-20-203 PRESENTATION None CO-20-204 PUBLIC COMMENT FOR ITEMS ON THE AGENDA None CO-20-205 PUBLIC HEARINGS None CO-20-206 ACTION REQUESTS - FOR CONSIDERATION/APPROVAL A. Consideration of Special Assessment Resolution#1 and Set Public Hearing for January 25, 2021 Dr. Mitchell gave an overview and answered specific questions. Motion by Council member Ferguson, seconded by Mayor Pro Tem Kantor to approve the Special Assessment Resolution #1 and Set a Public Hearing for January 25, 2021. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. B. Consideration To Approve the Infrastructure Study Group Recommendations and Approve the 2021 Capital Improvement Bond Proposal Mayor Pro Tem Kantor gave an overview and answered specific questions. Motion by Council member Ferguson, seconded by Council member Stallings to Accept the recommendation by the Infrastructure Committee to approve the 2021 Capital Improvement Bond proposal and authorize the Bond Council and Bond Financial Advisor to move forward as needed for the issuance of Unlimited Tax General Obligation Bonds to be sold in conjunction with the Street Improvements Bonds. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. C. Consideration of the Approve the Redstone Architect, Inc. for the Police Department Expansion Study 3  CITY OF LATHRUP VILLAGE CITY CONCIL MEETING MINUTES DECEMBER 21, 2020 Dr. Mitchell Theriot gave an overview and answered specific questions. Daniel Redstone – Architect gave an overview and answered specific questions. Motion by Council member Ferguson , seconded by Council member Stallings to accept the proposal and contract with Redstone Architects, Inc. for the Police Department Expansion Study, consisting of Part 1 & Part 2 of their proposal, in the amount of $9,640 and authorize the Mayor or City Administrator to sign any related documents. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. D. Consideration of Approval of the Independent Contractor Agreement with C.V. Studios for LVTV Operations Manager Services Dr. Mitchell Theriot gave an overview and answered specific questions. Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the Independent Contractor Agreement C.V. Studios for LVTV Operations Manager Services for a 2-year contract ending December 31, 2020, in the amount of $40,000 a year and authorize the Mayor and City Administrator to sign the Agreement. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. E. Consideration to Approve the Municode for Meeting and Agenda Management Services Dr. Mitchell Theriot gave an overview and answered specific questions. Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the Municode for Meeting and Agenda Management Services. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. F. Consideration to Approve the 2021 City Council Meeting Calendar Dr. Mitchell Theriot gave an overview and answered specific questions. 4  CITY OF LATHRUP VILLAGE CITY CONCIL MEETING MINUTES DECEMBER 21, 2020 Motion by Council member Ferguson, seconded by Mayor Pro Tem Kantor to approve the 2021 City Council Meeting Schedule. Ayes: Garrett, Kantor, Stallings No: Ferguson Motion carried. G. Consideration to Approve 2021 Board of Review Meeting Dates Dr. Mitchell Theriot gave an overview and answered specific questions. Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the 2021 Board of Review Meeting Dates. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. H. Consideration of the Approve the Appointments to the Lathrup Village Community Foundation (due to changing by-laws) Dr. Mitchell Theriot gave an overview and answered specific questions. Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to appoint to the Lathrup Village Community Foundation Board: a. Pamela Bratschi, as the designee of the City Administrator Mayor Mykale Garrett as a Council appointment Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. Historic District Commission b. Motion by Council member Ferguson, seconded by Council member Stallings to re-appoint Robin Roberts to the Historic District Commission for the 3-year term ending December 31, 2023. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. I. Resolution – Racism as a Public Health Crisis City Council acknowledge receipt of the proclamation recognizing racism as a public health crisis. 5  CITY OF LATHRUP VILLAGE CITY CONCIL MEETING MINUTES DECEMBER 21, 2020 CO-20-207 CLOSED SESSION Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve to go into closed session meeting in accordance with Section 8(c) of the Michigan Open Meetings Act (MCL 15.268), to consider strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement if either negotiating party. