City Commission Meeting

City of Lauderhill City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, January 31, 2022 6:00 PM Attend via phone: Dial 1-312-626-6799 & Meeting ID: 923 2127 8679 Attend via Computer: https://www.colvcm.com City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Melissa P. Dunn Commissioner Denise D. Grant Commissioner Lawrence Martin Commissioner Sarai Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Earl Hall, City Attorney City Commission Meeting Meeting Minutes - Final January 31, 2022 After this agenda was published, the following changes were made: I Resolutions have been added: 10. RESOLUTION 22R-01-14: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE RANKING OF QUALIFIED FIRMS FOR RFP #2021-033 TO PROVIDE LANGUAGE TRANSLATION AND INTERPRETATION SERVICES FOR THE CITY OF LAUDERHILL IN AN AMOUNT NOT TO EXCEED $30,000.00, AS RECOMMENDED BY THE EVALUATION COMMITTEE; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBERS (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 11. RESOLUTION NO. 22R-01-15: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AUTHORIZING AND APPROVING THE DEPARTMENT OF ENVIRONMENTAL PROTECTION (DEP) STANDARD GRANT AGREEMENT FOR THE LAUDERHILL SOUTHEAST WATER SERVICE PROJECT; PROVIDING FOR FUNDING TO BE PAID TO THE CITY IN THE AMOUNT OF $250,000.00 AND PROVIDING THAT NO MATCHING FUNDS ARE REQUIRED BY THE CITY; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 12. RESOLUTION NO. 22R-01-16: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AUTHORIZING A CHANGE ORDER TO AHREN’S COMPANY IN AN AMOUNT NOT TO EXCEED $49,886.72 FOR DESIGN SERVICES AND IN AN AMOUNT NOT TO EXCEED $420,2510.00 FOR CONSTRUCTION SERVICES IN ORDER TO ACCOMMODATE THE INCREASED SCOPE OF WORK TO THE CITY HALL ANNEX FOR AN ADDITIONAL 2,000 SQUARE FEET; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER UTILIZING GENERAL OBLIGATION BOND FUNDS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 13. RESOLUTION NO. 22R-01-17: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL FLORIDA APPROVING THE PROPOSAL OF HOUSING FOUNDATION OF AMERICA IN AN AMOUNT NOT TO EXCEED $30,000.0O TO PROVIDE HUD CERTIFIED COUNSELING AND APPLICATION COORDINATION SERVICES FOR THE CITY OF LAUDERHILL’S HOUSING ASSISTANCE GRANTS PURSUANT TO RFP 2022-023; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGE CODE NUMBER(S); PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). 14. RESOLUTION NO. 22R-01-18: A RESOLUTION APPOINTING MEMBERS TO THE CITY OF LAUDERHILL’S AUDITOR SELECTION COMMITTEE IN ACCORDANCE WITH FLORIDA STATUTES, SECTION 218.391; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). II Presentations have been removed: D. AN UPDATE FROM THE LOCAL AFFORDABLE HOUSING ADVISORY COMMITTEE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). III Presentations have been added: A. A PRESENTATION OF THE JEWISH TRAILBLAZER AWARDS (REQUESTED BY COMMISSIONER SARAI "RAY" MARTIN). E. STORM WATER AND FLOODING MASTER PLAN PRESENTATION (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). IV New Business has been added: A. A DISCUSSION OF THE BUILD BACK BETTER AGENDA (REQUESTED BY COMMISSIONER DENISE D. GRANT). City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final January 31, 2022 B. A DISCUSSION OF ENTERPRISE FLORIDA (REQUESTED BY COMMISSIONER DENISE D. GRANT). The Revised City Commission Meeting Agenda begins on the next page and will reflect all of the changes explained above. City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final January 31, 2022 I CALL TO ORDER Mayor Thurston called to order the Regular City Commission Meeting at 6:00 PM. Mayor Thurston explained, though Governor DeSantis suspended certain restrictions, the City remained under a state of emergency due to the COVID 19 pandemic. Due to the challenges of the virus, the City of Lauderhill continued to hold hybrid, virtual governmental meetings to allow the public to participate remotely. The City Commission would have a quorum physically present at its meetings at City Hall, along with staff, following the Center for Disease Control (CDC) guidelines for facial coverings, social distancing, and public gatherings. Anyone experiencing issues viewing and/or participating in Commission meetings should contact IT Director Douglas Downs. The City Commission and staff appreciated the public’s patience and cooperation during such difficult and ever-changing times. II ROLL CALL Present: 5- Vice Mayor Melissa P. Dunn,Commissioner Denise D. Grant,Commissioner Lawrence Martin,Commissioner Sarai Martin, and Mayor Ken Thurston Commissioner S. Martin arrived at 6:06 PM. ALSO PRESENT: Desorae Giles-Smith, City Manager Earl Hall, City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III COMMUNICATIONS FROM THE PUBLIC (AND RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) IV ADJOURNMENT (NO LATER THAN 6:30 PM) I CALL TO ORDER OF REGULAR MEETING II PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE HOUSEKEEPING A motion was made by Vice Mayor M. Dunn, seconded by Commissioner L. Martin, to ACCEPT the Revised Version of the City Commission Meeting Agenda for January 31, 2022. The motion carried by the following vote: Yes: 4- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Mayor K. Thurston Abstain: 0 City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final January 31, 2022 Off Dais: 1- Commissioner S. Martin III CONSIDERATION OF CONSENT AGENDA A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 IV APPROVAL OF MINUTES A. MINUTES OF THE CITY COMMISSION MEETING FOR JANUARY 10, 2022. Attachments: January 10, 2022 - City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) V