Planning & Zoning Commission (P&Z)

PLANNING & ZONING COMMISSION REGULAR MEETING TUESDAY - APRIL 4, 2023 - 6:30 PM Notice of AGENDA Council Chamber at Municipal Court - 2801 Ranch Road 1869, Liberty Hill, Texas Bryan Rivera Chad Cormack Steve Messana Diane Williams 1) CALL TO ORDER a) Establish Quorum b) Invocation c) Pledge of Allegiance “I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with Liberty and Justice for all.” d) Texas Pledge "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." 2) PUBLIC COMMENTS Public Comments are welcome. You may submit Public Comments in person, or you may submit to the City Secretary at esimpson@libertyhilltx.gov before 3:00 PM the day of the meeting. 3) CONSENT AGENDA Consent Agenda items are considered to be routine and will be enacted by one motion. There will be no separate discussion of those items unless requested by the Commission, in which event the item(s) will be removed from Consent Agenda and considered under Regular Agenda. a) Approve the Planning and Zoning Commission meeting minutes from 3-21-2023. P&Z Minutes 3.21.23.pdf 4) REGULAR AGENDA 1  a) Discussion and possible action on the revised Planning and Zoning Commission Bylaws. (J. Millard) PnZ Draft Bylaws 2023 V 3.0 Redline.pdf PnZ Draft Bylaws 2023 V 3.0 Clean w-notes.pdf 2023-O-003_Uniform Guidelines for Board, Committees and Commissi.pdf Ord._2023-O-009 _Uniform_Board_and_Committee_Ordinance with correction.pdf b) Discussion regarding Verdunity Trip #2. (J. Millard) 5) DIRECTOR OF PLANNING COMMENTS Directors comments to include updates to projects and future agenda item scheduling. There can be no deliberation or action taken on these items. 6) ADJOURNMENT The City Council, Boards, and Commissions reserve the right to reconvene, recess, realign, change the order of business, or adjourn into Execu ve Session at any me during the course of the mee ng, prior to adjournment, to discuss any item listed above, as authorized by Texas Government Code Sec on §551.071 (Consulta on with A orney), §551.072 (Delibera ons about Real Property), §551.073 (Delibera ons about Gi s and Dona ons), §551.074 (Personnel Ma ers), §551.076 (Delibera ons about Security Devices), and §551.087 (Development). In compliance with the Americans with Disabili es Act, the City of Liberty Hill will provide reasonable accommoda on for persons a ending mee ngs. To be er serve you, requests need to be received 48 hours prior to the meeting. Contact the City Secretary at 512-778-5449 – Extension 125. POSTING CERTIFICATION: I, ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was duly posted on the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 and on the City website (www.libertyhilltx.gov) on the ______ day of ____________________, 202_ at ______. Elaine Simpson – City Secretary. REMOVAL CERTIFICATION: I ELAINE SIMPSON – CITY SECRETARY – CITY OF LIBERTY HILL certify that the attached notice of meeting was removed from the bulletin board at City Hall located at 926 Loop 332, Liberty Hill, Texas 78642 on the ______ day of __________________, 202_ at _______. INITIALS _______ 2  PLANNING AND ZONING COMMISSION PLANNING & ZONING COMMISSION REGULAR MEETING TUESDAY - APRIL 4, 2023 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 3.a Approve the Planning and Zoning Commission meeting minutes from 3-21-2023. 3  PLANNING AND ZONING COMMISSION REGULAR MEETING MINUTES March 21, 2023, at 6:30 PM 2801 Ranch RD 1869 Liberty Hill, Texas 78642 Commissioners Present: Chair Steve Messana Vice-Chair Chad Cormack Secretary Diane Williams Bryan Rivera City Staff Present: Liz Branigan, Mayor Paul Brandenburg, City Administrator Jerry Millard, Director of Planning Lynn DeLorenzo, Planning Technician 1) CALL TO ORDER The Planning and Zoning Commission meeting was called to order by Chair Steve Messana at 6:30 PM on Tuesday, March 21, at 2801 Ranch Road 1869, Liberty Hill, Texas. Quorum was established and all current members were present. 2) PUBLIC COMMENTS There were no public comments. 3) CONSENT AGENDA Consent Agenda items are considered to be routine and will be enacted by one motion. There will be no separate discussion of those items unless requested by the Commission, in which event the item(s) will be removed from Consent Agenda and considered under Regular Agenda. a) Approve the Planning and Zoning Commission meeting minutes from 3-7-2023. Motion: Commissioner Bryan Rivera moved, and Char Messana seconded, to approve the Consent Agenda. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Williams, and Rivera. Nays: 0. Abstentions: 0. Planning & Zoning Commission Meeting minutes 1 March 21, 2023 4 4) REGULAR AGENDA a. Discussion regarding a request to amend Section 6.11.05 to the Unified Development Code (UDC) for the City of Liberty Hill to amend the threshold requirement for a Traffic Impact Analysis (TIA) and add regulations specific to Liberty Hill ISD development. The Commission and City Council will hold public hearings on this matter at a later date. Director Jerry Millard reviewed the staff report and the redlined ordinance, noting that this had been requested by the Council and prepared by the City’s legal team. Director Millard noted that a public hearing would be needed in the future and that this item was for discussion only by the Commission tonight, and by Council tomorrow night. Director Millard noted the challenges of the three (3) schools close to Main Street. Staff recommends