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-20-208 MOTION TO RETURN TO COME OUT OF CLOSED SESSION AND RETURN TO CITY COUNCIL MEETING Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to return to City Council meeting. Ayes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-20-209 CITY ADMINISTRATOR REPORT Dr. Mitchell Theriot reported -January 4, 2021 will be a Special City Council meeting to discuss the Notice of Intent Resolution Capital Improvement Bonds and the Tentative Agreement – Police Officers Association of Michigan/Lathrup Village Police Officers Association (Patrol Unit) and Command Officers Association of Michigan/ Lathrup Village Command Officers Association (Command Union). Susan Schultz has resigned with her last day will be December 23, 2020 and will temporarily fill the position until restructuring roles and responsibilities. Rami Sweidan will return as full- time code enforcement officer starting January 11, 2021. Reconfiguring front office desks so that desks/phones are not shared according to MDHHS. City Hall closed daily 12:30-1:30 p.m. for lunch. City Hall closed for the holidays December 24 & 25th and December 31st & January 1st.Dr. Mitchell Theriot received the MML community builder award. Oakland County Water Resource Commissioner Jim Nash extended an invitation to meet with Lathrup Village Staff. RFP for House in the Woods realtor will be issued tomorrow. The police department has received certification from the Michigan Association of Chiefs of Police and Michigan Law Enforcement Accreditation Commission for being in compliance with U. S. Department of Justice standards. Officer Michael Tackett will be promoted to Sergeant. Chief Scott McKee is the coordinator for the CARES Act reimbursement and Lathrup Village has received reimbursement of over $105,000. DDA has been sending out licensing renewals and the next DDA meeting will be January 15 at 12 noon. Kabob -Kabob restaurant has donated 30- $10 gift cards for Police department to distribute to Lathrup Village residents. Mainstreet has been awarded with Flagstar grant $1,500 to enhance the gateway entrances with lights and landscaping. Received an application from a company who would like to open a drive-through COVID-19 testing clinic by appointment only. BP gas station moving forward, they have been issued a building permit. Planning Commission next meeting is January 19 and they have started the capital improvement process. Recreation coordinator and Mayor Garrett are working together for MLK program will have a community experience journal and food drive for Lighthouse. Spring classes 6  CITY OF LATHRUP VILLAGE CITY CONCIL MEETING MINUTES DECEMBER 21, 2020 open for registration with a mix virtual and in person classes. Southfield Public Schools has an app with news feeds, calendar of events, etc. CO-20-210 CITY ATTORNEY Scott Baker stated- it has been a challenging year but the City of Lathrup Village has continued to push forward when most cities have closed. He wished everyone a happy holiday. CO-20-211 REPORTS OF BOARDS COMMISSIONS AND COMMITTEES Mayor Pro Tem Kantor reported -Planning Commission held public hearing on R-1 Parking as special land use was approved to move forward to City Council for approval. Approved site plan for 27215 Southfield Rd. business and will come to City Council to seek a variance for the required wall between the public alleyway and first residential home. Planning Commission 2021 meeting calendar was approved. Discussed the cause of the fire at the JMC building and City has received another FOIA request them. CO-20-212 UNFINISHED/NEW BUSINESS None C0-20-213 PUBLIC COMMENTS None CO-20-214 MAYOR AND CITY COUNCIL COMMENTS Mayor Garrett stated this has been a traumatic year for the Lathrup Village Community and wished all well. City Council wished everyone Happy Holidays. Council member Ferguson stated he will spear-head an event for Veteran’s Day. Mayor Pro Tem Kantor said there will be a lot of positive things to come for Lathrup Village due to the updating the infrastructure, the way the city looks and the new code enforcement officer starting January 11th. Encouraged residents to do their home water service line test. The link for the process is on www.lathrupvillage.org. CO-20-215 ADJOURNMENT Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to adjourn this meeting. Ayes: Ferguson, Garrett, Kantor, Siddiqi No: None 7  CITY OF LATHRUP VILLAGE CITY CONCIL MEETING MINUTES DECEMBER 21, 2020 Motion carried. The meeting was adjourned at 8:50 p.m. Transcribed by Yvette Talley ________________________________ _______________________________ Mykale Garrett, Mayor Transcribed by Yvette Talley City Clerk 8