PROCLAMATIONS / COMMENDATIONS A. A PROCLAMATION DECLARING FEBRUARY 2022 AS AMERICAN HEARTH MONTH AND FEBRUARY 4, 2022 AS NATIONAL WEAR RED DAY (REQUESTED BY VICE MAYOR MELISSA P. DUNN). B. A PROCLAMATION DECLARING JANUARY 2022 AS FLORIDA JEWISH HISTORY MONTH (REQUESTED BY COMMISSIONER DENISE D. GRANT). VI SPECIAL PRESENTATIONS A. A PRESENTATION OF THE JEWISH TRAILBLAZER AWARDS (REQUESTED BY COMMISSIONER SARAI "RAY" MARTIN). VII GENERAL PRESENTATIONS (5 MINUTES MAXIMUM) A. A PRESENTATION OF THE NATIONAL LEAGUE OF CITIES: YOUTH EXCEL PROGRAM (REQUESTED BY VICE MAYOR MELISSA P. DUNN). Attachments: Presentation A (As Referenced Within Minutes) (Youth Excell Grant) B. A PRESENTATION OF THE YOUTH ANGER MANAGEMENT PROGRAM FROM C.A.L.M. 247, LLC (REQUESTED BY COMMISSIONER DENISE D. GRANT). City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final January 31, 2022 Attachments: Presentation B (As Referenced Within Minutes) (C.A.L.M 247) C. A PRESENTATION OF THE NEW HATZALAH VOLUNTARY EMS SERVICE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). D. REMOVED E. STORM WATER AND FLOODING MASTER PLAN PRESENTATION (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). VIII ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 22O-01-101: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS (LDR) TO AMEND SCHEDULE A, LAND USE CLASSIFICATIONS TO ADD A DEFINITION OF SHORT-TERM VACATION RENTALS; AMENDING SCHEDULE B, ALLOWABLE USES; CREATING ARTICLE III. ZONING DISTRICTS, SECTION 3.1 RESIDENTIAL ZONING DISTRICTS, SUBSECTION 3.1.17, SHORT-TERM VACATION RENTALS TO PROVIDE REGULATIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER DENISE D. GRANT). Attachments: ORD-22O-01-101-LDR-Short-term vacation rentals.pdf AR 22O-01-101 DRR-Vacation Rentals- P Z.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 02/14/2022. (See Consideration of Consent Agenda for vote tally.) 2. ORDINANCE NO. 22O-02-102: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LAUDERHILL, CHAPTER 12, BUSINESS REGULATIONS, ARTICLE II, CERTIFICATE OF USE AND LOCAL BUSINESS TAX RECEIPT, SECTION 12-53, LOCAL BUSINESS TAXES TO MODIFY THE RATES TO EXPRESSLY INCLUDE SHORT-TERM RENTALS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER DENISE D. GRANT). Attachments: ORD-22O-01-102-Code 12-53 Business License Fee Short-term rentals.pdf AR 22O-01-102 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 02/14/2022. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final January 31, 2022 IX ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 3. ORDINANCE NO. 22O-01-100: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LAUDERHILL, CHAPTER 12, BUSINESS REGULATIONS, ARTICLE VIII, CONVENIENCE STORES, SECTION 12-106, CONVENIENCE STORE SECURITY ACT AMENDING PROVISIONS CONSISTENT WITH FLORIDA STATUTES; CREATING SECTION 12-107, REQUIRING CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN (CPTED) INSPECTIONS FOR CONVENIENCE STORES TO ENSURE COMPLIANCE WITH THE SECURITY REQUIREMENTS MANDATED BY STATE LAW; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE “JABBOW” MARTIN). Attachments: ORD-22O-01-100-Convenience Store Chapter 12- CPTED Inspections.pdf AR 22O-01-100 Fla.Stat. 812-Convenience Store Security Act.pdf AGO 91-16 - Convenience Store Security Act.pdf AGO 91-81- Convenience Store Security.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) X RESOLUTIONS (IF NOT ON CONSENT AGENDA) 4. RESOLUTION NO. 22R-01-08: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE BOARD APPOINTMENT OF SAMUEL SMITH TO SERVE AS THE 5th MEMBER OF THE LAUDERHILL POLICE OFFICERS RETIREMENT TRUST FUND FOR A TERM OF FOUR (4) YEARS TO EXPIRE JANUARY 2026; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-01-08-Brd-Police Pension Board Appt-Smith.pdf AR 22R-01-08 Police Retirement Trust Fund Board List Fifth member election 01-12-2022 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 5. RESOLUTION NO. 22R-01-09: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT OF NEASHA PRINCE BY THE BOARD ITSELF TO SERVE AS THE BOARD APPOINTED MEMBER OF THE CITY OF LAUDERHILL YOUNG PROFESSIONAL ADVISORY BOARD FOR A City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final January 31, 2022 TWO (2) YEAR TERM EXPIRING JANUARY 2024; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-01-09-BRD-Young Professional Advisory 2022 Board appt.pdf AR 22R-01-09 Young Professional Advisory Board List Prince, Neasha Update - Young Professional Board This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 6. RESOLUTION NO. 22R-01-10: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING VARIOUS MEMBERS TO SERVE ON THE LAUDERHILL COMMUNITY AND BUDGET ADVISORY BOARD BY THE COMMISSION AS A WHOLE FOR THE REMAINDER OF A ONE (1) YEAR TERM EXPIRING JULY 2022; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-01-10-Brd-Community&Budget Committee various members.pdf AR 22R-01-10 Community and Budget Advisory Board List Hampton, Tina Cooper, Willie Mae Commissioner L. Martin proposed the Commission appoint Willie Mae Cooper and Tina Hampton to serve on the Community and Budget Advisory Board (CBAB). Assistant City Attorney Angel Rosenberg mentioned Ms. Hampton lived in Area 3, for which there was currently a CBAB vacancy. Tina Hampton stated she was both a Lauderhill resident and business owner; her business was a woman owned, SBE/CBE/SBA company that provided help with grant writing, research, and administrative support services. She looked forward to the opportunity to assist residents, and the Lauderhill community in general, through her service on the subject board. Mayor Thurston thanked Ms. Hampton for her willingness to serve. Ms. Rosenberg