City Commission Meeting

City of Lauderhill City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, December 12, 2022 6:00 PM City Commission Chambers City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Sarai Martin Commissioner Melissa P. Dunn Commissioner Denise D. Grant Commissioner Lawrence Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Earl Hall, City Attorney City Commission Meeting Meeting Minutes - Final December 12, 2022 I CALL TO ORDER Vice Mayor S. Martin called to order the Regular City Commission Meeting at 6:00 PM. II ROLL CALL Present: 4- Commissioner Melissa P. Dunn,Commissioner Denise D. Grant,Commissioner Lawrence Martin, and Vice Mayor Sarai Martin Absent: 1- Mayor Ken Thurston ALSO PRESENT: Desorae Giles-Smith, City Manager Earl Hall, City Attorney Angel Petti Rosenberg, Assistant City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III COMMUNICATIONS FROM THE PUBLIC (AND RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) IV ADJOURNMENT (NO LATER THAN 6:30 PM) I CALL TO ORDER OF REGULAR MEETING II PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE HOUSEKEEPING A motion was made by Commissioner M. Dunn, seconded by Commissioner L. Martin, to ACCEPT the Revised Version of the City Commission Meeting Agenda for December 12, 2022. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Vice Mayor S. Martin Abstain: 0 III CONSIDERATION OF CONSENT AGENDA A motion was made by Commissioner L. Martin, seconded by Commissioner D. Grant, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Vice Mayor S. Martin Abstain: 0 City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final December 12, 2022 IV APPROVAL OF MINUTES A. MINUTES OF THE CITY COMMISSION MEETING FOR OCTOBER 31, 2022. Attachments: October 31, 2022 - City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) B. MINUTES OF THE CITY COMMISSION MEETING FOR NOVEMBER 28, 2022. Attachments: November 28, 2022 - City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) V PROCLAMATIONS / COMMENDATIONS A. A PROCLAMATION HONORING SHAQUELL KWAME "SHAQ" MOORE OF THE US NATIONAL SOCCER TEAM (REQUESTED BY COMMISSIONER DENISE D. GRANT). Attachments: Proclamation A VI SPECIAL PRESENTATIONS VII GENERAL PRESENTATIONS (5 MINUTES MAXIMUM) A. A PRESENTATION ACKNOWLEDGING YOLANDA CASH-JACKSON AS FLORIDIAN OF THE YEAR (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). Attachments: Presentation A Yolanda Cash Jackson B. REMOVED VIII ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 22O-11-143: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, CHAPTER 10, GARBAGE AND TRASH/UNSANITARY AND UNSIGHTLY CONDITIONS/ABANDONED REAL PROPERTY; ARTICLE I, IN GENERAL, SECTION 10-4, SAME-LOCATION; SCREENING; PERMITS TO ALLOW BULK TRASH TO BE PLACED CURBSIDE NO EARLIER THAN THE WEEKEND City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final December 12, 2022 BEFORE THE SCHEDULED DATE OF BULK TRASH PICKUP; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE “JABBOW” MARTIN). Attachments: ORD-22O-11-143-Code-10-4-Garbage put out weekend before AR 22O-11-143 Commissioner L. Martin remarked it was well known the City had bulk pickup once a month spanning Monday to Thursday, depending on the day on which an area’s first trash pickup day fell. However, some residents put out their bulk trash on the weekend when they had more time, which could lead to led to their neighbors reporting them. He believed the current language allowed for putting out bulk trash 24 to 48 hours of the anticipated pickup day, so when residents put their trash out too early, they sometimes found themselves receiving a warning or citation from code staff. The proposed suggestion would allow residents to put bulk trash out for pick up the weekend prior to the expected bulk pickup date in an effort to accommodate the inconvenience encountered by both the residents and code enforcement staff regarding bulk trash. A motion was made by Commissioner M. Dunn, seconded by Commissioner L. Martin, that this Ordinance be approved on first reading to the City Commission Meeting, due back on 1/9/2023. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Vice Mayor S. Martin Abstain: 0 2. ORDINANCE NO. 22O-12-147: AN ORDINANCE OF THE CITY COMMISSION OF LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS SCHEDULE I., SIGN REQUIREMENTS; SUBSECTION 4, SIGNS DEVELOPMENT PERMIT APPLICATION AND PERMIT FEE; ADDING PROVISIONS REGARDING HOMEOWNER’S ASSOCIATION MEETING SIGNS; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). Attachments: ORD-12O-12-147-Ordinance-HOA Signs AR 22O-12-147 Commissioner Grant stated she agreed with the proposed ordinance, but she sought further explanation regarding homeowner’s association (HOA) meeting signs. Commissioner L. Martin explained the proposed ordinance aimed to clarify or fix what was already a common practice by HOAs, as they posted signs to inform residents of upcoming meetings. The ordinance would codify allowing such signs to be posted two days before a meeting, requiring signs to be removed the day following the meeting, along with details on where such signs could not be placed. City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final December 12, 2022 Commissioner Grant asked for a clearer definition of “certain places”. Assistant City Attorney Rosenberg responded the signs could not be posted in public rights of way; signs must be posted within the actual community to which the meeting pertained, and signs must be removed by noon the day after a meeting was held. Commissioner Grant questioned how the subject information would be communicated to HOAs. Assistant City Attorney Rosenberg stated City staff would notify each HOA, as the City already had a significant list of City HOAs to which notices were sent every month to inform them of upcoming Commission meetings, etc. Some HOAs had an issue with being cited by code enforcement regarding the posting and removal of such signs, so the proposed ordinance would address this issue. City Manager Giles-Smith said notices would be emailed to HOAs on the City’s HOA master list. Commissioner L. Martin indicated most of these recommendations and/or ideas came from the Community Budget Advisory Board (CBAB), whose members represented residents in each Lauderhill community. Vice Mayor S. Martin asked if this would exclude swales, or were they considered public rights of way. Assistant City Attorney Rosenberg responded as long as the signs were posted within the development, there would be no problem. Vice Mayor S. Martin opened the discussion to the public. Willie-Jean Swain Wilkerson, 910 NW 30th Avenue, Lauderhill, wondered about signs posted on private property notifying residents of an upcoming HOA meeting. Commissioner L. Martin replied the signs could be posted, but it had to be no more than 48 hours prior to the meeting, and removed by noon the day after the meeting, regardless of where the sign was posted. A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Ordinance be approved on first reading to the City Commission Meeting, due back on 1/9/2023. