City Commission Meeting

City of Lauderhill City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, January 9, 2023 6:00 PM City Commission Chambers City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Sarai Martin Commissioner Melissa P. Dunn Commissioner Denise D. Grant Commissioner Lawrence Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Angel Petti Rosenberg, City Attorney City Commission Meeting Meeting Minutes - Final January 9, 2023 I CALL TO ORDER Mayor Thurston called to order the Regular City Commission Meeting at 6:00 PM. II ROLL CALL Present: 5- Commissioner Melissa P. Dunn,Commissioner Denise D. Grant,Commissioner Lawrence Martin,Vice Mayor Sarai Martin, and Mayor Ken Thurston ALSO PRESENT: Desorae Giles-Smith, City Manager Angel Petti Rosenberg, City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III COMMUNICATIONS FROM THE PUBLIC (AND RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) IV ADJOURNMENT (NO LATER THAN 6:30 PM) I CALL TO ORDER OF REGULAR MEETING II PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE HOUSEKEEPING A motion was made by Vice Mayor S. Martin, seconded by Commissioner L. Martin, to ACCEPT the Revised Version of the City Commission Meeting Agenda for January 9, 2023. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 III CONSIDERATION OF CONSENT AGENDA A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 IV APPROVAL OF MINUTES A. MINUTES OF THE CITY COMMISSION MEETING FOR DECEMBER 12, City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final January 9, 2023 2022. Attachments: December 12, 2022 - City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) V PROCLAMATIONS / COMMENDATIONS A. A PROCLAMATION DECLARING JANUARY 2023 AS NATIONAL MENTORING MONTH (REQUESTED BY COMMISSIONER MELISSA P. DUNN). VI SPECIAL PRESENTATIONS A. A PRESENTATION RECOGNIZING THE LIONS FOOTBALL TEAM AND THE ROYALS CHEER TEAM AS NATIONAL CHAMPIONS (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). Attachments: Special Presentation A (As Referenced Within Minutes) B. A PRESENTATION HONORING KERI-ANN LUE FOR EXCEPTIONAL ACADEMIC ACHIEVEMENT (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). Attachments: Special Presentation B - Keri-Anne Lue VII GENERAL PRESENTATIONS (5 MINUTES MAXIMUM) A. A COMMENDATION TO LAUDERHILL FIRE FIGHTERS FOR THEIR EFFORTS (REQUESTED BY COMMISSIONER MELISSA P. DUNN). B. A PRESENTATION ON THE TRANSITION OF E-911 OPERATOR FUNCTIONS (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). VIII ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) IX ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 22O-11-143: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, CHAPTER 10, GARBAGE AND TRASH/UNSANITARY AND UNSIGHTLY CONDITIONS/ABANDONED REAL PROPERTY; ARTICLE I, IN GENERAL, SECTION 10-4, SAME-LOCATION; SCREENING; PERMITS TO ALLOW BULK TRASH City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final January 9, 2023 TO BE PLACED CURBSIDE NO EARLIER THAN THE WEEKEND BEFORE THE SCHEDULED DATE OF BULK TRASH PICKUP; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE “JABBOW” MARTIN). Attachments: ORD-22O-11-143-Code-10-4-Garbage put out weekend before AR 22O-11-143 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 2. ORDINANCE NO. 22O-12-147: AN ORDINANCE OF THE CITY COMMISSION OF LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS SCHEDULE I., SIGN REQUIREMENTS; SUBSECTION 4, SIGNS DEVELOPMENT PERMIT APPLICATION AND PERMIT FEE; ADDING PROVISIONS REGARDING HOMEOWNER’S ASSOCIATION MEETING SIGNS; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). Attachments: ORD-12O-12-147-Ordinance-HOA Signs AR 22O-12-147 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 3. ORDINANCE NO. 22O-12-148: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS (LDR) TO AMEND SECTION 3.1 RESIDENTIAL ZONING DISTRICTS, SUBSECTION 3.1.17, SHORT-TERM VACATION RENTALS TO ADD SUBSECTION (D) REGISTRATION REQUIREMENTS; AMENDING CITY OF LAUDERHILL CODE OF ORDINANCES; CHAPTER 11 1/2-53 TO AMEND THE REGISTRATION FEE PROVISIONS RELATIVE TO CONDOMINIUM REGISTRATION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-22O-2-148-Short Term Vacation Rental Registration FINAL 12-5-22 AR 22O-12-148 Vice Mayor S. Martin supported the proposed ordinance but wished to bring to his colleagues’ attention the email notification he received from the Broward, Palm Beaches & St. Lucie Realtors, expressing their concern, and wish for their input to be included in the Commission’s consideration of the subject item. If it was the will of the Commission, the item could be tabled to allow representatives of the organization an opportunity to address the Commission; he restated his willingness to move forward with voting on the item if the Commission preferred not to table the City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final January 9, 2023 item. Commissioner Grant mentioned speaking with the City Attorney about her concerns, as she, too, received the same email; she believed the City Attorney spoke with them, and after her dialog with the City Attorney, she was comfortable proceeding with a vote on the second reading of the proposed ordinance. City Attorney Rosenberg affirmed she spoke with the representative of the Broward, Palm Beaches & St, Lucie Realtors, who said he had yet to review the subject item, as he just returned from a holiday; they wished the chance to review the item prior to the Commission’s vote, in the event they had some input to contribute; they were not necessarily opposed to the proposed ordinance, but their concerns were related to any fees or steps that could cause additional steps to be taken in relation to rental property. The proposed ordinance was related only to short-term rentals, and only to amend the City code in relation to registration requirements for such rentals; there would be a separate resolution dealing with fees, for which staff already went through the process of comparing similar fees charged in neighboring cities, and the fees staff proposed were not as high as fees structures in some nearby cities. She said, therefore, staff recommended the Commission proceed, and if the representative(s) later reviewed the ordinance’s language, and still had questions, staff would speak with them. Mayor Thurston opened the discussion to the public. Nick Parsons said he was the author of the email sent to members of the Commission, and the person who spoke to City Attorney Rosenberg, remarking they had considerable experience over the last year working with municipalities on their short-term and vacation rental ordinances, from which they gained a wealth of knowledge as to what worked well in various areas, what elements should be added, and what were deterrents to good actors. He apologized not being able to give any input on the subject item prior to it being heard by the Commission, stressing the importance of being a community partner with the cities on the enforcement portion. They understood there was an affordability crisis in Florida, so they wished to prevent law-abiding, private property owners who brought tax revenue to the City having to jump hurdles, and/or be discriminated against, because they owned rental property. He knew the proposed ordinance sought to add language regarding condominium associations, and he felt whenever an ordinance took effect, it was an opportunity to look at other areas where the code might be lacking. Mr. Parson restated their hope to go through the language of the proposed ordinance with a fine-tooth comb before the Commission voted, including sitting down with each member of the Commission to discuss such matters as instituting a trespass agreement that allowed the City’s police officers to deal with bad actors; or instead of being steeper on the registration aspect, the City could be steeper on fines. He stated these considerations would afford private property owners the chance to have an additional stream of income, while penalizing those persons giving residential rentals a bad name. They could accept the Commission’s decision to proceed at the present time, and if amendments were later deemed necessary, for their organization to be allowed to be a part of that conversation. Mayor Thurston received no further input from the public. City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final January 9, 2023 Commissioner L. Martin mentioned speaking with the City Attorney on the proposed ordinance, stating it was a hot-button issue in the City’s residential communities; he was open to Mr. Parson’s organization still giving their input after going through the ordinance, but the City Commission and staff worked on the issue of short-term rentals in Lauderhill for considerable time. He was ready to move forward with voting on the item, as it was the promise the Commission made to residents. A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Ordinance be approved on second reading. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 X RESOLUTIONS (IF NOT ON CONSENT AGENDA) 4. REMOVED 5. RESOLUTION NO. 23R-01-02: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING RICHARD BLACKFORD BY COMMISSIONER DENISE D. GRANT TO SERVE AS A MEMBER OF THE ART, CULTURAL, AND TOURISM BOARD FOR THE REMAINDER OF A TERM THAT SHALL EXPIRE CONCURRENT WITH THE COMMISSIONER SEAT OR NOVEMBER 2026, WHICHEVER SHALL OCCUR FIRST; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES_23R-01-02-Brd-ACT-Grant.pdf AR 23R-01-02 ACT Board List Blackford, Richard This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 6. RESOLUTION NO. 23R-01-03: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING CARLETTA FILIUS BY COMMISSIONER DENISE D. GRANT TO SERVE AS A MEMBER OF THE YOUNG PROFESSIONAL ADVISORY BOARD FOR THE REMAINDER OF A TERM THAT SHALL EXPIRE CONCURRENT WITH THE COMMISSIONER SEAT OR NOVEMBER 2026, WHICHEVER SHALL OCCUR FIRST; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-23R-01-03-BRD-Young Professional Advisory-Filius-Grant.pdf AR 23R-01-03 Young Professional Advisory Board List Filius, Carletta City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final January 9, 2023 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 7. RESOLUTION NO. 23R-01-04: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING VARIOUS MEMBERS OF THE CITY OF LAUDERHILL CODE ENFORCEMENT BOARD BY THE INDIVIDUAL CITY COMMISSIONERS FOR VARIOUS TERMS; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-23R-01-04-Brd-Code-appts.Various 2023.pdf AR 23R-01-04 Code Enforcement Board List dePass, Claudette Barnes, Kidson Dunlap, Cynthia This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 8. RESOLUTION NO. 23R-01-05: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING ARYEH SHENDER BY COMMISSIONER DENISE D. GRANT TO SERVE AS A MEMBER OF THE PLANNING AND ZONING BOARD FOR THE REMAINDER OF A TERM THAT SHALL EXPIRE CONCURRENT WITH THE COMMISSIONER SEAT OR NOVEMBER 2026 WHICHEVER SHALL OCCUR FIRST; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-23R-01-05-Brd-P&Z -Shender-Grant.pdf AR 23R-01-05 Planning and Zoning Board List Shender, Aryeh This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 9. RESOLUTION NO. 23R-01-06: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE LEASE AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND ALLIGATOR ALLEY HARLEY DAVIDSON FOR THE LEASE OF THREE (3) MOTORCYCLES FOR USE BY THE LAUDERHILL POLICE DEPARTMENT EFFECTIVE THROUGH SEPTEMBER 30, 2024; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final January 9, 2023 Attachments: FINAL-RES-23R-01-06-Agrmt-Harley Lease Motorcycles.pdf AR 23R-01-06 2022_Harley_Lease.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 10. RESOLUTION NO. 23R-01-07: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL ACCEPTING THE PROPOSAL OF BLACK & VEATCH TO PROVIDE CONSULTING SERVICES FOR AN EVALUATION OF THE STORM WATER RATE STRUCTURE TO ENSURE THE LONG-TERM FINANCIAL FEASIBILITY OF THE SYSTEM AND UTILITY SYSTEM PLANNING PURSUANT TO RFQ #2022-10; PROVIDING FOR PAYMENT ON AN AS NEEDED BASIS IN AN AMOUNT NOT TO EXCEED $160,000.00 FROM BUDGET CODE NUMBER 450-925-06986; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-01-07-Proposal-Black & Veatch-Storm Water Rate Structure RFQ.pdf AR 23R-01-07 STORMWATER CONSULTANT 10-21-21 BLACK & VEATCH PROPOSAL Commissioner L. Martin stated he pulled the item for informational purposes for the benefit of the community, as residents often heard about the many studies the City was conducting, so he wished the them to know what the subject study was about, and that it had a wide reach of opportunity to possibly brining in funds through grants, etc. to Lauderhill, as well as to dictate potential costs over the next few years. Deputy City Manager/Finance Director Kennie Hobbs explained, periodically, the City had a study done by professionals to determine what the City’s rates should be to ensure residents were charged fairly for services the City provided. It was a good time for the City to conduct the study with the considerable amount of new development taking place in Lauderhill. The City was conducting a stormwater study, and the infrastructure portion of that study would identify needed improvements to assist with reducing flooding, etc. He noted the other side of the equation was how to pay for the improvements, so while these studies were taking place, City staff worked on identifying how the City would pay for improvements being proposed, and make adjustments where needed to ensure all residents paid a fair share. Mr. Hobbs stated some matters that came to light were with regard to the annexed areas of the City, where some commercial property owners’ and the residential property owners’ fees might need to be adjusted based on recent information received by the City. The rate study was done about every ten years to ensure the cost sharing was appropriate based on usage, and the property types throughout Lauderhill. He said the rate study allowed the City to apply for and receive grant funding to help offset expenses for infrastructure improvements, for which City meetings and community meetings took place. As those infrastructure improvements came forward, and those projects were placed in the City’s Capital City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final January 9, 2023 Improvement Plan (CIP), the rate study and infrastructure study gave the City the ability to apply for dollars to fund the projects. Mr. Hobbs remarked, as new development came to the City, there would be new uses, new apartments, new single-family homes, and new commercial properties, so it was important to make sure the distribution of those funds was done correctly. Commissioner L. Martin wished the City to go on record saying if the rate study came back and suggested there needed to be any type of increase, the community would be advised in advance, and not just show up on utility bills unexpectedly. Mr. Hobbs affirmed they would be notified ahead of time; the study was being done now ahead of the 2024 budget year; the study should be completed by summer 2023, but its completion did not mean changes would take effect immediately. Staff tried to make changes as needed, and based on the findings, need for infrastructure improvements, etc., so changes might take place some time in the future; the City would not collect revenues today to pay for future projects, hence the use methods such as bonds, or pay-as-you-go to cover the cost of improvements. Commissioner L. Martin urged staff to keep things transparent, so everyone was kept informed on the studies’ progressed. City Manager Giles-Smith commented the City’s making stormwater improvements was of paramount concern to residents, particularly those constantly dealing with flooding. The subject studies ensured the City’s Comprehensive Plan could be implemented. A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 11. RESOLUTION NO. 23R-01-08: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE RANKING OF QUALIFIED FIRMS PURSUANT TO RFP #2023-01 FOR SUPPLY AND INSTALLATION/CONSTRUCTION OF CONCRETE SIDEWALKS, PADS, CURBS, SPEED HUMPS AND MINOR ASPHALT INSTALLATION AND REPAIR SERVICES CITYWIDE AS RECOMMENDED BY THE EVALUATION COMMITTEE TO BE USED BY ALL CITY