informed the Commission Ms. Cooper wished to serve as an alternate. Mayor Thurston opened the discussion to the public. Sam Wilkerson, Lauderhill resident and Vice Chairperson of the CBAB, mentioned giving an application to Felicity Swanson, as she wished to apply to serve on the CBAB, asking if the Commission would review her application, and consider appointing her at the present meeting. City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final January 31, 2022 City Manager Giles-Smith remarked she could hand her application to City Clerk Anderson at the present meeting, and if any CBAB vacancies remained, Ms. Anderson would determine if she was eligible to fill any of them. Ms. Rosenberg clarified even if the City Clerk received the board application at the present meeting, the appointment would be made at the next Commission meeting at the earliest. She reminded the Commission there was a vacancy for a regular CBAB member for Area 6, and one more vacancy for an alternate citywide member; the person Mr. Wilkerson spoke of resided in Area 8, for which there was no vacancy. Commissioner L. Martin asked Ms. Swanson if she wished to serve as an alternate, or was she interested in serving on the Board as a regular member representing an area in which she did not reside. If the latter, he stated her responsibility would be to maintain contact with residents of Area 6, get their input as to their concerns, desires, needs, etc., and inform the rest of the CBAB and staff at monthly meetings. As an alternate, she would fill in for any absent regular CBAB member, to enable the Board achieving a quorum, and vote on action items. Mr. Wilkerson commented the hope was for her to serve as an alternate to fill in for him in the event of his was unable to attend a CBAB meeting. Commissioner L. Martin explained alternates did not serve any one particular area, they filled in when any of the eight regular CBAB members were absent. Ms. Swanson remarked on wishing to serve as a representative for Area 8, so she could become more involved in her community, and support Mr. Wilkerson in any way she could; she had no wish to take on more than she could handle at present. Mayor Thurston received no further input from the public. A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 7. RESOLUTION NO. 22R-01-11: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE EXERCISE OF THE ONE (1) YEAR OPTION TO EXTEND THE AGREEMENTS WITH THE PREVIOUSLY QUALIFIED LIST OF LICENSED COMMERCIAL SERVICE PROVIDERS PURSUANT TO RFQ 2018-052 TO PROVIDE WATER AND SEWER EMERGENCY REPAIR SERVICES; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER(S) ON AN AS NEEDED BASIS; PROVIDING FOR RETROACTIVE APPROVAL; PROVIDING FOR AN EFFECTIVE DATE, (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final January 31, 2022 Attachments: RES-22R-01-11-Option to Extend-water & sewer emergency repair contracts.pdf AR 22R-01-11 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 8. RESOLUTION NO. 22R-01-12: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA, APPROVING THE FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING WITH BROWARD COUNTY AND OTHER PARTICIPATING MUNICIPALITIES REGARDING COLLABORATIVE STUDY AND SUBSEQUENT DEVELOPMENT OF AN INTEGRATED SOLID WASTE AND RECYCLING SYSTEM (“MOU”), ATTACHED HERETO AS EXHIBIT “A” AND INCORPORATED HEREIN; PROVIDING FOR THE COST SHARING BREAKDOWN FOR THE WASTE GENERATION STUDY TO BE CONDUCTED; PROVIDING THAT THE ESTIMATED COST OF THE STUDY WILL BE $1,000,000.00 AND THAT BROWARD COUNTY WILL PAY 50% OF THE COST, WITH THE REMAINING MUNICIPALITIES TO CONTRIBUTE A PRO RATA AMOUNT TOWARDS THE COST OF THE STUDY BASED UPON POPULATION; PROVIDING TERMS AND CONDITIONS; AUTHORIZING THE CITY MANAGER TO EXECUTE NECESSARY DOCUMENTS; AUTHORIZING THE EXPENDITURE OF FUNDS IN AN AMOUNT NOT TO EXCEED $21,365.00 FROM THE APPROPRIATE BUDGET CODE NUMBER; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-01-12-Solid Waste MOU First Amendment Resolution.pdf AR 22R-01-12 First Amendment to Waste MOU-Lauderhill.pdf Commissioner L. Martin wished the community to know a solid waste disposal service battle was brewing, and Broward County and its cities were preparing to work together for the future to ensure they brought the best costs and practices in the solid waste disposal industry. He asked City Manager Giles-Smith to expand some more on what was transpiring. Commissioner Grant asked Ms. Giles-Smith to include in her explanation the responsibilities of the cities versus the County. City Manager Giles-Smith said the battle had been going on for some time, and the County and its 31 cities all experienced garbage woes over the past years, so they were now working together to come up with a solution for garbage disposal and recycling, two elements that went hand in hand. They were working towards a brighter Florida, making sure the garbage collected could be recycled as much as possible, and where this was not possible, for there to be a location to which garbage was taken at that was not cost prohibitive for residents. The subject City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final January 31, 2022 resolution concerned the cost of a study, 50 percent of which the County would cover, in the amount of $500,000.00, and the other half would be covered by the 31 Broward cities; Lauderhill’s cost for the study was just over $21,000.00, and the City would be a part of the study to gather data in order to devise solutions on how best to approach solid waste disposal and recycling, examining all collection and disposal aspects of the service, along with existing facilities. She said