City Commission Meeting

City of Lauderhill City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, December 13, 2021 6:00 PM Attend via phone: Dial 1-312-626-6799 & Meeting ID: 923 2127 8679 Attend via Computer: https://www.colvcm.com City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Melissa P. Dunn Commissioner Denise D. Grant Commissioner Lawrence Martin Commissioner Sarai Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Earl Hall, City Attorney City Commission Meeting Meeting Minutes - Final December 13, 2021 After this agenda was published, the following changes were made: Presentations have been removed: A. A PRESENTATION INTRODUCING BROWARD COUNTY MAYOR MICHAEL UDINE (REQUESTED BY COMMISSIONER DENISE D. GRANT). B. A PRESENTATION RECOGNIZING CHIEF STANLEY AND LIEUTENANT SANTIAGO (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). C. AN UPDATE FROM THE LOCAL AFFORDABLE HOUSING ADVISORY COMMITTEE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). New Business has been added: A. VICE MAYORSHIP PROCEDURE (REQUESTED BY COMMISSIONER DENISE D. GRANT). Ordinances have had title amended, legislation replaced, and backup attachments replaced: 1. ORDINANCE NO. 21O-11-149: AN ORDINANCE APPROVING AN APPROPRIATION OF ROLLOVER REVENUE AND EXPENDITURE FUNDS FOR FISCAL YEAR 2022; APPROVING AN INTERDEPARTMENT BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $480,192.25, A CAPITAL BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $7,768,928.00, AND A SUPPLEMENTAL APPROPRIATION IN THE TOTAL AMOUNT OF $11,309,693.00; REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Ordinances have had legislation replaced: 4. ORDINANCE NO. 21O-12-159: AN ORDINANCE AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE III, DEPARTMENTS OF CITY GOVERNMENT, DIVISION 8, DIVISION OF PURCHASING, SECTION 2-132, PURPOSE AND INTENT, TO ADOPT AND INCORPORATE CERTAIN CODE OF FEDERAL REGULATIONS (CFR) PROVISIONS NECESSARY TO QUALIFY FOR FEDERAL FUNDING; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Ordinances have had backup attachments added: 5. ORDINANCE NO. 21O-12-160: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND LAUDERHILL MARKETPLACE, LLC. FOR THE CITY OF LAUDERHILL TO PURCHASE AN APPROXIMATE 5.87 ACRE VACANT PARCEL OF THE LAND LOCATED GENERALLY AT THE CORNER OF STATE ROAD 7/U.S. 441 AND N.W. 11th PLACE, LAUDERHILL, FLORIDA, FOR THE PURCHASE PRICE OF $3,348,500.00; AUTHORIZING THE CITY MANAGER AND/OR HER DESIGNEE TO EXECUTE THE PURCHASE AGREEMENT AND ANY OTHER REQUIRED DOCUMENTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Ordinances have been added: City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final December 13, 2021 5A. ORDINANCE NO. 21O-12-161: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA APPROVING A TEXT AMENDMENT INITIATED BY CALI COFFEE TO AMEND THE LAND DEVELOPMENT REGULATIONS (LDR) ARTICLE III., ZONING DISTRICTS, PART 5.0., SPECIAL REGULATIONS FOR SPECIFIC LAND USE CLASSIFICATIONS, SECTION 5.32, RESTAURANTS, SUBSECTION 5.32.2(G) TO PROHIBIT EXTERIOR WALK-UP WINDOWS OR COUNTERS, AND TO AMEND SCHEDULE A RESTAURANT, SIT DOWN, HIGH TURNOVER; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE. 5B. ORDINANCE NO. 21O-11-154: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA, AMENDING THE CODE OF ORDINANCE, CHAPTER 11, TO CREATE ARTICLE IV, ENVIRONMENTAL, PROHIBITING THE USE OF POLYSTYRENE, NON BIODEGRADABLE DISPOSABLE OR SINGLE USE PLASTIC FOOD SERVICE PRODUCTS BY CITY VENDORS; PROHIBITING THE USE OF POLYSTYRENE, NON BIODEGRADABLE DISPOSABLE OR SINGLE USE PLASTIC FOOD SERVICE PRODUCTS ON CITY PROPERTY; BANNING THE INTENTIONAL RELEASE OF BALLOONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER MELISSA P. DUNN). Resolutions have had backup attachments replaced: 11. RESOLUTION NO. 21R-12-280: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL CREATING THE NEW JOB POSITION OF ASSISTANT UTILITIES DIRECTOR; APPROVING THE JOB DESCRIPTION FOR THE NEW POSITION OF ASSISTANT UTILITIES DIRECTOR; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 12. RESOLUTION NO. 21R-12-281: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL CREATING THE NEW JOB POSITION OF CITY INTERN; APPROVING THE JOB DESCRIPTION FOR THE NEW POSITION OF CITY INTERN; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Resolutions have had backup attachments added: 15. RESOLUTION NO. 21R-12-284: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT MITIGATION PROGRAM (CDBG-MIT) SUB-RECIPIENT AGREEMENT WHICH PROVIDES FOR THE CITY OF LAUDERHILL TO RECEIVE $3,125,215.00 IN GRANT FUNDING TO REPAIR SEWER LINES WITH CURED-IN-PLACE (CIP) METHODS FOR 4,200 LINEAR FEET; PROVIDING THAT NO MATCHING FUNDS ARE REQUIRED; APPROVING THE EXECUTION OF THE SUB-RECIPIENT AGREEMENT AND OTHER NECESSARY DOCUMENTATION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Resolutions have been added: 17A. RESOLUTION NO. 21R-12-279: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL GRANTING AN ADDITIONAL NON-EXCLUSIVE EASEMENT FOR UTILITY INSTALLATION, OPERATION AND MAINTENANCE FROM THE CITY OF LAUDERHILL TO FP&L IN ORDER TO INSTALL THE POWER INFRASTRUCTURE ON THE FIRE STATION #30 SITE; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 17B. RESOLUTION NO. 21R-12-289: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE SUBSCRIPTION AGREEMENT WITH THE SOLE SOURCE PROVIDER LEXIPOL TO PROVIDE ANNUAL FIRE POLICY MANUAL AND DAILY TRAINING BULLETINS WITH SUPPLEMENTAL PUBLICATION SERVICES AND FULL IMPLEMENTATION FOR USE BY THE FIRE DEPARTMENT IN AN AMOUNT NOT TO EXCEED $32,410.10 PER YEAR; PROVIDING FOR A ONE (1) YEAR TERM WITH TWO ADDITIONAL ONE (1) YEAR OPTIONS TO RENEW AVAILABLE; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final December 13, 2021 17C. RESOLUTION NO. 21R-12-290: A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING; APPROVING THE PURCHASE OF MICROSOFT LICENSING FROM SHI IN AN AMOUNT NOT TO EXCEED $179,391.70 BASED UPON THE BIDS SOLICITED BY THE STATE OF FLORIDA CONTRACT (443210000-US-16-ACS) FOR TECHNOLOGY PRODUCTS, SERVICES, SOLUTIONS AND RELATED PRODUCTS; PROVIDING FOR PARYMENT FROM THE APPROPRIATE BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 17D. RESOLUTION NO. 21R-12-291: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL REMOVING ERIC REID AND SHANTAY DABNEY FROM THE LAUDERHILL COMMUNITY AND BUDGET ADVISORY BOARD, APPOINTED BY THE COMMISSION AS A WHOLE, DUE TO LACK OF ATTENDANCE AT BOARD MEETINGS; APPOINTING VARIOUS MEMBERS OF THE COMMUNITY AND BUDGET ADVISORY BOARD BY THE CITY COMMISSION AS A WHOLE TO SERVE AS MEMBERS FOR THE REMAINDER OF A TERM THAT SHALL EXPIRE JULY 2022; PROVIDING FOR AN EFFECTIVE DATE. The Revised City Commission Meeting Agenda begins on the next page and will reflect all of the changes explained above. City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final December 13, 2021 I CALL TO ORDER Mayor Thurston called to order the Regular City Commission Meeting at 6:00 PM. Mayor Thurston explained, though Governor DeSantis suspended certain restrictions, the City remained under a state of emergency due to the COVID 19 pandemic. Due to the challenges of the virus, the City of Lauderhill continued to hold hybrid, virtual governmental meetings to allow the public to participate remotely. The City Commission would have a quorum physically present at its meetings at City Hall, along with staff, following the Center for Disease Control (CDC) guidelines for facial coverings, social distancing, and public gatherings. Anyone experiencing issues viewing and/or participating in Commission meetings should contact IT Director Douglas Downs. The City Commission and staff appreciated the public’s patience and cooperation during such difficult and ever-changing times. II ROLL CALL Present: 5- Vice Mayor Melissa P. Dunn,Commissioner Denise D. Grant,Commissioner Lawrence Martin,Commissioner Sarai Martin, and Mayor Ken Thurston ALSO PRESENT: Desorae Giles-Smith, City Manager Earl Hall, City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III COMMUNICATIONS FROM THE PUBLIC (AND RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) IV ADJOURNMENT (NO LATER THAN 6:30 PM) I CALL TO ORDER OF REGULAR MEETING II PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE HOUSEKEEPING A motion was made by Vice Mayor M. Dunn, seconded by Commissioner L. Martin, to ACCEPT the Revised Version of the City Commission Meeting Agenda for December 13, 2021. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 III CONSIDERATION OF CONSENT AGENDA City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final December 13, 2021 A motion was made by Commissioner L. Martin, seconded by Vice Mayor M. Dunn, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 IV APPROVAL OF MINUTES A. MINUTES OF THE CITY COMMISSION MEETING FOR NOVEMBER 29, 2021. Attachments: November 29, 2021 - City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) V PROCLAMATIONS / COMMENDATIONS VI SPECIAL PRESENTATIONS VII GENERAL PRESENTATIONS (5 MINUTES MAXIMUM) A. REMOVED B. REMOVED C. REMOVED VIII ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 21O-11-149: AN ORDINANCE APPROVING AN APPROPRIATION OF ROLLOVER REVENUE AND EXPENDITURE FUNDS FOR FISCAL YEAR 2022; APPROVING AN INTERDEPARTMENT BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $480,192.25, A CAPITAL BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $7,768,928.00, AND A SUPPLEMENTAL APPROPRIATION IN THE TOTAL AMOUNT OF $11,309,693.00; REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final December 13, 2021 Attachments: ORD-21O-11-149-Budget- Supp Rollover Appropriation FY 22.pdf AR 21O-11-149 Rollover FY 2022 Final with funds Commissioner L. Martin understood this was a procedure the City did every year after the new fiscal year began. He asked staff to provide additional information on how the process worked for the public’s benefit, such as the source of the funds, and how they were reallocated to particular funds in the City’s budget. Deputy City Manager/Finance Director Kennie Hobbs affirmed this was a process the City conducted annually, referring to the total adjustment of over $19.5 million, of which $480,000.00 was titled interdepartmental transfers. The latter meant $480,000.00 was included as part of the budget that was transferred to various funds to cover certain expenditures. In the subject instance, funds were included as a reserve for debt payments, and transfers were made to various debt expenditure accounts. He noted the balance of the $19.5 million was called a supplemental appropriation; capital funds and/or other dedicated funds not utilized on an annual basis were either closed out to fund balance in the General Fund, or used as a retainer, so it closed out to the City’s bottom line. In order for the City to utilize those dollars in the next fiscal year, it was necessary to reappropriate those dollars, which staff now sought to do. He said there were a number of capital projects to which funds were being reappropriated in the current fiscal year’s budget; for example: funds related to the general obligation (GO) bond of $5.6 million; funds related to the water and sewer fund of $400,000.00; to the storm water fund of $1.3 million; and grant funds of $1.7 million. Mr. Hobbs stated these were not new dollars, rather they were monies in the previous year’s budget that were not expended by the end of that fiscal year, so they were closed out to fund balance and had to be reappropriated and reallocated in the present fiscal year’s budget, so they could be utilized. Commissioner L. Martin sought confirmation these funds were not new dollars, but money allocated, for example, to a capital project in the previous fiscal year that was not completed by the end of that year, so the funds were being reappropriated to continue funding the project in the new fiscal year. Mr. Hobbs answered yes. For accounting purposes, though monies were spent from the previous fiscal year up to September 30, 2021, there were bills that continued to be paid from the previous fiscal year after October 1, when the new fiscal year commenced. Until the City closed its books for the previous fiscal year, staff did not know what the remaining amount would be. He restated the monies making up the $19.5 million were either from a grant the City received, and/or funds that were capital or bond related. These monies were not to cover new project costs, rather they were existing programs and projects that were funded in the previous fiscal year’s budget, and the dollars were being recognized in the present fiscal year in order to spend them. Commissioner S. Martin observed West Wind Park was to receive about $93,000.00, asking if all the funds were totally allocated to projects, or was there some funds that could be moved around to cover the cost of the pavilion the community requested. City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final December 13, 2021 Mr. Hobbs stated the dollars shown were already assigned to existing projects that either began in the previous fiscal year, or the City had yet to start the project; the pavilion would be a GO bond project. Commissioner L. Martin referred to page 11 under the Community Development Block Grant (CDBG) dollars; through his prior conversations with Mr. Hobbs, they agreed the page should be identified as grants, as it identified three different grants. Mr. Hobbs concurred, stating staff updated the page’s title, as grants for the Community Redevelopment Agency (CRA) were also identified; staff retitled all the adjustments on the related pages. Going back to the first page, staff sought to identify the funds and their use, as many people were unfamiliar with State codes. A motion was made by Commissioner L. Martin, seconded by Vice Mayor M. Dunn, that this Ordinance be approved on first reading to the City Commission Meeting, due back on 1/10/2022. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 2. ORDINANCE NO. 21O-12-157: AN ORDINANCE AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE I, IN GENERAL, DELETING SECTION 2-2, DONATIONS, CONTRIBUTIONS BY CITY; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE “JABBOW” MARTIN). Attachments: ORD-21O-12-157-Code-2-2-Donations.pdf AR 21O-12-157 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 1/10/2022. (See Consideration of Consent Agenda for vote tally.) 3. ORDINANCE NO. 21O-12-158: AN ORDINANCE AMENDING ORDINANCE NO. 18O-04-115; AMENDING THE CITY CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION; ARTICLE X, COMMUNITY AND BUDGET ADVISORY BOARD TO ADD TWO (2) ALTERNATE MEMBER POSITIONS TO THE BOARD TO SERVE CITYWIDE; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: ORD-21O-12-158-Community Budget Advisory Board-Add Alternates.pdf AR 21O-12-158 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 1/10/2022. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final December 13, 2021 4. ORDINANCE NO. 21O-12-159: AN ORDINANCE AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE III, DEPARTMENTS OF CITY GOVERNMENT, DIVISION 8, DIVISION OF PURCHASING, SECTION 2-132, PURPOSE AND INTENT, TO ADOPT AND INCORPORATE CERTAIN CODE OF FEDERAL REGULATIONS (CFR) PROVISIONS NECESSARY TO QUALIFY FOR FEDERAL FUNDING; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-21O-21-159-CODE-ARTICLE_III-DIV 8-Purchasing CFR Provisions.pdf AR 21O-12-159 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 1/10/2022. (See Consideration of Consent Agenda for vote tally.) 