Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, May 8, 2017 5:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. CALL TO ORDER 2. ROLL CALL Present: 3 - Chairperson Trish Carlyle Vice Chair Diane Seif Councilmember Diane Forte Absent: 2 - Councilmember Craig Faith Alternate Rob Binney 3. APPROVAL OF AGENDA The Agenda was approved. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney 4. PUBLIC COMMENTS 5. BUSINESS A. 2017-1166 Approval of Minutes from FBC meeting April 24, 2017. The Minutes from April 24, 2017 were approved. Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney The City of Lee's Summit Page 1 Printed on 5/9/2017  Finance and Budget Committee Action Letter May 8, 2017 B. TMP-0465 AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-041 FOR A ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR COURT SECURITY PERSONNEL TO HOMELAND SECURITY PROTECTIVE SERVICES, (CONTRACT NO. 2017-041) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO SAID CONTRACT FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI. Recommendation: Recommendation: Staff recommends the approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-041 FOR A ONE-YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR COURT SECURITY PERSONNEL TO HOMELAND SECURITY PROTECTIVE SERVICES, (CONTRACT NO. 2017-041) AND AUTHORIZING THE CITY MANAGER TO ENTER INTO SAID CONTRACT FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI. Presenter: Presenter: Conrad Lamb, Director of Finance ACTION: A motion was made by Vice Chair Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 5/18/2017. The motion carried by the following vote: Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney C. TMP-0486 AN ORDINANCE APPROVING A FIXED BASE OPERATOR AGREEMENT BETWEEN REBEL AVIATION INC (HEREINAFTER “OPERATOR”) AND THE CITY OF LEE’S SUMMIT, MISSOURI (HEREINAFTER “CITY”) AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. Recommendation: Recommendation: STAFF RECOMMENDS APPROVAL OF AN ORDINANCE APPROVING A FIXED BASE OPERATOR AGREEMENT BETWEEN REBEL AVIATION, INC. (HEREINAFTER “OPERATOR”) AND THE CITY OF LEE’S SUMMIT, MISSOURI (HEREINAFTER “CITY”) AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. BOAC Recommendation: BOAC RECOMMENDED STAFF MOVE FORWARD WITH STEPS NECESSARY FOR THE APPROVAL OF AN ORDINANCE APPROVING A FIXED BASE OPERATOR AGREEMENT BETWEEN REBEL AVIATION, INC. (HEREINAFTER “OPERATOR”) AND THE CITY OF LEE’S SUMMIT, MISSOURI (HEREINAFTER “CITY”) AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY AT ITS MEETING ON ________, 2017. Presenter: Presenter: John Ohrazda, Airport Manager ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 5/18/2017. The motion carried by the following vote: Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney The City of Lee's Summit Page 2 Printed on 5/9/2017  Finance and Budget Committee Action Letter May 8, 2017 D. TMP-0487 AN ORDINANCE APPROVING THE TERMS FOR THE INTERFUND LOANS FOR THE FUNDING OF THE PURCHASE OF A HANGAR, FIXTURES AND PERMANENT IMPROVEMENTS FROM TRANSPORTATION SALES TAX REVENUES, APPROVING AMENDMENT NO. 11 TO THE BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2017, AS ADOPTED BY ORDINANCE NO. 7894, AND AUTHORIZING THE CITY MANAGER TO TAKE SUCH ACTIONS AS ARE NECESSARY TO IMPLEMENT THE INTERFUND LOANS TERMS APPROVED HEREIN SUBJECT TO ANNUAL APPROPRIATIONS. Recommendation: Recommendation: Staff Recommends Approval Presenter: Presenter: Conrad Lamb, Finance Director | Dena Mezger, Director of Public Works ACTION: A motion was made by Vice Chair Seif, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 5/18/2017. The motion carried by the following