there were, presently, constraints on recycling, and though Lauderhill residents were not experiencing any issues, some cities had due to certain recyclables being pulled from the stream due to issues with funding, etc. The system devised had to be one residents and businesses could afford for it to be sustainable, and the City’s cost for the study could decrease depending on the number of cities participating in the study. City Attorney Hall added, at the end of the study, Lauderhill would be sent the data gathered, along with recommended solutions from the consultant. For example, the County owned a piece of property titled Alpha 250, and the City was unsure what the final solution would be for the use of that site. He said a board, similar to Broward’s Metropolitan Planning Organization (MPO), could be created with representatives from each City; the board members would govern solid waste disposal and recycling, etc. Thus, the study was to act as a guide on what steps to take next. Vice Mayor Dunn remarked the subject issue was one the County and 31 cities had to solve together, so she fully supported the resolution. Mayor Thurston observed the resolution stated the City’s portion would be no more than $21,000.00. Mr. Hall affirmed the City’s cost was $21,365.00, as stated in the resolution. A motion was made by Vice Mayor M. Dunn, seconded by Commissioner L. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 9. RESOLUTION NO. 22R-01-13: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE MEMBERSHIP WITH THE HEALTH FOUNDATION OF SOUTH FLORIDA'S ANCHOR ALLIANCE (“SFAA”); AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMBERSHIP PLEDGE FORM WHEREBY THE CITY OF LAUDERHILL PLEDGES TO COLLABORATE IN THE IMPLEMENTATION OF STRATEGIES TO BUILD A HEALTHY, THRIVING AND PROSPEROUS SOUTH FLORIDA; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY VICE MAYOR MELISSA P. DUNN). City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final January 31, 2022 Attachments: RES-22R-01-13-Support-So Fla Anchor Alliance.pdf AR 22R-01-13 SFAA Membership Pledge Form.pdf Broward County Resolution.pdf Miami Dade County Resolution Pledge.pdf Vice Mayor Dunn stated she brought the subject item before the Commission, as the latter was already taking action on many items the South Florida Anchor Alliance (SFAA) was moving on collectively throughout South Florida. For example, they already proved their commitment to building a more equitable Lauderhill economy through the City’s procurement policies; she reminded the Commission it voted 5-0 to pass the Target Market Program, and to create the SBE program; the subject initiatives were fully in alignment with the mission of the SFAA, which demonstrated their commitment to workforce development. The SFAA was a collective, regional effort led by the Health Foundation of South Florida, a member of the Lauderhill Health & Prosperity Partnership (LHPP) program. She noted members of the SFAA included Miami-Dade County, Broward County, Broward Sheriff’s Office (BSO), the City of Miami Gardens, Miami-Dade Public Schools, Broward Public Schools, Broward College, University of Miami, Florida International University (FIU), the City of Miami Beach, and others. If the SFAA’s website was current, Lauderhill might be the only Broward municipality currently sitting at the table. Dr. Janisse Schoepp, Vice President of Operations and Strategy of the SFAA, expressed her excitement on the possibility of Lauderhill joining the SFAA, noting the Health Foundation of South Florida acted as the backbone organization for the SFAA’s collective efforts They worked on engaging the above-named anchor institutions that included Baptist Health South Florida; their member institutions totaled almost 20 that, over the past few years, accomplished a number of things, the most important being to co-develop a blueprint for action in two focus areas: creating an equitable procurement process across SFAA members, and workforce development. Dr. Schoepp said the goal was to provide support for vulnerable individuals facing systemic barriers to successfully compete for bids or gain contracts with anchor institutions, as well as provide support for individuals, similar to that of the Prosperity Broward and Broward UP programs that focused on vulnerable individuals living in high unemployment zip codes. She said they sought to develop programming that created hiring pipelines to high-risk individuals in communities, while making it easier for small businesses, local, minority and Black-owned businesses to do business with anchor institutions successfully. She noted they partnered with some community-based organizations (CBO), such as the Urban League of Broward County, which really provided the voice for the CBOs, and they were key to the technical assistance and capacity building initiatives being formed. Dr. Schoepp thought this was a very exciting time, and though some of the work had been put on hold due to the COVID 19 pandemic, SFAA successfully hosted a variety of forums for the communities they served; they could be viewed on their website. They were getting ready to invest in a regional marketplace, a technology platform that would allow for procurement matchmaking, certification, and vendor registration across all the anchor institutions; the intent being for small businesses to have a more seamless process in place. On the workforce development side, they were currently focused on addressing the healthcare City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final January 31, 2022 workforce crisis the region faced, partnering with Broward College and Miami-Dade College to