5. ORDINANCE NO. 21O-12-160: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND LAUDERHILL MARKETPLACE, LLC. FOR THE CITY OF LAUDERHILL TO PURCHASE AN APPROXIMATE 5.87 ACRE VACANT PARCEL OF THE LAND LOCATED GENERALLY AT THE CORNER OF STATE ROAD 7/U.S. 441 AND N.W. 11th PLACE, LAUDERHILL, FLORIDA, FOR THE PURCHASE PRICE OF $3,348,500.00; AUTHORIZING THE CITY MANAGER AND/OR HER DESIGNEE TO EXECUTE THE PURCHASE AGREEMENT AND ANY OTHER REQUIRED DOCUMENTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-21O-12-160-Ord-Land Purchase-Lauderhill Marketplace 5.87 acres.pdf AR 21O-12-160 Seller Executed Contract 12-7-21 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 1/10/2022. (See Consideration of Consent Agenda for vote tally.) 5A. ORDINANCE NO. 21O-12-161: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA APPROVING A TEXT AMENDMENT INITIATED BY CALI COFFEE TO AMEND THE LAND DEVELOPMENT REGULATIONS (LDR) ARTICLE III., ZONING DISTRICTS, PART 5.0., SPECIAL REGULATIONS FOR SPECIFIC LAND USE CLASSIFICATIONS, SECTION 5.32, RESTAURANTS, SUBSECTION 5.32.2(G) TO PROHIBIT EXTERIOR WALK-UP WINDOWS OR COUNTERS, AND TO AMEND SCHEDULE A RESTAURANT, SIT DOWN, HIGH TURNOVER; PROVIDING FOR FINDINGS AND City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final December 13, 2021 CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE. Attachments: ORD-21O-12-161-LDR-Art. III-5.32-Restaurant walk up counters.pdf AR 21O-12-161 4. P&Z DRR-LDC Text Amendment 5. EXHIBIT A 6. RES-21R-09-216-Special X - Noriker Capital-Cali Coffee (1) This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 1/10/2022. (See Consideration of Consent Agenda for vote tally.) 5B. ORDINANCE NO. 21O-11-154: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA, AMENDING THE CODE OF ORDINANCE, CHAPTER 11, TO CREATE ARTICLE IV, ENVIRONMENTAL, PROHIBITING THE USE OF POLYSTYRENE, NON BIODEGRADABLE DISPOSABLE OR SINGLE USE PLASTIC FOOD SERVICE PRODUCTS BY CITY VENDORS; PROHIBITING THE USE OF POLYSTYRENE, NON BIODEGRADABLE DISPOSABLE OR SINGLE USE PLASTIC FOOD SERVICE PRODUCTS ON CITY PROPERTY; BANNING THE INTENTIONAL RELEASE OF BALLOONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER MELISSA P. DUNN). Attachments: ORD-21O-11-154-Code-Chapt 11-Environmental-plastics-11-24-21.pdf AR 21O-11-154 Copy of Plastic v Canned Water Prices - Sheet1.pdf Plastic Threatens Human Health at a Global Scale.pdf plastics-final-letter-to-fl-dept-of-ag-food-safety-sept-2021-polystyrene-ru lemaking.pdf BSO vendor response-Plas vs Alum.pdf Bertoli Vending Response-FW_ Plastic bottles.pdf Vice Mayor Dunn remarked the subject ordinance was discussed at a number of Commission workshops, and Commissioner Grant asked a question as to cost, so staff help her determine how to operationalize the initiative in a way that limited its financial impact, calculating the cost of switching from plastics to cans, or doing more bulk water. The first challenge was with the aluminum vendor contracted to provide canned water to replace plastic, bottled water in the City’s vending machines, as they said they needed more than six months to make the switch. She suggested the City expand the implementation period from six to eight months to give the vendor sufficient time to bring in aluminum cans; switching out from the vending machines would be at zero cost to the City, as the cost was passed on to the vendor. The City spent $9,025.00 on about 19 pallets of water, the majority of that water being for emergencies, with some was for regular consumption. Vice Mayor Dunn pointed out the ordinance already contained language regarding water deemed for emergency purposes. City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final December 13, 2021 Mr. Hobbs added $5,700.00 of the $9,025.00 was what the City spent on an annual basis; the exempt amount was roughly $3,300.00, so the actual cost was less than initially thought. Another option would be to purchase smaller bottles; going from 16.9-ounce bottles to 12-ounce cans would lower the cost of going from plastic to aluminum. Vice Mayor Dunn stated the question was whether the City believed the change was better for the environment and for the City; there would be a slight cost, as the can was about 40 cents more expensive than the plastic bottles, but this should be considered in light of the long-term impact on the environment and consumers’ health when staying with plastics. Commissioner Grant wished to know how other cities that transitioned from plastic bottles to cans were coping, and were they following the same process regarding vending machines. Vice Mayor Dunn responded City staff and she spoke a number of times with the City of Hollywood, and she understood some 29 cities in the State of Florida were drafting similar ordinances for switching from plastic to canned water, switching out plastic bottles for cans in vending machines. They were creating opportunities for reusables, such as water fountains where people could refill their water bottle. She noted the City had water coolers at its facilities, and other cities were leaning toward such changes. Commissioner Grant commented, while looking at making the subject switch, City staff could consider potentially bringing their own water bottles, possibly glass bottles. If there was true concern about the environment and moving forward with the subject initiative, this was another avenue to consider. She knew many more people were concerned about protecting the environment than in the past, so there were, potentially, grants, etc. that could help cover the cost of the proposed change that City staff could explore to lessen the need to use City funds. She understood the importance of maintaining a clean environment, and moving in the subject direction, but doing so in a very intelligent way. Commissioner L. Martin mentioned being at Lauderhill 6-12 in the past week, and he noticed they retrofitted all their water fountains to do what was discussed earlier; they had an initiative going on at the school, doing a fundraiser to get water bottles for all their students. He fully supported the subject initiative. Commissioner S. Martin echoed support for the subject initiative, knowing it would be a little uncomfortable for some people in the beginning, but the City needed to be a part of this initiative moving forward. Lauderhill continued to look at ways to save energy, such as the purchase of electrical vehicles. Mr. Hobbs affirmed, as part of an initiative advocated by the City Commission and the City Manager, staff was looking at the new fleet on order that included at least five electrical vehicles that would be utilized by various City departments, including police, code enforcement, and rangers. Florida Power & Light (FPL) agreed to install charging stations at City Hall at no charge, though the City would pay for the electricity used. City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final December 13, 2021 Vice Mayor Dunn wished to amend the ordinance to reflect eight month rather than six months for implementation. Vice Mayor Dunn made a motion to Amend Ordinance #21O 11 154, as noted above, seconded by Commissioner L. Martin. The vote was as follows: Vice Mayor Dunn Yes Commissioner Grant Yes Commissioner L. Martin Yes Commissioner S. Martin Yes Mayor Thurston Yes A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Ordinance be approved, as amended, on first reading to the City Commission Meeting, due back on 1/10/2022. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 IX ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 6. ORDINANCE NO. 21O-11-153: AN ORDINANCE RESCINDING AND REPLACING ORDINANCE NO. 19O-10-146; AMENDING THE CODE OF ORDINANCES CHAPTER 19, TAXATION AND FINANCE, ARTICLE III, AD VALOREM, SECTION 19-46, TO INCREASE THE ADDITIONAL SENIOR HOMESTEAD EXEMPTION UP TO $50,000 FOR ELIGIBLE PERSONS AND TO ADOPT AN ADDITIONAL LONG-TERM SENIOR HOMESTEAD EXEMPTION FOR THE AMOUNT OF THE ASSESSED VALUE FOR ELIGIBLE PERSONS; AMENDING SECTION 19-41, LEVY, TO UPDATE THE CURRENT MILLAGE RATE IN EFFECT PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: Ord-21O-11-153-Amend Senior Homestead Exemption to $25,000 & no long-term exemption.pdf AR 21O-11-153 Fla. Stat. 196.075 HB 597-Homestead Exemption 65+.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 7. ORDINANCE NO. 21O-11-155: AN ORDINANCE AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE IV, CITY COMMISSION, SECTION 2-157, AGENDA, LIMITING THE NUMBER OF PRESENTATIONS AND City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final December 13, 2021 PROCLAMATIONS TO BE PLACED ON CITY COMMISSION MEETING AGENDAS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY MAYOR KEN THURSTON). Attachments: ORD-21O-11-155-Code-2_157-City Commission Meeting Agendas-Limit on Items.pdf AR 21O-11-155 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 8. ORDINANCE NO. 21O-11-156: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA, AMENDING THE CITY CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE II, OFFICERS AND EMPLOYEES, DIVISION 3, RETIREMENT, PART 3, POLICE PENSION PLAN AND TRUST FUND, SECTION 2-79, SERVICE RETIREMENT BENEFIT; AMENDING SECTION 2-80(c), BUY-BACK FOR MILITARY OR PRIOR POLICE SERVICE; AMENDING PROVISIONS CONSISTENT WITH THE COLLECTIVE BARGAINING AGREEMENT TERMS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-21O-11-156-Code-2-79 & 2-80 police CBA amendments.pdf AR 21O-11-156 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) X RESOLUTIONS (IF NOT ON CONSENT AGENDA) 9. RESOLUTION NO. 21R-12-277: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE RENEWAL OF THE INTERLOCAL AGREEMENT BETWEEN BROWARD COUNTY AND THE CITY OF LAUDERHILL TO PROVIDE COST SHARING SUPPORT OF THE WATER CONSERVATION INCENTIVE PROGRAM TO BE COORDINATED BY BROWARD COUNTY WITHIN THE CITY OF LAUDERHILL'S WATER UTILITY SERVICE AREAS; AUTHORIZING BROWARD COUNTY TO CONDUCT SPECIFIC MEDIA PROMOTION, OUTREACH, ADMINISTRATIVE, AND OTHER ACTIVITIES ASSOCIATED WITH FOSTERING A COUNTY-WIDE CONSERVATION ETHIC IN PARTNERSHIP WITH THE CITY OF LAUDERHILL; RETROACTIVELY APPROVING THE CITY MANAGER;S EXECUTION OF THE AGREEMENT; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final December 13, 2021 Attachments: RES-21R-12-277-ILA-Water Conservation Agreement.pdf AR 21R-12-277 Conservation Pays Interlocal Renewal Agreement_11 18 2021 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 10. RESOLUTION NO. 21R-12-278: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT OF KIDSON BARNES BY COMMISSIONER SARAI “RAY” MARTIN TO SERVE AS AN ALTERNATE MEMBER OF THE CITY OF LAUDERHILL CODE ENFORCEMENT FOR A ONE (1) YEAR TERM EXPIRING NOVEMBER 2022; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-21R-12-278-Brd-Code Appt Ray Martin 2021.pdf AR 21R-12-278 Code Enforcement Board List Barnes, Kidson This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 11. RESOLUTION NO. 21R-12-280: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL CREATING THE NEW JOB POSITION OF ASSISTANT UTILITIES DIRECTOR; APPROVING THE JOB DESCRIPTION FOR THE NEW POSITION OF ASSISTANT UTILITIES DIRECTOR; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-21R-12-280-JOB-creation-Asst Utilities Director.pdf AR 21R-12-280 Assistant Utilities Director - 2021 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO. 21R-12-281: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL CREATING THE NEW JOB POSITION OF CITY INTERN; APPROVING THE JOB DESCRIPTION FOR THE NEW POSITION OF CITY INTERN; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-21R-12-281-JOB-creation-City Intern.pdf AR 21R-12-281 City Intern - 2021 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final December 13, 2021 13. RESOLUTION NO. 21R-12-282: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE LIST OF QUALIFIED VENDORS IN RESPONSE TO RFQ #2022-004 TO PROVIDE RECREATION PROGRAMMING ON AN AS NEEDED BASIS, IN NO PARTICULAR ORDER; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AGREEMENTS WITH EACH VENDOR ON AN AS NEEDED BASIS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-21R-12-282-List-Qualified vendors-Recreation Program.pdf AR 21R-12-282 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 14. RESOLUTION NO. 21R-12-283: A RESOLUTION OF THE CITY OF LAUDERHILL APPROVING THE PROPOSAL FROM CALVIN, GIORDANO & ASSOCIATES IN AN AMOUNT NOT TO EXCEED $120,665.00 FOR THE DESIGN, PERMITTING AND BID PHASE FOR THE REPLACEMENT OF AN EXISTING 12-INCH AND 8-INCH WATER MAIN INFRASTRUCTURE ALONG N.W. 82ND AVENUE FROM N.W. 44TH STREET THROUGH COMMERCIAL BOULEVARD; PROVIDING FOR PAYMENT FROM BUDGET CODE NUMBER 401-917-6496; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-21R-12-283-Proposal-Calvin Giordano - water main.pdf AR 21R-12-283 20211015 Geotech Proposal_Nutting (002) 20211020 SUE Proposal_US Potholing (002) Fee Schedule_Lauderhill NW 82nd Ave WM Proposal_Lauderhill NW 82nd Ave WM This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 15. RESOLUTION NO. 21R-12-284: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT MITIGATION PROGRAM (CDBG-MIT) SUB-RECIPIENT AGREEMENT WHICH PROVIDES FOR THE CITY OF LAUDERHILL TO RECEIVE $3,125,215.00 IN GRANT FUNDING TO REPAIR SEWER LINES WITH CURED-IN-PLACE (CIP) METHODS FOR 4,200 LINEAR FEET; PROVIDING THAT NO MATCHING FUNDS ARE REQUIRED; APPROVING THE EXECUTION OF THE SUB-RECIPIENT AGREEMENT AND OTHER NECESSARY DOCUMENTATION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final December 13, 2021 Attachments: RES-21R-12-284-Subrecipient Agreement-Sewer Line Repair.pdf AR 21R-12-284 MT049-City_of_Lauderhill_Agreement.docx SewerLiningGrant2022 Commissioner L. Martin remarked this was one of the projects the City was undertaking via a grant, and there was much talk about infrastructure being a concern in the community; this was an example of an effort by the City to fix some of the piping and sewer lines. He wised City staff to update the public on where, when, and how the project would work; that is, where it would be, what area would be affected, and when it was expected to start. City Manager Giles-Smith responded the City received the subject grant from the State; it allowed the City to repair a number of sewer lines that were leaking, and/or were in some state of disrepair. The work would allow the City to line them without digging up the road, and reduce the amount of leakages from the lines, along with helping with the City City’s flood mitigation efforts, reducing the loss of water and sewer conditions that could result in health and safety issues. She noted the City received a grant for $3.125 million that did not require a match from the City. The map of the areas to be affected showed east and central Lauderhill, the associated lift stations affected, etc. Operations Administrator, Lurleen Evans, Utilities, commented the City was doing a sewer line project, but most people were not aware or thought about sewers until they were unable to flush. There were certain areas of the City that were older, so the sewer and water lines