Planning & Zoning Commission (P&Z)

PLANNING & ZONING COMMISSION REGULAR MEETING TUESDAY - JANUARY 3, 2023 - 6:30 PM Notice of AGENDA Council Chamber at Municipal Court - 2801 Ranch Road 1869, Liberty Hill, Texas Bryan Rivera Chad Cormack Steve Messana Jon Mathiasen Diane Williams 1) CALL TO ORDER a) Establish Quorum b) Invocation c) Pledge of Allegiance “I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with Liberty and Justice for all.” d) Texas Pledge "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." 2) PUBLIC COMMENTS Public Comments are welcome. You may submit Public Comments in person, or you may submit to the City Secretary at esimpson@libertyhilltx.gov before 3:00 PM the day of the meeting. 3) REGULAR AGENDA a) Discussion and recommendation to the City Council on the final action of the Stonewall Ranch Section 11 Final Plat, being approximately 12.9453 acres out of the J. B. Robinson Survey, Abstract No. 521, Williamson County, Liberty Hill, Texas. Stonewall Ranch Sec 11 Final Plat P&Z Staff Report.pdf Stonewall Ranch Section 11 Final Plat Location Map.pdf Stonewall 11 Final Plat.pdf 1  b) Discussion regarding the process for moving forward with the Planning and Zoning Commission bylaw review and rewrite. c) Discussion, consideration and possible action related to the Planning and Zoning Commission Regular called meeting minutes from December 6, 2022. (D. Williams, L. DeLorenzo) P&Z Commission Draft meeting minutes 12.06.22 d) Discussion, consideration and possible action related to the Planning and Zoning Commission Regular called meeting minutes from December 20, 2022. (D. Williams, L. DeLorenzo) P&Z Commission Draft Meeting Minutes 12.20.22 4) FUTURE AGENDA ITEMS Items for a future agenda may be identified and scheduled. There can be no deliberation or action taken on these items. 5) ADJOURNMENT The City Council, Boards, and Commissions reserve the right to reconvene, recess, realign, change the order of business, or adjourn into Execu ve Session at any me during the course of the mee ng, prior to adjournment, to discuss any item listed above, as authorized by Texas Government Code Sec on §551.071 (Consulta on with A orney), §551.072 (Delibera ons about Real Property), §551.073 (Delibera ons about Gi s and Dona ons), §551.074 (Personnel Ma ers), §551.076 (Delibera ons about Security Devices), and §551.087 (Development). In compliance with the Americans with Disabili es Act, the City of Liberty Hill will provide reasonable accommoda on for persons a ending mee ngs. To be er serve you, requests need to be received 48 hours prior to the meeting. Contact the City Secretary at 512-778-5449 – Extension 125. POSTING CERTIFICATION: I, ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was duly posted on the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 and on the City website (www.libertyhilltx.gov) on the ______ day of ____________________, 202_ at ______. Elaine Simpson – City Secretary. REMOVAL CERTIFICATION: I ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was removed from the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 on the ______ day of __________________, 202_ at _______. INITIALS _______ 2  PLANNING AND ZONING COMMISSION PLANNING & ZONING COMMISSION REGULAR MEETING TUESDAY - JANUARY 3, 2023 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.a Discussion and recommendation to the City Council on the final action of the Stonewall Ranch Section 11 Final Plat, being approximately 12.9453 acres out of the J. B. Robinson Survey, Abstract No. 521, Williamson County, Liberty Hill, Texas. 3  Planning and Development Department Planning & Zoning Commission To: City of Liberty Planning & Zoning Commission Subject: Discussion and recommendation to the City Council on the final action of the Stonewall Ranch Section 11 Final Plat, being approximately 12.9453 acres out of the J. B. Robinson Survey, Abstract No. 521, Williamson County, Liberty Hill, Texas. Meeting: January 3, 2023 Staff: Jerry Millard, Director of Planning Discussion: The application under consideration was submitted on June 7, 2022. The proposed development is located west of Siltstone Way and north of the Meridell Achievement Center. The property is described as a portion of assessor’s parcel number R022828. If approved, the final plat will yield approximately seventy-nine (79) single-family lots. The new development will also include 2,262.72 feet of linear street that will be dedicated to Williamson County. Background: The Stonewall Ranch North preliminary plat was approved for a total of 117.403 acres with a total of five hundred and fifty-nine (559) single-family residential lots over seven sections at completion. This section will be the fourth section to be completed leaving sections 14 and 15 to be developed. All remaining sections are currently under review at this time. This development is part of the Stonewall Ranch Municipal Utility District (MUD) 35. The average lot widths are fifty (50) feet. Water and Wastewater Service: Water service will be provided by the City of Georgetown and the wastewater service is to be provided by the City of Liberty Hill. RECOMMENDATIONS: Texas Local Government Code Section 212.005 states “The municipal authority responsible for approving plats must approve a plat or replat that is required to be prepared under this subchapter and that satisfies all applicable regulations”. Staff recommends approval of the final plat as it has met all the requirements of the Unified Development Code and applicable State, County, and City regulations. 