explore ways to build those careers, and targeting residents in local communities. Vice Mayor Dunn added, by Lauderhill being at the table with larger organizations, the City was positioning its business owners to have access to contracts with anchor members, positioning Lauderhill residents to, potentially, have access to jobs with those organizations. It was all about collaborative impact. Commissioner L. Martin thought the SFAA sounded very similar to the LHPP program, asking what the City would be responsible for if it joined the SFAA; for example, attendance at meetings, etc. Dr. Schoepp replied, in the memorandum of agreements the SFAA had with the anchor institutions, there were two levels of commitment, and it was really about time; typically, they had a leadership convening, at which the City’s representative was expected to attend, and this was held once or twice a year. On the other side, if, for example, the City’s interest was with procurement, then a member of the City’s procurement staff would be appointed to attend the SFAA’s monthly work group calls; the same applied if the interest was in workforce development, requiring a member of the City’s Human Resources Department to represent the City at monthly calls. She said the calls were once a month, and, typically, an hour long. They were very busy the last few months getting ready to do work groups that were working on presenting a proposal to the foundation for investment, and this required two to three meetings; sometimes work groups operated on their own on different project ideas. Overall, it was likely to require about an hour a month of staff time to attend meetings. Commissioner L. Martin wished to hear from the City Manager, as the action would mostly affect her staff. He restated, though it sounded like a good opportunity for the City, it seemed very similar to what the LHPP offered, though on a larger scale. He asked if the City took the pledge, would it be obligated to engage in all aspects of the SFAA programming and activities, or could it select its preferred focus area initially. Dr. Schoepp responded the agreements were selectable, so the City could decide how it wished to engage, whether at the executive level or participate in work groups. Vice Mayor Dunn commented, though there were similarities between the SFAA and the LHPP, in that they both used a collaborative impact model, LHPP focused only on Lauderhill, while the SFAA expanded the focus to include regional anchors, allowing for more access to more jobs, possibly more funding and procurement opportunities for Lauderhill businesses. Commissioner Grant questioned if there was any cost associated with the City’s participation in the SFAA. Dr. Schoepp replied there was no cost to participate. Commissioner Grant wished to know, if the Commission approved the subject City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final January 31, 2022 resolution, would it prevent Lauderhill from having other partnerships with other organizations, such as the Florida Bankers Association, Enterprise Florida, etc., that could offer the City assistance in the same areas in which the SFAA offered help. Dr. Schoepp said there were no restrictions or exclusions whatsoever. City Manager Giles-Smith stated if the SFAA was flexible, the City could work with Vice Mayor Dunn to start at the executive level, and work toward participating at the work group level. Vice Mayor Dunn saw opportunities for the City in joining the SFAA, giving the City a chance to build its relationship with both SFAA and the Health Foundation of Florida. She was happy to represent the City with the help of the City Manager and staff. Mayor Thurston opened the discussion to the public and received no input. Commissioner L. Martin wondered if the resolution’s language should be amended to state the City would join the SFAA, first participating only at the executive level, subsequently working its way into additional areas over time. There was no current commitment by the City to join work groups for which City representatives had to be designated to attend meetings. Vice Mayor Dunn believed the idea was for the City to choose one work group area it wished to focus on, and the commitment was an hour a month. City Manager Giles-Smith said she would work with Vice Mayor Dunn and Dr. Schoepp to determine the level of the City’s involvement initially and over time. Commissioner Grant wondered, too, if the resolutions language should be changed, as noted by Commissioner L. Martin. City Attorney Hall said Commissioner L. Martin needed to first make a motion to amend the resolution’s language accordingly. Commissioner L. Martin clarified the language should read the City would join the SFAA at the level deemed appropriate by the City Manager, with the initial involvement being at the executive level, and the procurement and workforce pieces would be considered at a later time. Dr. Schoepp reminded the Commission there was no executive board, rather there was a leadership convening that took place once or twice a year to update the anchor institutions’ on the SFAA’s progress, and to include them in establishing organization priorities for coming years. Vice Mayor Dunn clarified the resolution, as presented and if approved, meant the City was committing to at least one hour for one work group meeting a month, either procurement or HR, or both meetings. She would represent the City, along a member of City staff, at the annual or biannual SFAA leadership convening. A motion was made by Vice Mayor M. Dunn, seconded by Commissioner S. Martin, that this Resolution be approved. The motion carried by the