Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, August 6, 2018 5:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. Call to Order 2. Roll Call Councilmember Binney was not present as an alternate was not needed. Present: 4 - Councilmember Phyllis Edson Chairperson Bob Johnson Councilmember Trish Carlyle Vice Chair Beto Lopez Absent: 1 - Alternate Rob Binney 3. Approval of Agenda Motion by Councilmember Carlyle, seconded by Councilmember Lopez, the agenda was approved. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney 4. Public Comments No Public Comments 5. Items for Discussion A. 2018-2167 Minutes from 7-2-18 F&BC Meeting Motion by Councilmember Carlyle, seconded by Coucilmember Edson, the minutes were approved. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney The City of Lee's Summit Page 1 Printed on 3/1/2019  Finance and Budget Committee Action Letter August 6, 2018 B. 2018-2188 Overtime Miscalculation (F&BC 8-6-18) Presenter: Bette Wordelman, Deputy Finance Director Bette Wordelman presented the item to the Committee. Presentation Only, No action needed. C. BILL NO. An ordinance approving an Intergovernmental Agreement by and between the 18-121 City of Lee's Summit, Missouri, by and through the Lee's Summit Parks and Recreation Board and the Junior College District of Metropolitan Kansas City, Missouri for the purchase and sale of the Longview Recreation Center and authorizing the Mayor to execute the same by and on behalf of the City. (F&BC 8-6-18) Recommendation: Recommendation: Staff recommends approval of an Ordinance approving an Intergovernmental Agreement by and between the City of Lee's Summit, Missouri, by and through the Lee's Summit Parks and Recreation Board and the Junior College District of Metropolitan Kansas City, Missouri for the purchase and sale of the Longview Recreation Center and authorizing the Mayor to execute the same by and on behalf of the City. Presenter: Joe Snook, Administrator of Lee's Summit Parks and Recreation Motion by Councilmember Carlyle, seconded by Councilmember Lopez this ordinance was recommended for approval to the City Council - Regular Session due back on 8/9/2018. The vote was unanimous. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney D. BILL NO. An ordinance approving an Intergovernmental Agreement by and between the 18-122 City of Lee's Summit, Missouri, by and through the Lee's Summit Parks and Recreation Board and the Junior College District of Metropolitan Kansas City, Missouri for the Use and Operations of the Longview Community Center and authorizing the Mayor to execute the same by and on behalf of the City. (F&BC 8-6-18) Recommendation: Recommendation: Staff recommends approval of an Ordinance approving an Intergovernmental Agreement by and between the City of Lee's Summit, Missouri, by and through the Lee's Summit Parks and Recreation Board and the Junior College District of Metropolitan Kansas City, Missouri for the Use and Operations of the Longview Community Center and authorizing the Mayor to execute the same by and on behalf of the City. Presenter: Joe Snook, Administrator of Lee's Summit Parks and Recreation Motion by Councilmember Lopez, seconded by Councilmember Edson this Ordinance was recommended for approval to the City Council - Regular Session due back on 8/9/2018. The vote was unanimous. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney The City of Lee's Summit Page 2 Printed on 3/1/2019  Finance and Budget Committee Action Letter August 6, 2018 E. BILL NO. An Ordinance approving a Memorandum of Understanding by and between the 18-123 Lee's Summit Parks and Recreation Board and the City of Lee's Summit, Missouri for the Inter-Fund Loan to finance the acquisition of the Longview Recreation Center by the Lee's Summit Parks and Recreation Board and approving Amendment No. 2 to the Budget for the Fiscal Year ending June 30, 2019, as adopted by Ordinance No. 8405, and authorizing the City Manager to take such actions as are necessary to implement the inter-fund loan terms approved herein