were in place for a long time, and one of the methods to address sewer line issues was to use cured in place piping (CIPP), primarily a technology that did not require excavation, resulting in minimal disruption to the area. She mentioned they installed a liner using epoxy that was pushed into the piping system to reduce the amount of infiltration that took place, giving the City extra life in the specific pipe system. Grants Manager, Jane Sullivan, said the timeline was first getting the approval of the subject resolution, and once the agreement was fully executed, there were environmentals to be done that were associated with the use of CDBG dollars. Because the subject work involved only opening a manhole and not digging in dirt, the enviromentals were very minimal, and the work could be done fairly quickly. The next item to come before the Commission for this project was the selection of a general contractor and signing an agreement. The hope was for this to take place by February 2022 before hurricane season. She said similar curative work was done in the past. Commissioner L. Martin asked for more details on the areas affected. Ms. Evans replied on the east side of the Turnpike, the area affected was from NW 11th Street to NW 19th Street, from NW 50th Avenue to NW 47th Avenue; west of the Turnpike, the area was from NW 11th Street to just north of NW 19th Street, and from the Turnpike to NW 50th Avenue. City Manager Giles-Smith indicated copies of the map were included in the backup City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final December 13, 2021 material. She reiterated the subject grant funding enabled the City to make improvements for flood mitigation purposes. Vice Mayor Dunn questioned the communication efforts the City would implement to keep the public informed, so they could make plans if any disruptions to service occurred in their day-to-day routine. Ms. Evans affirmed the City would be sending out notifications to residents and homeowners’ associations (HOA), giving them advanced notice as to what would be done, and the timeframe. She said there would be maintenance of traffic (MOT), such as cones and barricades, to direct detours, so it was important to give affected areas ample notice, so they could make necessary adjustments. The areas for the work were already identified, so staff was ready to proceed with doing the bid documents, etc. Vice Mayor Dunn asked staff to be very clear in the wording of the communication piece as to what the public could expect with regard to traffic disruption, whether water service would be shut off, etc. Commissioner Grant expected the information would be posted on the City’s website. City Manager Giles-Smith answered yes. Commissioner Grant thought it should be posted on the City’s social media platforms. She wished to know how staff was able to identify the targeted areas, as much of the City’s pipelines were old, some going back 50 years. Ms. Evans responded, basically, by the types of problems the City was having with sewer and water lines around Lauderhill, such as sewer stoppages; staff had the ability to pull up the reports of calls for service. As eastern Lauderhill was developed first, staff knew by age and the various issues encountered over the years. Commissioner Grant wondered if the City was looking at other grants to make improvements in other areas of the City not a part of the subject project. City Manager Giles-Smith answered absolutely. Commissioner Grant asked if City staff determined what the total cost was for the subject project. Ms. Sullivan said staff drafted a cost estimate for the same scenario over the past ten years throughout the City, with the most recent one being in 2020 with an emergency situation right after COVID. Those estimates were used to make cost estimates, and a consultant was hired to put together a cost estimate that was more accurate for the timeframe. She said the subject grant required the City document the cost estimate up front, hence the reason for the size of the grant. Commissioner Grant noted if money was left over for the subject project, could the remaining funds be used to address infrastructure issues in other areas of the City. City of Lauderhill Page 16 City Commission Meeting Meeting Minutes - Final December 13, 2021 Ms. Sullivan responded Mr. Cala and she posed the same question to the State, and they indicated they would work with the City as needed. Commissioner Grant asked for staff to keep the Commission updated on the progress of the subject infrastructure improvements. A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 16. RESOLUTION NO. 21R-12-285: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL ACCEPTING THE RECOMMENDATIONS OF THE IMPLEMENTATIONS OF AFFORDABLE HOUSING INCENTIVES OF THE ANNUAL REPORT PROVIDED BY THE LAUDERHILL LOCAL AFFORDABLE HOUSING ADVISORY COMMITTEE (AHAC); PROVIDING THAT THERE WAS AN AFFIRMATIVE VOTE OF A MAJORITY OF THE COMMITTEE; AUTHORIZING THE CITY MANAGER TO SUBMIT THE RECOMMENDATIONS TO THE FLORIDA HOUSING COALITION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-21R-12-285-AHAC Annual Report 2021.pdf AR 21R-12-285 Approved Annual Report December 2021 Public Hearing Notice Commissioner Grant sought clarification on the item, including the recommendation. Chairperson of the Local Affordable Housing Advisory Committee, Marcia Barry-Smith, stated this was her seventh and last year as chairperson, expressing thanks and gratitude to the City Commission for appointing her fellow board members and her. The subject resolution had to be passed at the present meeting, so the recommendations could be sent to the Florida Housing Coalition by December 31, 2021 in order for the City to stay in compliance, and continue to be a recipient of funding from the Sadowski Fund. Some of the recommendations included was the rejection of the incentive of affordable accessory residential units, similar to accessory dwelling units, such as mother-in-law quarters, on to houses situated on large lots of residential property. Their committee supported the rejection, as it was based on research. Commissioner S. Martin questioned how much the City received from the Sadowski Fund annually. City of Lauderhill Page 17 City Commission Meeting Meeting Minutes - Final December 13, 2021 Ms. Barry-Smith stated the last funding amount the City received was about $177,000.00, and the City was likely to received more in the next fiscal year due to the increase in the Sadowski allowance; it should be in excess of $1 million. Commissioner S. Martin wished to know which entity managed those funds for the City. City Manager Giles-Smith indicated the City’s grants department managed the funds. She explained the Local Affordable Housing Advisory Committee helped ensure the City remained in compliance with the State requirements, going through the City’s policies and plans to that end. In the proposed plan for approval, they added incentives they thought should be included, and they rejected three other incentives. Along with the one already mentioned by Ms. Barry-Smith, the other two were the reservation of infrastructure capacity for housing for very low-income, low-income persons, and moderate-income persons; and the reduction of parking and setback requirements for affordable housing. Commissioner S. Martin questioned if the Sadowski funds were synonymous with CDBG funds. City Manager Giles-Smith said they were different, and their source was from a different pot of money. Ms. Barry-Smith explained the Sadowski Fund’s dollars came from stamp tax, such as from closing of commercial