following City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final January 31, 2022 vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 10. RESOLUTION 22R-01-14: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE RANKING OF QUALIFIED FIRMS FOR RFP #2021-033 TO PROVIDE LANGUAGE TRANSLATION AND INTERPRETATION SERVICES FOR THE CITY OF LAUDERHILL IN AN AMOUNT NOT TO EXCEED $30,000.00, AS RECOMMENDED BY THE EVALUATION COMMITTEE; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBERS (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-01-14-Ranking-Translation Services.pdf AR 22R-01-14 2021-033 - Language Translation and Interpretation Services 2021-033 Translation Service Providers Ranking Sheet.docx This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 11. RESOLUTION NO. 22R-01-15: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AUTHORIZING AND APPROVING THE DEPARTMENT OF ENVIRONMENTAL PROTECTION (DEP) STANDARD GRANT AGREEMENT FOR THE LAUDERHILL SOUTHEAST WATER SERVICE PROJECT; PROVIDING FOR FUNDING TO BE PAID TO THE CITY IN THE AMOUNT OF $250,000.00 AND PROVIDING THAT NO MATCHING FUNDS ARE REQUIRED BY THE CITY; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-01-15-GRANT DEP-pipeline water main grant.pdf AR 22R-01-15 DEP Agreement - Lauderhill Southeast Water Service Project This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO. 22R-01-16: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AUTHORIZING A CHANGE ORDER TO AHREN’S COMPANY IN AN AMOUNT NOT TO EXCEED $49,886.72 FOR DESIGN SERVICES AND IN AN AMOUNT NOT TO EXCEED $420,2510.00 FOR CONSTRUCTION SERVICES IN City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final January 31, 2022 ORDER TO ACCOMMODATE THE INCREASED SCOPE OF WORK TO THE CITY HALL ANNEX FOR AN ADDITIONAL 2,000 SQUARE FEET; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER UTILIZING GENERAL OBLIGATION BOND FUNDS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-01-16-change order - Arhen's Co-City Annex.pdf AR 22R-01-16 Change Order Agenda.pdf A-701 - PERSPECTIVES.pdf ARCHITECTURAL SITE PLAN.pdf ELEVATIONS_11.19.21.pdf OVERALL FLOOR PLAN.pdf CITY OF LAUDERHILL REVISED BUILDING COST LETTER_01.18.22.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 13. RESOLUTION NO. 22R-01-17: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL FLORIDA APPROVING THE PROPOSAL OF HOUSING FOUNDATION OF AMERICA IN AN AMOUNT NOT TO EXCEED $30,000.0O TO PROVIDE HUD CERTIFIED COUNSELING AND APPLICATION COORDINATION SERVICES FOR THE CITY OF LAUDERHILL’S HOUSING ASSISTANCE GRANTS PURSUANT TO RFP 2022-023; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGE CODE NUMBER(S); PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-01-17-Proposal--HUD Counseling.pdf AR 22R-01-17 Lauderhill RFP 2022-023 Completed Commissioner L. Martin stated there were recent Commission meeting discussions about providing assistance to residents trying to apply for grants and other financial assistance in the subject area, which Assistant Grants Manager Tameka Dorsett and her staff did routinely; that is, identify organizations that provided on-the-spot evaluations, gathering information to help individual residents with the application process. Ms. Dorsett explained the State Housing Initiative Partnership (SHIP) and the HOME Investment Partnership programs encouraged municipalities to build active partnerships between local governments and providers of professional services related to affordable housing. Through this partnership, the City would actively provide one-on-one application assistance through a third party to assist residents City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final January 31, 2022 who may be technologically challenged or lacking access to computers and/or internet, as well as effectively helping persons with limited English and reading proficiency to successfully minimize incomplete applications, thus increasing applicant participation. It was staff’s hope, through the subject partnership, that the City could accept more applicants through the program, and not have to deny applicants who filed incomplete applications. She stated the Grants Division was now down to two staff members to assist with inquiries about application assistance, application intake and processing, file maintenance income verification, property, and environmental reviews, as well as participation of reports, audits, and monitoring reviews at the local, State, and federal levels. Ms. Dorsett remarked the subject partnership, if the resolution was approved, would relieve residents’ frustration, and cultivate community relationships, while building program awareness, hence the City going out to bid for the subject service. Commissioner S. Martin wished to know if this was a temporary position, or would it be backfilled with a permanent hire. Ms. Dorsett indicated the current contract was for two years, with two one-year options to renew, so the person hired could be with the City for four years. Commissioner Grant questioned if it would be four years at $30,000.00 each year. Ms. Dorsett answered no, the contract was for $30,000.00 for the entire time, but if there was a need to pay more, staff would come back before the Commission. Commissioner Grant felt this was a service the community needed, and the Commission’s passing of the subject resolution went toward fulfilling that need. She said, though the subject business had an office in another city, it had a location in Lauderhill that was more accessible to local residents, asking if residents would come to City Hall for assistance, or would they go to the businesses location. Ms. Dorsett replied