DEPARTMENTS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE TERMS OF THE CONTRACT TO BE PAID FROM THE APPROPRIATE BUDGET CODE NUMBERS ON AN AS NEEDED BASIS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final January 9, 2023 Attachments: RES-23R-01-08-Ranking-RFP sidewalk asphalt.pdf AR 23R-01-08 FINAL RANKING RFP 2023-001 Sidewalk Installation CONCRETE WORKS PROPOSAL ORIGINAL FILE NOTIFICATION Item 11 (As Referenced Within Minutes) (Swale Reconfiguration Program Powerpoint) This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO. 23R-01-09: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AWARDING THE BID TO WEEKLY ASPHALT TO RECONFIGURE SWALES TO ORIGINAL CONDITIONS AND TO INSTALL EX-FILTRATION TRENCHES THROUGHOUT THE CITY PURSUANT TO RFP #2022-061 BASED UPON THE RECOMMENDATIONS OF THE EVALUATION COMMITTEE; PROVIDING FOR PAYMENT IN AN AMOUNT NOT TO EXCEED $250,000.00 FROM BUDGET CODE NUMBER 450-925-06314 AND IN AN AMOUNT NOT TO EXCEED $250,000.00 FROM BUDGET CODE NUMBER 450-925-06318; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-01-09-Bid-Weekly Asphalt.pdf AR 23R-01-09 ORIGINAL FILE NOTIFICATION WEEKLY ASPHALT PAVING Swale Reconfiguration Maps.pdf Commissioner L. Martin noted City administration engaged in conversations across the City over the past six months, discussing ongoing issues such as flooding. Another issue staff discussed was some swales missing an indentation that enabled water to run off the road, and some residents planted vegetation in and on swale areas. He said the subject resolution was the City’s response to the community voicing a need by taking the actions staff thought necessary to address that need; the work would take place throughout the City of Lauderhill, not just in a particular area. The City Manager and her staff were to be commended for identifying the issue and taking steps to rectify it. Commissioner Dunn remarked, another good thing about both agenda items ten and 12 was the City of Lauderhill was creating an opportunity for Lauderhill small businesses to grow in scale via government contracting. She mentioned about a year ago she proposed two pieces of legislation the Commission passed; one was the target market program that said if a contract was less than $100,000.00, in certain categories it had to go to a Lauderhill business; and, two, if a contract was over $250,000.00, then a percentage of that contract had to go to a Lauderhill business. She met with Purchasing staff, Mr. Hobbs, and his team to ensure the subject resolution included language for requests for proposals (RFP). Even if the City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final January 9, 2023 Commission passed the subject ordinance, the contract would not go to a Lauderhill business, but a percentage of the money would stay with a Lauderhill business. Commissioner Grant concurred with Commissioner L. Martin, as it related to flooding and finding solutions; she recalled before she became a commissioner in 2017, she had discussions with Public Works Director Martin Cala about such issues; she was grateful to see City staff working diligently to ensure things were in place, including measures to track their success. Lauderhill residents were grateful to live in a community where staff truly understood the needs of the community, and worked to satisfy them. Mayor Thurston opened the discussion to the public. Samuel Wilkerson, Lauderhill resident, said Mr. Cala knew of the flooding on NW 39th and NW 4th Place, asking for a status update on addressing flooding in that area. Public Works Director Martin Cala responded, through the current studies, staff discovered the flooding at the subject location was due to the contractor forgetting to remove the bricks and mortar wall when Broward County did infrastructure improvements; the wall prevented water from draining into the canal. He knew during the last rains there was no flooding, so that issue was now addressed. City Manager Giles-Smith affirmed the situation was addressed, as she personally visited the area to double check. Commissioner L. Martin added he, too, walked over to the area, and it no longer flooded. Mr. Cala explained no drain could take that amount of water all at once, but the situation was exacerbated by the drain not working properly. Commissioner L. Martin indicated the cement plug blocking the water from draining was left by Broward County when they did all the infrastructure improvement some 20 years prior, but he was unsure why it took 15 years to discover the cause of the flooding. He was confident the issue was rectified. Eula Murray-Hylton, Lauderhill resident, requested Mr. Cala and his staff make themselves available; when they went through the communities, and did work, they should make contact with homeowners’ association and residents. She knew when they did some sidewalk configurations, some residents were very unhappy, as they were not expecting the changes, and Mr. Cala and staff spent a considerable time explaining to residents why the changes were beneficial. Staff should be proactive, alerting residents about upcoming work, and the purpose behind it. She mentioned there were numerous roads around the City where asphalt was in poor condition due to water erosion, etc., due to flooding. A motion was made by Commissioner L. Martin, seconded by Vice Mayor S. Martin, that this Resolution be approved. The motion carried by the following vote: City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final January 9, 2023 Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 13. RESOLUTION NO. 23R-01-10: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL WAIVING COMPETITIVE BIDDING; AUTHORIZING THE PIGGYBACK OF THE LAKE COUNTY CONTRACT (22-730) TO APPROVE THE LIST OF QUALIFIED VENDORS FOR THE PURCHASE OF FIRE EQUIPMENT, SUPPLIES, AND SERVICES TO BE UTILIZED BY THE PUBLIC SAFETY AND FLEET MANAGEMENT DEPARTMENTS OF THE CITY ON AN AS NEEDED BASIS, IN NO PARTICULAR ORDER; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER(S) ON AN AS NEEDED BASIS; PROVIDING FOR AN EFFECTIVE DATE, (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-01-10-Piggy-List-Fire Equipment & Services.pdf AR 23R-01-10 LAKE COUNTY FIRE EQUIPMENT This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 14. RESOLUTION NO. 23R-01-11: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL WAIVING COMPETITIVE BIDDING; AUTHORIZING THE PIGGYBACK OF THE CITY OF POMPANO BEACH’S CONTRACT FOR THE PURCHASE OF UNLEADED GASOLINE & DIESEL FUEL FROM PORT CONSOLIDATED, INC FOR VARIOUS VEHICLES AND GENERATORS BY VARIOUS CITY DEPARTMENTS.; PROVIDING FOR PAYMENT FROM BUDGET CODE NUMBERS 001-138-05241 AND 001-138-05240; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-01-11-PIGGY-Pompano-Gasoline.pdf AR 23R-01-11 Unleaded Gasoline and Diesel Fuel Gasoline Rate Sheet.pdf City Fuel Cost Analysis.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 15. RESOLUTION NO. 23R-01-12: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL WAIVING COMPETITIVE BIDDING; AUTHORIZING THE PIGGYBACK OF THE SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE GROUP BID WITH THE City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final January 9, 2023 CITY OF FORT LAUDERDALE ACTING AS LEAD AGENCY FOR THE PURCHASE OF IRRIGATION SUPPLIES TO BE USED THROUGHOUT THE CITY FROM VARIOUS VENDORS (ITB 12391-502-C19); PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER ON AN AS NEEDED BASIS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-01-12-PIGGY-SoFla.various vendors-irrigation supplies.pdf AR 23R-01-12 IRRIGATION SUPPLIES This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 16. RESOLUTION NO. 23R-01-13: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL ESTABLISHING A FEE SCHEDULE FOR THE REGISTRATION OF SHORT-TERM VACATION RENTALS PURSUANT TO CITY CODE SECTION 3.1.17(D) AND FOR THE REGISTRATION OF CONDOMINIMUM ASSOCIATIONS PURSUANT TO CODE SECTION 11 1/2-53, WHICH ARE DEEMED REASONABLE AND NECESSARY TO COVER THE RELATED ADMINISTRATIVE EXPENSES; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: FINAL RES-23R-01-13-Registration Fee-Short