properties, and entitlement cities got their own direct funding, while other cities were funded through the county. Lauderhill received their funding directly, and the dollars were usually divided 50/50 for homeownership and renters; in the past the breakdown was 60 percent homeownership, 40 percent to renters, but the State sought to change this, and she believed it was already ratified. Governor Ron DeSantis said he would be increasing the affordable housing budget, and with Lauderhill being an entitlement city, if this was done, the City stood to receive more funding. She said the City needed more funds, and with the LHAP that went with it, the committee tried to balance between being wise and being emotional, so as to take care of what Lauderhill residents needed in the low to moderate income ranges, as well as the asset limited, income constrained, employed (ALICE) population. They managed to walk a fine line, and all members of the committee were involved in the community, so the funds were widely used with almost surgical precision when making recommendations, etc. A motion was made by Commissioner D. Grant, seconded by Commissioner L. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 17. RESOLUTION NO. 21R-12-286: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE RENEWAL OF THE AGREEMENT WITH UTILITY ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $651,090.00 OVER A THREE (3) YEAR City of Lauderhill Page 18 City Commission Meeting Meeting Minutes - Final December 13, 2021 TERM, WHICH IS A SOLE SOURCE PROVIDER FOR BODY WORN CAMERA AND STORAGE EQUIPMENT, SOFTWARE AND SERVICES FOR THE CITY OF LAUDERHILL; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBERS SUBJECT TO BUDGET AND APPROPRIATION AND APPROVAL IN THE AMOUNT OF $217,030.00 PER YEAR; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-21R-12-286-Sole Source-Utility BWC.pdf AR 21R-12-286 BodyWorn Services Renewal Offer Letter - Lauderhill Police FINAL clean 12-22-21.pdf Utility-Attachment A- Q131295-R.pdf Utility Ex.B.-Customer Service Agreement-APR Clean FINAL 12-22-21.pdf Utility Attachment - C-M15G BodyWorn Specifications.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 17A. RESOLUTION NO. 21R-12-279: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL GRANTING AN ADDITIONAL NON-EXCLUSIVE EASEMENT FOR UTILITY INSTALLATION, OPERATION AND MAINTENANCE FROM THE CITY OF LAUDERHILL TO FP&L IN ORDER TO INSTALL THE POWER INFRASTRUCTURE ON THE FIRE STATION #30 SITE; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-21R-12-279-Easement-FP&L Additional-Firestation 30.pdf AR 21R-12-279 Prior Recorded FPL Firestation #30 Easement.pdf Blank Form Easement for Business - non-exclusive.doc FP&L Legal Description & sketch.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 17B. RESOLUTION NO. 21R-12-289: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE SUBSCRIPTION AGREEMENT WITH THE SOLE SOURCE PROVIDER LEXIPOL TO PROVIDE ANNUAL FIRE POLICY MANUAL AND DAILY TRAINING BULLETINS WITH SUPPLEMENTAL PUBLICATION SERVICES AND FULL IMPLEMENTATION FOR USE BY THE FIRE DEPARTMENT IN AN AMOUNT NOT TO EXCEED $32,410.10 PER YEAR; PROVIDING FOR A ONE (1) YEAR TERM WITH TWO ADDITIONAL ONE (1) YEAR OPTIONS TO RENEW AVAILABLE; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET City of Lauderhill Page 19 City Commission Meeting Meeting Minutes - Final December 13, 2021 CODE NUMBER (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-21R-12-289-Sole Source-Lexipol fire manuals.pdf AR 21R-12-289 Lexipol Fire Policy Sales Agreement - Lauderhill FR, FL 11-1-2021 - Updated.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 17C. RESOLUTION NO. 21R-12-290: A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING; APPROVING THE PURCHASE OF MICROSOFT LICENSING FROM SHI IN AN AMOUNT NOT TO EXCEED $179,391.70 BASED UPON THE BIDS SOLICITED BY THE STATE OF FLORIDA CONTRACT (443210000-US-16-ACS) FOR TECHNOLOGY PRODUCTS, SERVICES, SOLUTIONS AND RELATED PRODUCTS; PROVIDING FOR PARYMENT FROM THE APPROPRIATE BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-21R-12-290-PIGGY-computer licensing-shi.pdf AR 21R-12-290 SHI Quote Commissioner Grant understood with best practices, there was a typically a bidding process, so for the public’s benefit, she asked staff to explain why it was not the case in the subject instance. City Attorney Hall explained the City was piggybacking on a State contract, as on larger purchases, such as for police cars, the State of Florida or the Florida Sheriff’s Association would do master bids and get a very good price, and with the City piggybacking on the State bid, Lauderhill did not have to expend funds rebidding on the same items. A motion was made by Commissioner L. Martin, seconded by Commissioner D. Grant, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 17D. RESOLUTION NO. 21R-12-291: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL REMOVING ERIC REID AND SHANTAY DABNEY FROM THE LAUDERHILL COMMUNITY AND BUDGET ADVISORY BOARD, APPOINTED BY THE COMMISSION AS A WHOLE, DUE TO LACK OF ATTENDANCE AT BOARD MEETINGS; PROVIDING FOR AN EFFECTIVE DATE. City of Lauderhill Page 20 City Commission Meeting Meeting Minutes - Final December 13, 2021 Attachments: RES-21R-12-291-Brd-Community&Budget Committee-removal & new appt.pdf AR 21R-12-291 Community and Budget Advisory Board List E-mail Correspondence & Attendance Record Brown, Eric Commissioner Grant sought clarification the subject two individuals had three or more consecutive unexcused absences from board meetings. Mr. Hobbs answered yes, and at one time the board had an issue with achieving a quorum, reminding the Commission a few years prior the board had difficulty finding residents from some areas to represent those areas on the board; there were also multiple individuals from an area wishing to serve, but they were unable to do so due to how the code was written, and those individuals attended the Community & Budget Advisory Board (CBAB) meetings as members of the public. The question was posed as to having alternates who could be counted in achieving a quorum when regular members were absent. City Attorney Hall mentioned the Commission approved the appointment of alternates for the CBAB; the issue before the Commission was to deal with some members being constantly absent without excuse. Commissioner Grant asked if the Board was meeting in person, or were some members still attending via Zoom. Mr. Hobbs stated all attending Board members were present in person at City Hall, but members of the public could still attend virtually. Assistant City Attorney Angel Rosenberg said the removal of the two individuals would create openings for regular members of Areas six and three, and the City Clerk’s Office received one application from Eric Brown, a resident of Area 8, and the Commission could opt to waive the geographic requirement, as it did previously, to allow for his appointment to either area. The second reading of the ordinance for the appointment of alternates would not occur until January 10, 2022. She stated Mr. Brown was available to serve as either a regular or alternate member. Commissioner L. Martin wished for more time to allow residents the opportunity to apply to serve. Ms. Rosenberg restated the Commission was not being asked to make any appointments at the present meeting. Commissioner L. Martin asked if Mr. Brown could be appointed as an alternate at the present meeting, to make sure the Board achieved a quorum at its next meeting. Ms. Rosenberg said there were no alternate positions opened as yet. Vice Mayor Dunn sought clarification, the resolution before the