Regular Council Meeting

CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 21, 2018 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF LATHRUP VILLAGE HELD ON MONDAY, MAY 21, 2018 IN THE CITY COUNCIL CHAMBERS IN THE MUNICIPAL BUILDING 27400 SOUTHFIELD ROAD, LATHRUP VILLAGE, MICHIGAN. The meeting was called to order at 7:00 p.m. by Mayor Garrett and Roll Call was taken. Present: Mayor MyKale Garrett and Mayor Pro Tem Bruce Kantor Council members Ian Ferguson, Donna Stallings Excused: Council member Frank Brock Also Present: City Administrator Sheryl L. Mitchell, City Attorney Scott Baker, Sgt. Michael Zang, Treasurer Pamela Bratschi and City Clerk Yvette Talley MAYOR INVITED ALL PRESENT TO JOIN IN THE PLEDGE OF ALLEGIANCE CONSENT AGENDA CO-18-90 CALL TO ORDER AND ROLL CALL Roll call was taken. Motion by Council member Ferguson, seconded by Mayor Pro Tem Kantor to excuse Council member Frank Brock from this meeting. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-18-91 APPROVAL OF AGENDA Motion by Council member Ferguson, seconded by Mayor Pro Tem Kantor to approve the Agenda. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-18-92 Minutes of Regular meeting on March 19, 2018 Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the minutes of the Regular meeting minutes of March 19, 2018. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. 1  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 21, 2018 CO-18-93 Minutes of the Study Session on April 16, 2018 Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the minutes of the Study Session meeting of April 16, 2018. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-18-94 Minutes of Regular Meeting on April 16, 2018 Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the minutes of the Regular meeting of April 16, 2018. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-18-95 Minutes of Special Study Session on May 7, 2018 Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the minutes of the Special Study Session of May 7, 2018. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-18-96 Minutes of Budget Study Session on May 14, 2018 Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the minutes of the Budget Study Session of May 14, 2018. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. 2  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 21, 2018 CO-18-97 PETITION A. Michael Fitch – Hearing Regarding Denial of Solicitors License Scott Baker, City Attorney gave an overview and answered specific questions from City Council. The applicant checked no on the application that he had not been convicted of a felony or misdemeanor. The background check conducted by the Police Department identified that he in fact had a misdemeanor conviction in the city approximately 5 years ago. Based on the misrepresentation on the application, the recommendation was the permit be denied. Which it was and the City Clerk sent a certified letter on May 14 that the application had been denied. Accordance to his right to request a hearing under the Ordinance, he did submit a request 3 days later for a hearing before City Council. City Council asked specific questions of the applicant. Michael Fitch, applicant said he was under the understanding that he didn’t have to check yes on the application because it was 5 years ago. He thought his record had been expunged. It was an honest mistake not to check the box. His goal is to open a small cleaning business called Tidy up and Sell. Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to resend the denial for the solicitor’s license. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. Sheryl Mitchell, City Administrator said the Solicitors Ordinance is vague in areas and would like to work with the City Attorney to have more specific language drafted as to what the requirements are and what the process should be. CO-18-98 APPROVAL OF DISBURSEMENT REPORTS Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the Disbursement Report of April 1, 2018 through April 15, 2018 totaling $48,793.06 and the Disbursement Report of April 16, 2018 through April 30, 2018 totaling $519,827.74. 3  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 21, 2018 Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-18-99 CONSIDERATION OF A MOTION TO ACCEPT DEPARTMENTAL REPORTS Council member Stallings announced Grand Opening for Angeles Fashion on June 1st at 4:00 p.m. Food Truck Friday will start on Friday, July 20th. One of the most dangerous intersections is 11 mile Rd. /Southfield Rd. Sgt. Michael Zang said revamping the intersection has brought the numbers down but the volume of traffic that goes through the intersection is in the top 10 of busiest intersections. Motion by Council member Stallings, seconded by Council member Ferguson to approve the Departmental Reports. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-18-100 PUBLIC COMMENTS Charles Batcheller, 17606 Sunnybrook said there is a rat problem at the dumpster near his home. Also, the dumpster enclosure around the dumpster is falling apart. This matter needs to be fixed! Scott Baker said Jim Wright, Code Enforcement Officer is working with the property owner inspecting the buildings and providing a list of code violations. The City has identified many issues with the properties and brought them to the attention of the property owner. Working with the property owner to bring into compliance. If it’s not done, they will have to seek orders to force the property owner to make improvements. If the property owner doesn’t comply, the City will make the improvements and assess the cost to the property owner. Mayor Garrett asked for a follow up with the Code Enforcement Officer and this matter be placed at the top of the list. Also, a weekly follow-up as to what is going to be done. 4  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 21, 2018 Marilyn Boladian, 17656 Roseland said April 14th it rained and cause a flood in her basement and several other of her neighbors. She said she believes the grease trap from Olga’s is the cause. Something has to be done about this because homeowners have to take on the expense for repairs. Sheryl Mitchell said the line was inspected and determined the building (where Olga’s is located) is the source of the problem. Can’t say it’s a specific business because the line is shared by the other businesses. The code enforcer is issuing citations to the property owner and the manager of the building. A meeting is scheduled for June 1st with the City Administrator, Code Enforcer, City Attorney, property owner and building manager. Council member Ferguson said there should be an amendment to the grease receptor ordinance to increase fees. Sgt. Michael Zang introduced Amanda Carmack as a full time police officer and Jeremy Huston is from Northville Twp. Police Department as a part-time police officer. CO-18-101 PUBLIC HEARINGS Mayor Garrett opened the public hearing regarding Fiscal Year 2018/2019 Budget at 7:40 p.m. There were no comments. Mayor Garret closed the public hearing at 7:43 p.m. CO-18-102 ACTION REQUESTS A. Consideration to Approve the 2018/19 Street Projects Sheryl Mitchell gave an overview and answered specific questions from City Council. Motion by Council member Stallings, seconded by Council member Ferguson to adopt the Resolution affirming the Fiscal Year 2018/19 Street Projects. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. 5  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 21, 2018 B. Consideration to Approve the FY 2018/2019 Budget Sheryl L. Mitchell gave an overview and answered specific questions from City Council. Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to Adopt the Annual Fiscal Year Resolutions for the 2018/2019 fiscal year as prepared and submitted by the City Administrator. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. C. Consideration of a Motion to Approve Sheryl L. Mitchell as Street Administrator Sheryl L. Mitchell, City Administrator gave an overview and answered specific questions from City Council. Motion by Council member Stallings, seconded by Council member Ferguson to designate Sheryl L. Mitchell as the Street Administrator for the City of Lathrup Village. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. D. Consideration of a Motion to Adopt a Bid for Salt for 2 Years with Option for 3 Additional 1 Year Extensions Sheryl L. Mitchell, City Administrator gave an overview and answered specific questions. Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the bid for Salt for 2 years with Option for 3 Additional 1 year extensions. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. 6  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 21, 2018 E. Consideration to Appoint two Members to the Planning Commission Motion by Council member Stallings, seconded by Council member Ferguson to appoint Charo Hulleza and Jason Hammond to the Planning Commission for the terms ending May 21, 2021. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. F. Consideration of a Motion for Appointments to the Southeastern Oakland County Water Authority (SOCWA) Sheryl L. Mitchell, City Administrator gave an overview and answered specific questions from City Council. Motion by Council member Stallings, seconded by Council member Ferguson to Appoint Sheryl L. Mitchell, Representative and Ken Marten as Alternate to SOCWA and authorize the City Clerk to notify SOCWA of the same. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. G. Consideration of a Motion to make Appointments to SOCRRA Sheryl L. Mitchell, City Administrator gave an overview and answered specific questions from City Council. Motion by Council member Ferguson, seconded by Mayor Pro Tem Kantor to Appoint Sheryl L. Mitchell Representative and Ken Marten as Alternate to SOCRRA and authorize the City Clerk to notify SOCRRA of the same. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. 7  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 21, 2018 H. Consideration of a Motion to Adopt A Resolution in Support of the Reinstatement of State Historic Tax Credits – Senate Bill 469 and House Bill 5178. Motion by Council member Stallings, seconded by Council member Ferguson to adopt a Resolution in Support of the Reinstatement of State Historic Tax Credits – Senate Bill 469 and House Bill 5178. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. I. Consideration of a Resolution to Approve the Cost Participation Agreement for the 2018 Oakland County Local Road Improvement Matching Fund Pilot Program Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the Cost Participation Agreement for the 2018 Oakland County Local Road Improvement Matching Fund Pilot Program. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. CO-18-103 REPORT OF THE CITY ADMINISTRATOR Sheryl L. Mitchell - Welcomed Amanda Carmack (full-time) and Jeremy Huston (part-time) to the Police Department. Daniel Zuchowski – has taken a position with the Detroit Police Department. Will move forward with contracting with Oakland County Water Resource for operation and maintenance of the sanitary retention tank. May 28, 2018 – Memorial Day – City offices will be closed. Oakland County Health Network awarded the Police Department with a certificate of appreciation. Officer Becker is being recognized by the Southfield/Lathrup Optimist Club. Attended a meeting of the Oakland County Managers Association. Attended Southfield Public Library Association celebration along with Commissioner Nancy Quarles. Plans are underway for the 65th Anniversary of Lathrup Village. Volunteers are welcome. 8  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 21, 2018 Sinking fund millage passed on May 8, 2018. June DDA Meeting will discuss their strategic planning. Farmer’s Market kicked off with a great success with lots of good food. Farmer’s will be here mid-June. Looking forward to the new BBQ restaurant that will be opening across the street from City Hall. Southfield corridor clean-up will be June 3rd. Hortulus pop-up garden is outstanding, please stop by. Tim Miller of State Farm had their Grand Opening. Angeles Fashion will have their Grand Opening June 1st at 4 pm. Memorial service for Betty Stone will be Friday, May 25th at 2pm in the Community Room. CO-18-104 REPORT OF CITY ATTORNEY Scott Baker said Dhal Real estate lawsuit has been dismissed. CO-18-105 REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES Mayor Pro Tem Kantor said the Planning Commission is doing a Zoning Ordinance health check-up. Reviewing ordinances to make the necessary changes. - Wireless communications -Referendum Ian Ferguson will be the liaison between the City of Lathrup Village and Southfield/Lathrup Schools Yvette Talley, City Clerk thanked all precinct workers for their hard work during the Special Election on May 8, 2018. Council member Ferguson said he would like to meet with the Parks and Recreation Committee 3rd week of June. CO-18-106 UNFINISHED/NEW BUSINESS None CO-18-107 ADJOURNMENT Motion by Council member Ferguson, seconded by Mayor Pro Tem Kantor to adjourn this meeting. Yes: Ferguson, Garrett, Kantor, Stallings No: None Motion carried. 9  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 21, 2018 This meeting was adjourned at 8:26 p.m. Transcribed by Yvette Talley _________________________________________ ______________________________ Mykale Garrett, Mayor Transcribed by Yvette Talley City Clerk 10