Term Rental & Condo Assoc.pdf AR 23R-01-13 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 17. RESOLUTION NO. 23R-01-14: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE BOOKING AGENT AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND OLD SKOOL GANG VENTURES, INC. TO SECURE THE SERVICES OF ARTISTS SWV, MAXI PRIEST, BLACKSTREET & OLD SKOOL GANG TO APPEAR AND PERFORM AT THE CITY OF LAUDERHILL’S 2023 MLK BLACK HISTORY MONTH SOUL MUSIC CELEBRATION ON SATURDAY, FEBRUARY 3, 2023 AT THE LAUDERHILL PERFORMING ARTS CENTER; APPROVING PAYMENT IN AN AMOUNT NOT TO EXCEED $195,700.00 FROM THE APPROPRIATE BUDGET CODE NUMBERS; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final January 9, 2023 Attachments: RES-23R-01-14-Agrmt-Old Skool Gang Ventures-MLK 2023.pdf AR 23R-01-14 Contract Old Skool Gang Ventures- MLK Black History Month R&B Reggae Soul 2023.pdf City of Lauderhill MLK Concert 2 03 2023 Estimated Cost and Balance Sheet.pdf Commissioner Grant stated she always enjoyed the Martin Junior King, Jr. (MLK) events, which she knew the City did for the last 21 years, all of which were very successful, and well received by residents. The events to honor Dr. King were just a small token of what the City could do to speak about his legacy and educate members of the public. She was 100 percent in support of the City moving forward with the final, large event, but she was concerned about the funding allocated, so she had a number of questions; for example, she wished to know what the City’s Charter said about the spending threshold of City administration, as she thought the limit was $65,000.00, but the MLK events seemed to amount to $253,056.00. Mr. Hobbs responded the total budget for all MLK events was $258,000.00, including the Spelling Bee, Brain Bowl, the musical celebration, and the scholarship awards. The City’s Charter gave the City Manager the authority to spend up to $60,000.00 without coming before the Commission on a single item for a single venue. He said the present expenditure item before the Commission for approval adhered to the City’s Charter, as it pertained only to the music event to cover the cost of the talent. Commissioner Grant said the talent itself was one of her major issues, noting the event would be held at the Lauderhill Performing Arts Center (LPAC) that seated 1,100; there would be three main acts: Maxi Priest, SWV, and Blackstreet, at a cost of $195,000.00, and she wished to know why the acts were so expensive. She did not think it necessary to have three such big acts to fill 1,100 seats, stating she hosted events at the LPAC, where they spent about $50,000.00, and they filled the venue. $195,000.00 was too much to spend, considering the condition of the City, and what the perception might be for residents unable, for example, to pay code citations, utility bills, etc. She frequently received calls from seniors on fixed incomes about their bills, including property taxes, so she needed some justification for spending so much on the acts for the event, as she had to explain to residents why such a sum was being spent in this manner. Mr. Hobbs noted, historically, the City made a contribution to the MLK events; though there were three portions to the celebrations, the LPAC event was the ticketed event; the City always contributed to the event, and funds used to cover the balance of the expenses came from ticket sales, sponsorships, and a grant that required the awarded dollars to be spent in a specific way. What was being done in the present instance was no different than that done over the 20 plus years of the City hosting this event. Commissioner Grant wanted to know how three acts totaled $195,000.00, and why was it the Commission was never advised of the subject situation prior to January 2023, so they could have meaningful conversation with staff. Mr. Hobbs replied the MLK events and programming were part of the City’s budget City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final January 9, 2023 process, so the item was discussed at least twice. It was the City Manager’s responsibility to identify what the acts would be for the LPAC event, and how those dollars would be spent, per the Charter, and bring those matters before the Commission that required their approval. He stressed, during the budget process, staff discussed how the MLK event at the LPAC would be funded; the amount budgeted within the City’s budget was about $100,000.00; the balance of the dollars for the event would come from other outside sources, such as ticket sales, sponsorships, and a grant that had to be spent by a certain time, or the funds had to be returned. Commissioner Grant understood the various points along the process, but she still wished to know how the City could spend $195,000.00 on three acts, and could the City use the money a little better, in terms of using some of the $195,000.00, for example, to increase the $5,000.00 allocated to scholarships for young people. Mr. Hobbs thought Commissioner Grant was looking at the funding for the event in isolation rather than collectively, noting it was possible to make adjustments to the scholarship amounts, as was done in the past. Outside of the City’s $100,000.00 contribution, which was the number he focused on, because this was the amount of taxpayers’ dollars being used; patrons of the LPAC event chose to spend whatever the ticket price was for the event, and those funds offset the cost of the event; the burden of funding the event was not just on the taxpayers. He restated the $100,000.00 budgeted for the event was discussed throughout the 2022 annual budget process in March, July, and September, and, again, it was the most the City would allocate to the event; as in most years, there would likely be left over revenue, whether from sponsors or ticket sales, and the City had the ability to increase the amount for scholarships, as well as carryover dollars from the 2023 event to the 2024 event, which was another practice historically; thus, the MLK program usually had leftover dollars after the LPAC event from sponsorships and/or ticket sales. Commissioner Grant wished to know the cost of the ticket to the LPAC event. Mr. Hobbs replied between $65.00 and $130.00 per ticket. Commissioner Grant remarked when looking at the production artists assistants, of which she thought there were three, the City was paying $21,000.00 for three people; for hotel costs, the City was booking 35 rooms for two nights at $21,000.00, and the persons who acquired the acts were being paid $14,000.00, in addition to another $2,500.00 for their performance, and these costs were in addition to the $195,000.00 being paid to the artists themselves. In totality, the concert itself cost over $200,000.00, while the other events cost $3,000.00 for the Spelling Bee, $10,000.00 for the Brain Bowl, and only $5,000.00 for scholarships for students. She commented the money being paid to the artists was excessive; Maxi Priest did not even reside in the U.S., and it did not seem conducive for the City to fly him from the United Kingdom to perform at an event celebrating Dr. King; she was trying to reconcile herself to the situation, as she received phone calls from residents who, like her, were concerned about the amount being spent. She supported the Spelling Bee, and the Brain Bowl events, and awarding scholarships, but the party should not be more than the educational piece. Vice Mayor S. Martin believed staff and he went back and forth with a lot of City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final January 9, 2023 research, and there were still some matters on which he wanted answers. However, in sum, he agreed with Commissioner Grant that too much money was being spent on the artists for the LPAC event, as, historically, $100,000.00 was spent on the event, and this was the amount the City budgeted; the subject resolution asked for that cost to be increased to $197,000.00, asking staff if it was possible to conduct the event as budgeted at $100,000.00. If this was not possible, he wished to know what changed between November 2022 and January 2023. Mr. Hobbs