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Vice Mayor S. Martin Abstain: 0 3. ORDINANCE NO. 22O-12-148: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS (LDR) TO AMEND SECTION 3.1 RESIDENTIAL ZONING DISTRICTS, SUBSECTION 3.1.17, SHORT-TERM VACATION RENTALS TO ADD SUBSECTION (D) REGISTRATION REQUIREMENTS; City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final December 12, 2022 AMENDING CITY OF LAUDERHILL CODE OF ORDINANCES; CHAPTER 11 1/2-53 TO AMEND THE REGISTRATION FEE PROVISIONS RELATIVE TO CONDOMINIUM REGISTRATION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-22O-2-148-Short Term Vacation Rental Registration FINAL 12-5-22 AR 22O-12-148 Commissioner Dunn noticed the proposed ordinance’s reference to a fee was not specific; she understood staff would fix this later. Assistant City Attorney Rosenberg explained it was purposely done this way, and this was the modification sent to the condominium registration as well. Unlike other cities where a fee was specifically stated in the code, City staff would set the fee by resolution, so it could be determined based on an actual cost staff determined for those processes. She stated it was a norm in the community to establish it that way, so both the registration fee for short-term rental, and for condominium rentals would be set by resolution. Commissioner Dunn knew short-term rental was a use on which the Florida Legislature tied the hands of local elected officials with regard to registration. She asked if staff had any idea as to the number of short-term rentals in Lauderhill. Acting Planning & Zoning Director Zach Davis-Walker stated the subject process would assist City staff in taking stock of the City’s rental inventory; at present, staff relied on certificate of use (COU) information, which was not always clear, as some were listed as commercial rentals, while others were not listed at all; in some instances, the Airbnb host lived in the home where they rented the room(s). The purpose of the registration process was to help staff inventory such uses accurately. Commissioner Dunn mentioned being at a Broward County tourism meeting the past week, and they gave a report indicating the County had over 13,000 short-term rentals, so as staff did their due diligence, she was very interested to know how many of that number fell in Lauderhill. Regarding implementation, she asked if staff shared their vision regarding implementing the subject process, and the timeline. Deputy City Manager/Finance Director Kennie Hobbs remarked, with regard to implementation, once the ordinance passed, and staff was finalizing the fee structure with the City Attorney to ensure the fees were reasonable, the numbers of which they would present to the Commission at their next meeting, the process would start with the zoning confirmation. At present, there was a zoning confirmation individuals had to complete, and the City contracted with Don Giancoli to determine if persons were doing vacation rentals, or regular rentals; if short-term rentals were found, he would notify code staff to contact those owners to determine the actual use of their property, and advise them of the need to come into City Hall to complete the new process, the first step of which was a zoning confirmation. Once they completed that process, they would do the COU process, including inspections, and code officers physically viewing the property; depending on the number of units, it could involve fire inspections. He reiterated the proposed City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final December 12, 2022 process would allow staff to identify such uses, know who the persons involved were, and require they pay the appropriate fee(s) based on the number of beds available in each unit, and code and any other City staff would closely monitor those properties. Thus, multiple fees could apply based on the number of uses. Commissioner Dunn inquired if it were possible, if the proposed ordinance were to pass, for staff to devise an implementation strategy, so residents currently doing short-term rental, and considering doing them were very clear on required City processes; this could include the City posting the information on various social media platforms, the City’s newsletter, etc. The information would be important, too, for residents who expressed frustration seeing such uses in their neighborhood, so they knew the Commission was taking action to ensure such uses were closely monitored, etc. City Manager Giles-Smith affirmed this would be done. Commissioner L. Martin thought this was a situation where the community could play a significant role, as they were physically present at such property locations, so they noticed people going in and out residences. He strongly encouraged residents to contact the City if they observe such activity, essentially being the eyes and ears for the City, as this helped enforce the City’s regulations on such uses. Mr. Hobbs said staff was aware of two known short-term rental uses; one submitted an application for the use, while the other had not. Vice Mayor S. Martin questioned if Mr. Giancoli was on a contract with the City, or was he paid based on each short-term rental he brought to City staff’s attention. Mr. Hobbs clarified Mr. Giancoli’s services were contracted by the Finance Department for a flat fee per month; among the duties he was tasked with was working on COUs, general obligation (GO) bonds, and Capital Improvement Plan (CIP) projects. Mr. Davis-Walker remarked asked members of the Commission to notify code staff if they observed or were made aware of transient behavior at a home, as part of the subject amendment required property owners post a sign with a registered, named designee displayed as the point of contact at the home, so if there was a complaint, such as about noise, the City could contact that person to address the issue. If this information was missing, it was another way to identify whether the transient use was registered with the City. Acting City Planner Molly Howson said the sign would be posted at a point to the front of the actual building; the identified person was to be available for contact 24 hours a day. Vice Mayor S. Martin opened the discussion to the public. Sharon D. Parry, housing strategist, stated she rented at 621 NW 34th Terrace in Broward Estates, and she wished to know what was classified as a unit; that is, was it in a multifamily building, or did it refer to the number of rooms being rented. City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final December 12, 2022 Ms. Howson replied a unit could be a variety of any of the above, depending on the space being rented. Some structures were owner occupied, so it might be just one room being rented, while for others the entire house was rented. City Manager Giles-Smith concurred, a unit could be a condominium, a room in a condominium, etc. Ms. Parry knew, through her ministry, of an Airbnb that had no signage posted outside the building where young adults aging out of foster care were being helped. She asked who residents should contact to make the City aware when they observed such practices in their neighborhood. City Manager Giles-Smith said residents could contact staff in the Code Enforcement Department, and they would send someone to the address. Commissioner Grant indicated oftentimes residents reach out to their City Commissioners to convey information. A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Ordinance be approved on first reading to the City Commission Meeting, due back on 1/9/2023. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Vice Mayor S. Martin Abstain: 0 IX ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 4. ORDINANCE NO. 22O-11-142: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, CHAPTER 20, TRAFFIC, ARTICLE II, PARKING, SECTION 20-16, PAVED RIGHTS-OF-WAY, CROSSWALKS, DRIVEWAYS, BRIDGES, SIGNALS, ETC.; ALLOWING FOR VEHICLES TO PARK OR OBSTRUCT SIDEWALKS WITHIN RESIDENTIAL DISTRICTS ONLY BETWEEN THE HOURS OF 7:00 P.M AND 7:00 A.M.; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE “JABBOW” MARTIN). Attachments: ORD-22O-11-142-Code-20-16-sidewalk parking residential districts.pdf AR 22O-11-142 Item 13 (As Referenced Within Minutes) This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 5. ORDINANCE NO. 22O-11-144: AN ORDINANCE AMENDING ORDINANCE NO. 18O-04-115 AND 21O-12-158; AMENDING THE CITY CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION; ARTICLE X, COMMUNITY AND BUDGET ADVISORY BOARD TO STAGGER THE City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final December 12, 2022 TERMS OF THE REGULAR MEMBER POSITIONS OF THE BOARD; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: ORD-22O-11-144-Community Budget Advisory Board-Stagger Terms.pdf AR 22O-11-144 CBAB Staggered Terms.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 6. ORDINANCE NO. 22O-11-145:AN ORDINANCE APPROVING AN APPROPRIATION OF ROLLOVER REVENUE AND EXPENDITURE FUNDS FOR FISCAL YEAR 2023; APPROVING AN A CAPITAL BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $11,656,763.00 AND A SUPPLEMENTAL APPROPRIATION IN THE TOTAL AMOUNT OF $21,883,568.00; REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-22O-11-145-Budget- Supp Rollover Appropriation FY 23.pdf AR 22O-11-145 Supplemental FY 2023 Period 1 Rollover.pdf Rollover Memo letter This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 7. ORDINANCE NO: 22O-11-146: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA AMENDING THE CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE I, GENERAL, SECTION 2-3.5, SAME-EXPENSE PAYMENTS FOR MEMBERS; AMENDING TRAVEL EXPENSE STIPEND FOR ALL BOARDS TO $50.00; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-22O-11-146-Code 2-3.5 Boards Travel Expense Stipend $50.pdf AR 22O-11-146 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) X RESOLUTIONS (IF NOT ON CONSENT AGENDA) 8. RESOLUTION NO. 22R-12-168: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING KELVIN City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final December 12, 2022 HAYNES BY MAYOR KEN THURSTON TO SERVE AS A MEMBER OF THE PLANNING AND ZONING BOARD FOR THE FOR A TERM THAT SHALL EXPIRE CONCURRENT WITH THE COMMISSIONER SEAT OR ON NOVEMBER 2026; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-12-168-Brd-P&Z Thurston-Haynes.pdf AR 22R-12-168 Planning and Zoning Board List Haynes, Kelvin This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 9. RESOLUTION NO. 22R-12-169: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING NICOLE GOODING BY MAYOR KEN THURSTON TO SERVE AS A MEMBER OF THE RECREATION ADVISORY BOARD FOR THE FOR A TERM THAT SHALL EXPIRE CONCURRENT WITH THE COMMISSIONER SEAT OR ON NOVEMBER 2026; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-12-169-Brd-Rec Thurston-Gooding.pdf AR 22R-12-169 Recreation Advisory Board List Gooding, Nicole This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 10. RESOLUTION NO. 22R-12-170: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING VARIOUS MEMBERS OF THE CITY OF LAUDERHILL YOUTH COUNCIL BY INDIVIDUAL CITY COMMISSIONERS AS INDICATED TO SERVE FOR THE REMAINDER OF A ONE (1) YEAR TERM EXPIRING NOVEMBER 2023; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-12-170-BRD-Young Professional Advisory 2022 various.pdf AR 22R-12-170 Vassor, Leyla Hollis, Naresh Vice Mayor S. Martin said the Commission needed to select two names; Leyla Vassor, and Naresh Hollis were named for approval, and he invited both to give brief statements about themselves. Leyla Vassor stated she was currently a member of the Lauderhill Youth Council, which she joined in order to connect with the members of the City Commission. She moved from downtown Miami, and never met any of the local government officials there, but in moving to Lauderhill, she felt there was a greater connection between Lauderhill’s elected officials and the people they served; she wished to City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final December 12, 2022 follow their example of community involvement. Naresh Hollis said he was a 12th grade student and resident of Lauderhill. He wished to join the Lauderhill Youth Council, as he desired to work to better his community, and for other social reasons. Commissioner Dunn asked what were some of the things Mr. Hollis learned so far. Mr. Hollis responded he learned a lot about the Lauderhill community. Vice Mayor S. Martin sought clarification on whether both Ms. Vassor and Mr. Hollis currently served on the Lauderhill Youth Council. Mr. Hollis answered no, he had yet to be appointed. Ms. Vassor heard Commissioner L. Martin wished to appoint her. Commissioner L. Martin invited two other youths who were present to speak. Luvenson Cherisitl said he had been a Lauderhill resident for a considerable time; though it was somewhat nerve wracking to meet the members of the Commission for the first time, it was truly an honor. He hoped to become a member of the Lauderhill Youth Council, as it was a good cause, and it was a pleasure to be present in the Commission Chambers, observing the work of the City Commission and staff; it was something he wished to be a part of. Ashlyne Cheristil said she was 17 years old, a resident of Lauderhill, and she, too, was not on the Lauderhill Youth Council; Lauderhill was a great city, but it was still in need of more improvement, and she wished to serve on the Lauderhill Youth Council, so she could be a part of the efforts to improve the City, giving input to better her community. Commissioner