Board of Aeronautic Commissioners

The City of Lee's Summit Action Letter - Final Board of Aeronautic Commissioners Monday, October 31, 2016 5:00 PM City Council Committee Room City Hall 220 SE Green Street Lee's Summit, MO 64063 CALL TO ORDER Chair Townsend called the October 31, 2016, Board of Aeronautic Commissioners meeting to order at 5:00 p.m. Notice of said meeting was provided by posting a proposed agenda at least 24 hours in advance for public notice. ROLL CALL Present: 8 - Chairperson Tom Townsend Vice Chair Garey Reeves Commissioner James Brady Commissioner Gary Fox Commissioner Joseph Towns Commissioner Ken Stremming Commissioner Phil Mall City Council Liaison Phyllis Edson Absent: 1 - Commissioner Molly Waller GUESTS Thad Deerman, Airport Intern from the University of Central Missouri; Brian Head, City Attorney 1. APPROVAL OF AGENDA A motion was made by Commissioner Mall, and seconded by Vice Chair Reeves, to approve the 10-31-16 Agenda. The motion carried unanimously 8-0 (Commissioner Waller "Absent"). 2. PUBLIC COMMENTS None 3. BUSINESS A. BILL NO. AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 5 TO 16-233 THE AGREEMENT WITH CRAWFORD, MURPHY AND TILLY, INC. FOR ON CALL ENGINEERING SERVICES FOR THE AIRPORT (RFQ 2015-300) IN THE AMOUNT OF $376,596.01 FOR DESIGN ENGINEERING SERVICES FOR TAXIWAY PAVING OF TAXIWAY ALPHA AND OTHER INCIDENTAL WORK. The City of Lee's Summit Page 1 Printed on 12/14/2016  Board of Aeronautic Commissioners Action Letter - Final October 31, 2016 (BOAC 10-31-16) Recommendation: Recommendation: Staff recommends Approval of An Ordinance Authorizing Execution of Modification No. 5 to the Agreement with Crawford, Murphy and Tilly, Inc. for On-call Engineering Services for the Airport (RFQ 2015-300) in the amount of $376,596.01 , for Design Engineering Services for Taxiway Paving of Taxiway Alpha and other incidental work. Presenter: Presenter: Curt L. Powelson, Right of Way Agent Committee Recommendation: Committee Recommendation: A motion was made by Commissioner Reeves, and seconded by Commissioner Stremming, that this Ordinance be recommended for approval to the City Council. The motion carried unanimously 8-0 (Commissioner Waller "Absent"). Attachments: Ordinance Exhibit I Scope of Services for Taxiway A Relocation and Extension scope Taxiway Project Diagram MoDOT LTR Tentative Allocation Mod. 5 with CMT - Modification to On-call Agreement Number 5 Aviation Project Consultant Agreement Taxiway A paving Curt Powelson, ROW Agent, presented the packet item. Mr. Powelson said the City has been working on this project since 1996. The amount of the funds for Crawford, Murphy and Tilly, Inc is $376,596.01. Mr. Hartnett said the City was notified of a tentative allocation in a letter, dated Oct. 19, 2016. The reason for this special meeting is because the Federal Aviation Administration (FAA) and the State wants the project to be bid by the Spring 2017, to have the exact funding amount by June 1, 2017. The City will need to have the engineering work done, bids taken, have a tenative recommendation of award, surveying, design and environmental work all completed. A motion was made by Vice Chair Reeves, seconded by Commissioner Stremming that this Ordinance be recommended for approval to the City Council. The motion carried unanimously 8-0 (Commissioner Waller "Absent"). 4. ROUNDTABLE Chair Townsend said Bob Hartnett told him of a real estate negotiation that was being discussed by Staff and Ron DeJarnette for the Air Charter building. Bob Hartnett said the City has been approached several times about any possible interest in the Air Charter building at the Airport. Staff has met with Ron DeJarnette, the Stanley Bank President, and Legal Council for the Stanley Bank. They submitted to the City a firm offer for the City to purchase the building in the amount of $1,500,000. After much deliberation by Staff, the proposal was taken to the City Council in Closed Session and received approval to proceed. On Thursday, Nov. 3, the Ordinance will go before the City Council for approval. If it is approved on Nov. 3, Staff will work on the closing of the property and hope to take possession on Dec. 1, The City of Lee's Summit Page 2 Printed on 12/14/2016  Board of Aeronautic Commissioners Action Letter - Final October 31, 2016 2016. The Air Charter building is a 200 x 200 ft. hangar on the east side of Douglas as you approach the main Airport entrance. Mr. Hartnett said any BOAC members that would like to come to the City Council meeting on Thursday are welcome. Liaison Edson asked if all the contents left in the Air Charter building would stay with the building when purchased. Mr. Hartnett said yes, there are many items that are staying that would save the City from having to purchase them later. Chair Townsend asked if the BOAC could tour the building. Mr. Hartnett said it would be appropriate around Dec. 1. Staff has discussed possibly having a ribbon cutting. BILL NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF AN REAL ESTATE 16-234 CONTRACT AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND DE JARNETTE ENTERPRISES, INC., GRANTING THE PURCHASE OF A BUILDING, FIXTURES AND OTHER PERMANENT IMPROVEMENTS AND PERSONAL PROPERTY LOCATED AT 2525 NE DOUGLAS IN THE AMOUNT OF $1,500,000 FOR THE PURPOSE OF OPERATING AN AERONAUTICAL SERVICES CENTER ENGAGED IN THE STORAGE OF AIRCRAFT, ELECTRONIC TESTING SITE, AND RENTAL SPACE FOR OFFICES AND AVIATION OPERATIONS. (BOAC 10-31-16) Recommendation: Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN REAL ESTATE CONTRACT AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND DE JARNETTE ENTRERPIRSES, INC., GRANTING THE PURCHASE OF A BUILDING, FIXTURES AND OTHER PERMANENT IMPROVEMENTS AND PERSONAL PROPERTY LOCATED AT 2525 NE DOUGLAS IN THE AMOUNT OF $1,500,000 FOR THE PURPOSE OF OPERATING AN AERONAUTICAL SERVICES CENTER ENGAGED IN THE STORAGE OF AIRCRAFT, ELECTRONIC TESTING SITE, AND RENTAL SPACE FOR OFFICES AND AVIATION OPERATIONS. Presenter: Presenter: Bob Hartnett, Deputy Director of Public Works Attachments: Ordinance DeJarnette Hangar Purchase Air Charter Purchase Presentation A motion was made by Commissioner Stremming, seconded by Commissioner Brady, that this Ordinance be recommended for approval to City Council. The motion carried unanimously 8-0 (Commissioner Waller "Absent"). 5. ADJOURNMENT The October 31, 2016, Board of Aeronautic Commissioners meeting was adjourned by Chairman Townsend at 5:13 p.m. at City Hall, 220 SE Green Street, Council Committee Conference Room. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Internet site at "www.cityofls.net". The City of Lee's Summit Page 3 Printed on 12/14/2016