Hooper Renwick Legacy Preservation Committee - Special Call

HOOPER-RENWICK LEGACY PRESERVATION COMMITTEE - SPECIAL CALL MINUTES Tuesday, February 21, 2023 Third Floor GwMA Conference Room 6:00 PM 70 S. Clayton St, GA 30046 Call to Order Mayor David Still called the meeting to order at 6:05 pm. PRESENT Committee Member Theresa Bailey Committee Member Constance Brown Committee Member Deidra Williams Committee Member Ronald Dunnigan Committee Member Gary Glenn Committee Member Greg Lott Committee Member John Maxey Committee Member Joyce Moore Committee Member Rubye Neal Committee Member Gwendolyn Brown Taylor Committee Member Vivian Summerour-Daniel ABSENT Committee Member Rory Johnson Other attendees: Mayor David Still, Council Member Glenn Martin, Chuck Warbington, and Paula Foil New Business 1. Oaths for Hooper-Renwick Legacy Preservation Committee Members Mayor David Still led the Committee Members in their Oaths. 2. Role of Hooper-Renwick Legacy Preservation Committee Mayor David Still gave some historical background as to the forming of the Committee. He mentioned that none of the City Committees have by-laws or officers. Our Boards, Authorities and Commissions do have by-laws and officers. Mayor Still mentioned that all of the Boards, Authorities, and Committees serve at the pleasure of the Council. He also reminded the Committee that the Council, Boards, Authorities, and Committees are run by Robert's Rules of Order. Mayor Still said that the Committee has followed through with the requirements of the contract between the City and the County that the Committee approved. Mayor Still mentioned that there has been a great deal of work the Committee has accomplished and this work and the project is helping the City heal. There is work still to be done for more healing, but there is progress. This project is a process including the exhibits and the programming. Chuck Warbington, City Manager said this is a great advisory Committee and the tasks of the Committee have been accomplished. The tasks being the collection of artifacts and facilitating input with Gwinnett County. In March there will be an update on construction. Chuck reminded the Committee that the Hooper-Renwick Themed Library is a County facility and that the City jurisdiction is in the intergovernmental agreement with the County and the City's role in the facility is very diminished. 3. Election of Officers – must be present to vote Chuck Warbington led the Committee in the process for the election. He asked for nominations for Chair, Vice-Chair, and Secretary. Committee Member Gwendolyn Brown-Taylor nominated Paula Foil, Executive Assistant for the City to be the Secretary for the Committee. There were no further nominations. Voting for Paula Foil for Secretary: Committee Member Bailey, Committee Member Brown, Committee Member Williams, Committee Member Dunnigan, Committee Member Glenn, Committee Member Lott, Committee Member Maxey, Committee Member Moore, Committee Member Neal, Committee Member Brown Taylor, Committee Member Summerour-Daniel Paula Foil was elected Secretary by a unanimous vote. Committee Member Rubye Neal nominated Committee Member Greg Lott for Vice- Chair. Committee Member Joyce Moore nominated Committee Member John Maxey for Vice- Chair.  Voting for Committee Member Greg Lott for Vice-Chair: Committee Member Williams, Committee Member Neal, Committee Member Lott, Committee Member Brown Taylor, Committee Member Brown, Committee Member Summerour-Daniel Voting for Committee Member John Maxey for Vice-Chair: Committee Member Moore, Committee Member Glenn, Committee Member Bailey, Committee Member Dunnigan, and Committee Member Maxey. On a vote six to five, Council Member Greg Lott was elected Vice-Chair. Committee Member Rubye Neal nominated Committee Member Constance Brown for Chair. Committee Member Joyce Moore nominated Committee Member Theresa Bailey for Chair. Voting for Committee Member Constance Brown for Chair: Committee Member Williams, Committee Member Neal, Committee Member Lott, Committee Member Brown Taylor, Committee Member Brown, Committee Member Summerour-Daniel Voting for Committee Member Theresa Bailey for Chair: Committee Member Moore, Committee Member Glenn, Committee Member Bailey, Committee Member Dunnigan, and Committee Member Maxey. On a vote six to five, Council Member Constance Brown was elected Chair. Approval of Prior Meeting Minutes 4. Approval of Prior Meeting Minutes for November 15, 2022 Chair Brown mentioned that Committee Member Dunnigan was not present during the November 15, 2022 meeting and that no prayer took place at the beginning of the meeting and requested that a note be made on the previous minutes. Motion to approve of the prior meeting minutes for November 15, 2022 with the change of adding a note to item 1: “Committee Member Dunnigan was absent from the meeting and no prayer was given” made by Committee Member Brown, Seconded by Committee Member Glenn. Voting Yea: Committee Member Bailey, Committee Member Brown, Committee Member Williams, Committee Member Dunnigan, Committee Member Glenn, Committee Member Lott, Committee Member Maxey, Committee Member Moore, Committee Member Neal, Committee Member Brown Taylor, Committee Member Summerour-Daniel Final Adjournment Various discussions were had regarding the Committee and their direction in the future. It was encouraged by several Committee Members for the Committee to reach out to the community to keep them updated on the project and to continue to seek community input with artifacts or oral recordings, etc. The Committee needs to continue to build the excitement around the project. Several Committee Members encouraged more communication with each member of the Committee to be sure everyone is kept informed. Motion to adjourn the meeting made by Committee Member Dunnigan, Seconded by Committee Member Moore. Voting Yea: Committee Member Bailey, Committee Member Brown, Committee Member Williams, Committee Member Dunnigan, Committee Member Glenn, Committee Member Lott, Committee Member Maxey, Committee Member Moore, Committee Member Neal, Committee Member Brown Taylor, Committee Member Summerour-Daniel Minutes Signature ___________________ Constance Brown, Chair ___________________ Greg Lott, Vice-Chair