4 5  6 STREET 22 I 1 2 3 4 5 6 7 8 9 10 11 13 14 15 16 17 18 19 12 STONEWALL 20 21 RANCH - NORTH SECTION TEN 7 EE 25' ALLEY/P.U.E. DOC. NO.232021084852 1 O.P.R.W.C.T. 2 GABRO TRAIL 3 (50' R.O.W.) A 4 D 35 41 42 43 44 45 R OA 24 25 26 27 28 29 30 31 32 33 34 36 37 38 39 40 EE O NEW.) 46 E ST R.O. L MI (60' 1 BRECCIA TRAIL (50' R.O.W.) 47 2 18 D 1 ST 3 14 48 BREC 1 13 12 4 K 23 E 11 10 9 8 AR 49 LP 15 T 2 17 2 RA AL .W.) 50 IN S ON 3 16 3 16 OB J.B. RR CIAT EW .O A 7 51 ON(64' R V E Y 4 15 4 17 SU RACT [B] 20 21 6 IL 52 ABST 5 14 5 R 18 1 0' 53 NO. 52 B 5 6 13 6 B (5 WA [A] D 22 4 .O 54 Y LOT 5 7 19 .W D.E. & P.U.E. 12 3 [C] 23 2 .) 8 7 P.O.B. 8 24 1 9 9 11 10 25 REMAINDER OF A 7 10 8 1 CALLED 117.4026 ACRES 2 9 26 (TRACT III-EXHIBIT B) 11 11 10 WLH COMMUNITIES - TEXAS LLC E 12 27 V DOC. NO. 2020114816 13 28 O.P.R.W.C.T. C 14 6 29 3 4 5 60 15 4 5 SILTSTONE 16 3 WAY 17 2 6 18 1 (50' R.O.W.) 59 19 58 7 P 20 57 21 56 22 8 55 23 54 24 STONEWALL RANCH 53 52 SECTION THREE 9 51 10 CAB. CC, PGS. 279-284 50 P.R.W.C.T. 49 48 DR 47 YS CALLED 60.00 ACRES 46 TO STONEWALL RANCH - NORTH 45 NE MERRIDELL ACHIEVEMENT CENTER 44 TR SECTION ELEVEN DOC. NO. 2011002158, O.P.R.W.C.T. AI 43 L SUBDIVISION LOT 13 42 0' PARK City of Liberty Hill, P (5 [A] DRYSTONE DRIVE R. Williamson County, Texas (50' R.O.W.) O [B] 41 .W SCORIA DRIVE .) (50' R.O.W.) [C] A Limited Liability Company UNAKITE TRAIL PO Box 90876, Austin Texas 78709 (50' R.O.W.) WWW.4WARDLS.COM (512) 537-2384 TBPLS FIRM #10174300  PLANNING AND ZONING COMMISSION PLANNING & ZONING COMMISSION REGULAR MEETING TUESDAY - JANUARY 3, 2023 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.b Discussion regarding the process for moving forward with the Planning and Zoning Commission bylaw review and rewrite. 7  PLANNING AND ZONING COMMISSION PLANNING & ZONING COMMISSION REGULAR MEETING TUESDAY - JANUARY 3, 2023 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.c Discussion, consideration and possible action related to the Planning and Zoning Commission Regular called meeting minutes from December 6, 2022. (D. Williams, L. DeLorenzo) 8  PLANNING AND ZONING COMMISSION REGULAR MEETING MINUTES December 6, 2022, at 6:30 PM 2801 Ranch RD 1869 Liberty Hill, Texas 78642 Commissioners Present: Chair Steve Messana Vice-Chair Chad Cormack Jon Mathiasen Bryan Rivera Commissioners Absent: Secretary Diane Williams City Staff Present: Liz Branigan, Mayor Jerry Millard, Director of Planning Lynn DeLorenzo, Planning Technician 1) CALL TO ORDER The Planning and Zoning Commission meeting was called to order by Chair Steve Messana at 6:30 PM on Tuesday, December 6, 2022, at 2801 Ranch Road 1869, Liberty Hill, Texas. Quorum was established and all members were present, with the exception of Secretary Diane Williams. 2) PUBLIC COMMENTS Public Comments are welcome. You may submit Public Comments in person, or you may submit to the City Secretary at esimpson@libertyhilltx.gov before 3:00 PM the day of the meeting. There were no public comments. Chair Steve Messana modified the order of the Regular Agenda for Item 4 a) Rio Ranch Final Plat because the applicant was present, to avoid the lengthy Public Hearing agenda. Planning & Zoning Commission Meeting minutes 1 December 6, 2022 9 3) PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City of Liberty Hill has been asked to review and approve the following application(s), to wit: 3a) Discussion, consideration, and recommendation to the City Council on a request for a Zone Map Amendment from an Agricultural (A) classification to a General Light Industrial (I1) zoning classification on the following property: Grey Fields Subdivision, Lot 2, Williamson County, Texas; and identified as Assessor’s Parcel R502656. The property is addressed as 136 Jonathan Drive, Liberty Hill, Tx 78642. City Council will hold another public hearing on this matter at their regularly scheduled meeting on December 14, 2022. 1. Introduction and Staff Report Director Jerry Millard introduced the item and presented the staff report highlighting that this property is one of several on Jonathan Drive which were not properly zoned upon annexation into the City. Staff recommends approval of the zone map amendment. Chair Steve Messana asked for verification that this is the same property owner that owns the previously rezoned property across the street and that residential properties behind the property are serviced by Independence Drive. Director Millard confirmed. 