subject to annual appropriations. (F&BC 8-6-18) Recommendation: Recommendation: Staff recommends approval of an Ordinance approving a Memorandum of Understanding by and between the Lee's Summit Parks and Recreation Board and the City of Lee's Summit, Missouri for the Inter-Fund Loan to finance the acquisition of the Longview Recreation Center by the Lee's Summit Parks and Recreation Board and approving Amendment No. 11 to the Budget for the Fiscal Year ending June 30, 2019, as adopted by Ordinance No. 8405, and authorizing the City Manager to take such actions as are necessary to implement the inter-fund loan terms approved herein subject to annual appropriations. Presenter: Joe Snook, Administrator of Lee's Summit Parks and Recreation Motion by Councilmember Carlyle seconded by Councilmember Lopez to amend Amendment 2 of this Ordinance to change the funding from the General Fund to Water Utility Fund. The vote was unanimous. Motion by Councilmember Carlyle, seconded by Councilmember Edson this Ordinance was recommended as amended to full City Council - Regular Session due back on 8-9-18. The vote was unanimous. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney F. BILL NO. An Ordinance setting the Tax Levy for the Year 2018 for the City of Lee's 18-152 Summit, Jackson and Cass Counties, Missouri (F&BC 8-6-18) Recommendation: Recommendation: Staff recommends passage of An Ordinance setting the Tax Levy for the Year 2018 for the City of Lee's Summit, Jackson and Cass Counties, Missouri. Presenter: Conrad E. Lamb, Finance Director Motion by Councilmember Carlyle, seconded by Councilmember Lopez, this Ordinance was recommended for approval to the City Council - Regular Session due back on 9/20/2018. The vote was unanimous. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney The City of Lee's Summit Page 3 Printed on 3/1/2019  Finance and Budget Committee Action Letter August 6, 2018 G. BILL NO. An Ordinance authorizing the execution of two intergovernmental agreements 18-124 between the City of Lee's Summit, Missouri and the Missouri Department of Social Services including it's HealthNet Division to permit the city to participate in the Ground Emergency Medical Transportation Uncompensated Cost Reimbursement Program. (F&BC 8-6-18) Recommendation: Recommendation: Staff recommends AN ORDINANCE AUTHORIZING THE EXECUTION OF TWO INTERGOVERNMENTAL AGREEMENTS BETWEEN THE CITY OF LEE’S SUMMIT, MISSOURI AND THE MISSOURI DEPARTMENT OF SOCIAL SERVICES INCLUDING ITS HEALTHNET DIVISION TO PERMIT THE CITY TO PARTICIPATE IN THE GROUND EMERGENCY MEDICAL TRANSPORTATION UNCOMPENSATED COST REIMBURSEMENT PROGRAM. Presenter: Nancy Yendes, Chief Counsel of Infrastructure and Planning Motion by Councilmember Lopez, seconded by Councilmember Carlyle, this Ordinance was recommended for approval to the City Council - Regular Session due back on 8/23/2018. The vote was unanimous. Aye: 4 - Councilmember Edson Chairperson Johnson Councilmember Carlyle Vice Chair Lopez Absent: 1 - Alternate Binney H. BILL NO. An Ordinance authorizing the award of RFP No. 2018-058 for citizens strategic 18-173 planning professional services to Novak Consulting Group, Inc. and authorizing the City Manager to enter into and execute said agreement for the same by and on behalf of the City in an amount not to exceed $84,000.00. (F&BC 8-6-18) Presenter: Stephen Arbo, City Manager By consensus, the Committee decided to send this to a work session in September with the full council. I. BILL NO. An Ordinance approving Amendment No. 1 to the Budget for the fiscal year 18-140 ending June 30, 2019, as adopted by Ordinance No. 8405, by revising the authorized expenditures for the City of Lee's Summit to fund expansion requests. (F&BC 8-20-18) Recommendation: Recommendation: Staff recommends approval Presenter: Nick Edwards, Assistant City Manager It was decided this Ordinance would be continued to a special Finance and Budget Committee meeting on August 20, 2018. 6. Roundtable Adjournment For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 3/1/2019