Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Wednesday, July 6, 2022 4:00 PM City Council Chambers and Via Video Conference 220 SE Green Street Lee's Summit, MO 64063 Notice is hereby given that the Finance and Budget Committee for the City of Lee’s Summit will meet in Regular Session on Wednesday, July 6, 2022 at 4:00 pm in person and via video conference as provided by Section 2-50 of the City of Lee’s Summit Code of Ordinances, adopted by the City Council on June 15, 2021, Ordinance No. 9172. Persons wishing to comment on any item of business on the agenda via video conference may do so by sending a request prior to 12:00 p.m. on Monday, June 6, 2022, to the City Clerk at clerk@cityofls.net to attend the meeting on the video conferencing platform. The City Clerk will provide instructions regarding how to attend by this method. The meeting may be viewed on the City’s website at WatchLS.net, and on various cable providers (Spectrum Channel 2, AT&T U-Verse Channel 99 and Comcast Channel 7). 1. Call to Order Chairperson DeMoro called the July 6, 2022 Finance and Budget Committee meeting to order at 4:07 p.m. 2. Roll Call Present: 4 - Councilmember Fred DeMoro Vice Chair Beto Lopez Councilmember Faith Hodges Councilmember Hillary Shields 3. Approval of Agenda A motion was made by Vice Chair Lopez, seconded by Councilmember Shields, to approve the Agenda as published. The motion carried by the following vote: Aye: 4 - Councilmember DeMoro Vice Chair Lopez Councilmember Hodges Councilmember Shields 4. Public Comments There were no Public Comments. The City of Lee's Summit Page 1 Printed on 9/1/2022  Finance and Budget Committee Action Letter July 6, 2022 5. Business A. 2022-5020 Approval of the June 6, 2022 Finance and Budget Committee Action Letter. A motion was made by Vice Chair Lopez, seconded by Councilmember Shields, to approve the June 6, 2022 Action Letter. The motion carried by the following vote: Aye: 4 - Councilmember DeMoro Vice Chair Lopez Councilmember Hodges Councilmember Shields B. BILL NO. An Ordinance approving the award of Bid No. 2022-057 to DLS Tire Centers Inc. 22-141 to purchase tires and services on an as-needed basis for a one-year term with up to four, one-year renewals and authorizing the City Manager to execute the same for the City. (F&BC 7/6/22) A motion was made by Vice Chair Lopez, seconded by Councilmember Shields, that TMP-2322 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Councilmember DeMoro Vice Chair Lopez Councilmember Hodges Councilmember Shields C. BILL NO. An Ordinance approving the execution of a memorandum of understanding 22-142 between the Kansas Bureau of Investigation and the City of Lee’s Summit for the use of Midwest High Intensity Drug Trafficking Area Award Funds, and authorizing the Mayor to execute the same on behalf of the City. (FBI Combined Task Force) (F&BC 7/6/22) A motion was made by Councilmember Shields, seconded by Vice Chair Lopez, that TMP-2323 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Councilmember DeMoro Vice Chair Lopez Councilmember Hodges Councilmember Shields D. BILL NO. An Ordinance approving the execution of a memorandum of understanding 22-143 between the Kansas Bureau of Investigation and the City of Lee’s Summit for the use of Midwest High Intensity Drug Trafficking Area Award Funds, and authorizing the Mayor to execute the same on behalf of the City. (DEA Task Force) (F&BC 7/6/22) A motion was made by Councilmember Shields, seconded by Vice Chair Lopez, that TMP-2324 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Councilmember DeMoro Vice Chair Lopez Councilmember Hodges Councilmember Shields E. BILL NO. An Ordinance authorizing the City to spend additional funds to purchase 22-144 additional software licenses and services pursuant to the Software License and Services Agreement between the City of Lee’s Summit and CentralSquare The City of Lee's Summit Page 2 Printed on 9/1/2022  Finance and Budget Committee Action Letter July 6, 2022 Technologies, LLC, and authorizing the City Manager to execute all documents necessary to effectuate the same on behalf of the City. (F&BC 7/6/22) A motion was made by Councilmember Hodges, seconded by Vice Chair Lopez, that TMP-2999 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Councilmember DeMoro Vice Chair Lopez Councilmember Hodges Councilmember Shields F. BILL NO. An Ordinance approving the use of a cooperative contract between Public 22-145 Safety Association, Inc. and Stryker Sales, LLC, to purchase and maintain emergency medical equipment, and ratifying the City Manager’s execution of the same to allow for expanded spending authority. (F&BC 7/6/22) A motion was made by Councilmember Hodges, seconded by Vice Chair Lopez, that TMP-2338 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Councilmember DeMoro Vice Chair Lopez Councilmember Hodges Councilmember Shields G. BILL NO. An Ordinance Approving the First Amendment to the Amended and Restated 22-146 Development Structure Agreement Among the City of Lee’s Summit, Missouri, Lane4 Development Group, Inc., and Biederman Redevelopment Ventures for the Downtown Market Plaza Project. (F&BC 7/6/22) A motion was made by Councilmember Hodges, seconded by Vice Chair Lopez, that TMP-2342 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Councilmember DeMoro Vice Chair Lopez Councilmember Hodges Councilmember Shields 6. Roundtable Councilmember Shields asked if an Ordinance, or the City Charter, gives the City Manager direction to approve contracts under $50,000 without City Council approval and if that amount should be raised in line with inflation. Mrs. Bette Wordelman, Finance Director, stated it is part of the Procurement Policy that is adopted and approved by the City Council. That policy gets revised at least every 3 years and it is up for review in the next 12 months. Mrs. Christal Weber, Assistant City Manager, announced the next Finance and Budget Committee meeting is scheduled for August 1, 2022 at 4:00 pm. 7. Adjournment Seeing no further business, Chairperson DeMoro adjourned the July 6, 2022 Finance and Budget Committee meeting at 4:36 pm. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 3 Printed on 9/1/2022  Finance and Budget Committee Action Letter July 6, 2022 The City of Lee's Summit Page 4 Printed on 9/1/2022