L. Martin said the City’s youths were always welcome to call the members of the Commission if they had any questions about City government; even if they did not have all the answers immediately, they would find out and get back to anyone who called them with the right answer. He stated every system in life had some type of government structure, so the fact that they were making an effort to learn that information earlier meant any or all of them could serve on a future Lauderhill Commission. He urged them to take full advantage of any such opportunities presented to them, and he looked forward to meeting them individually. Commissioner Grant remarked the members of the Commission would give them their contact information before they left the meeting. She congratulated Ms. Vassor and Mr. Hollis, though the Commission had yet to vote; she felt sure they would succeed in their endeavors to serve the City, noting they were both well spoken, as communication was very, very important. They should get ready to work, and be prepared to learn a lot. Commissioner Dunn commended Ms. Vassor for wishing to be a part of the solution to improve Lauderhill, as this was an example all residents should pay City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final December 12, 2022 attention to; City government could not succeed in its efforts improving Lauderhill without the input of the residents and businesses it served. City Manager Giles-Smith expressed happiness and pride to see the City’s youth in attendance, and speaking at the Commission meeting. She acknowledging their family members in the audience. It was good to see the City’s young people present in the Commission Chambers participating in the City government dialog, as their voices were needed in the City administration’s work; they were the City’s future, thanking them for their participation, about which she would be telling her son. Assistant City Attorney Rosenberg clarified the motion was to approve the selection of Leyla Vassor by Commissioner L. Martin, and Naresh Hollis by Commissioner Grant. A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Vice Mayor S. Martin Abstain: 0 11. RESOLUTION NO. 22R-12-171: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL ACCEPTING, APPROVING AND ADOPTING THE CITY OF LAUDERHILL’S CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATON REPORT (CAPER) FOR FISCAL YEAR 2021-2022; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-12-171-CAPER FY 2021-22.pdf AR 22R-12-171 FY 2021 DRAFT CAPER This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO. 22R-12-172: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE OPIOID SETTLEMENT AGREEMENT WITH WALMART FOR A TOTAL SETTLEMENT WITH THE STATE OF FLORIDA IN THE AMOUNT OF $187,937,062.10 TO BE DISTRIBUTED TO BENEFIT THE VARIOUS COUNTIES AND CITIES WITHIN THE STATE FOR OPIOID REMEDIATION; AUTHORIZING THE CITY MANAGE TO EXECUTE THE NECESSARY DOCUMENTS RETROACTIVELY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final December 12, 2022 Attachments: RES-22R-12-172-Opioid settlement agreement-Walmart.pdf AR 22R-12-172 Walmart_Florida_Settlement_Execution Copy.pdf Walmart Florida Settlement Exhibits.pdf Walmart Subdivision Estimates.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 13. RESOLUTION NO. 22R-12-173: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL OF BROWARD COUNTY, FLORIDA, REQUESTING THAT THE BROWARD COUNTY TRANSIT DIVISION RELOCATE BUS STOP #1283 LOCATED AT 4051 N.W. 16TH STREET TO A NEW AGREED UPON LOCATION IN ORDER TO PREVENT BLOCKING ACCESS TO FIRE STATION #30; AUTHORIZING THE EXECUTION OF A LETTER OF COMMITMENT AGREEING TO CERTAIN TERMS TO ENABLE THE PROMPT RELOCATION OF THE BUS STOP; PROVIDING THAT THE CITY OF LAUDERHILL WILL PAY THE COSTS OF DEMOLITION AND RELOCATION IN AN AMOUNT NOT TO EXCEED $175,000.00; PROVIDING THAT BROWARD COUNTY WILL TRANSFER THE LIKE-KIND EXCHANGE OF FTA DOLLARS IN THE AMOUNT OF $15,730.00 TOWARDS THE COST OF THE NEW BUS SHELTER; PROVIDING THAT THE CITY WILL TRANSFER OWNERSHIP OF THE SHELTER TO BROWARD COUNTY; PROVIDING THAT THE CITY WILL CONTINUE TO MAINTAIN THE BUS SHELTER; PROVIDING THAT THE CITY WILL AMEND THE BUS SHELTER INSTALLATION AND MAINTENANCE AGREEMENT TO PROVIDE FOR THESE TERMS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-12-173-bus stop relocation-Fire Station 30.pdf AR 22R-12-173 1283-New Proposed Bus Stop Location Broward County Commitment Letter re Bus Stop 1283_12 21 2022 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 14. RESOLUTION NO. 22R-12-174: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING MIGUELAILLE PIERRE BY MAYOR KEN THURSTON TO SERVE AS A MEMBER OF THE PUBLIC ART COMMITTEE FOR THE FOR A TERM THAT SHALL EXPIRE CONCURRENT WITH THE COMMISSIONER SEAT OR ON NOVEMBER 2026; PROVIDING FOR AN EFFECTIVE DATE. City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final December 12, 2022 Attachments: RES-22R-12-174-Brd-Public Art appts Thurston-Pierre.pdf AR 22R-12-174 Public Art Committee List Pierre, Miguelaille This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 15. RESOLUTION NO. 22R-12-175: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT BY MAYOR KEN THURSTON OF GAIL MCCULLOCH TO SERVE AS A MEMBER OF THE ART, CULTURAL, AND TOURISM BOARD FOR THE FOR A TERM THAT SHALL EXPIRE CONCURRENT WITH THE COMMISSIONER SEAT OR ON NOVEMBER 2026; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-12-175-Brd-ACT-Thurston.pdf AR 22R-12-175 ACT Board List McCulloch, Gail This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 16. RESOLUTION NO. 22R-12-176: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING RICHARD GAYLE AS AN ALTERNATE MEMBER OF THE CITY OF LAUDERHILL CODE ENFORCEMENT BOARD BY MAYOR KEN THURSTON FOR A ONE (1) YEAR TERM EXPIRING NOVEMBER 2023; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-12-176-Brd-Code -Thurston.pdf AR 22R-12-176 Code Enforcement Board List Gayle, Richard This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 17. RESOLUTION NO. 22R-12-177: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL FLORIDA APPROVING THE PIGGYBACK PURCHASE FROM THOMPSON PUMP BASED UPON THE SOLICITATION FROM THE FLORIDA SHERIFF’S ASSOCIATION BID FSA20-EQU18.0 - HEAVY EQUIPMENT FOR THE PURCHASE OF ONE (1) 6" COMPRESSOR ASSISTED TRAILER-MOUNTED TRASH PUMP WITH EQUIPMENT FOR USE BY THE UTILITIES DEPARTMENT IN AN AMOUNT NOT TO EXCEED $65,247.00; PROVIDING FOR PAYMENT FROM BUDGET CODE City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final December 12, 2022 NUMBER 401-917-06364; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-12-177-PIGGY-Thompson Pump-Trash Pump.pdf AR 22R-12-177 6JSCE FSA Price Quote Lauderhill Thompson Pump Trash Pump Trailer.pdf 6JSCE (12 in) SL (1).PDF This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 18. RESOLUTION NO. 22R-12-178: A RESOLUTION OF THE CITY OF LAUDERHILL