Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, April 24, 2017 5:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. CALL TO ORDER 2. ROLL CALL Present: 4 - Chairperson Trish Carlyle Vice Chair Diane Seif Councilmember Diane Forte Councilmember Craig Faith Absent: 1 - Alternate Rob Binney 3. APPROVAL OF AGENDA The agenda was approved. 4. PUBLIC COMMENTS 5. BUSINESS A. 2017-1140 Approval of Minutes from F&BC meeting April 17, 2017. A motion was made by Vice Chair Seif, seconded by Councilmember Forte, that this Bill No. was approved. The motion carried unanimously. B. BILL NO. AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-107 17-96 PURCHASE AND MAINTENANCE SERVICES FOR VxRAIL HYPERCONVERGED INFRASTRUCTURE TO ALEXANDER OPEN SYSTEMS (AOS) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $427,297.88. (F&BC 4-24-17) Recommendation: Recommendation: Staff recommends approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-107 PURCHASE AND MAINTENANCE SERVICES FOR VxRAIL HYPERCONVERGED INFRASTRUCTURE TO ALEXANDER OPEN SYSTEMS (AOS) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $427,297.88. Presenter: Presenter: Steve Marsh, Chief Technology Officer A motion was made by Councilmember Forte, seconded by Vice Chair Seif, that this Bill No. was recommended for approval. to the City Council - Regular Session, due back on 5/4/2017 The motion carried unanimously. The City of Lee's Summit Page 1 Printed on 5/9/2017  Finance and Budget Committee Action Letter April 24, 2017 C. BILL NO. AN ORDINANCE APPROVING AMENDMENT NO. 10 TO THE BUDGET FOR 17-97 THE FISCAL YEAR ENDING JUNE 30, 2017, AS ADOPTED BY ORDINANCE NO. 7894, BY REVISING THE AUTHORIZED PAY AND CLASSIFICATION PLAN (F&BC 4-24-17) Recommendation: Recommendation: Staff Recommends Approval Presenter: Presenter: Nick Edwards A motion was made by Councilmember Faith, seconded by Councilmember Forte, that this Bill No. was recommended for approval. to the City Council - Regular Session, due back on 5/4/2017 The motion carried unanimously. D. 2017-1142 Presentation of the City Manager's 2017-2018 (FY18) Budget Recommendation: Recommendation: N/A Presenter: Presenter: Stephen Arbo, City Manager This presentation will be placed on the May 1st, May 8th, and May 15th Finance and Budget Committee meeting agendas to give the Committee time to review and discuss. Approval of the annual budget requires a public hearing before the City Council which has been scheduled for May 18th. A notice to advertise the public hearing will be sent to local newspapers on May 2nd to allow for a 15 day public notice. Following the public hearing an ordinance adopting the budget will be scheduled for the June 1st City Council meeting. This matter was continued to the Finance and Budget Committee, due back on 5/1/2017 6. ROUNDTABLE 7. Next Meeting: May 1, 2017 5:00 p.m. ADJOURNMENT Meeting was adjourned at 6:42 p.m. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Internet site at "www.cityofls.net". The City of Lee's Summit Page 2 Printed on 5/9/2017