Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, March 6, 2017 4:30 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. CALL TO ORDER 2. ROLL CALL Present: 4 - Chairperson Trish Carlyle Vice Chair Diane Seif Councilmember Diane Forte Councilmember Craig Faith 3. APPROVAL OF AGENDA This agenda was approved. Present: 4 - Chairperson Trish Carlyle Vice Chair Diane Seif Councilmember Diane Forte Councilmember Craig Faith 4. PUBLIC COMMENTS No public comments. 5. BUSINESS A. 2017-0990 Approval of Minutes from February 6, 2017 Finance & Budget Meeting. ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Seif that the Minutes be approved. The motion carried by a unanimous vote. B. 2017-1011 Presentation of the Comprehensive Annual Financial Report (CAFR) for the fiscal year ending June 30, 2016 by RubinBrown LLP (F&BC 3-6-17) Presenter: Presenter: Kaleb Lilly, RubinBrown Kaleb Lilly, of RubinBrown, presented the Comprehensive Annual Financial Report for the fiscal year ending June 30, 2016. Presentation only. The City of Lee's Summit Page 1 Printed on 5/9/2017  Finance and Budget Committee Action Letter March 6, 2017 C. BILL NO. AN ORDINANCE AUTHORIZING THE WAIVER OF LEE’S SUMMIT HOUSING 17-64 AUTHORITY’S PAYMENT IN LIEU OF TAXES FOR FISCAL YEAR ENDED SEPTEMBER 30, 2016 IN THE AMOUNT OF $33,874.16. (F&BC 3-6-17) Recommendation: Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING THE WAIVER OF LEE’S SUMMIT HOUSING AUTHORITY’S PAYMENT IN LIEU OF TAXES FOR FISCAL YEAR ENDED SEPTEMBER 30, 2016 IN THE AMOUNT OF $33,874.16. Presenter: Presenter: Conrad E Lamb ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 3/16/2017 The motion carried by a unanimous vote. Aye: 4 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Councilmember Faith D. BILL NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF AN 17-65 INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, THROUGH THE LEE'S SUMMIT PARKS AND RECREATION BOARD, AND THE JUNIOR COLLEGE DISTRICT OF METROPOLITAN KANSAS CITY, MISSOURI TO ESTABLISH A SPONSORSHIP BY LEE'S SUMMIT PARKS AND RECREATION OF THE COMMON READ PROGRAM FOR 2017-2018 AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT EVIDENCING THE SAME BY AND ON BEHALF OF THE CITY OF LEE'S SUMMIT, MISSOURI. (F&BC 3-6-17) Recommendation: Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, THROUGH THE LEE'S SUMMIT PARKS AND RECREATION BOARD, AND THE JUNIOR COLLEGE DISTRICT OF METROPOLITAN KANSAS CITY, MISSOURI TO ESTABLISH A SPONSORSHIP BY LEE'S SUMMIT PARKS AND RECREATION OF THE COMMON READ PROGRAM FOR 2017-2018 AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT EVIDENCING THE SAME BY AND ON BEHALF OF THE CITY OF LEE'S SUMMIT, MISSOURI. Presenter: Presenter: Carole Culbertson, Superintendent of Administration, Lee's Summit Parks and Recreation ACTION: A motion was made by Vice Chair Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 3/16/2017. The motion carried by unanimous vote. Aye: 4 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Councilmember Faith The City of Lee's Summit Page 2 Printed on 5/9/2017  Finance and Budget Committee Action Letter March 6, 2017 E. BILL NO. AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-066 17-66 FOR A ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR EQUIPMENT RENTAL TO BLEDSOE’S RENTALS (CONTRACT NO. 2017-066-1) AND THE G.W. VAN KEPPEL CO. (CONTRACT NO. 2017-066-2) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI. (F&BC 3-6-17) Recommendation: Recommendation: Staff recommends the approval of AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-066 FOR A ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR EQUIPMENT RENTAL TO BLEDSOE’S RENTALS (CONTRACT NO. 2017-066-1) AND THE G.W. VAN KEPPEL CO. (CONTRACT NO. 2017-066-2) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI. Presenter: Presenter: Ben Calia, Procurement and Contract Services Manager ACTION: A motion was made by Vice Chair Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 3/16/2017 The motion carried by unanimous vote. Aye: 4 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Councilmember Faith F. BILL NO. AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-094 FOR A 17-67 ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE YEAR RENEWALS FOR VETERINARY SERVICES FOR THE ANIMAL CONTROL DIVISION TO LEE'S SUMMIT ANIMAL HOSPITAL, P.C. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME BY AND ON BEHALF OF THE CITY. (F&BC 3-6-17) Recommendation: Recommendation: Staff recommends approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-094 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE YEAR RENEWALS FOR VETERINARY SERVICES FOR THE ANIMAL CONTROL DIVISION TO LEE'S SUMMIT ANIMAL HOSPITAL, P.C. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME BY AND ON BEHALF OF THE CITY. Presenter: Presenter: Major Mark Taylor, Lee's Summit Police Department ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 3/16/2017. The motion carried by the following vote: Aye: 4 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Councilmember Faith The City of Lee's Summit Page 3 Printed on 5/9/2017  Finance and Budget Committee Action Letter March 6, 2017 G. BILL NO. AN ORDINANCE APPROVING THE SALE OF A VACANT LOT LEGALLY 17-68 DESCRIBED AS LOT 9B, RITTER PLAZA LOT 9A AND LOT 9B, A SUBDIVISION IN LEE’S SUMMIT, JACKSON COUNTY, MISSOURI TO HB SUMMIT, LLC, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A TRANSFEREE AGREEMENT BETWEEN THE RITTER PLAZA, LLC, HB SUMMIT, LLC, AND THE CITY OF LEE'S SUMMIT. (F&BC 3-6-17) Recommendation: Staff recommends approval of an AN ORDINANCE APPROVING THE SALE OF A VACANT LOT LEGALLY DESCRIBED AS LOT 9B, RITTER PLAZA LOT 9A AND LOT 9B, A SUBDIVISION IN LEE’S SUMMIT, JACKSON COUNTY, MISSOURI TO HB SUMMIT, LLC, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A TRANSFEREE AGREEMENT BETWEEN THE RITTER PLAZA, LLC, HB SUMMIT, LLC, AND THE CITY OF LEE'S SUMMIT. Presenter: Presenter: Brian Head, City Attorney and City Staff ACTION: A motion was made by Councilmember Faith, seconded by Vice Chair Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 3/16/2017. The motion carried by unanimous vote. Aye: 4 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Councilmember Faith H. BILL NO. AN ORDINANCE APPROVING THE SECOND AMENDMENT TO THE TAX 17-69 INCREMENT FINANCING CONTRACT BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI AND RITTER PLAZA, LLC FOR THE RITTER PLAZA TAX INCREMENT FINANCING PLAN AND AUTHORIZING THE MAYOR TO EXECUTE THE SECOND AMENDMENT ON BEHALF OF THE CITY. (F&BC 3-6-17) Recommendation: Staff Recommendation: Staff recommends approval of an ORDINANCE APPROVING THE SECOND AMENDMENT TO THE TAX INCREMENT FINANCING CONTRACT BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI AND RITTER PLAZA, LLC FOR THE RITTER PLAZA TAX INCREMENT FINANCING PLAN AND AUTHORIZING THE MAYOR TO EXECUTE THE SECOND AMENDMENT ON BEHALF OF THE CITY. Presenter: Presenter: Brian Head, City Attorney and City Staff ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 3/16/2017. The motion carried by unanimous vote. Aye: 4 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Councilmember Faith The City of Lee's Summit Page 4 Printed on 5/9/2017  Finance and Budget Committee Action Letter March 6, 2017 I. BILL NO. AN ORDINANCE REPEALING PREVIOUS ORDINANCES RELATED TO THE 17-70 SCHEDULE OF FEES AND CHARGES FOR THE CITY OF LEE'S SUMMIT AND ESTABLISHING THE CITY OF LEE'S SUMMIT SCHEDULE OF FEES AND CHARGES. (F&BC 3-6-17) Recommendation: Recommendation: Staff Recommends Approval Presenter: Presenter: Jack Feldman ACTION: A motion was made by Councilmember Faith, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 3/16/2017. The motion carried by unanimous vote. Aye: 4 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Councilmember Faith J. BILL NO. AN ORDINANCE APPROVING AN AGREEMENT FOR THE LEASE OF CITY 17-71 CONDUIT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE LEE’S SUMMIT R-7 SCHOOL DISTRICT AND AUTHORIZING THE MAYOR TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. (F&BC 3-6-17) Recommendation: Recommendation: Staff recommends approval of AN ORDINANCE APPROVING AN AGREEMENT FOR THE LEASE OF CITY CONDUIT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE LEE’S SUMMIT R-7 SCHOOL DISTRICT AND AUTHORIZING THE MAYOR TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. Presenter: Presenter: Steve Marsh ACTION: A motion was made by Vice Chair Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 3/16/2017. The motion carried by unanimous vote. Aye: 4 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Councilmember Faith The City of Lee's Summit Page 5 Printed on 5/9/2017  Finance and Budget Committee Action Letter March 6, 2017 K. BILL NO. AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-068 FOR A 17-72 ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR MISCELLANEOUS PARTS AND APPURTENANCES FOR THE WATER UTILITIES OPERATIONS DIVISION TO BLUE SPRINGS WINWATER AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT FOR THE SAME WITH BLUE SPRINGS WINWATER BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI. (F&BC 3-6-17) Recommendation: Staff Recommendation: Staff recommends approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-068 FOR A ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR MISCELLANEOUS PARTS AND APPURTENANCES FOR THE WATER UTILITIES OPERATIONS DIVISION TO BLUE SPRINGS WINWATER AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE AN AGREEMENT FOR THE SAME WITH BLUE SPRINGS WINWATER BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI. Presenter: Presenter: Wes Owen, Assistant Director of Operations, Lee's Summit Water Utilities ACTION: A motion was made by Councilmember Faith, seconded by Vice Chair Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 3/16/2017. The motion carried by unanimous vote. Aye: 4 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Councilmember Faith 6. ROUNDTABLE 7. NEXT MEETING - APRIL 3, 2017 4:30 p.m. 8. ADJOURNMENT Meeting was adjourned at 5:40 p.m. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Internet site at "www.cityofls.net". The City of Lee's Summit Page 6 Printed on 5/9/2017