the ordinance amendment presented, except believes it should be by site, not as a development, where all three (3) of the schools could technically count as one. The Commissioners highlighted various concerns, which were discussed with staff. Key highlights included: • Clarification if “combination of developments” would mean various developers who might come in at different times, requested by Chair Messana. City Administrator Brandenburg advised it was meant to mean sole owner; • If the existing traffic could be counted versus only what is being added in areas wherein the traffic is already a problem, requested by Vice-Chair Cormack; • Leander, Georgetown and Cedar Park actually use 2000 trips per day and concern about a “one size fits all” approach to address the School traffic concerns that would impact all developments was highlighted by Secretary Williams. Secretary Williams provided a sample of Cedar Park ordinance for consideration conceptually, as it has a different means of handling, for example, city streets versus state highways, and also a means for the Planning and Zoning to request a traffic impact analysis. The Commissioners and staff discussed the various concerns, noting that traffic and safety are key concerns that need to be addressed. Director Millard will discuss the concerns and suggestions noted by the Commission with Council. No action was taken. Planning & Zoning Commission Meeting minutes 2 March 21, 2023 5 b. Receive an update and possible discussion of the Boards & Commission coordination meeting from Vice Chair Cormack. Vice-Chair Cormack advised the Commission that the first joint meeting was virtually held on March 16, 2023 and found it very beneficial to help break down the silos. Vice-Chair Cormack highlighted the key activities from the various groups, noting that the Economic Development Corporation (EDC) member could not attend but had provided a subsequent update. City Administrator Brandenburg suggested that it would be good to get the EDC to come and dialog with the Commission. Vice-Chair Cormack requested that a standing agenda item for the 1st Commission Meeting each month be added so he can brief the Commission on the joint session with the other boards and committees, which is scheduled for the 3rd Thursday of each month. No action was taken. c. Discussion regarding the City Council approved Guiding Development Principles. (J. Millard) Director Millard presented the Council approved Guiding Principles noting it was passed as a resolution but may trigger ordinance changes in the future. City Administrator Brandenburg noted that these were intended to be guidelines to be used as a guide only. No action was taken. d. Receive status update on the Comprehensive Plan and Unified Development Code rewrite being completed by Verdunity. Director Millard presented the Consultant’s status to the Commission and requested that the Commissioner’s push out more to audiences on the various videos to get more views, and highlighted that everything is on schedule and the Comprehensive Plan is due for adoption in September, 2023. Chair Messana asked when the 2nd trip will be scheduled that is noted for April 17-19, 2023. Director Millard stated most likely April 17th, a Monday. Chair Messana requested that the Commissions be advised as soon as possible to ensure their calendars are clear. No action was taken. Planning & Zoning Commission Meeting minutes 3 March 21, 2023 6 e. Discussion regarding the 2023 Annual Work Plan. Director Millard noted that draft Work Plan was prepared by Secretary Williams with some updates from staff. Key discussion included: • Addition of GIS action item as discussed; • Addition of TIA ordinance amendment; • Director Millard will coordinate with Consultants to determine potential quarters for completion of the pending ordinance amendments, and clarify if any will be included later in 2024 instead; • Vice-Chair Cormack suggested that the joint meeting with the EDC be held the week of April 24th to follow the Commission’s Land Use session with the Consultant; and • Completed items will be designated with a strikethrough. No action was taken. f. Discussion related to filling of Commission vacancies. Director Millard advised that the Communications Director had posted for applications to fill the vacancy but there was only one (1) to-date. Chair Messana asked if there had been previous ones submitted and Director Millard advised that the City Secretary was checking. No action was taken. 5) DIRECTOR OF PLANNING COMMENTS Directors comments to include updates to projects and future agenda item scheduling. There can be no deliberation or action taken on these items. Director Millard advised that he had no comments at this time but the item had been changed for clarity going forward. . Secretary Williams reviewed the previous future agenda items and updates were as follows: 1. Adult/Sexually Oriented Business Ordinance. Director Millard advised that this would not be ready until the 2nd Commission meeting in April. 2. Bylaws amendment. Director Millard will send the draft to Vice-Chair Cormack. 3. Action Plan Status. Will be placed on the Commission agenda quarterly. 