2. Hold Public Hearing related to zone map amendment Chair Steve Messana opened the Public Hearing at 6:41 PM. There were no public comments. Chair Steve Messana closed the Public Hearing at 6:41 PM. 3. Possible recommendation on zone map amendment to the City Council Motion: Commissioner Bryan Rivera moved, and Vice-Chair Chad Cormack seconded, to forward a positive recommendation to City Council regarding the request for a Zone Map Amendment from an A classification to a I1 zoning classification on Grey Fields Subdivision, Lot 2, Williamson County, Texas, identified as Assessor’s Parcel R502656 Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. Secretary Williams was absent. Planning & Zoning Commission Meeting minutes 2 December 6, 2022 10 3b) Discussion, consideration, and recommendation to the City Council on a request to amend Section 6.08, Buffering, of the Unified Development Code (UDC) for the City of Liberty Hill to change the requirements for buffering and add fencing requirements. City Council will hold a public hearing on this matter once the Commission has completed its review and the ordinance is ready to be heard by Council for final consideration. 1. Introduction and Staff Report Chair Messana requested clarification that the Commission is not on a deadline to forward a recommendation to City Council. Director Millard said that was correct, stressing that what is important is to take the time to get these ordinances right. He advised the Commission that the December 20th Planning and Zoning (P&Z) Meeting is dedicated to a virtual meeting with Verdunity and he is trying to keep the agenda clear of other items. Therefore, if need be, any additional reviews would be the first meeting in January. Director Millard advised the Commission that the current UDC has some buffering and fencing requirements, but they are based more on open spacing rather than compatibility buffering such as screen walls or fencing for more screening, noting that the intent of this fencing and buffering ordinance is to completely replace what is in Section 6.08 of the current code. Director Millard noted that some definitions have been added to Section 6.08 pertaining to applicability, and the requirements for native and adaptive plant as requested by the City Council. Director Millard reminded the Commission that these are stop gap ordinances only. 2. Hold Public Hearing related to ordinance amendment Chair Steve Messana opened the Public Hearing at 6:50 PM. There were no public comments. Chair Steve Messana closed the Public Hearing at 6:51 PM 3. Possible recommendation on ordinance to the City Council Chair Messana stated that clarity was needed on Section 6.08.04, applicability, where buffering is required because “They” is not defined as non-residential property. Chair Messana advised that the ordinance should be specific in separating dissimilar uses from each other, or buffering more restrictive uses, from lesser uses. Director Millard will modify the language before forwarding to council. Chair Messana expressed concerns related to page 19 D.1., special exceptions, which states that the applicant goes to City Administrator for appeal and then to the Board of Adjustments (BOA), which is currently City Council. Director Millard stated that until the Planning & Zoning Commission Meeting minutes 3 December 6, 2022 11  BOA Ordinance forming the BOA is passed, existing language should stand and can be corrected in the rewrite of the UDC. Vice-Chair Cormack inquired if the current buffering ordinance has been applied for current projects. Director Millard responded that where appropriate and when approving a Planned Unit Development (PUD), the current zoning buffering is being applied. Commissioner Rivera inquired about whether rear loading properties would have emergency access through gates. Director Millard confirmed. Commissioner Jon Mathiasen stated that Section 6.08.02 refers to maintenance, and asked who will be responsible for that. Director Millard said that would be the responsibility of the owner as it is not dedicated as public easement. Commissioner Mathiasen asked if the ordinance suggests plantings for sound reduction. Director Millard said that the ordinance specifies small, medium or large, and there will also be the compatibility fencing that goes along with that for sound deadening but plantings are more for visual screening. Commissioner Mathiasen requested confirmation that the compatibility buffer would be applicable to situations such as the sausage company that was proposed in front of Sundance. Director Millard replied yes. Vice-Chair Cormack said that it may not be necessary in the stop gap ordinance, but in the full UDC rewrite he believes it should include situations where a commercial use in the front of a mixed site was being constructed first, and how to ensure screening for potential future residential use behind. Director