reiterated the City budgeted $100,000.00 for the MLK event at the LPAC, but based on the numbers staff was seeing with the sponsorships and projected ticket sales, the net cost to residents would be less than $100,000.00. Again, his staff and he were asking the Commission to focus on the City’s budgeted amount, as the other costs were not being bourn by taxpayers; sponsorships and tickets sales did not come from taxpayers’ dollars, neither was the grant mentioned earlier coming from taxpayers’ dollars, and those three sources covered the larger part of the event costs. Staff anticipated the final cost to residents for the LPAC event would be between $75,000.00 and $100,000.00, but definitely under the latter amount; the City always contributed to this MLK event. Mr. Hobbs stressed that for an event slated to cost about $258,000.00, the City was able to leverage its $100,000.00 contribution to the event to get about $158,000.00 from the three sources stated above; Lauderhill’s taxpayers would pay no more for this event than they did in the past. City Attorney Rosenberg added the MLK LPAC event always cost more than $100,000.00 in the past, and the funds exceeding the City’s budgeted amount did not come from taxpayers’ dollars. Mr. Hobbs indicated City Code required staff to receive approval from the Commission to expend dollars over a certain amount, and, along with the City’s budgeted amount of $100,000.00, in order for the City to spend the additional dollars received, whether from sponsorships, ticket sales, or grant dollars, staff had to come before the Commission to do a supplemental appropriation to increase the event’s budget in order to spend the dollars from those three sources. This was the practice with other City programs, where grant dollars, sponsorships, etc. were the source of revenue spent on such programs as: home improvement, stormwater infrastructure improvements, where those expenditures had to be approved by the City Commission, despite the source of the money not being from taxpayer dollars. Mr. Hobbs believed the caliber of the event promoted Lauderhill and the LPAC, attracting tourism to the City, bringing visitors in who might never have thought to come to Lauderhill had it not been for the talent performing at the MLK event. Part of the grant requirement was that the choice of performers could not just be one type of person, but for staff to select artist from across the diaspora; ultimately, staff was staying true to what the grant required, and staying true to the residents by not expending more than the budgeted amount. Commissioner Grant questioned if City staff was comfortable with a $200,000.00 party. Commissioner L. Martin felt the matter should be summarized as the City would spend up to $100,000.00 on the MLK LPAC event; if the City did such a great marketing job that patrons were willing to buy tickets to attend the event, sponsors City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final January 9, 2023 donated to the event, and the City applied and was awarded grant funding, they all combined to allow the City to afford acts that gave residents an excellent event to enjoy. He said there were people working from the inception, including persons from outside, such as those from Healthy You; they worked tirelessly with City staff to promote COVID 19-related initiatives, and did an excellent job. Through other donations from persons and organizations wishing to be a part of the event, the City was able to raise a considerable amount of money to offset event costs; and it was ridiculous to reject outside funding in order to keep event costs at $100,000.00. Commissioner L. Martin stressed the City budgeted $100,000.00, and the matter before the Commission for approval was for the expenditure of money sourced from outside the City through ticket sales, sponsorship, and a grant, not taxpayers’ dollars. Again, those outside funds helped the City get bigger acts to attract more positive attention to the City, and promote Lauderhill as a destination, and this could result in attracting business to the City that increased tax revenue, lowered taxes for residents, and made the City attractive as a place people could visit, and enjoy themselves. City Manager Giles-Smith added part of the subject event was COVID 19 education, making sure the City could reach as many people as possible. Normally, an LPAC event attracted 500 or 600 people, but with the MLK event, staff felt sure there would be over 1,000 patrons, and a part of that was educating the public about COVID prevention, inviting them to get vaccinated, and the City was working with S. A. Nelson & Associates, noting they did a very good job helping the City make sure its residents were medically prepared when it came to speaking with their doctors about any health concerns. She said part of the Healthy You grant was to ensure the City did outreach to contact as many people as possible in the community, helping them to stay healthy, and conscious of what was happening with COVID. Economic development was a part of the subject event, as she heard from businesses along the 441 corridor that said when the City brought events to the LPAC, it was like a holiday season for them with the increase in the number of customers. The City’s mission was to bring in as many people as possible, and with the subject lineup for the LPAC event this would be achieved, and many visitors attending events at the LPAC knew nothing about Lauderhill previously, so the event would draw attention to the City, both as a place to enjoy events and services, and as a place to host acts, and do business. Mr. Hobbs remarked he had no wish for Lauderhill residents to think the City was not doing anything to allocate dollars to help them; the Commission approved $2 million of funding: $1 million in grant dollars to assist local businesses; another $1 million to assist residents. Additionally, the City received an annual Community Development Block Grant (CDBG) of $600,000.00 or $700,000.00 to assist both residents and businesses, along with other grant funding from SHIP and HOME, as well as grant dollars to local businesses through the City’s Economic Development Department. Thus, the City gave out upwards of $3 million or $4 million on an annual basis to assist local residents and businesses; he had no wish for anyone to think the City was hosting parties, and doing nothing for its residents and businesses. He reiterated from such events the City was able to create economic development, such as long the NW 38th Avenue, where visitors to the City for an event bought into the City’s vision for the area; a brewery that came into the City as a warehouse now had a storefront in keeping with the arts and entertainment district the City envisioned for the area. New commercial property owners came City of Lauderhill Page 16 City Commission Meeting Meeting Minutes - Final January 9, 2023 into the area and did renovations to improve the properties; for example, Rick & Carol’s was making an $80 million investment in a multiuse commercial and residential development, all of which started from the City’s vision for an arts and entertainment district where the catalyst was the street parties held in the area. Mr. Hobbs said it might be a party, but the City, its residents, and businesses reaped numerous benefits from the exposure of events, not just at the LPAC, but other venues around the City. Commissioner Dunn commented one of the challenges the City faced was brand recognition; oftentimes when someone Googled City of Lauderhill, they saw negative reports. One way cities around the nation improved their brand recognition was having events; the City of Miami Gardens faced similar challenges to those Lauderhill faced, and their then commission had the vision to host events, such as Jazz in the Gardens, that began in a parking lot with less than 3,000 people. As a marketing professional, she understood the power of creating opportunities to get positive mentions in the media, and attracting positive economic impacts to the community was facilitated by getting acts that