APPROVING THE AWARD OF CONTRACT TO WORLD SPORTS TECHNOLOGY GROUP, INC. IN ACCORDANCE WITH REQUEST FOR PROPOSAL 2022-059 FOR TENNIS INSTRUCTOR; APPROVING THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND WORLD SPORTS TECHNOLOGY GROUP, INC. TO PROVIDE TENNIS INSTRUCTION AT PARKS AND RECREATION FACILITIES THROUGHOUT THE CITY AS INDICATED; PROVIDING TERMS, CONDITIONS AND FEES; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: RES-22R-12-178-Bid-Agrmt-professional service - World Sports Tennis.pdf AR 22R-12-178 Tennis RFP.pdf World Sports Technology Group Proposal.pdf Commissioner L. Martin said he was ecstatic to see tennis brought back to the City, as it was missing for some time. He pulled the item to ensure the Lauderhill public was aware tennis was coming back, so they should get young participants ready. Parks & Recreation Director Scott Newton indicated his department staff were very excited to have a tennis professional; the City contracted with a tennis professional for a long time, and when a Lauderhill resident asked the City if he could serve the City as its tennis professional, it was not possible at that time. However, the previous contract now expired, and the City could contract with a new tennis professional, so his department ran some tennis clinics with 50 to 100 children in the summer months with the new individual, mentioning the City currently had a resident playing in the World Cup, which was a great achievement when one considered there were only 26 players on the U.S. soccer team; there were 22 million American men wishing to play on the country’s national soccer team, giving about a 0.00181872 chance of playing on the team; the City actually had another young man, a Commissioner’s son, who was on the under 19 U.S. men’s national soccer team. Mr. Newton commented there were superior athletes coming out of Lauderhill, including Olympians, and with tennis added to the mix, he felt sure the results would be just as successful. There would be tennis clinics, private lessons, youth programming, etc., all offered at West Wind Park, John Mullin Park, and Wolk City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final December 12, 2022 Park. He noted with the Commission’s approval of the subject resolution, the tennis professional would be contacted tomorrow, notifying him of the need to get all his paperwork in, so the programs could start as quickly as possible. Commissioner Dunn indicated her question was related to processing, and she asked staff to do some research, stating she knew only one person applied for the subject request for proposal (RFP), and this included sending the RFP out twice. She wondered if this was something Mr. Newton and his staff encountered when trying to get vendors to bid on such contracts, asking if it might be due to the language and/or the City’s process of contracting such work. She noticed in reading the document, specifically section 13, there were several different tabs, and the process appeared intense and detailed for a tennis instructor RFP. Mr. Newton explained he spoke to Finance Department staff after speaking with Commissioner Dunn, and regarding the tabbed questions, staff would remove a lot of the tabs, so they could scan the information and send to his staff. According to Purchasing and Inventory Supervisor Kentrea White, the recommended individual met all RFP qualifications. Assistant City Attorney Rosenberg noted, typically, for professional services, for a vendor to be considered as a possible candidate for selection, they were checked by City staff to ensure they were a registered business with the State of Florida, with a certificate of insurance, and the City was named as an additional insured, thus providing the correct levels of protection. All those credentials had to be met before staff would prepare a professional services agreement. She said, typically, when they had such professional services providers, a COU was not required if, for example, they were not a not a brick-and-mortar building or entity running a business in the City. It might be a business they were doing on the side, providing a similar service in a number of other cities, so though they might have a County license to provide services, it was unlikely they had a COU for every city they worked in; staff could look further into the matter. Commissioner Dunn thought, not pertaining to the subject provider, the backup document information triggered some questions about the process. She sought clarification that when the RFP was sent out, it did not contain all the details shown in the backup, so potential providers and the public did not see all the details now provided in the backup. Assistant City Attorney Rosenberg clarified when the RFP was sent out, it was published and everyone saw the same document. Commissioner Dunn said in the version the Commission received in the backup, it had several tabs showing very detailed information was requested. Mr. Hobbs thought two matters were being discussed; Commissioner Dunn was speaking of the actual RFP document, the one that actually went out, and it contained numerous items that were required to be included. For example: a scope that was developed by the department working with Purchasing staff. Once the scope was developed, Purchasing staff worked with Legal staff to ensure all legal requirements were met before publishing the RFP. Thus, the information contained in the tabs shown in the backup were all included in the RFP sent out. City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final December 12, 2022 Ms. Rosenberg was speaking of the second portion, which was when the contract was awarded to a contractor, and the steps staff took internally prior to the City formalizing the agreement with the selected contractor. He said there were occasions when the City received no responses to an RFP, regardless of the media through which it was published; legal staff advised RFPs had to be sent out at least twice if fewer than three responses to an RFP were received. The documents that went out to the public with an RFP were legally required documents that had to be part of the RFP, such as ranking sheets, and additional information on the proposed project was provided during the evaluation process. Commissioner Dunn remarked on having further conversation with staff, as she noticed section 13 in the submittal package requested a lot of details that, to her, if someone wished to bid on a contract to be an expert instructor, the bid requirements could be prohibitive. She thought the City Manager and staff could look further into those requirements to see what adjustments were possible, possibly doing something to similar to what the City was doing with Harvard. Commissioner L. Martin thought the subject conversation was similar to one had some two years prior, as it seemed odd when no