Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, January 13, 2020 5:30 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. Call to Order Chair Johnson called the meeting to order at 5:30 p.m. 2. Roll Call Present: 4 - Chairperson Bob Johnson Vice Chair Beto Lopez Councilmember Diane Forte Councilmember Trish Carlyle Absent: 1 - Alternate Rob Binney 3. Approval of Agenda ACTION: A motion was made by Vice Chair Lopez, seconded by Councilmember Carlyle, to approve agenda as published. The motion carried by the following vote: Chair Johnson was present but did not vote. Aye: 3 - Vice Chair Lopez Councilmember Forte Councilmember Carlyle Away FT: 1 - Chairperson Johnson Absent: 1 - Alternate Binney 4. Public Comments There were no Public Comments. 5. Business A. 2019-3148 Approval of November 11, 2019, Finance and Budget Action Letter. ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Lopez, to approve the November 11, 2019 Action Letter. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney The City of Lee's Summit Page 1 Printed on 2/11/2020  Finance and Budget Committee Action Letter January 13, 2020 B. BILL NO. An Ordinance authorizing the execution of a Corporate Aircraft Association 20-16 preferred FBO agreement by and between the City of Lee's Summit, Missouri and the Corporate Aircraft Association to offer preferred pricing discounts on Jet-A fuel to CAA members. (BOAC 12/9/19 & F&BC 1/13/20) ACTION: A motion was made by Councilmember Carlyle, seconded by Vice Chair Lopez, that Bill No. 20-16 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney C. BILL NO. An Ordinance approving the use of the Mid America Council of Public 20-17 Procurement Cooperative Joint Vehicle Bid for the purchase of City fleet vehicles for a one-year term with up to four, one-year renewals between Clay County, MO and Kansas City Freightliner (Contract No. 2020-009-1), Landmark Dodge (Contract No. 2020-009-2), Olathe Ford (Contract No. 2020-009-3), Roberts Chevrolet (Contract No. 2020-009-4), and Shawnee Mission Ford (Contract No. 2020-009-5) and authorizing the City Manager to execute the same by and on behalf of the City of Lee's Summit, Missouri. (F&BC 1/13/20) ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Lopez, that Bill No. 20-17 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney D. BILL NO. An Ordinance awarding Bid No. 2020-010, for the processing and mailing of 20-18 utility bills and notices to KC Presort, LLC, and authorizing the City Manager to execute an agreement for the same by and on behalf of the City. (Note: This item was tabled at the January 13, 2020 Finance and Budget Committee meeting. This item will only be discussed if there is a successful motion to remove it from the table.) ACTION: Chair Johnson expressed concern over non-local business being awarded this bid. After further discussion, a motion was made by Chairperson Johnson, seconded by Councilmember Carlyle, that Bill No. 20-18 be tabled to a date uncertain. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney The City of Lee's Summit Page 2 Printed on 2/11/2020  Finance and Budget Committee Action Letter January 13, 2020 E. BILL NO. An Ordinance approving Amendment No. 5 to the Budget for the Fiscal Year 20-19 ending June 30, 2020, as adopted by Ordinance No. 8643 and Ordinance No. 8652, by revising the authorized amount of full time equivalents for certain positions within the City of Lee's Summit Water Utilities Department and establishing a new Pay and Classification Plan. (F&BC 1/13/20) ACTION: A motion was made by Vice Chair Lopez, seconded by Councilmember Forte, that Bill No. 20-19 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney F. BILL NO. An Ordinance approving Change Order #4 to the Communications System 20-20 Agreement between the City of Lee’s Summit and Motorola Solutions, Inc., an increase of $163,449.34 for a revised contract price of $8,418,676.41 for the Metropolitan Area Regional Radio System Project, and authorizing the City Manager to execute the same. (F&BC 1/13/20) ACTION: A motion was made by Vice Chair Lopez, seconded by Councilmember Forte, that Bill No. 20-20 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney G. 2019-3171 Investment Portfolio Report for the quarter ended September 30, 2019 This Report was received and filed. H. RES. NO. A Resolution approving the list of authorized institutions for investment bids. 20-03 ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Carlyle, that tResolution No. 20-03 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney I. 2020-3237 Presentation of the FY20 November General Fund Financial Dashboards This Presentation was received and filed. 6. Roundtable The City of Lee's Summit Page 3 Printed on 2/11/2020  Finance and Budget Committee Action Letter January 13, 2020 There was no Roundtable discussion. 7. Adjournment Hearing no further business, Chair Johnson adjourned the January 13, 2020 Finance and Budget Committee meeting at 6:30 p.m. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 2/11/2020