Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, July 2, 2018 5:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. Call to Order 2. Roll Call Mayor Pro Tem Lopez arrived at 5:15 p.m. Councilmember Binney was not present as an alternate was not needed. Present: 4 - Councilmember Phyllis Edson Chairperson Bob Johnson Councilmember Trish Carlyle Vice Chair Beto Lopez Absent: 1 - Alternate Rob Binney 3. Approval of Agenda Chairman Johnson asked that Item C be moved ahead of Item B. Motion by Councilmember Carlyle, seconded by Councilmember Edson, the agenda was approved with the change. The vote was unanimous. 4. Public Comments There were no public comments. 5. Business A. 2018-2134 Minutes from F&BC Meeting 6-4-18 Motion by Councilmember Edson, seconded by Councilmember Carlyle, the Minutes were approved. The vote was unanimous. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney The City of Lee's Summit Page 1 Printed on 3/1/2019  Finance and Budget Committee Action Letter July 2, 2018 B. RES NO. A Resolution authorizing the City of Lee’s Summit, Missouri to participate in 18-10 Cooperative-Piggyback Purchasing Programs - contracts for Fiscal Year 2019. (F&BC 7-2-18) Recommendation: Recommendation: STAFF RECOMMENDS THAT THE BUDGET AND FINANCE COMMITTEE APPROVAL OF A RESOLUTION AUTHORIZING THE CITY OF LEE’S SUMMIT TO PARTICIPATE IN, SPONSOR, CONDUCT, AWARD OR ADMINISTER COOPERATIVE -PIGGYBACK PURCHASING PROGRAMS-CONTRACTS (“THE APPROVED LIST”) FOR THE 2019 FISCAL YEAR. Presenter: Ben Calia, Procurement and Contract Services Manager Motion by Councilmember Carlyle, seconded by Mayor Pro Tem Lopez, this Resolution was recommended for approval to the City Council - Regular Session due back on 7/12/2018. The vote was unanimous. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney C. BILL NO. An ordinance authorizing the award of RFP No. 2018-091 for custodial services 18-105 to J & R Investments, Inc. d/b/a Woodley Building Maintenance as the vendor under Agreement No. 2018-091 and authorizing the City Manager to enter into and execute said agreement for the same by and on behalf of the City. (F&BC 7/2/18) Recommendation: Recommendation: Staff Recommends Approval Presenter: Nick Edwards, Assistant City Manager Motion by Councilmember Edson, seconded by Councilmember Carlyle, this Ordinance was recommended for approval to the City Council - Regular Session due back on 7/12/2018. The vote was unanimous. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney 2018-2136 Review of weather forecasting service contract (F&BC 7-2-18) Presenter: Nancy Yendes, Chief Counsel of Infrastructure and Planning Motion by Councilmember Carlyle, seconded by Councilmember Lopez to send this discussion to full council and recommend the full council request that Parks Dept. look into getting a contract with a weather forecasting serivce that could be shared with the public. The vote was unanimous. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney The City of Lee's Summit Page 2 Printed on 3/1/2019  Finance and Budget Committee Action Letter July 2, 2018 E. Committee discussion regarding Emergency Medical Services cost containment, overtime savings, tax projections and other cost savings Councilmember Carlyle requestedthe Public Works, Fire and Police Departments present to the Committee a report on overtime and if there are steps that might be taken to cut down overtime and what is causing the overtime increase. Coucilmember Edson stated there were several requests for expansions. Chairman Johnson stated this could be discussed in August. 6. Roundtable Adjournment For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 3 Printed on 3/1/2019