Millard responded that when the commercial was built the requirement for buffering between the zoned residential would be required as it is in the PUD. Chair Messana asked if the current zoning was commercial and the developer only built out the front of the property, then later sold and rezoned the back of the property, who would be responsible for the buffering. Director Millard responded that would be “coming to the nuisance” so that the onus would be on the residential developer to provide the buffering. Director Millard stated that Secretary Williams had pointed out that the buffering and landscape ordinances reference back to each other and therefore, they should be passed in conjunction with each other. Chair Steve Messana and the Commission were in agreement. Motion: Chair Messana moved, and Commissioner Rivera seconded, to forward a positive recommendation to City Council to amend Section 6.08, Buffering, of the UDC; with correction of the language in Section 6.08.04. Motion carried unanimously by a vote of 4- 0. Ayes: Messana, Cormack, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. Secretary Williams was absent. Planning & Zoning Commission Meeting minutes 4 December 6, 2022 12 3c) Discussion, consideration, and recommendation to the City Council on a request to amend Section 6.06 of the Unified Development Code (UDC) for the City of Liberty Hill to add requirements for landscaping. City Council will hold a public hearing on this matter once the Commission has completed its review and the ordinance is ready to be heard by Council for final consideration. 1. Introduction and Staff Report Director Millard highlighted that this stop gap ordinances is related to landscape and it is an amendment to Section 6.06 because that section is currently “reserved” for landscape requirements. Vice-Chair Cormack asked what are the tracked changes to the document and Director Millard stated those are tracked changes from the Verdunity draft document and were made by him. Director Millard highlighted that this ordinance adds a lot of commercially based landscape requirements, reserving in-depth residential landscape requirements for the UDC rewrite. The ordinance includes native and adaptive plant requirements, landscaping plan to be included with site plans, interior parking lot design requirements, and buffers. Director Millard noted that a point system is included, with a goal of 400 points overall, and the point system also includes landscape items that do not require irrigation such as bike racks, benches, etc. to encourage walkability. If there is no buffering requirement for the development, additional landscape requirements can be applied to providing screening. 2. Hold Public Hearing related to ordinance amendment Chair Steve Messana opened the Public Hearing at 7:20 PM. There were no public comments. Chair Steve Messana closed the Public Hearing at 7:21 PM 3. Possible recommendation on ordinance to the City Council Chair Messana suggested that Section 6.06.08 needs added language that large trees need to be a minimum caliper of 3 inches. Director Millard will make the correction. Vice-Chair Cormack asked what other cities have implemented this language and Director Millard said he would find that out and report back. Planning & Zoning Commission Meeting minutes 5 December 6, 2022 13  Vice-Chair Cormack expressed concern that with the water issues the City is having that there does not appear to be any intentional conservation, and he believes it’s going to use more water if anything, adding that he thinks drip irrigation is more effective than spray irrigation so maybe it should be required. Director Millard advised that on page 42, all required landscape areas shall be underground and irrigated by an automatic underground system, which includes drip irrigation. Therefore, he believes that this concern is addressed. Commissioner Mathiasen stated he would like to see more ground cover that conserves water given the current water issues. Director Millard shared that Secretary Williams suggested to him that TCEQ be spelled out and that City Manager be corrected to City Administrator, noting that any motion should include those corrections Vice-Chair Cormack stated that he still believes a lot of work is needed on the irrigation section in the future relative to water reuse. Chair Messana asked who enforces the maintenance of the landscape items. Director Millard said that a combination of Code Enforcement and Zoning Enforcement, with Zoning Staff verifying the landscape before the Certificate of Occupancy is given and Code Enforcement enforcing landscape ordinance after that. Chair Messana and Commissioner Rivera expressed concern that staff will not be able to enforce these ordinances. Director Millard said that City Council may need to provide direction on enforcement and additional staff may be required. Motion: Chair Messana moved, and Commissioner Rivera seconded, to forward a positive recommendation to City Council to amend Section 6.06, Landscaping, of the UDC to change the requirements for landscaping subject to adding 3 inches to the definition in trees, spelling out TCEQ, and changing City Manager to City Administrator. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. Secretary Williams was absent. 3d) Discussion, consideration, and recommendation to the City Council on a request to amend Section 6.10.07 of the Unified Development Code (UDC) for the City of Liberty Hill to add/ amend the off-street parking requirements. City Council will hold a public hearing on this matter once the Commission has completed its review and the ordinance is ready to be heard by Council for final consideration. 1. Introduction and Staff Report Director Millard stated that the current Section 6.10 has some general access and circulation requirements so this ordinance will completely replace Section 6.10.07, which is the access and parking lots requirements. Director Millard noted he will correct all instances of City Planning & Zoning Commission Meeting minutes 6 December 6, 2022 14  Manager to City Administrator and clarify a point raised to him by Secretary Williams pertaining to daycare in-home street parking. Director Millard further noted that a correction had been made pertaining to not allowing any on-street parking on 1869, also raised by Secretary Williams. Director Millard highlighted the various requirements and stressed that the geotechnical engineered surface needed to meet the loading requirement for 75,000 lbs. which is a fire truck. 2. Hold Public Hearing related to ordinance amendment Chair Steve Messana opened the Public Hearing at 7:57 PM. There were no public comments. Chair Steve Messana closed the Public Hearing at 7:57 PM 3. Possible recommendation on ordinance to the City Council Chair Messana inquired about stacking for schools stating that one of the major problems in town is the stacking problem at the schools and asked why this was not addressed. Director Millard noted he was not sure why and it was agreed that to add language that school stacking requirement is to be determined by the City Administrator. Regarding Section 6.10.17a, Vice-Chair Cormack stated that he believes 75,000 lbs. is excessive for parking spots. Director Millard to remove parking spots and change to internal drive aisles and fire lanes. Motion: Chair Messana moved, and Vice-Chair Cormack seconded, to forward a positive recommendation, with the above minor technical changes, to City Council to amend Section 6.10.07 of the UDC. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. Secretary Diane Williams was absent. 3e) Discussion, consideration, and recommendation to the City Council on a request to add Section 6.14 of the Unified Development Code (UDC) for the City of Liberty Hill to add recreational vehicle (RV) park standards. City Council will hold a public hearing on this matter once the Commission has completed its review and the ordinance is ready to be heard by Council for final consideration. Planning & Zoning Commission Meeting minutes 7 December 6, 2022 15  1. Introduction and Staff Report Director Millard advised that there are no current RV standards in the current UDC and there is no zoning classification where they can be placed, highlighting that what is proposed is drive aisle widths, utilities, electric, etc. and rather than placing RV Parks in Commercial or Light Industrial, it is proposed that RV Parks would be a PUD so that each site plan would come to P&Z to look at what is appropriate. 2. Hold Public Hearing related to ordinance amendment Chair Steve Messana opened the Public Hearing at 8:17 PM. There were no public comments. Chair Steve Messana closed the Public Hearing at 8:17 PM. 3. Possible recommendation on ordinance to the City Council Chair Messana asked if other Cities used a PUD as a means for zoning RV Parks. Director Millard stated that most cities use a conditional use permit, which also brings it before the P&Z, but he feels that a PUD is more appropriate so that site standards can be better defined for each applicant. Vice-Chair Cormack inquired if Legal had made a determination if this is legal to do. Director Millard stated that while the Attorney was not able to attend this evening, she had stated that everything in the ordinance is legal. Chair Messana, asked, regarding site design requirements in general, where the numbers came from and Director Millard stated they came from the NFPA guideline, which outlines RV standard but rather than adopting that outright, staff chose to be specific. Commissioner Mathiasen asked what zoning designation was applied for the new RV park on 1869. Director Millard stated that it was a PUD because it had a retail component. Motion: Commissioner Rivera moved, and Commissioner Mathiasen seconded, to forward a positive recommendation to City Council to add Section 6.14 of the UDC for recreational vehicle park standards. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. Secretary Diane Williams was absent. Planning & Zoning Commission Meeting minutes 8 December 6, 2022 16 f) Discussion, consideration, and recommendation to the City Council on a request to amend Section 5.05 of the Unified Development Code (UDC) for the City of Liberty Hill to create street design standards. City Council will hold a public hearing on this matter once the Commission has completed its review and the ordinance is ready to be heard by Council for final consideration. 1. Introduction and Staff Report Director Millard stated there is a current Section 5.05 in the UDC which is going to be amended by this ordinance, and this amendment was not necessarily street construction design standards, but defining street lengths, and defining different types such as collectors and arterials. Director Millard highlighted the changes and stressed that these are in the Round Rock standards but are now being incorporating by ordinance, noting that the Round Rock standards will still govern how roads are built themselves, but not the layout. Director Millard advised the Commission that Secretary Williams had asked if private streets should come before the P&Z as stated, and if so, how this would happen. Director Millard stated not sure this needs to be stated as ultimately P&Z and Council will have plat approval and that information is on the plat, noting infrastructure will be dedicated by the plat. Chair Messana asked what if it comes in as a plat with private streets. Director Millard stated that P&Z and Council can withhold approval until all infrastructure is dedicated. Vice-Chair Cormack asked if the plat checklist allows private streets. Director Millard stated that he didn’t’ think so but would have to check. Director Millard also advised that for one block, one lot plats, those are administrative and do not require P&Z approval, for example, gated communities or apartment complexes. Vice-Chair Cormack, stated he wants to be sure that gated communities which plat private streets do not come back to the City asking for improvements. 2. Hold Public Hearing related to ordinance amendment Chair Steve Messana opened the Public Hearing at 8:27 PM. There were no public comments. Chair Steve Messana closed the Public Hearing at 8:28 PM. Planning & Zoning Commission Meeting minutes 9 December 6, 2022 17  3. Possible recommendation on ordinance to the City Council Vice-Chair Cormack asked for confirmation that Williamson County does all the addressing for us, which Director Millard confirmed. Motion: Commissioner Rivera moved, and Vice-Chair Cormack seconded, to forward a positive recommendation to City Council to amend Section 5.05 of the UDC for street design standards. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. Secretary Williams was absent. 4) REGULAR AGENDA 4a) Discussion, consideration, and recommendation to the City Council on the final action of the Rio Ranch Phase 2A Final Plat, 30.656 acres out of the B. Manlove Survey, Abstract no. 417, Williamson County, Texas, said tract being a portion of that 88.6365acre official tract conveyed to Rio Ranch Texas LLC, Williamson County Texas, recorded under document no. of 2021113730. The property is generally located along the west right-of-way of Ronald Reagan Boulevard, south of County Road 258. The property is identified as a portion of Assessor’s Parcel Numbers R452524 1. Introduction and Staff Report Director Millard presented the staff report and highlighted that this plat will yield six (6) commercial lots, and 410 linear feet (LF) of roadway dedicated to and maintained by the County, and noted that the property is served by Georgetown Water and private septic system. Staff recommends approval as the plat has met all the UDC requirements. Motion: Chair Messana moved, and Commissioner Rivera seconded, to forward a positive recommendation to City Council regarding final action of the Rio Ranch Phase 2A Final Plat, 30.656 acres out of the B. Manlove Survey, Abstract no. 417, Williamson County, Texas, said tract being a portion of that 88.6365 acre official tract conveyed to Rio Ranch Texas LLC, Williamson County Texas, recorded under document no. of 2021113730 and identified as a portion of Assessor’s Parcel Numbers R452524. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. Secretary Williams was absent. 4b) Discussion and final action of the Omega Ranch Phase 3 and 3B final plat being 27.249 acres out of the Greenleaf Fisk Survey Abstract No. 5. The property is generally located along the east right-of-way of Kaufman Loop, north of State Highway 29, and south of the Morningstar subdivision. The parcel is identified as Williamson County Assessor’s parcel number R621764. Planning & Zoning Commission Meeting minutes 10 December 6, 2022 18  1. Introduction and Staff Report Director Millard presented the staff report highlighting that this was 179 lots over six (6) blocks with 177 being single family, and others are drainage or open space, and it includes 4,974 LF of publicly dedicated streets which will be maintained by Williamson County or the MUD. Staff recommends approval as the plat has met all the UDC requirements. Motion: Chair Messana moved, and Commissioner Rivera seconded, to forward a positive recommendation to City Council of the Omega Ranch Phase 3 and 3B final plat being 27.249 acres out of the Greenleaf Fisk Survey Abstract No. 5 and identified as Williamson County Assessor’s parcel number R621764. Motion carried unanimously by a vote of 4-0. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. Secretary Williams was absent. 4c) Approve Planning and Zoning Commission Regular Called Meeting minutes from November 15, 2022. (Williams, DeLorenzo) Motion: Chair Messana moved, and Commissioner Rivera seconded, to approve Planning & Zoning Commission Regular Called Meeting minutes from November 15, 2022. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. Secretary Williams was absent. 4d) Approve Planning and Zoning Commission Regular Called Meeting minutes from November 29, 2022. (Williams, DeLorenzo) Motion: Chair Messana moved, and Commissioner Rivera seconded approve Planning & Zoning Commission Special Called Meeting minutes from November 20, 2022. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. Secretary Williams was absent. 5) FUTURE AGENDA ITEMS Director Millard advised the Commission that there was one (1) more stop gap ordinance for network nodes/cell phone towers noting it was not included tonight because a large portion affects the fee schedule. Planning & Zoning Commission Meeting minutes 11 December 6, 2022 19 6) ADJOURNMENT On motion by Chair Messana, and seconded by Commissioner Rivera, the Planning and Zoning Commission meeting was adjourned at 8:36 PM. Motion passed on vote of 4 ayes, 0 nays. 0 Abstentions. Secretary Williams was absent. PASSED AND APPROVED by the Planning and Zoning of the City of Liberty Hill, Texas on _____, ______, 2023, on vote of ayes, nays, and abstentions. Steve Messana Chair City Secretary Planning & Zoning Commission Meeting minutes 12 December 6, 2022 20  PLANNING AND ZONING COMMISSION PLANNING & ZONING COMMISSION REGULAR MEETING TUESDAY - JANUARY 3, 2023 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.d Discussion, consideration and possible action related to the Planning and Zoning Commission Regular called meeting minutes from December 20, 2022. (D. Williams, L. DeLorenzo) 21  PLANNING AND ZONING COMMISSION REGULAR MEETING MINUTES December 20, 2022, at 6:30 PM 926 Loop 332 Liberty Hill, Texas 78642 Commissioners Present: Chair Steve Messana Vice-Chair Chad Cormack Secretary Diane Williams Jon Mathiasen Bryan Rivera City Staff Present: Liz Branigan, Mayor Paul Brandenburg, City Administrator Jerry Millard, Director of Planning Lynn DeLorenzo, Planning Technician 1) CALL TO ORDER The Planning and Zoning Commission meeting was called to order by Chair Steve Messana at 6:30 PM on Tuesday, December 20, 2022, at 926 Loop 332, Liberty Hill, Texas. Quorum was established and all members were present. 2) PUBLIC COMMENTS Public Comments are welcome. You may submit Public Comments in person, or you may submit to the City Secretary at esimpson@libertyhilltx.gov before 3:00 PM the day of the meeting. There were no public comments. 3) REGULAR AGENDA a) Virtual meeting and discussion with Verdunity to refine the guiding principles garnered by citizen input during the public engagement portions of the Comprehensive Plan rewrite. Planning & Zoning Commission Meeting minutes 1 December 20, 2022 22 Verdunity introduced the topic and highlighted that the purpose of the session was to refine the decision-making principles in this 2nd Workshop with the Planning and Zoning Commission, which completes Phase 1. The key points to guide the discussion included the following: • Principles put values into practice. • Principles empower and guide decisions • Principles provide a foundation for explaining the “why” behind decisions. • Principles act as a barometer to ground decision making discussions. A Survey, which had 309 respondents, was used to rank the guiding principles as follows: 1. Fiscally Responsible 2. Open and Transparent 3. Public Health and Safety 4. Culture and History 5. Economic Prosperity 6. Innovation and new Ideas 7. Equity and Justice 8. Community Partnership 9. Data Driven 10. Neighborhoods for Everyone It was noted that this workshop would focus on the top five (5) priorities and that these terms have not been defined for the City but instead, the Commission would aid in those definitions looking at each one respective to a) financial decisions, b) policy decisions, and c) regulatory decisions. Verdunity facilitated the discussion among the Commissioners to obtain input and may ask for additional information following the session should the need arise. b) Discussion, consideration, and recommendation to the City Council on the