Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, June 5, 2017 5:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. CALL TO ORDER Meeting was called to order at 5:10 p.m. 2. ROLL CALL Present: 3 - Chairperson Rob Binney Vice Chair Phyllis Edson Councilmember Craig Faith Absent: 2 - Councilmember Dave Mosby Alternate Fred DeMoro 3. APPROVAL OF AGENDA Action: A motion was made by Councilmember Faith, seconded by Councilmember Edson that the Agenda be approved. The motion carried by unanimous vote. Aye: 3 - Chairperson Binney Vice Chair Edson Councilmember Faith Absent: 2 - Councilmember Mosby Alternate DeMoro 4. PUBLIC COMMENTS No public comments. 5. BUSINESS A. 2017-1230 Approval of Minutes from 5-8-17 F&BC meeting. (F&BC 6-5-17) Action: A motion by Councilmember Faith, seconded by Councilmember Edson, that the Minutes from 5-8-17 F&BC meeting were approved. The motion carried by unanimous vote. Aye: 3 - Chairperson Binney Vice Chair Edson Councilmember Faith Absent: 2 - Councilmember Mosby Alternate DeMoro The City of Lee's Summit Page 1 Printed on 6/6/2017  Finance and Budget Committee Action Letter June 5, 2017 B. 2017-1243 Third Quarter Investment Report Presenter: Presenter: Sherri Staub, Cash Management Officer Sherri Staub, Cash Management Officer, presented this report. No action required. C. TMP-0495 AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-099 FOR PLUMBING SERVICES AS A YEARLY CONTRACT TO MECHANICAL PIPING, LLC BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACT NO. 2017-099 FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT MISSOURI. (F&BC 6-5-17) Presenter: Presenter: Ben Calia, Procurement and Contract Services Manager Action: Motion by Councilmember Faith, second by Councilmember Edson, this Ordinance was recommended for approval to City Council. The vote was unanimous. Aye: 3 - Chairperson Binney Vice Chair Edson Councilmember Faith Absent: 2 - Councilmember Mosby Alternate DeMoro D. TMP-0525 AN ORDINANCE APPROVING MODIFICATION NO. 6 TO AGREEMENT NO. 2012-002 WITH TOSHIBA BUSINESS SOLUTIONS TO REMOVE AND REPLACE ONE (1) MULTIFUNCTION DEVICE IN THE TREASURY DIVISION OF FINANCE AND ADD ONE (1) NEW MULTIFUNCTION DEVICE TO THE FINANCE DEPARTMENT AND ONE (1) NEW MULTIFUNCTION DEVICE TO THE ADMINISTRATION DEPARTMENT - CREATIVE SERVICES DIVISION AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. Presenter: Presenter: Ben Calia, Procurement and Contract Services Manager Action: A motion made by Councilmembe Edson, seconded by Councilmember Faith, that this Ordinance be recommended for approval to the City Council - Regular Session due back on 6/15/2017. The motion carried by a unanimous vote. Aye: 3 - Chairperson Binney Vice Chair Edson Councilmember Faith Absent: 2 - Councilmember Mosby Alternate DeMoro E. TMP-0513 AN ORDINANCE APPROVING AWARD OF RFP 2017-110 TO THE NOVAK CONSULTING GROUP, INC. FOR A HUMAN RESOURCES DEPARTMENT ASSESSMENT FOR A ONE-YEAR CONTRACT AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH NOVAK CONSULTING GROUP, INC. BY AND ON BEHALF OF THE CITY. (F&BC 6-5-17) Presenter: Presenter: Nick Edwards | Director of Administration Action: A motion was made by Councilmember Faith, seconded by Councilmember Edson that this Ordinance be recommended for approval to the City Council - Regular Session due back on 6/15/2017. The motion carried by unanimous vote. The City of Lee's Summit Page 2 Printed on 6/6/2017  Finance and Budget Committee Action Letter June 5, 2017 Aye: 3 - Chairperson Binney Vice Chair Edson Councilmember Faith Absent: 2 - Councilmember Mosby Alternate DeMoro F. TMP-0530 AN ORDINANCE APPROVING THE FIBER OPTIC LEASE AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI AND THE REORGANIZED SCHOOL DISTRICT NO. 7 AND AUTHORIZING THE MAYOR TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. (F&BC 6-5-17) Presenter: Presenter: Stephen Marsh, Chief Technology Officer Action: A motion made by Councilmember Edson, seconded by Councilmember Faith, that this Ordinance be recommended for approval to the City Council - Regular Session due back on 6/15/2017. The vote was unanimous. Aye: 3 - Chairperson Binney Vice Chair Edson Councilmember Faith Absent: 2 - Councilmember Mosby Alternate DeMoro G. TMP-0528 AN ORDINANCE APPROVING THE FY2018 PROPERTY AND LIABILITY INSURANCE PROGRAM AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS WITH CNA INSURANCE, ONE BEACON INSURANCE, AND PHYSICIANS PROFESSIONAL INDEMNITY ASSOCIATION FOR THE PROCUREMENT OF PROPERTY AND LIABILITY INSURANCE COVERAGE FOR FY2018. (F&BC 6-5-17) Presenter: Presenter: Jackie McCormick Heanue, Chief Counsel Mgmt. & Ops./Deputy City Attorney Action: A motion was made by Councilmember Faith, seconded by Councilmember Edson, that this Ordinance was recommended for approval to the City Council - Regular Session due back on 6/15/2017. The vote was unanimous. Aye: 3 - Chairperson Binney Vice Chair Edson Councilmember Faith Absent: 2 - Councilmember Mosby Alternate DeMoro H. 2017-1252 PRESENTATION OF THE MARCH AND APRIL GENERAL FUND FINANCIAL DASHBOARDS. (F&BC 6-5-17) Recommendation: Recommention: N/A Presenter: Presenter: Jack Feldman, Management Analyst Jack Feldman, Management Analyst, presented the March and April General Fund Financial Dashboards. No action required. ROUNDTABLE ADJOURNMENT Meeting was adjourned at 6:10 p.m. The City of Lee's Summit Page 3 Printed on 6/6/2017  Finance and Budget Committee Action Letter June 5, 2017 For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Internet site at "www.cityofls.net". The City of Lee's Summit Page 4 Printed on 6/6/2017