one responded to an RFP. He thought this might be a good workshop opportunity to look more deeply into the subject matter, but he knew the City was unique in the way it sought to bring vendors on; that is, it tried to attract vendors that might not have a lot of capital being small startups, or hobbyists, with the City providing the facilities, etc., and the vendor bringing their professional services to the table. There were numerous persons wishing to provide such services, but in trying to go through the bid process, they withdrew, finding it too difficult to qualify to work for the City, and if something was possible to rectify the situation, staff should consider it. He said, in the long run, it would save families a lot of money, giving new startups an opportunity to do things they were unable to do before due to a lack of capital. There should be a happy medium where the City and vendor both benefited. Mr. Newton commented his staff and he found many coaches good in their field, but they were not administrative, so it could help. Commissioner Grant echoed the above sentiments expressed by her fellow Commissioners, as she often thought applicant/candidates responding to the City’s RFPs did not complete the process, thinking the City’s process too long, though she realized at times such processes were regulated by the federal government, particularly with regard to federal dollars received by the City. She, too, felt staff should look at the subject process, and do due diligence to find ways to assist RFP respondents. In relation to the forms, she asked if City staff mirrored forms used by other cities. Mr. Hobbs affirmed the City’s Purchasing Department was a member of the Purchasing Association, and, oftentimes, before any RFP went out, they consulted with each other; the City’s practices in the subject case were pretty standard. Much of the information in the bid document was standard for evaluators of the responses to make an informed decision, as there might be a good front person for a vendor, but, in the past, the staff found the presenter of a bid was not the one providing the actual services. He said the volume of requested information was to ensure the professional the City contracted with was properly vetted, not just from a City of Lauderhill Page 16 City Commission Meeting Meeting Minutes - Final December 12, 2022 background check standpoint, but from a financial standpoint, as one of the issues staff saw, and sought to address, was a lack of capitalization, where vendors winning bids lacked the capital to move the job forward. It was very possible to make adjustments to the list of requested information, but Lauderhill was not the only city having such experiences and staff consulted with staff in other cities prior to issuing RFPs, oftentimes requesting copies of RFPs other cities published for review by the City’s legal team. City Manager Giles-Smith stated procurement was regulated by City and State codes, so City staff had to make sure when going through various processes that they followed the same procedures for everyone. This was the reason it might seem the bid documents requested a large volume of information, but her staff and she would review those documents to see if there were ways to simplify them, particularly for positions such as the subject one to be filled. Commissioner Grant asked if by insurance capital, this referred to insurance as well. Mr. Hobbs answered yes, stating City staff worked with vendors in the past on bid bonds, etc., recognizing the pressures associated with doing business with the City, and tried to make amendments where possible, reiterating there were certain requirements the City could not waive, possibly due to the type of funding source, and statutes in place. Staff recognized, for example, getting deposits up front to help smaller businesses; insurance, also, was required, and they worked with Human Resources (HR) staff to reduce such requirements, while still ensuring the City and its residents were protected with sufficient insurance, while not requiring vendors to be over insured. City Manager Giles-Smith added the City was sued previously by people who were part of the programs and instructors, so insurance helped make sure the City did not have to spend money unnecessarily if an instructor did not have adequate insurance. Commissioner Dunn observed the subject tennis instructor was a Lauderhill resident, and she supported spending the City’s dollars in Lauderhill. A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Vice Mayor S. Martin Abstain: 0 19. RESOLUTION NO. 22R-12-179: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE REQUEST FROM 77 LAUDERHILL HOLDINGS, LLC. TO VACATE A PORTION OF AN EXISTING 15 FOOT WATER UTILITY EASEMENT AND A PORTION OF AN EXISTING 15 FOOT SEWER UTILITY EASEMENT AT 5451-5575 N. UNIVERSITY DRIVE AND AS MORE PARTICULARLY DEFINED IN THE ATTACHED LEGAL DESCRIPTIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, City of Lauderhill Page 17 City Commission Meeting Meeting Minutes - Final December 12, 2022 DESORAE GILES-SMITH). Attachments: RES-22R-12-179-Easement-vacate-westgate apts.pdf AR 22R-12-179 22-9349 Water Easement Vacation.pdf 22-9349 Sewer Easement Vacation.pdf Signed Application.pdf Special Instrument 101281998.pdf Estate Companies - Herb.pdf Easement Vacation Narrative.pdf Letter of Authorization.pdf Easement Location Plan.pdf 22-9349 Boundary 9.28.22.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 20. RESOLUTION NO. 22R-12-180: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL ACCEPTING THE RECOMMENDATION OF THE IMPLEMENTATIONS OF AFFORDABLE HOUSING INCENTIVES OF THE ANNUAL REPORT PROVIDED FOR BY THE AFFIRMATIVE VOTE OF THE LAUDERHILL LOCAL AFFORDABLE HOUSING ADVISORY COMMITTEE (AHAC); AUTHORIZING THE CITY MANAGER TO SUBMIT THE RECOMMENDATIONS TO THE FLORIDA HOUSING COALITION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-12-180-Affordable Housing Recomendations Report.pdf AR 22R-12-180 FY 2022 Approved Annual Report Public Hearing Notice This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 21. RESOLUTION NO. 22R-12-181: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE LIST OF QUALIFIED SOLE SOURCE DESIGNATED COMPANIES TO PROVIDE THE UTILITIES DEPARTMENT WITH KEY SUPPORT AND SERVICE FOR REPAIR AND MAINTENANCE OF SPECIALIZED AND ESSENTIAL EQUIPMENT AND SOFTWARE ON AN AS NEEDED BASIS IN NO PARTICULAR ORDER; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 18 City Commission Meeting Meeting Minutes - Final December 12, 2022 Attachments: RES-22R-12-181-List-Qualified Temp Employ Firms.pdf AR 22R-12-181 SOLE SOURCE LETTERS This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 22. RESOLUTION NO. 22R-12-182: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING AN ADDENDUM TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND FORELIFE, INC. TO