attracted outside patrons, and, thereby, notice to the City. She saw the power in creating opportunities for people to visit Lauderhill, spend time here, and get to know the destination; this was what the County, and other surrounding cities did. Commissioner Grant stressed she was 100 percent in support of the MLK concert event at the LPAC, but, historically, it cost less to host the events, restating her objections to the amount being paid to the three artists and their entourage, their travel, and accommodations. If the City received free money, it was in the residents’ best interest to get a hold of that money; for example, the education component for COVID could have been repurposed, and done differently. She remained displeased with only $5,000.00 in scholarships, and with the contrast between what was being spent on the Spelling Bee event compared to what the three artists were being paid. It was a different day, and the City was just emerging from a pandemic, and there were many people living in Lauderhill who were still struggling, and though she understood the City could not simply put money into residents’ hands, it was important to be mindful, thoughtful, and careful as to how the City used those dollars to fund a concert, and how that was perceived by some in the local community. Vice Mayor S. Martin understood the explanation for the subject resolution, though he still had a few questions about some of the delineations of the Healthy You grant; he desired more clarity on the dollars from sponsors, and ticket sales, as if there was a way to save residents money with regard to event costs, he welcomed it, as he fully supported all MLK events. He made a motion to table the item, and bring it back in a few days in a special meeting, so members of the Commission could fully digest the various elements for a better understanding of how the dollars were being spent. Mr. Hobbs knew time was of the essence with moving forward on the subject item. To address the concerns of members of the Commission, he would meet with them after the meeting to review how funds were being allocated, and at the next Commission meeting, staff would publicly enter the documentation into the record on how the funds were being spent. He could go back and use as a model an event budget from previous years to show how staff kept track of the dollars coming City of Lauderhill Page 17 City Commission Meeting Meeting Minutes - Final January 9, 2023 in; he assured the Commission the last dollars spent on the event were taxpayers’ dollars, restating, historically, the City spent less than the budgeted amount due to the amount of monies raised from outside sources; those savings went to the residents, as excess revenue received from sponsorships and ticket sales were not returned, but use to offset event expenses. Vice Mayor S. Martin expressed appreciation for the information provided to him by Director of Public Relations and Cultural Affairs Leslie Johnson regarding some of the historical spending, but he noticed the subject spending was not in line with it. Mr. Hobbs apologized for not being available to answer questions, as he was out of office since November 2022, and this was his first week back to work; he could meet with members of the Commission to provide more information from the Finance Department’s side, walking them through budgeted amounts, and revenues from outside sources were being accounted for, some of which could only be determined post event. Again, time was of the essence with regard to the City being able to book acts for the event. Mayor Thurston opened the discussion to the public. Paul Lewis, Lauderhill resident, stated he was a local vendor in Lauderhill for over ten years; he was responsible for many of the City’s event with regard to the entertainment, and coordination of those events, booking the artists in most cases. He was, therefore, very aware of the cost to get certain artists to perform. In the past, City staff and he sought artists they thought were great, who could put on wonderful shows, but those acts were considered by the music and entertainment industry as C and D artists; that is, artists that could be hired for less than $20,000.00, most of them being from the ‘70s and ‘80s. In putting together the upcoming MLK concert, as the MLK committee and he met over the last several months, they realized there might be additional dollars from outside sources to make it possible to get class B artists that cost between $20,000.00 and $60,000.00 to hire. As he was in the industry, he did his best to negotiate with artists to get them to lower their price, and that sometimes required covering their airfare and accommodations; when he first spoke with Maxi Priest, he was told $40,000.00, and he was able to get him to reduce the amount to $33,000.00 if the City covered his airfare; this he did with all the other artists; in general, staff and he worked to bring the price for artists down as low as possible. He mentioned the three staff identified by Commissioner Grant served as “babysitters” for the artists he relied on to stick with artists from the time they deplaned, and checked into hotels, ensuring their stay and general performance experience was comfortable and enjoyable. By staying with the artists, the City ensured artists wanted for nothing that led them to deviate from the program staff and he mapped out for their stay, so they were on time for sound checks, rehearsals, the night of the performance, etc. Mr. Lewis commented, over the ten years of his working for the City in this capacity, there had never been an incident with an artist; things ran smoothly, and on time, clarifying the event “babysitters” were not paid $21,000.00, they were, in fact, paid $700.00 each, totaling $2,100.00, to spend three days with the artists. Ground transportation increased due to car rental rates increasing significantly; usually, he hired SUVs with drivers, but that was no longer feasible, so he hired transportation through a company that provided two sprinters, and two SUVs to get artists back and forth between the airport, hotel, and the City; this cost City of Lauderhill Page 18 City Commission Meeting Meeting Minutes - Final January 9, 2023 about $2,000.00 more than the normal transportation used. He mentioned 36 rooms were being booked for two nights, and hotel rates were high starting in February; rooms that were normally $175.00 a night averaged around $250.00 to $300.00 a night. Trying to adjust to artists’ requests, and the increases in prices of various elements of hosting such an event saw him spending a lot of time selecting hotels with sufficient rooms to accommodate everyone, negotiate price with those hotels, as he did with the contracts the City negotiated with artists; the latter sometimes included a request for a certain number of suites. For example, a main artist, such as SWV, preferred to be in rooms different from those of their band members; though this might sound like prima donna tactics, it was the reality of the industry, so staff and he worked to make the numbers fit. Michael Hall, Lauderhill resident, wished to speak on behalf of Healthy You and S.A. Nelson & Associates, as there appeared to be some confusion about the outreach aspect, stating his explanation was more for residents than the Commissioners, as he knew the latter were more informed. When seeking grant funding of such a large amount, it usually required matched funding, which entailed a city finding outside parties willing to invest at the same level of the city that included measuring the impact of the participation. He commented on the positive impact to the City’s social media presence bringing in an artist such as SWV and Black Street; his was one of the agencies that developed the grant for Jazz in the Gardens, as well as doing much of the marketing for that event. With a $3.875 million grant, the funds could not be used to invest in the C plus artists; if the funds were used for a bad investment, the character of the grantee’s investment choices were called into question with regard to how grant dollars were being