Commission was to remove the two named individuals, and if possible, appoint someone else to the City of Lauderhill Page 21 City Commission Meeting Meeting Minutes - Final December 13, 2021 Board. Mr. Hobbs answered yes. Vice Mayor Dunn preferred to appoint a resident from areas three and six to serve as the regular members for those areas; she wished to defer a decision on that portion of the resolution. City Attorney Hall said this was fine, the Commission need only vote on the removal of the two habitually absent members. Commissioner Grant asked Eric Brown how he would figure out the needs of an area he did not reside in if he were asked to represent those residents. Eric Brown, Lauderhill resident, said he would go out into the community to gather information, including speaking with the residents of the area. He wished to serve where he was needed, and he understood what the Board and the City sought to accomplish. Commissioner Grant questioned how City staff was communicating with the current members when there was no quorum. Mr. Hobbs commented most times the CBAB achieved a quorum of its members, so it was not often that meetings had to be cancelled due to the lack of a quorum. Staff sent the members emails and phoned them to verify their attendance at meetings, sometimes up to the date of the meeting; with the two individuals constantly missing meetings, it made it difficult for other board members to be absent. A motion was made by Commissioner L. Martin, seconded by Vice Mayor M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 XI QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) 18. RESOLUTION NO. 21R-12-287: A RESOLUTION OF THE CITY COMMISSION OF LAUDERHILL, FLORIDA GRANTING THE SPECIAL EXCEPTION USE DEVELOPMENT ORDER TO ALL STARS SPORTS BAR, LLC. D/B/A ALL STARS LOUNGE, SUBJECT TO CONDITIONS, TO ALLOW IN THE GENERAL COMMERCIAL (CG) ZONING DISTRICT AN ACCESSORY LIVE ENTERTAINMENT USE TO AN APPROVED RESTAURANT BAR USE ON 2.29 ± ACRE SITE AS LEGALLY DESCRIBED HEREIN AND MORE COMMONLY KNOWN AS 5428 N.W. 76TH AVENUE/NORTH UNIVERSITY DRIVE, LAUDERHILL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. City of Lauderhill Page 22 City Commission Meeting Meeting Minutes - Final December 13, 2021 Attachments: RES-21R-12-287-Special X - All Stars Lounge.pdf AR 21R-12-287 DRR 21-SE-017 All Stars Sports Bar LLC dba All Stars Lounge A. All Stars Sports Bar, LLC dba All Stars Lounge SEU Application B. Floor Plan, All Stars Sports Bar C. All Stars Lounge, Live Entertainment Owner Statement D. Inventory of fixtures and equipment, All Stars Sports Bar E. Letter of Authorization, All Stars Sports Bar F. (21-SE-017) SEU Conditions Affadavit, All Stars Lounge, LLC This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 19. RESOLUTION NO. 21R-12-288 : A RESOLUTION OF THE CITY COMMISSION OF LAUDERHILL, FLORIDA GRANTING THE SPECIAL EXCEPTION USE DEVELOPMENT ORDER TO LOUNGE 45, LLC. D/B/A THE SPOT LOUNGE BAR AND GRILL, SUBJECT TO CONDITIONS, TO ALLOW IN THE GENERAL COMMERCIAL (CG) ZONING DISTRICT AN ACCESSORY LIVE ENTERTAINMENT USE TO AN APPROVED RESTAURANT BAR USE ON 3.8 ± ACRE SITE AS LEGALLY DESCRIBED HEREIN AND MORE COMMONLY KNOWN AS 4587 N.W. 76TH AVENUE/NORTH UNIVERSITY DRIVE, LAUDERHILL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-21R-12-288-Special X - The Spot Lounge Bar & Grill.pdf AR 21R-12-288 DRR 21-SE-018 Lounge 45 LLC dba THE SPOT Lounge Bar & Grill A. Application submittal, Lounge 45 LLC dba The Spot B. Floor Plan, Lounge 45 dba The Spot C. Inventory of fixtures and equipment, Lounge 45 dba The Spot D. Letter of Authorization, Lounge 45 dba The Spot E. (21-SE-018) SEU Conditions Affadavit, Lounge 45, LLC dba The Spot Lounge Bar and Grill This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) XII QUASI-JUDICIAL MATTERS, FIRST READING XIII QUASI-JUDICIAL MATTERS, SECOND READING XIV UNFINISHED BUSINESS XV OLD BUSINESS City of Lauderhill Page 23 City Commission Meeting Meeting Minutes - Final December 13, 2021 XVI NEW BUSINESS A. VICE MAYORSHIP PROCEDURE (REQUESTED BY COMMISSIONER DENISE D. GRANT). Commissioner Grant wished the City Attorney to provide information to the public on what happened, procedurally, with the changing of which member of the Commission served as vice mayor, as she received a number of questions from the community on this matter. It seemed some persons thought members of the Commission ran to serve as vice mayor. City Attorney Hall stated the vice mayor position on the City Commission was similar to the Broward County Mayor position, whereby the colleagues on the City Commission and those on the County Commission did not run to serve in those positions. The appointment of the vice mayor was done by a vote by the City Commission, and the City commissioner with the majority vote served for a one-year term as vice mayor. Commissioner Grant wished to confirm it was a ceremonial position. City Attorney Hall affirmed it was, much like that of the Broward County Mayor. XVII COMMUNICATIONS FROM PUBLIC OFFICIALS SHALL BEGIN IMMEDIATELY BEFORE ADJOURNMENT City Attorney Hall wished Grants Manager, Jane Sullivan, well, as he learned December 13 was her last day at work. He wished the Mayor and Commissioners, the City Manager and all her staff happy holidays. Vice Mayor Dunn invited her colleagues and the Lauderhill community to the Holiday Bazaar on the coming Saturday, December 18, 2021, from 1:00 p.m. to 5:00 p.m. at City Hall; the event would serve as the graduation for Cohort 3 from Lauderhill Shines. Present at the event would be Santa Claus, with whom children and families could take pictures; there would be health screenings, and COVID 19 tests and vaccines were available. For many of the businesses that would be present selling their goods, it would be their first event, so everyone should come out and circulate their dollars in the Lauderhill community. Commissioner S. Martin stated the Inverrary Steering Committee meeting would take place on Tuesday, December 14, 2021, at 7:00 p.m. in the City Commission Chambers at City Hall, as well as via Zoom. The Committee represented homes immediately located around Inverrary golf course, and their purpose was to allow local voices to participate in making local choices. He said attending the meeting would be developer, Steve Sarang, who was the owner of the option to purchase the golf course; he had an interest in developing in that community, and he would make a presentation to the residents attending the meeting. Any resident living in the subject area with an interest in hearing what the developer proposed should attend, understanding nothing was set in stone. The goal of the meeting was to provide a public forum to hear what the developer proposed, and allow residents to ask questions, make suggestions, etc. He wished everyone happy holidays. Commissioner L. Martin mentioned on December 4, 2021, the Jazzin at St. George City of Lauderhill Page 24 City Commission Meeting Meeting Minutes - Final December 13, 2021 event took place; he thought, without a doubt, it was a huge success, as the community, vendors, etc. had nothing but positive feedback on the event. He showed a short slide presentation of the event, giving kudos to the community, specifically HOA president Sam Wilkerson, who worked tirelessly to ensure the event went off without a hitch. Staff from all City departments pitched in, mentioning Stephanie and Steven, the City’s two new activities/special events coordinators; they filled in the gap and did a great job, and everyone in the St. George community knew who they were now based on the good work they did. He