final action of the Fort Tumbleweed Preliminary Plat, being 25.673 acres out of the Richard West Survey, Abstract no. 643, Williamson County, Texas, being all of that called 9.611 acres conveyed to Bryson Holdings, LLC in warranty deed, recorded in document no. 2022054869 and also being all of that called 16.069 acres conveyed to Bryson Holdings, LLC in warranty deed, recorded in document no. 2022055608. The properties are generally located along the north right-of-way of State Highway 29 and west of County Road 277. The properties are identified as Assessor’s Parcel Numbers R023037, R023052, R023051, R023054, and R023044. Director Jerry Millard presented the staff report, noting that the preliminary and the final, which is the next topic, are the same so there would be only one presentation in this regard. Motion: Chair Messana moved, and Commissioner Rivera seconded, to forward a positive recommendation to City Council on the final action of the Fort Tumbleweed Preliminary Plat, Planning & Zoning Commission Meeting minutes 2 December 20, 2022 23 being 25.673 acres out of the Richard West Survey, Abstract no. 643, Williamson County, Texas, being all of that called 9.611 acres conveyed to Bryson Holdings, LLC in warranty deed, recorded in document no. 2022054869 and identified as Assessor’s Parcel Numbers R023037, R023052, R023051, R023054, and R023044. Motion carried unanimously by a vote of 5-0. Ayes: Messana, Cormack, Williams, Rivera, and Mathiasen. Nays: 0. Abstentions: 0. c) Discussion, consideration, and recommendation to the City Council on the final action of the Fort Tumbleweed Final Plat, being 25.673 acres out of the Richard West Survey, Abstract no. 643, Williamson County, Texas, being all of that called 9.611 acres conveyed to Bryson Holdings, LLC in warranty deed, recorded in document no. 2022054869 and also being all of that called 16.069 acres conveyed to Bryson Holdings, LLC in warranty deed, recorded in document no. 2022055608. The properties are generally located along the north right-of- way of State Highway 29 and west of County Road 277. The properties are identified as Assessor’s Parcel Numbers R023037, R023052, R023051, R023054, and R023044. Secretary Williams raised concerns regarding “considering” the final plat prior to the City Council approval of the preliminary plat given the following: • Final Plat Application states it cannot be submitted until the Preliminary Plat has been approved; • UDC Section 3.09.04 states the Final Plat cannot be “considered” until the Preliminary Plat is approved and that the review is to ensure any comments made be Council on the preliminary plat has been taken into consideration; and • There is a need to be fair and consistent. Director Millard disagreed. Vice-Chair Cormack also voiced his concern, noting it was also a transparency issue, asking why the plat had not been included in the agenda packet online, to which Director Millard stated it was not required. Vice-Chair Cormack and Director Millard also discussed the checklist differences and the concern of combining the submissions. Secretary Williams also raised concerns on the turn lane mentioned in the traffic study and following discussions, Director Millard acknowledged that this would be handled in the site plan. Director Millard also noted that the final plat would not be recorded until there was bonding on it. Motion: Commissioner Mathiasen moved, and Commissioner Rivera seconded, to forward a positive recommendation to City Council recommending approval on the final action of the Fort Tumbleweed Final Plat subject to review by Legal Council that the recommendation for approval is within the boundaries of the UDC. Motion carried by a vote of 3-2. Ayes: Messana, Rivera, and Mathiasen. Nays: Cormack, Williams. Abstentions: 0. Planning & Zoning Commission Meeting minutes 3 December 20, 2022 24 4) FUTURE AGENDA ITEMS Director Millard asked for availability at the 1st meeting in January and all members confirmed, with the exception of Chair Messana. Secretary Williams reminded Director Millard that there were still two (2) pending Ordinances for review, namely, the node network/towers and adult oriented businesses that should be listed for future agenda items. In addition, Secretary Williams pointed out the Commission had planned for a workshop on bylaws in January. It was determined that the topic to discussion the process for amending the bylaws should be added to the Agenda for the 1st meeting in January. 5) ADJOURNMENT On motion by Vice-Chair Cormack, and seconded by Secretary Williams, the Planning and Zoning Commission meeting was adjourned at 8:39 PM. Motion passed on vote of 5 ayes, 0 nays. 0 Abstentions. Secretary Williams was absent. PASSED AND APPROVED by the Planning and Zoning of the City of Liberty Hil9l, Texas on _____, ______, 2023, on vote of ayes, nays, and abstentions. Steve Messana Chair City Secretary Planning & Zoning Commission Meeting minutes 4 December 20, 2022 25