spent. With all stakeholders working together, it helped with the educational value, as evidenced by the bags they would distribute at the event, examples of which he distributed to members of the Commission, so they saw what materials would be given to event patrons. Mr. Hall explained their organization did outreach, videos, surveys, and spoke to residents; they had a new program called My Story, where residents told them about the impact of COVID 19, which included losing loved ones, traumas, mourning, as well as an educational component that focused on what residents were doing, and should be doing in relation to COVID. Regarding the grant, if the funds awarded were not spent, they had to be returned, so it was important to decide which actions would generate the most positive impact, and impact via social media was the best way in present day, so with the right artists, and the right crowd, he guaranteed the amount of beneficial exposure the City would receive would far exceed the $100,000.00 budgeted for the event. His firm would willing put together an impact report, so the Commission had a clear understanding of the various positive impacts such shows brought to the City; they used #lauderhillahl to track how many people viewed the event, so though the event might fill the 1,100 seats, it was possible to reach 10,000 people. Even though a certain amount of tickets might be purchased, it was necessary for the City to look at the growth and opportunity generated by the expenditure that brought recognition to Lauderhill. He said his firm could give the City further exposure by doing a video talking about COVID, restating his belief the subject event was a wise investment for the City to make for the benefit of its residents and businesses; the money would, as always, be well spent, as their firm continued to work with staff to do the best they could for the City of Lauderhill. Kelly Davis, Lauderhill resident, thanked Mr. Lewis for doing a great job over the City of Lauderhill Page 19 City Commission Meeting Meeting Minutes - Final January 9, 2023 years of his working for the City of Lauderhill. Before the pandemic, he spent ten years working with the Jazz in the Gardens event; sponsorship was how to take such events to the next level, and it would cost residents nothing more than it had in the past ten years. He said Lauderhill needed positive branding, and the subject event was an opportunity to accomplish this; he understood it was expensive, noting he opened for each one of the three artists in the past 35 years in his history as a DJ, and he wanted to see Lauderhill become the best place to live, work, and play, and this was an opportunity the City should not pass up. Kerrick Wiggins, Lauderhill resident, vice president (VP) of the Lauderhill Lions football program, and VP for the Lauderhill Cheetahs track program, said his life throughout the entire year was full of opportunities for him to serve children, and give back to his community. He looked forward to City events where he could leave the children home, and let his hair down, and enjoy himself doing adult only activities, so he stood 100 percent in support of the MLK LPAC event. He, too, wished Lauderhill to let its light shine brighter for others to see, so they could witness the good work being done in the City, so he urged the Commission to approve the item. Willie Mae Cooper, Lauderhill resident, urged the Commission to go for it, as she, too, needed to go out and enjoy some adult, evening, musical entertainment. Mayor Thurston received no further public input. Commissioner L. Martin remarked on being involved with the City for almost 20 years, doing smaller events, DJing, etc., and it was always a proud moment to participate in a City event, seeing people having a good time, and imagining growth possibilities. He mentioned Mr. Lewis was once a member of KC and the Sunshine Band, so his impeccable reputation in the industry was both national and global, and the fact that the City had him on its team to bring entertainment to Lauderhill was a great thing. He urged his fellow commissioners to do internet research on how much artists received for their performances, as he had, to satisfy their concerns the City might be overpaying, though he felt sure everyone, at some point in their life, spent money on something that could have been spent on something else. This was an investment in Lauderhill that would attract visitors and business into the City, where people would come out, and enjoy themselves at a great show. He was looking forward to the event. Vice Mayor S. Martin wished it made clear he was 100 percent in support of the MLK event at the LPAC; he thought the City should continue to bring in good acts, and attract visitors to Lauderhill. His only concern was the City budgeted $100,000.00, and three days ago he was told the event would cost $200,000.00; he was responsible for ensuring taxpayers’ dollars were spent correctly, and residents did not see all the information provided to the Commission, so they trusted members of the Commission to do that due diligence. He still could not clearly discern where outside dollars were being sourced, whether from ticket sales, sponsorships, or grants, what was being spent and where; this made him uncomfortable. He wanted the event to proceed, but he wished to be able to explain the event’s cost, and how money was spent when asked by his constituents, which he could not do at present; he understood staff was working to provide him this information, which he appreciated. He restated his earlier motion to table the event City of Lauderhill Page 20 City Commission Meeting Meeting Minutes - Final January 9, 2023 for a few days to allow him to get information from staff first. The City’s comingling its efforts with Healthy You was still unclear to him, as it seemed there were two things happening at the same time, and he was unsure how it worked; he apologized if it upset anyone that it took him a little longer to process the information, but he wanted to make sure taxpayers’ dollars were being spent properly. Commissioner Grant wished to know how much in sponsorship dollars the City received to date. Director of Public Relations and Cultural Affairs Leslie Johnson stated they were at about $14,000.00, with a projection of receiving $30,000.00. Mayor Thurston observed Vice Mayor S. Martin’s motion to table died for lack of a second. A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 3- Commissioner M. Dunn, Commissioner L. Martin, and Mayor K. Thurston No: 2- Commissioner D. Grant, and Vice Mayor S. Martin Abstain: 0 18. RESOLUTION NO. 23R-01-15: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA DIRECTING STAFF TO TRANSMIT THE CITY OF LAUDERHILL FUTURE LAND USE PLAN MAP AMENDMENT AS ADOPTED BY ORDINANCE 20O-07-119 TO THE BROWARD COUNTY PLANNING COUNCIL FOR RECERTIFICATION, PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-01-15-PC21-3 LUPA recertification Reso.pdf AR 23R-01-15 DRR Recertification.pdf CM Cover Letter_Recertification PC 21-3.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 19. RESOLUTION NO. 23R-01-16: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE MODIFICATIONS TO THE JOB DESCRIPTION FOR THE ALREADY EXISTING POSITION OF FACILITIES CONSTRUCTION SUPERVISOR FOR THE CITY OF LAUDERHILL; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-01-16-Job Modification facilities construction supervisor.pdf AR 23R-01-16 Facilities Construction Supervisor 2023.pdf City of Lauderhill Page 21 City Commission Meeting Meeting Minutes - Final January 9, 2023 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 20. RESOLUTION NO. 23R-01-17: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING RYAN GABNER BY THE CITY COMMISSION AS A WHOLE TO SERVE AS A MEMBER OF THE FIREFIGHTERS RETIREMENT SYSTEM BOARD OF TRUSTEES FOR THE REMAINDER OF A TWO (2) YEAR TERM EXPIRING NOVEMBER 2024; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-23R-01-17-BRD-Fire Pension Comm Appt 2023.pdf AR 23R-01-17 Firefighters Retirement System Board of Trustees Roster Gabner, Ryan City Attorney Rosenberg mentioned one resume was attached in the backup for the subject position from Ryan Gabner. A motion was made by Commissioner L. Martin, seconded by Vice Mayor S. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 XI QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) XII QUASI-JUDICIAL MATTERS, FIRST READING XIII QUASI-JUDICIAL MATTERS, SECOND READING XIV UNFINISHED BUSINESS XV OLD BUSINESS XVI NEW BUSINESS XVII COMMUNICATIONS FROM PUBLIC OFFICIALS SHALL BEGIN IMMEDIATELY BEFORE ADJOURNMENT City Attorney Rosenberg said hello to everyone at her first Commission meeting as City Attorney, wishing everyone a Happy New Year. Commissioner Dunn informed the Commission of three upcoming opportunities; they were currently enrolling persons for Lauderhill Shines Cohort 6; the application deadline was January 11, 2023. Lauderhill Shines was a capacity-building program that helped people start businesses in the City, or helped existing businesses to City of Lauderhill Page 22 City Commission Meeting Meeting Minutes - Final January 9, 2023 scale; they taught everything from marketing to government contracting; to date, they graduated 70 businesses, of which 47 percent were founders living in Lauderhill, and 27 of the 70 were new businesses to the City now paying taxes. For anyone wishing to participate, they could go online to lauderhill-fl.gov/lauderhillshines to apply; classes began January 18, 2023. Next was Dine in Lauderhill, an opportunity to support a Lauderhill restaurant, whereby, participants met for lunch, everyone covering their own tab; on January 19, 2023, they would meet at a restaurant on University Drive, where the speaker would be Sandy McDonald; so anyone interested in government contracts in Broward County should speak with Mr. McDonald; interested persons could go to lauderhill-fl.gov/lunchmeetup to register for that opportunity. The third event was Leading Ladies of Lauderhill, a circle of women getting together to determine how they could work collaboratively to move the community forward; this event, too, was on January 19, 2023. Commissioner Dunn stated on Tuesday, January 24, 2023, at 9:00 a.m. they would hold their first annual Faith-Based Business Conference at the LPAC; the event was free for faith leaders and administrators; at the event, they would be teaching marketing, finances, and ministry. There would be experts attending to help attendees learn how to build their capacity to do more in the community. Interested persons could visit lauderhill-fl.gov/fbbc to attend the event. Vice Mayor S. Martin reminded everyone on Saturday, January 14, 2023, 1:00 p.m. to 5:00 p.m., at the Sadkin Center, the United HOA would host a barbeque and potluck event, to which everyone in that community was welcome to attend, and to which the elected officials were invited. Commissioner L. Martin gave a shoutout to Christopher Hobbs, Mr. Hobbs’ son, and his team from TAMKIN box; he was one of Commissioner Dunn’s Shark Tank participants; Mr. Hobbs came by with a car trunk filled with toys to donate to the community’s children. This was what was meant by the next generation giving to their community, and how their activities would help the City move forward. Next, he congratulated and welcomed Ms. Rosenberg on her being appointed as the City’s new City Attorney. He noted on Saturday, January 21, 2023, the Lauderhill Young Professionals Advisory Board would be taking professional headshots, so if anyone needed passport pictures, etc., they should visit these young people, as they did fundraising to fund community activities. Information on the event could be found on the City’s website by typing in Lauderhill Young Professionals Advisory Board in the search engine, and they should share it with anyone they knew wished to support such the efforts; board members were made up of young professionals who lived and/or worked in Lauderhill aged 22 to 40 years. He mentioned St. George/Broward Estates would host a community yard sale on Saturday, January 21, 2023, 8:00 a.m. to 1:00 p.m.; they would be selling lunch a hot dog, soda, and chips for $5.00; he urged everyone to come out. Commissioner L. Martin stated the City hosted an annual event every October, specifically, a bike ride to support breast cancer awareness, and the 2022 event raised over $18,000.00; the intent was to disburse those funds as a grant to qualifying individuals. If anyone in the community knew of someone who was a cancer warrior, that is, they were currently dealing with cancer, and they could use some monetary help, they should urge them to go on the City’s website to fill in the application; applications would be accepted until the second week of February. They received five or six applications so far, and the plan was to distribute the $18,000.00 in $500.00 increments; the application process was fairly simple, requiring some basic information for legal City of Lauderhill Page 23 City Commission Meeting Meeting Minutes - Final January 9, 2023 purposes; as it was a grant, the process was not complicated, as they tried to keep it as simple as possible. He wished everyone a Happy New Year. Commissioner Grant thanked the Lauderhill Police Department (PD) who acted quickly to help a resident left with two children to raise on his own, after his wife passed away over the holidays. One of the young boys was having some challenges, and he was in need of some counseling, so Police Chief Stanley was contacted, as the City’s PD provided such services, as well as information on other resources that helped residents cope better. She thanked the Lauderhill Lions soccer academy for participating in an event where Shaq Moore, Lauderhill resident, and member of the U.S. soccer team, was in attendance; Mr. Moore spoke with the children, an encouraged them. There were sponsorship and internship opportunities for young people interested in going into banking; the Florida Bankers Association was accepting applications, and she would get with staff to put the information online, where interested youths could submit their application to her office, so her staff could send it off; they hoped to get 50 applications. Successful applicants would be paired with a bank, and, after graduating, they were guaranteed a job. Commissioner Grant mentioned their having a program called Women Who Win for women moving forward to help with, and lead the way with community initiatives; that program would begin at the end of January, and more information would be forthcoming. She encouraged the community to participate in Tea Time with Seniors that was both an educational and wellness program; her office and staff would keep the community apprised of all these events and initiatives taking place in Lauderhill. She echoed well wishes for a happy and prosperous new year. City Manager Giles-Smith welcomed Ms. Rosenberg as the City’s new City Attorney. She noted 110 years ago on Friday, January 13, 2023, 22 women founded the Delta Sigma Theta Sorority, Inc. organization; as their anniversary approached, she wished to congratulate her sorority sisters, wishing them Happy Founders Day; over 350,000 women were a part of their sorority. On Saturday, January 14, 2023, they would host their tri-county founders day, where over 1,000 women would be present at the Greater Fort Lauderdale/Broward County Convention Center. She sent a special Happy Founders Day to her sorority sisters living in Lauderhill. Mayor Thurston thanked Vice Mayor S. Martin, who acted in his stead while he recovered from an eye emergency, as he was unable to function in his full capacity as the City’s mayor for the last three months; he filled in for him on many occasions. He noted January 8, 2023, was the first Jazz Picnic in the Park event at the Ilene Lieberman Botanical Gardens, where attendees had a great time from 11:30 a.m. to 2:30 p.m.; the next event would take place on Sunday, February 12, 2023, at the same time, and they hoped to see a larger turnout. He, too, welcomed Ms. Rosenberg as the City’s new City Attorney, and he looked forward to working with her. XVIII ADJOURNMENT - 9:09 PM City of Lauderhill Page 24