Downtown Development Authority

DOWNTOWN DEVELOPMENT AUTHORITY MINUTES Monday, June 17, 2024 Council Chambers 5:00 PM 70 S. Clayton St, GA 30046 Call to Order Chairman Merritt called the meeting to order at 5:08 pm after confirming a quorum. PRESENT Board Member Victoria Jones Board Member Joanie Perry Ward Board Member Chris Adams Board Member Lee Merritt ABSENT Board Member Jen Young Board Member Katrina Fellows Board Member Jeremy Higginbotham Approval of Agenda Motion to approve the agenda made by Board Member Perry Ward, Seconded by Board Member Adams. Voting Yea: Board Member Jones, Board Member Perry Ward, Board Member Adams, Board Member Merritt Approval of Prior Meeting Minutes 1. Approval of Regular Meeting Minutes for May 13, 2024 Motion to approve the Regular Meeting Minutes for the May 13, 2024 meeting made by Board Member Jones, Seconded by Board Member Perry Ward. Voting Yea: Board Member Jones, Board Member Perry Ward, Board Member Adams, Board Member Merritt  2. Approval of Executive Session Minutes for May 13, 2024 Motion to approve the Executive Session Minutes for the May 13, 2024 meeting made by Board Member Jones, Seconded by Board Member Perry Ward. Voting Yea: Board Member Jones, Board Member Perry Ward, Board Member Adams, Board Member Merritt Downtown Development Business 3. June 2024 Downtown Development Authority Treasurer’s Report Board Member Perry Ward reviewed the June 2024 Downtown Development Authority Treasurer's Report with the Board. Motion to approve the June 2024 Downtown Development Authority Treasurer’s Report made by Board Member Adams, Seconded by Board Member Jones. Voting Yea: Board Member Jones, Board Member Perry Ward, Board Member Adams, Board Member Merritt 4. Intergovernmental Agreement with the City of Lawrenceville for Repairs to the Train Depot Chairman Merritt reviewed the Intergovernmental Agreement with the City of Lawrenceville for Repairs to the Train Depot. If we do not spend all of the funds we will refund the remainder to the City of Lawrenceville. Motion to approve the Intergovernmental Agreement with the City of Lawrenceville for Repairs to the Train Depot made by Board Member Adams, Seconded by Board Member Jones. Voting Yea: Board Member Jones, Board Member Perry Ward, Board Member Adams, Board Member Merritt 5. Approval of SCA to Perform the Repairs at the Train Depot Chairman Merritt shared the estimate from SCA Construction Services to perform the repairs at the Train Depot. Mr. Kelly Scott has done pricing for many various projects around the City of Lawrenceville. Mr. Scott gave Beans & Butter an estimate for the interior work and he has given us an estimate for the exterior work. The estimate includes: grease trap, HVAC work, window demo & replacement, concrete repair, deck & ramp rebuild, electric service upgrade to phase 3, plumbing fixtures & water upgrade, door replacement, and building dumpster enclosure. The cost of the estimate is $210,740 and the budget for the project is $275,000. Brian Osborne, Facilities Manager for the City of Lawrenceville reviewed the estimate and did some research on the prices and he said that the estimate has good prices. Board Member Perry Ward and Board Member Adams said we need more information regarding the research that was done. Chairman Merritt will get more details and send out an email for a straw vote regarding the estimate.  6. Chairman Training – 2024 Strategic Leadership Visit Chairman Merritt reviewed the details regarding the Gwinnett Chamber of Commerce Strategic Leadership Conference and said that this is very valuable training for her to attend if the Board is supportive. The location of the Strategic Leadership this year is San Diego, California. The cost for registration is $4,625.00 (covers hotel & meals) and the airfare is $782.96 with a total cost of $5,419.31. Motion to approve $5,419.31 to be used for the registration and airfare for Chairman Lee Merritt to attend the Gwinnett Chamber of Commerce Strategic Leadership Conference in San Diego, California this year made by Board Member Adams, Seconded by Board Member Jones. Voting Yea: Board Member Jones, Board Member Perry Ward, Board Member Adams, Board Member Merritt Board Member Jones reminded everyone that we budget for this trip each year. Mainstreet Business Jasmine Billings, Mainstreet Director gave the Mainstreet Update. Jasmine just returned this afternoon from the Georgia Downtown Development Certified Professional Workshop in which she participated in the Planning & Land Use Workshop. Mainstreet 101 trainings have been completed by everyone. Façade Grant – 4 applications have been submitted, but only 2 qualify. Current deadline for applications is June 30. Jasmine asked the Board to consider having a rolling grant for those items that come up. Juneteenth Celebration went very well. One of our officers joined in having a horse demonstration. Flag Day artwork has been installed on the main level of City Hall. Prelude is from 5:30 pm – 10 pm on July 3rd. Fall event details will be released soon. Holiday event details are being finalized. Jasmine also gave an update on the information that Placer AI has collected recently on attendance and travel patterns of visitors during a few events. Jasmine presented possible window cling designs for 130 South Clayton Street (former upholstery building). Motion to approve the window clings presented for installation at 130 South Clayton Street made by Board Member Merritt, Seconded by Board Member Perry Ward. Voting Yea: Board Member Jones, Board Member Perry Ward, Board Member Adams, Board Member Merritt Other Business No Other Business Citizen Comments No Citizen Comments Executive Session - Real Estate Motion to enter into Executive Session made by Board Member Merritt, Seconded by Board Member Adams. Voting Yea: Board Member Jones, Board Member Perry Ward, Board Member Adams, Board Member Merritt Motion to exit Executive Session made by Board Member Merritt, Seconded by Board Member Adams. Voting Yea: Board Member Jones, Board Member Perry Ward, Board Member Adams, Board Member Merritt 4 Real Estate Items Discussed: 6 Votes Taken Final Adjournment Motion to adjourn made by Board Member Merritt, Seconded by Board Member Perry Ward. Voting Yea: Board Member Jones, Board Member Perry Ward, Board Member Adams, Board Member Merritt Minutes Signature _________________________ Lee Merritt, Chairman _________________________ Barry Mock, Secretary