Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, June 4, 2018 5:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. Call to Order Councilmember Binney was not present as an alternate was not needed. 2. Roll Call Present: 4 - Councilmember Phyllis Edson Chairperson Bob Johnson Councilmember Trish Carlyle Vice Chair Beto Lopez Absent: 1 - Alternate Rob Binney 3. Approval of Agenda A motion was made by Councilmember Carlyle, seconded by Councilmember Edson the agenda was approved. The motion carried unanimously. 4. Public Comments No Public Comments 5. Business A. 2018-2079 Minutes from F&BC 5-21-18 meeting The Minutes from May 21, 2018 were approved. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney The City of Lee's Summit Page 1 Printed on 3/1/2019  Finance and Budget Committee Action Letter June 4, 2018 B. BILL NO. An ordinance approving the multi-year support commitment for the Lawson 18-92 Enterprise Resource Planning System by and between Infor (US) Inc. (formerly Lawson Software Americas, Inc.) and the City of Lee's Summit, Missouri in the amount of $541,689.29 and authorizing the City Manager to execute the same by and on behalf of the City. (F&BC 6-4-18) Recommendation: Recommendation: Staff recommends that the Committee recommend approval to the City Council of AN ORDINANCE APPROVING THE MULTI-YEAR SUPPORT COMMITMENT FOR THE LAWSON ENTERPRISE RESOURCE PLANNING SYSTEM BY AND BETWEEN INFOR (US) INC. (FORMERLY LAWSON SOFTWARE AMERICAS, INC.) AND THE CITY OF LEE'S SUMMIT, MISSOURI IN THE AMOUNT OF $541,689.29 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME BY AND ON BEHALF OF THE CITY. Presenter: Stephen Marsh, Chief Technology Officer Motion by Councilmember Carlyle, seconded by Councilmember Lopez, this Ordinance was recommended for approval to the City Council - Regular Session due back on 6/21/2018. The vote was unanimous. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney C. BILL NO. An ordinance authorizing the execution of a Memorandum of Understanding 18-93 between The Kansas Bureau of Investigation and the City of Lee’s Summit, Missouri for the use of Midwest High Intensity Drug Trafficking Area award funds. (F&BC 6-4-18) Recommendation: Recommendation: Staff recommends approval. Presenter: Major Curt Mansell, Lee's Summit Police Department ACTION: A motion was made by Councilmember Edson, seconded by Councilmember Carlyle, that this Ordinance be recommended for approval to the City Council - Regular Session, due back by 6/21/2018. The motion carried by a unanimous vote. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney The City of Lee's Summit Page 2 Printed on 3/1/2019  Finance and Budget Committee Action Letter June 4, 2018 D. BILL NO. An ordinance authorizing the execution of the 2018 Combat Drug Commission 18-94 DARE Agreement by and between the City of Lee’s Summit, Missouri and Jackson County, Missouri. (F&BC 6-4-18) Recommendation: Recommendation: Staff recommends approval of a AN ORDINANCE AUTHORIZING THE EXECUTION OF THE 2018 COMBAT DRUG COMMISSION DARE AGREEMENT BY AND BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND JACKSON COUNTY, MISSOURI. Presenter: Presenter: Major Curt Mansell, Lee's Summit Police Department ACTION: A motion was made by Councilmember Lopez, seconded by Councilmember Carlyle, that this Ordinance be recommended for approval to the City Council - Regular Session, due back by 6/21/2018. The motion carried by a unanimous vote. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney E. BILL NO. An ordinance approving the procurement of Excess Workers Compensation 18-90 Coverage from Midwest Employers Casualty Company for Fiscal Year 2019 and authorizing the City Manager to execute agreements and other documents necessary for said insurance coverage. (First Reading by City Council on June 7, 2018. Passed by unanimous vote.) Recommendation: Recommendation: Staff recommends approval of AN ORDINANCE APPROVING THE PROCUREMENT OF EXCESS WORKERS COMPENSATION COVERAGE FROM MIDWEST EMPLOYERS CASUALTY COMPANY FOR FISCAL YEAR 2019 AND AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS AND OTHER DOCUMENTS NECESSARY FOR SAID INSURANCE COVERAGE. Presenter: Jackie McCormick Heanue, Interim Director of Human Resources ACTION: A motion was made by Councilmember Carlyle, seconded by Vice Chair Lopez, that this Ordinance be recommended for approval to the City Council - Regular Session, due back on 6/21/2018. The motion carried by unanimous vote. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney The City of Lee's Summit Page 3 Printed on 3/1/2019  Finance and Budget Committee Action Letter June 4, 2018 F. BILL NO. An ordinance approving the FY2019 Property and Liability Insurance Program, 18-91 authorizing the City Manager to enter into agreements with CNA Insurance, One Beacon Insurance, Physicians Professional Indemnity Association, Traveler’s Insurance and Thomas McGee, I.C. for the procurement of property and liability insurance coverage and related services for FY2019, and authorizing the City Attorney to approve individual claim expenses and/or settlements in amounts not to exceed $20,000.00 per claim. (First Reading by City Council on June 7, 2018. Passed by unanimous vote.) Recommendation: Recommendation: STAFF RECOMMENDS APPROVAL OF AN ORDINANCE APPROVING THE FY2019 PROPERTY AND LIABILITY INSURANCE PROGRAM, AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS WITH CNA INSURANCE, ONE BEACON INSURANCE, PHYSICIANS PROFESSIONAL INDEMNITY ASSOCIATION, TRAVELER’S INSURANCE AND THOMAS MCGEE, L.C. FOR THE PROCUREMENT OF PROPERTY AND LIABILITY INSURANCE COVERAGE AND RELATED SERVICES FOR FY2019, AND AUTHORIZING THE CITY ATTORNEY TO APPROVE INDIVIDUAL CLAIM EXPENSES AND/OR SETTLEMENTS IN AMOUNTS NOT TO EXCEED $20,000.00 PER CLAIM. Presenter: Jackie McCormick Heanue, Interim Director of Human Resources ACTION: A motion was made by Councilmember Lopez, seconded by Councilmember Carlyle, that this Ordinance be recommended for approval to the City Council - Regular Session, due back by 6/21/2018. The motion carried by a unanimous vote. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney G. Continuation of Budget Discussion There was some discussion on the City Manager's proposed budget. 6. Roundtable Next Meeting will be July 2, 2018. Adjournment Meeting was adjourned at 5:50 p.m. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 3/1/2019