ADD THE "WINE & NINE" ADDITIONAL PROGRAMMING AT THE GOLF COURSE; PROVIDING FOR TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-12-182-Agrmt-Addendum Forelife Golf.pdf AR 22R-12-182 Golf Course Management Agreement - ForeLife - Amendment - Wine & Nine Program This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 23. RESOLUTION NO. 22R-12-183: A RESOLUTION OF THE CITY COMMISSION OF LAUDERHILL, FLORIDA TO SUPPORT THE DELEGATION REQUEST FOR THE REMOVAL OF THE 70-FOOT BUILDING SETBACK LINE ALONG STATE ROAD 7/US 441 FROM THE SUBJECT PROPERTIES COMPOSING A 4.7 ± ACRE SITE LEGALLY DESCRIBED AS LAUDERHILL SHOPPES NO. 3, ACCORDING TO THE PLAT THEREOF, RECORDED IN PLAT BOOK 82, PAGE 3 OF THE PUBLIC RECORDS OF BROWARD COUNTY, MORE COMMONLY KNOWN AS FOLIO 4941-25-32-0010 AND 4941-25-31-0030 LAUDERHILL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-12-183-Delegation Request-Arthouse 441 AR 22R-12-183 Arthouse Delegation Request DRR Delegation Request - Justification Delegation Request, Broward County - Final Lauderhill Delegation Application - Signed Plat Item 23 (As Referenced Within Minutes) This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 24. RESOLUTION NO. 22R-12-185: A RESOLUTION OF THE CITY City of Lauderhill Page 19 City Commission Meeting Meeting Minutes - Final December 12, 2022 COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT BY COMMISSIONER DENISE D. GRANT OF RODNEY HUMPHREY TO SERVE AS A MEMBER OF THE RECREATION ADVISORY BOARD FOR THE FOR A TERM THAT SHALL EXPIRE CONCURRENT WITH THE COMMISSIONER SEAT OR ON NOVEMBER 2026; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-12-185-Brd-Rec Humphrey-Grant.pdf AR 22R-12-185 Recreation Advisory Board List Humphrey, Rodney This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 25. RESOLUTION NO. 22R-12-186: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL SUPPORTING THE FLORIDA LEGISLATURE JOINT PROCLAMATION REGARDING THE ISSUES TO BE CONSIDERED AT THE SPECIAL SESSION BEING HELD DECEMBER 12, 2022 THROUGH DECEMBER 16, 2022; REQUESTING THAT IN ADDITION TO THE ISSUES LISTED IN THE JOINT PROCLAMATION THAT THE LEGISLATURE ALSO ADDRESS ASSISTANCE FOR SENIOR CITIZENS, THE COSTS OF INSURANCE INCREASES, DEDUCTIBLES, SOURCES OF INSURANCE COVERAGE, AND THE COSTS OF REPAIRS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER BY COMMISSIONER LAWRENCE “JABBOW” MARTIN). Attachments: RES-22R-12-186-Support-proclamation re insurance.pdf AR 22R-12-186 joint proclamation ins00380320221208141620.pdf Commissioner L. Martin mentioned many were aware of the insurance issues going on statewide, and specifically in Lauderhill, noting the State legislators put out a joint proclamation the previous week, and he spoke to a number of people, and got the City involved, including Eula Murray-Hylton, president of the Northwest Lauderhill Neighbors Association, who was on the call. The legislative session was only for one week, December 12 to 16, 2022. He noted the window was very short in which to get a response to acknowledge the City of Lauderhill was in agreement with the proclamation they put forward, and the City wished to bring attention to the fact that the City’s seniors would be the most vulnerable to the subject increases from an insurance standpoint, and that some of the companies would go out of business. The City put out a brief statement that it shared with HOAs, speaking with some individually that indicated their wish to play their part in the preparation of a letter that could be utilized by individuals in the community to voice their concerns to State representatives. He said, in this way, elected State officials would be aware of how the local citizenry felt. Assistant City Attorney Rosenberg commented, in addition to the proclamation, the City of Lauderhill Page 20 City Commission Meeting Meeting Minutes - Final December 12, 2022 City suggested a few additional items in the resolution, and once it passed at the present meeting, staff would email the resolution immediately, so legislators in the current session knew the City of Lauderhill’s position. Staff sent out an action alert to raise residents’ awareness on the issues, as well as provided a link to encourage individual residents to complete a letter to their various representatives to let them know of their concerns, including the cost of insurance. She indicated the more people voicing concern, the more likely they would be to do something, reiterating the letter was sent out to HOAs to disseminate among residents; the link would be added to the City’s website, so all residents could have access to the letter. As the window was only for the abovementioned week, it was important for residents to respond as quickly as possible. A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Vice Mayor S. Martin Abstain: 0 26. REMOVED XI QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) 27. RESOLUTION NO. 22R-12-184: A RESOLUTION OF THE CITY COMMISSION OF LAUDERHILL, FLORIDA GRANTING MOTHER DRUM WELLNESS CENTER, INC., A SPECIAL EXCEPTION USE DEVELOPMENT ORDER, SUBJECT TO CONDITIONS, TO ALLOW IN THE GENERAL COMMERCIAL (CG) ZONING DISTRICT AN OFFICE, MEDICAL, WITH CONTROLLED SUBSTANCE PRACTITIONER USE ON A .83 ± ACRE SITE LEGALLY DESCRIBED AS CITY SHOPPES 107-44 B LOT 2, ACCORDING TO THE PLAT THEREOF, RECORDED IN PLAT BOOK 107, PAGE 44 OF THE PUBLIC RECORDS OF BROWARD COUNTY, MORE COMMONLY KNOWN AS 7491 W. OAKLAND PARK BLVD, LAUDERHILL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-22R-12-184-Special X -Mother Drum Wellness.pdf AR 22R-12-184 DRR A Special Exception Use Application (Mother Drum Wellness) B Floor plan for 306-06 C Inventory of Fixtures & Equipment (2) D Letter of Authorization 22-SE-011 Mother Drum Wellness Center, Inc. Affidavit Assistant City Attorney Rosenberg swore in all persons wishing to speak on agenda item 27. City of Lauderhill Page 21 City Commission Meeting Meeting Minutes - Final December 12, 2022 Commissioner Dunn wished to get a sense of the applicant’s vision on mental health, as there was an access challenge in this particular area in the City of Lauderhill; Florida Medical Center (FMC) closed the wing in their facility that dealt with such treatment. She was excited to see a provider of mental health services coming to Lauderhill, asking the applicant to share more on their business model, and their vision. Tosin Olakanye, president of the Mother Drum Wellness Center, which opened early 2022, said she was a therapist; she felt the need to make mental health treatment more accessible. Their vision was to provide outpatient treatment, as well as telehealth; they wished to ensure people could access mental health treatment, and as they were a nonprofit organization, their services would be available to uninsured persons, and those unable to afford mental health treatment; they would use a sliding scale based on clients’ income levels. She noted this was her personal way of giving back to the community, as she knew what it meant not to have access to such treatment. Her husband and she lived in the City of Sunrise, and when they drove around looking for a site from which to provide their services, they found a beautiful location in Lauderhill. Ms. Olakanye said they would treat persons from Lauderhill and surrounding cities. Commissioner Dunn affirmed there was a need for mental health services in Lauderhill, and if the applicant visited the City’s website, they would find a community needs assessment for Lauderhill that outlined, via census tract, what some of the health outcomes were, which would be very helpful to Ms. Olakanye when she put together her operational plan. If there was anything City staff and the Commission could do to help the applicant’s business thrive, they should reach out to them. She pointed out the chairperson of the healthcare sub-council in the audience, asking that they connect. Ms. Olakanye said they looked forward to bringing their best services to Lauderhill and the City’s support was definitely appreciated. A motion was made by Commissioner M. Dunn, seconded by Commissioner L. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Vice Mayor S. Martin Abstain: 0 XII QUASI-JUDICIAL MATTERS, FIRST READING XIII QUASI-JUDICIAL MATTERS, SECOND READING XIV UNFINISHED BUSINESS XV OLD BUSINESS XVI NEW BUSINESS City of Lauderhill Page 22 City Commission Meeting Meeting Minutes - Final December 12, 2022 XVII COMMUNICATIONS FROM PUBLIC OFFICIALS SHALL BEGIN IMMEDIATELY BEFORE ADJOURNMENT Assistant City Attorney Rosenberg congratulated Earl Hall on his retirement as the City’s attorney; she was glad he was now able to relax, noting she worked with Mr. Hall for 28 years, and was Lauderhill’s assistant city attorney for 26 years; she looked forward to working as Lauderhill’s City Attorney. Her new assistant city attorney was Zachery Davis-Walker. Commissioner Dunn mentioned they had an awesome Dine in Lauderhill event the past weekend, with close to 20 persons showing up at the bakery on University Drive, including residents from northwest Lauderhill who saw notice of the event in the City’s newsletter. They began a Leading Ladies Circle, where they connected with women who served in their churches, working together through the Lauderhill Health and Prosperity Partnership (LHPP) to make the community better. She asked everyone to keep Mayor Thurston in their prayers, as he was still healing from his eye surgery; he had another procedure on December 13, 2022. Commissioner L. Martin remarked on being the City’s Broward County Metropolitan Planning Organization (MPO) representative; they were in charge of disbursing dollars for transportation in the County. The City submitted two projects as part of the Complete Streets and Localized Initiative Program (CSLIP) Cycle 7: one project was on NW 55th Avenue and another on NW 50th Avenue and 82nd Avenue. He said, of the two projects submitted, among the proposals accepted, the City’s was ranked number five, and this was a good thing, as the MPO funded the top 11. The City could receive an estimated $1.4 million. The goal included addressing speeding issues in the above-named roadways; though residents might not be aware, the Commission and staff worked continuously to improve transportation in Lauderhill. He showed a video to update the community on the activities in which he was involved on the City’s behalf, sending congratulations to the Lauderhill Lions soccer team and Coach Keith; they traveled to South Carolina to participate in a program; they lost one to zero in the last game. The Lauderhill Lions under 13 football team were officially the number one team in the country, winning the national championship in Miami the past weekend; the players, coaches, and other support persons traveled all over the country. Commissioner L. Martin mentioned the Lauderhill Royals Cheerleaders won third place in a national competition, and then went on to place first in the nation, which they did on numerous occasions. He commended the Parks & Recreation Department for all they did to support youth sports, stating coaches were to be commended, as most of them were volunteers. The Lauderhill Fire Department held its Annual Award Ceremony, commending Chief Torres for hosting a wonderful program. He commented the Environ Holiday Party was a blast, with a beautifully decorated venue and good music; it was good to see the whole community out, and there were translators doing French to English translations to accommodate Canadian attendees at the event. South Promotions & Farm Share Food Distribution joined forces in handing out well-balanced meals to residents of Lauderhill and surrounding areas. The distribution at John Mullin Park went very smoothly, and they served over 300 cars. Jazzin’ in St. George Community was a successful event; attendees had a good time, the music was good, and the atmosphere was great; all members of the Commission attended. At the St. George Community Center, CJ, the park manager, was always engaged in doing programs for seniors, and they had a City of Lauderhill Page 23 City Commission Meeting Meeting Minutes - Final December 12, 2022 holiday party at which all the seniors were present; it included live performances. He sent greetings to United Lauderhill HOA, as they held a meeting with the Florida Department of Transportation (FDOT) on doing some additional road improvements in their area. Residents attended and asked questions, which was what should be happening in all Lauderhill’s communities; he urged residents not to wait until the actual work began to ask questions on projects. Commissioner Grant congratulated Assistant City Attorney Rosenberg on her appointment as Lauderhill’s City Attorney; she looked forward to working with her. She mentioned the City would hold its toy giveaway event at Joy’s Roti Delight on December 15, 2022, 5:00 p.m. to 8:00 p.m. Interested persons should register on the City’s website. The Hanukkah Menorah lighting would be included in the City’s annual holiday event on Wednesday, December 21, 2022, at City Hall beginning at 5:30 p.m.; the Synagogue of Inverrary-Chabad and she would host the event, and the entire community was invited. She wished everyone happy holidays when it came. City Manager Giles-Smith wished everyone happy holidays. Vice Mayor S. Martin welcomed Ms. Rosenberg and Mr. Davis-Walker in their new positions on the City’s legal team; he knew they would both do well. He publicly apologized to the City’s firefighters, as his being out of the country prevented him from attending the award ceremony, and for the same reason he could not attend the Environ holiday party. He wished everyone happy holidays, urging them to stay safe. XVIII ADJOURNMENT - 8:13 PM City of Lauderhill Page 24