they would go to the business’s 441 location. Mayor Thurston opened the discussion to the public. Robert Crum, Lauderhill resident, expressed excitement to see the subject resolution approved by the Commission, as residents voiced concerns at community meetings regarding the need for the City to provide more of such assistance. Mayor Thurston received no further input from the public. A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 14. RESOLUTION NO. 22R-01-18: A RESOLUTION APPOINTING MEMBERS TO THE CITY OF LAUDERHILL’S AUDITOR SELECTION COMMITTEE IN City of Lauderhill Page 16 City Commission Meeting Meeting Minutes - Final January 31, 2022 ACCORDANCE WITH FLORIDA STATUTES, SECTION 218.391; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-01-18-BRD-Auditor Selection Committee Appointments 2022.pdf AR 22R-01-18 ANDREW THOMPSON QI PAN CHRISTINE CAJUSTE Wayne_Ranger_Resume City of Lauderhill.pdf A. Braynon 2020.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) XI QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) XII QUASI-JUDICIAL MATTERS, FIRST READING XIII QUASI-JUDICIAL MATTERS, SECOND READING XIV UNFINISHED BUSINESS XV OLD BUSINESS XVI NEW BUSINESS A. A DISCUSSION OF THE BUILD BACK BETTER AGENDA (REQUESTED BY COMMISSIONER DENISE D. GRANT). This item was deferred to a later meeting date at the request of Commissioner Grant. B. A DISCUSSION OF ENTERPRISE FLORIDA (REQUESTED BY COMMISSIONER DENISE D. GRANT). This item was deferred to a later meeting date at the request of Commissioner Grant. XVII COMMUNICATIONS FROM PUBLIC OFFICIALS SHALL BEGIN IMMEDIATELY BEFORE ADJOURNMENT Vice Mayor Dunn mentioned a new community conversation series, “Breaking Bread”; the first would be held at City Hall on Wednesday, 8:30 a.m.; discussions would focus on shared values as a community in an effort to unify the Lauderhill community. Everyone was invited to attend and enjoy free breakfast and community conversation. On February 10, 2022, 9:00 a.m. at “Raising the Bar”, highlighting not only the ten programs to help individuals start or scale their business in Lauderhill, but attendees would learn about new programs and the City City of Lauderhill Page 17 City Commission Meeting Meeting Minutes - Final January 31, 2022 would do a projection of all its purchasing. For anyone wishing to do business with the City, this was a seminar they should attend. The Lauderhill Heroes Award event was scheduled for March 19, 2022, to which everyone was invited to honor ordinary people doing extraordinary things to move the Lauderhill community forward. She said on February 11, 2022, they would be at Jerk Machine in Lauderhill, inviting everyone to come out and support them. Commissioner L. Martin wished to continue to shine a light on in the St. George/Broward Estates efforts to renovate Parkway Middle School, mentioning the constraints under which the school operated over the years. Some demolition began at the school, and the next phase was to acquire funding to rebuild the school. Mr. Crum commented Parkway Middle School was dear to area residents, stating he mentored at the school for the past eight years and saw many of his former students attend college, though some ended up incarcerated. He mentioned some two weeks prior, the community was given a presentation on the improvements to the school; it was beautifully done, but the funding to make it happen was absent. He said at a workshop to discuss funding for Parkway, a School Board member present questioned why a workshop was being held, since there was no funding for Parkway. The community’s aim was to bring to the school to everyone’s attention, including the communities in the surrounding areas to work at getting the School Board to approve some funding, as they learned it was possible to find funding, though it might entail the School Board taking out a loan to fund the project, which they preferred not to do. He said without the funding, it would put the Parkway Middle renovations off by about two years, and with the recent demolitions, the site would become a vacant lot for an unlimited amount of time. The City’s support in this endeavor was desired, and the next School Board meeting was February 15, 2022, at 5:00 p.m., and anyone wishing to attend virtually and speak should preregister by calling (754) 321-2390, or attend the meeting at 600 SE 3rd Avenue, Fort Lauderdale, FL 33301. Ms. Swanson urged everyone to attend and support the community’s effort to renovate Parkway Middle School, as the school and the community had been delayed and denied since 2004. She lived in front of the school, and she had no desire to constantly look at the demolition and debris at the school’s site. The City’s children deserved to attend the magnet program for the performing arts the school offered, and they should not be denied such an opportunity; leaving the property in its current state would eventually drive down surrounding property values. Commissioner L. Martin mentioned a number of recent events in which the City participated. About a week ago the City hosted the Florida Department of Corrections Probation Officer Graduation, an event Mayor Thurston was heavily involved in, and this was the third or fourth such graduation hosted at Lauderhill City Hall. They were extremely thankful for the City’s participation and support. The Lauderhill Royals cheerleading team placed third in the nation a few weeks ago; the team, over the past three or four years, always made the City proud, and he thought they were number one in the nation a few years ago. He urged everyone to go out and support the efforts of the City’s youths, congratulating all the