thanked his aide, Elvine “Dephine” Johnson-O’Meally, who was present at the event all day, along with CJ, the parks manager at St. George Park, as there was nothing he would not do to help a situation move forward. He thanked the whole HOA family, all members of the City Commission and staff who came out in support of the event and had a great time; the oldest resident attending the event was 98 years old. He noted they did the dedication of the St. George Community Center at the event, and that, too, was a great success. Broward Estate/St. George HOA president Sam Wilkerson remarked the Commission and all the residents who attended said they had a wonderful time; the entertainment was great, noting he met one of the entertainers in Jacksonville, who informed him he was raised in Broward Estates, so he asked him to come back to the community and perform at the event, which he did after being away for 34 years; he put on a phenomenal show. He reiterated everything about the event was great, and they looked forward to doing it again. Commissioner L. Martin mentioned a Lauderhill 55 plus Fitness Walking Program; though it started in October 2021, on December 14, 2021, at 8:00 a.m. at St. George Park there would be the official kickoff event with partner, Simply Healthcare. He thought there were about 50 residents registered in the walking program from across the City, and both registered and unregistered participants were invited to come out and participate in the official kickoff of the program. They would supply pedometers to walkers, and the City would actually track the steps in miles they walked; the goal was to provide forms of incentives to reach certain plateaus; CJ informed him there were at least three or four individuals, since October, who already walked over 100 miles. He felt it was a good challenge which residents were taking seriously, as in the subject community they checked all the boxes for high blood pressure, risk of heart attack, etc., so the goal was to provide residents with the chance and encouragement to get out and get healthy. He thanked Assistant Director of the Parks & Recreation Department, Daphne Dyer, for being a big part in helping the program get off the ground, as well as Mayor Thurston for his Move with the Mayor Program that brought people out, as they signed up for the subject program. Anyone who signed up to participate received a T-shirt and a pedometer, so everyone should come out and be healthy. He echoed wishes of happy holidays, urging everyone to be safe. Commissioner Grant thanked everyone who assisted with the Food Truck Roll event on December 9, 2021, where all of the food sold out, which was the purpose of the event, to support and promote these small businesses. Food truck owners were extremely happy and looked forward to doing the event on a monthly basis. She noted, typically, the food truck roll took place on a Thursday during lunch time, but it was very nice to hold the last event in the evening hours, and City staff received many calls asking if it was possible to move the regular event time to the City of Lauderhill Page 25 City Commission Meeting Meeting Minutes - Final December 13, 2021 evening. Mr. Hobbs affirmed City staff surveyed the attendees at the December 9 event, and most of the feedback staff received was if the City could do the event on a monthly basis rather than quarterly, and consider changing the time to evening hours rather than lunch hours, as most times people were at work and did not have the ability to attend during the day. Staff did a survey of both the vendors and the attendees, and those results would be provided in the very near future. He said the vendors were very happy, as there was a consistent, steady stream of people coming through the event, and four of the five vendors sold out of their food, for which they were very happy. Everyone seemed to have a good time, and staff always learned more from each event on such factors as positioning the stage; for the many children who attended, there were activities for them, such as face painting. Commissioner Grant said the City and she looked forward to hosting more events, as it was important to measure the success of such initiatives, and staff spoke with the vendors to get their feedback on how well they worked for them from a financial standpoint. She was asked by Lauderhill 6-12 to crown the kings and queens for their first homecoming event, specifically, from ninth, tenth, 11th and 12th grades; it was great fun at which the children enjoyed themselves tremendously in a very safe, but entertaining environment. Lauderhill 6-12 was doing an amazing job, and she was very pleased to see their work. Over the weekend, she attended an Environ Cultural Center event; she missed her fellow Commissioners, who she was told were at the event prior to her arrival. She commended Barbara and Ruth for coordinating a fantastic, and extremely successful event, thanking them for all they did for the community. Commissioner Grant said Teatime with the City’s Seniors, an educational and wellness program, would start the coming Wednesday, December 15, 2021, allowing resources to be brought to seniors; the meetings would take place the third Wednesday of each month thereafter, and she partnered with some great organizations on this initiative. She mentioned Starbuck’s would soon join the other partners, as they were in the process of working out some of the logistics; she thought this would be a great program. She thanked the St. George community for an amazing event, where she had great fun. City Manager Giles-Smith stated Jenean Way brought to City staff a hardworking lady who lived in West Ken Lark, so the City Commission voted to name NW 17th Court after Janie McCutcheon; the street-naming celebration would take place on Wednesday, December 15, 2021, at 10:00 a.m. at the corner of NW 17th Court and NW 34th Terrace. Ms. McCutcheon was a good friend and neighbor to all, a resident of the West Ken Lark Association since 1964, and she was known to provide food to anyone in need. She had a caring spirit, and she made everyone feel as though they mattered. She asked everyone to wish her family well, going on to wish everyone happy holidays, and a healthy and prosperous new year. Mayor Thurston mentioned on Thursday, December 16, 2021, at 10:00 a.m. at the Lauderhill Performing Arts Center (LPAC) for one hour, they would launch the “Bank on Lauderhill” initiative; at present, there were seven banks that agreed to participate. This was an important initiative, as many people did not use banks, fearing their account might become overdrawn if, for example, an employer made an error in their pay, for which they could end up spending $40.00 or $50.00 for each returned transaction their balance could not cover. Under the subject City of Lauderhill Page 26 City Commission Meeting Meeting Minutes - Final December 13, 2021 program, one of the benefits was there were no overdrafts; that is, they could not overdraw their account. He said the idea behind the program was to get people in tuned with banking at established banks, and stop using check cashing stores, or payday lenders, thereby preparing themselves for homeownership, as a person could not secure a mortgage for a home unless they had a bank account. Mayor Thurston stated these matters were addressed in the Bank on Lauderhill program. Commissioner L. Martin paid condolences to Commissioner S. Martin for the loss of cousin the past week, stating the community and he would keep his family and him in their prayers. XVIII ADJOURNMENT - 7:45 PM City of Lauderhill Page 27