vote: Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney E. 2017-1141 AN ORDINANCE AUTHORIZING THE EXECUTION OF A SOLE SOURCE AGREEMENT WITH N. HARRIS COMPUTER CORPORATION, THROUGH ADVANCED UTILITY SYSTEMS FOR THE SOFTWARE SUPPORT AND MAINTENANCE OF THE WATER UTILITIES SUPPORT SERVICES CUSTOMER INFORMATION SYSTEM (CIS) FOR A ONE-YEAR PERIOD WITH FOUR POSSIBLE ONE YEAR RENEWAL OPTIONS AT GUARANTEED RATES. Recommendation: Recommendation: STAFF RECOMMENDS APPROVAL OF AN ORDINANCE AUTHORIZING THE EXECUTION OF A SOLE SOURCE AGREEMENT WITH N. HARRIS COMPUTER CORPORATION, THROUGH ADVANCED UTILITY SYSTEMS FOR THE SOFTWARE SUPPORT AND MAINTENANCE OF THE WATER UTILITIES SUPPORT SERVICES CUSTOMER INFORMATION SYSTEM (CIS) FOR A ONE-YEAR PERIOD WITH FOUR POSSIBLE ONE YEAR RENEWAL OPTIONS AT GUARANTEED RATES. Presenter: Presenter: Steve Marsh ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Seif, that this Resolution be recommended for approval to the City Council - Regular Session, due back on 5/18/2017. The motion carried by the following vote: Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney The City of Lee's Summit Page 3 Printed on 5/9/2017  Finance and Budget Committee Action Letter May 8, 2017 F. 2017-1115 APPROVAL OF A RESOLUTION AUTHORIZING THE CITY OF LEE’S SUMMIT TO PARTICIPATE IN, SPONSOR,CONDUCT, AWARD OR ADMINISTER COOPERATIVE PURCHASING PROGRAMS (“APPROVED LIST”) FOR THE 2018 FISCAL YEAR. Recommendation: Recommendation: Staff recommends the approval of APPROVAL OF A RESOLUTION AUTHORIZING THE CITY OF LEE’S SUMMIT TO PARTICIPATE IN, SPONSOR,CONDUCT, AWARD OR ADMINISTER COOPERATIVE PURCHASING PROGRAMS (“APPROVED LIST”) FOR THE 2018 FISCAL YEAR. Presenter: Presenter: Ben Calia-Procurement and Contract Services Manager ACTION: A motion was made by Vice Chair Seif, seconded by Councilmember Forte, that this Resolution be recommended for approval to the City Council - Regular Session, due back on 5/18/2017. The motion carried by the following vote: Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney G. TMP-0488 AN ORDINANCE TERMINATING AND DISSOLVING THE CHAPEL RIDGE TAX INCREMENT FINANCING PLAN, SPECIAL ALLOCATION FUND, AND THE TAX INCREMENT FINANCING ASSOCIATED THEREWITH, AND TERMINATING THE DESIGNATION OF THE REDEVELOPMENT AREA UNDER SAID PLAN AS A REDEVELOPMENT AREA Recommendation: Recommendation: Staff recommends the commitee refer the Ordinance to terminate the Chapel Ridge Tax Increment Financing Plan, the Redevelopment Areas under the Plan, and the Special Allocation Fund to the City Council. Presenter: Presenter: Conrad E Lamb ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Seif, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 5/18/2017. The motion carried by the following vote: Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney H. 2017-1142 Presentation of the City Manager's 2017-2018 (FY18) Budget Recommendation: Recommendation: N/A Presenter: Presenter: Stephen Arbo, City Manager ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Seif, that this Presentation be recommended for approval to the City Council - Regular Session, due back on 5/18/2017. The motion carried by the following vote: The City of Lee's Summit Page 4 Printed on 5/9/2017  Finance and Budget Committee Action Letter May 8, 2017 Aye: 3 - Chairperson Carlyle Vice Chair Seif Councilmember Forte Absent: 2 - Councilmember Faith Alternate Binney 6. ROUNDTABLE 7. ADJOURNMENT Meeting was adjourned at 5:30 p.m. NEXT MEETING - MAY 15, 2017 5:00 p.m. May 15th meeting was cancelled. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Internet site at "www.cityofls.net". The City of Lee's Summit Page 5 Printed on 5/9/2017