Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, January 9, 2017 4:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. CALL TO ORDER 2. ROLL CALL Present: 3 - Chairperson Trish Carlyle Vice Chair Diane Seif Councilmember Diane Forte Absent: 2 - Councilmember Craig Faith Alternate Rob Binney 3. APPROVAL OF AGENDA The agenda was approved. 4. PUBLIC COMMENTS 5. BUSINESS A. 2016-0792 APPROVAL OF ACTION LETTER FROM 12-5-16 ACTION: A motion was made by Vice Chair Seif, seconded by Councilmember Forte, that the Action Letter be approved. The motion carried by unanimous vote. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney The City of Lee's Summit Page 1 Printed on 3/7/2017  Finance and Budget Committee Action Letter January 9, 2017 B. BILL NO. AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-055 17-18 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR THE PROCUREMENT AND SERVICE OF HANKOOK AND CONTINENTAL/GENERAL TIRES TO ANCHOR SALES & SERVICE, (CONTRACT NO. 2017-055-01) AND DLS TIRE CENTERS, INC. (CONTRACT NO. 2017-055-02) BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEES SUMMIT MISSOURI. (F&BC 1-9-17) Recommendation: Recommendation: Staff recommends approval of AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-055 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR THE PROCUREMENT AND SERVICE OF HANKOOK AND CONTINENTAL/GENERAL TIRES TO ANCHOR SALES & SERVICE, (CONTRACT NO. 2017-055-01) AND DLS TIRE CENTERS, INC. (CONTRACT NO. 2017-055-02) BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEES SUMMIT MISSOURI. Presenter: Presenter: Mark Stinson Fleet Manager This Ordinance was recommended by Councilmember Forte, second by Councilmember Seif for approval to the City Council - Regular Session due back on 1/19/2017. The vote was unanimous. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney C. BILL NO. AN ORDINANCE AUTHORIZING EXECUTION OF AN 17-19 INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE HENRY COUNTY DETENTION CENTER, AN AGENCY OF HENRY COUNTY, MISSOURI, FOR THE OFFSITE HOUSING OF PRISONERS. (F&BC 1-9-17) Recommendation: Recommendation: Staff recommends approval AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEEMENT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE HENRY COUNTY DETENTION CENTER, AN AGENCY OF HENRY COUNTY, MISSOURI, FOR THE OFFSITE HOUSING OF PRISONERS. Presenter: Presenter: Major Curt Mansell By motion by Councilmember Forte and second by Vice Chair Seif, this Ordinance was recommended for approval to the City Council - Regular Session due back on 1/19/2017. The vote was unanimous. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney The City of Lee's Summit Page 2 Printed on 3/7/2017  Finance and Budget Committee Action Letter January 9, 2017 D. BILL NO. AN ORDINANCE AUTHORIZING EXECUTION OF AN 17-20 INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE CALDWELL COUNTY DETENTION CENTER, AN AGENCY OF CALDWELL COUNTY, MISSOURI, FOR THE OFFSITE HOUSING OF PRISONERS. (F&BC 1-9-17) Recommendation: Recommendation: Staff recommends approval OF AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEEMENT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE CALDWELL COUNTY DETENTION CENTER, AN AGENCY OF CALDWELL COUNTY, MISSOURI, FOR THE OFFSITE HOUSING OF PRISONERS. Presenter: Presenter: Major Curt Mansell On motion by Vice Chair Seif, second by Councilmember Forte, this Ordinance was recommended for approval to the City Council - Regular Session due back on 1/19/2017. The vote was unanimous. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney E. BILL NO. AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-014 FOR 17-22 WASTE REMOVAL AND RECYCLING SERVICES TO TOWN AND COUNTRY DISPOSAL, LLC BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACT NO. 2017-014 FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEES SUMMIT MISSOURI. (F&BC 1-9-17) Recommendation: Recommendation: Staff recommends the approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-014 FOR WASTE REMOVAL AND RECYCLING SERVICES TO TOWN AND COUNTRY DISPOSAL, LLC BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACT NO. 2017-014 FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEES SUMMIT MISSOURI Presenter: Presenter: Ben Calia, Procurement and Contract Services Manager On motion by Councilmember Forte, second by Vice Chair Seif this Ordinance was recommended for approval to the City Council - Regular Session due back on 1/19/2017. The vote was: Aye: 2 - Chairperson Carlyle Councilmember Forte Nay: 1 - Vice Chair Seif Absent: 2 - Councilmember Faith Alternate Binney The City of Lee's Summit Page 3 Printed on 3/7/2017  Finance and Budget Committee Action Letter January 9, 2017 F. BILL NO. AN ORDINANCE APPROVING EXTENSION NO. 2 TO CONTRACT NO. 17-21 2011-142/4R BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND TOWN & COUNTRY DISPOSAL, LLC TO EXTEND CURRENT CONTRACT SERVICES AND PRICING FOR WASTE REMOVAL AND RECYCLING SERVICES THROUGH JUNE 30, 2017. (F&BC 1-9-17) Recommendation: Staff recommends submitting to City Council for approval AN ORDINANCE APPROVING EXTENSION NO. 2 TO CONTRACT NO. 2011-142/4R BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND TOWN & COUNTRY DISPOSAL, LLC TO EXTEND CURRENT CONTRACT SERVICES AND PRICING FOR WASTE REMOVAL AND RECYCLING SERVICES THROUGH JUNE 30, 2017. Presenter: Presenter: Ben Calia, Procurement and Contract Services Manager On motion by Councilmember Forte, second by Vice Chair Seif, this Ordinance was recommended for approval to the City Council - Regular Session due back on 1/19/2017. The vote was: Aye: 2 - Chairperson Carlyle Councilmember Forte Nay: 1 - Vice Chair Seif Absent: 2 - Councilmember Faith Alternate Binney G. 2016-0843 Presentation of the October and November General Fund Financial Dashboards (F&BC 1-9-17) Recommendation: Recommendation: This was a presentation only. Presenter: Presenter: Jack Feldman This was a presentation only. H. BILL NO. AN ORDINANCE APPROVING AMENDMENT NO. 7 TO THE BUDGET FOR 17-23 THE FISCAL YEAR ENDING JUNE 30, 2017, AS ADOPTED BY ORDINANCE NO. 7894, BY REVISING THE AUTHORIZED ALLOCATION OF FULL TIME EQUIVALENTS FOR CERTAIN POSITIONS IN THE POLICE DEPARTMENT AND MUNICIPAL COURT AND BY REVISING THE AUTHORIZED BUDGET EXPENDITURES OF THE CITY OF LEE’S SUMMIT, MISSOURI. (F&BC 1-9-17) Recommendation: Recommendation: Staff recommends approval Presenter: Presenter: Nick Edwards On motion by Vice Chair Seif, second by Councilmember Forte, this Ordinance was recommended for approval to the City Council - Regular Session due back on 1/19/2017. The vote was unanimous. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney 6. ROUNDTABLE 7. ADJOURNMENT Meeting was adjourned at 4:50 p.m. The City of Lee's Summit Page 4 Printed on 3/7/2017  Finance and Budget Committee Action Letter January 9, 2017 NEXT MEETING: FEBRUARY 6, 2017 4:00 PM For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Internet site at "www.cityofls.net". The City of Lee's Summit Page 5 Printed on 3/7/2017