parents, volunteers, and other community support for continuing to encourage the cheerleaders, who took great pride in their achievements. Commissioner L. Martin City of Lauderhill Page 18 City Commission Meeting Meeting Minutes - Final January 31, 2022 stated over the past week, the City held its Spelling Bee event, which was postponed in 2021; it was very exciting to watch, and everyone was invited to attend next year’s event. He was pleased to see his fellow Commissioners in attendance, and he was proud of the efforts of the participants; it was an excellent opportunity to see the support of the parents, principals, etc. who attended and encouraged the young participants. “Sound the Alarm” was an initiative on which the City teamed up with the Human Trafficking Coalition for a walk the past Saturday, at which Mayor Thurston was a keynote speaker. It was an overwhelming event, as this was an issue many viewed as someone else’s problem; it was an enlightening event, at which a number of young female survivors shared their stories, one of whom said she was out on the street from age 11 in Miami-Dade; she now lived in Broward County, was married with a family, and stated she was proud to see the level of support Lauderhill gave to help individuals in such situations. It was not just about promoting the cause of young, Black women, rather it was about making sure the media and law enforcement gave everyone with missing children the same level of attention Commissioner Grant thanked the City Manager and her staff for their assistance with the Rebound Lauderhill Business Program event on January 24, 2022, at the Lauderhill Performing Arts Center (LPAC); it was a tremendous success, with over 200 Lauderhill business owners coming out to try to get resources to help them combat the effects of the pandemic on their businesses. The City partnered with such organizations as Broward College, Florida Bankers Association, Florida Power & Light (FPL), and Broward County’s Economic Development Department. She commented much of the feedback she received commended the City’s Economic Development Department and Community Redevelopment Agency (CRA) staff for doing an outstanding job. She was working with the Agency on Aging Broward County with regard to the City’s seniors, and she was selected to be one of the models to raise funds to assist Lauderhill seniors. The feature was sponsored by Macy’s, and it would be shown on Monday, February 14, 2022; the event would take place 11:45 a.m. to 1:00 p.m., and she would work with the City Manager to post the link the City’s website. Commissioner Grant also mentioned Teatime with Seniors held on the third Wednesday of every month at the Sadkin Center; it was an educational and wellness initiative; at the last meeting someone did a group vision board for seniors attending, where they listed the goals they hoped to accomplish in 2022. This exercise allowed the City to assess the needs of its seniors, whether it was to revisit past programs, envision new ones, or a combination of the two. Division Chief Jerry Gonzalez of the Lauderhill Fire Department attended to give the seniors an update on COVID 19, including the testing sites in Lauderhill. She noted Environ was very excited about the event, so they would be hosting a similar event in March 2022. While in Tallahassee, she was asked to speak at the Florida Bankers Association, where she addressed some 250 bankers about the work the City of Lauderhill did in bringing banks in to help local business with the Paycheck Protection Program (PPP) during the pandemic; she believed they were able to get help close to 2,500 local businesses. She thanked the banks, and believed they were willing to come in and assist the City in other community initiatives. City Manager Giles-Smith mentioned the past weekend, the North Broward County Lynx held a vaccination event at the Lauderhill Mall bus terminal, showing photographs of the City’s fire fighters administering vaccines, including Fire Chief City of Lauderhill Page 19 City Commission Meeting Meeting Minutes - Final January 31, 2022 Marc Celetti and his deputy; they were able to vaccinate 32 persons. She mentioned volunteer, Ahmarie Holmes, whose grandmother and aunt lived behind Lauderhill Mall, turned out to be an actress in the drama series Our Kind of People, she played Lisa on Tyler Perry’s House of Payne, and was a regular on Queen Sugar. She did a great job helping the fire fighters, for which the City thanked her. Commissioner L. Martin mentioned the Bahamian Government would be coming on Thursday, February 3rd, 2022, to sign documents and take ownership of their fire truck and rescue truck. He anticipated them being at City Hall between 2:00 p.m. and 5:00 p.m., apologizing for the short notice. Mayor Thurston reported the State of Florida Bureau of Medical Service Compliance letter was received for the City of Lauderhill for 2021, and Fire Chief Celetti was proud to report his department received an exemplary compliance rating with zero deficiencies noted. This annual inspection evaluated all facets of an EMS system, such as licensing, apparatus inspections, medical supplies inventory, training, quality assurance, and regulatory compliance. He congratulated and commended the excellent work of Chief Celetti and his staff. City Manager Giles-Smith thanked Fire Chief Celetti and his management staff for making it possible for the Bahamas and Haiti to acquire the fire trucks and EMS rescue trucks. Their efforts were invaluable. Commissioner Grant echoed commendations, stating they made two islands very happy. XVIII ADJOURNMENT - 8:50 PM City of Lauderhill Page 20