City Council

RECORD OF PROCEEDINGS; MINUTES OF THE VILLAGE OF LEWISBURG, OHIO, REGULAR COUNCIL MEETING AT 7:00 P.M., AUGUST 15, 2024, AT THE LEWISBURG COMMUNITY CENTER. The regular meeting of the Village of Lewisburg, Ohio Council was called to order at 7:00 P.M. by Mayor Dennis Roberts. ROLL CALL: Susan Laux, Fiscal Officer. PRESENT: Mayor Dennis Roberts, Council Members Marla Colville-Brown, Barb Foster, Mary Nelson, Lori Pheanis, Jackie Sewert, and Ted Thies. Eliza Wagoner, Clerk of Council was absent. Also present were Municipal Manager Jeff Sewert, Fire & EMS Chief BJ Sewert, Police Chief Rick McGee, Fiscal Officer Susan Laux, and Law Director Steve Hobbs. Motion to approve the minutes of the August 1, 2024, regular Village Council Meeting with a modification to show that Ordinance No. 2024-10 was not approved based on the Village Charter. First by Barb Foster. Second by Ted Thies. 6 Yes (Barb Foster, Ted Thies, Jackie Sewert, Marla Brown-Colville, Mary Nelson, and Dennis Roberts) 0 No, 1 Abstain (Lori Pheanis). Motion approved. Motion to approve the check disbursement report. First by Lori Pheanis. Second by Mary Nelson. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to approve the purchase order report. First by Mary Nelson. Second by Lori Pheanis. Roll Call Vote: 7 Yes 0 No. Motion approved. Manager Sewert stated he is expecting an emergency Purchase Order for pump repair at the North WWTP. CITIZENS: Jessica Robinson was unable to attend and will be on the September 5th agenda. Park Harry provided a recap of the Derby Days festival. MAYOR: None. LEGAL: 1ST READING (Read by Mary Nelson): AN ORDINANCE INCREASING AND/OR SPECIFYING VARIOUS SALARIES AND/OR WAGES OF CERTAIN EMPLOYEES AND OFFICIALS OF THE VILLAGE OF LEWISBURG, OHIO. Manager Sewert and Law Director Hobbs explained why the Ordinance did not pass at the last meeting and that it is being reconsidered. Motion to waive the three-reading rule. First by Mary Nelson. Second by Barb Foster. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to adopt Ordinance No. 2024-11: AN ORDINANCE INCREASING AND/OR SPECIFYING VARIOUS SALARIES AND/OR WAGES OF CERTAIN EMPLOYEES AND OFFICIALS OF THE VILLAGE OF LEWISBURG, OHIO. First by Ted Thies. Second by Lori Pheanis. Roll Call Vote: 5 Yes (Ted Thies, Lori Foster, Barb Foster, Mary Nelson, and Dennis Roberts) 1 No (Marla Colville- Brown) 1 Abstain (Jackie Sewert). Motion approved. 1 1st READING (Read by Mary Nelson): A RESOLUTION AUTHORIZING THE MUNICIPAL MANAGER TO APPLY FOR, ACCEPT, AND ENTER INTO A WATER POLLUTION CONTROL LOAN FUND (WPCLF) AGREEMENT ON BEHALF OF THE VILLAGE OF LEWISBURG, OHIO FOR PLANNING, DESIGN, AND/OR CONSTRUCTION OF WASTEWATER FACILITIES; AND DESIGNATING A DEDICATED REPAYMENT SOURCE FOR THE LOAN. Motion to waive the three-reading rule. First by Lori Pheanis. Second by Ted Thies. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to adopt Resolution No. 2024-13: A RESOLUTION AUTHORIZING THE MUNICIPAL MANAGER TO APPLY FOR, ACCEPT, AND ENTER INTO A WATER POLLUTION CONTROL LOAN FUND (WPCLF) AGREEMENT ON BEHALF OF THE VILLAGE OF LEWISBURG, OHIO FOR PLANNING, DESIGN, AND/OR CONSTRUCTION OF WASTEWATER FACILITIES; AND DESIGNATING A DEDICATED REPAYMENT SOURCE FOR THE LOAN. First by Lori Pheanis. Second by Mary Nelson. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to reject the one bid received for the South WWTP project as recommended by Manager Sewert. First by Barb Foster. Second by Lori Pheanis. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to authorize rebidding of the South WWTP project as recommended by Manager Sewert. First by Mary Nelson. Second by Jackie Sewert. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to approve the ballot language regarding Resolution 2024-11. First by Marla Brown- Colville. Second by Jackie Sewert. Roll Call Vote: 7 Yes 0 No. Motion approved. MUNICIPAL MANAGER: Municipal Manager Sewert gave updates on projects including Western Avenue which will be completed by Wagner Paving. Village staff will be removing the curb and sidewalk. Manager Sewert requested setting a work session with Council to review existing grants and projects. Motion to set a Work Session for Thursday, September 5th at 6:15 PM before the next regularly scheduled Council Meeting. First by Mary Nelson. Second by Lori Pheanis. Roll Call Vote: 7 Yes 0 No. Motion approved. Manager Sewert announced that Dustin Green, Public Service Maintenance Crew Leader will be leaving his position as of August 16, 2024. Manager Sewert gave updates on the Solid Waste 5-Year Plan and Hazard Mitigation Plan Update with the EMA. Resolutions for Council concurrence will be forthcoming. Manager Sewert shared that the revised Employee Manual that has been in process with Clemans & Nelson (labor attorney) and it is anticipated to be finalized by the end of the year. 2 Fiscal Officer Laux reviewed the Village insurance renewal with Council and the quote of $55,916.00 for the package policy through the same provider as in the previous year. Manager Sewert gave an update on the Lead Service Inventory required by the Ohio EPA stating it was in-process and was due October 16th. SAFETY: Chief Sewert stated they have interviewed 6 applicants for the Full-Time Firefighter/ Paramedic position. Second interviews with 3 of the candidates are being scheduled. POLICE: Chief McGee shared that Derby Days went well and that he is filling in as the SRO for the time being. Golf cart regulations and inspections are being discussed with Law Director Hobbs. LIBRARY: Barb Foster shared recent and upcoming news/events from the Library. PARK: Ted Thies shared ongoing information about quotes for the concrete basketball pad at the park. The next Park Board Meeting is August 19th. OLD BUSINESS: Manager Sewert received approval to purchase signage for crosswalks in the downtown area to improve pedestrian safety. NEW BUSINESS: None. MISC. BUSINESS: None. Motion to adjourn. First by Lori Pheanis. Second by Jackie Sewert. Roll Call Vote: 7 Yes O No. Motion approved. Meeting was adjourned at 8:07 P.M. DATE _ MAYOR CLERK OF COUNCIL _ 3