4. Joint EDC Meeting will be after Trip #2 of the Consultant. Planning & Zoning Commission Meeting minutes 4 March 21, 2023 7  6) ADJOURNMENT On motion by Commissioner Rivera, and seconded by Secretary Williams, the Planning and Zoning Commission meeting was adjourned at 8:00 PM. Motion passed on vote of 4 ayes, 0 nays. 0 Abstentions. Ayes: Messana, Cormack, Williams, and Rivera. Nays: 0. Abstentions: 0. PASSED AND APPROVED by the Planning and Zoning of the City of Liberty Hill, Texas on __________________, 2023, on vote of ayes, nays, and abstentions. Steve Messana Chair City Secretary Planning & Zoning Commission Meeting minutes 5 March 21, 2023 8  PLANNING AND ZONING COMMISSION PLANNING & ZONING COMMISSION REGULAR MEETING TUESDAY - APRIL 4, 2023 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 4.a Discussion and possible action on the revised Planning and Zoning Commission Bylaws. (J. Millard) 9  ATTACHMENT A PLANNING AND ZONING COMMISSION ARTICLE 1.07, DIVISION 2, Part II: Bylaws SECTION I. NAME AND PURPOSE Section 1.1. Name. Planning and Zoning Commission (“Commission”) Section 1.2. Purpose. a. The Commission is established to exercise the powers and duties of a planning board and a zoning commission as provided by law, including Local Government Code Chapters 211 and 212, the city Code of Ordinances, and the Unified Development Code (UDC), as each may be amended. (Refer to Ordinance 1.07, Division 2, Article 1.07.32 Creation and Ordinance 1.07, Division 1 Generally (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023)) As outlined in Article 1.07 Division 2, Section 1.07.032, the City of Liberty Hill established a planning board which shall also serve as a zoning board and which shall be known as the planning and zoning commission (hereinafter “CCommission”) for the city. The Ccommission shall serve asas act predominately as an advisory board to the Ccity Ccouncil, except regarding plats wherein the Commission may take action. The Ccommission shall make recommendations relating to the development and redevelopment of the city and its environs. The Ccommission shall have all duties imposed upon such body by ordinance, state statute or other applicable law. The members of the commission shall be selected by the city council. The commission members shall serve at the pleasure of the city council. The commission members shall be registered voters of the city and have resided within the city for at least six months preceding their appointment, except one member may be a registered voter residing within the district boundary of the Liberty Hill Independent School District. (redlined Ordinance 09-O-46 adopted 9/14/09) The Commission is responsible to and shall act predominately as an advisory body only to the Council and shall perform such duties and exercise such additional powers as may be described by ordinances of the City. (redlined from Ordinance 14-0-12 adopted 4/14/14) NOTE if Council approves recommendation for Commission for final action on plats, need to amend the advisory body in this one as well as UDC 2.03.06 G which states P&Z has no authority to take final action) b. The Commission must always bear in mind that the issues before it are never primarily for the Profit or loss to a particular individual or entity, but the maintenance of such system of planning and zoning that will best serve the interests of the City Community as a whole. The Commission has the power, and its duties include: (redlined Ordinance 14-0-12 adopted 4/14/14) 1. To make appropriate surveys, investigations, reports, and recommendations relating to community planning and development to the Council, and to recommend the approval, disapproval, modification, or rejection of all plans, plats, or re-plats of land, additions, subdivisions, and properties within the City; 2. To make plans maps of whole or any part of the City and of land outside the City located within five (5) miles of the City limits and any other land outside the City, which, in the 1 10  opinion of the Commission, bears a relation to the planning of the City and to make changes in, additions to, and extensions of such plans or maps when it deems the same advisable; 3. To act with and assist all other municipal and governmental agencies, and particularly the Council, in formulating and executing proper plans or maps for municipal development and growth; 4. To recommend to the Council the passage of such ordinances as it may deem necessary to carry out its program; 5. To recommend to the Council approval or disapproval of proposed changes in the City’s zoning ordinance and plans, and to make any recommendations concerning any future zoning plans; 6. To make and adopt a comprehensive community plan for the guidance and control of the future development of the community; 7. To make studies and recommend to the Council plans for clearing the City of slums and blighted areas; 8. To aid and assist the Council in the annual preparation of a long-range capital improvement budget, and determination of sources of funds therefore; 9. To investigate and evaluate the opening, vacating, narrowing, abandoning, or changing the scope, character, and standards for streets, roads, and alleyways within the City’s extraterritorial jurisdiction; 10. To function as the City Zoning Commission and exercise all of those powers and duties permitted by Chapter 211 of the Texas Local Government Code, and City Ordinances statutes of the State of Texas and City ordinances, as each may be amended from time to time;. 11. Functioning as the municipal authority responsible for approving plats and exercising all of those powers and duties permitted or required by Chapter 212 of the Local Government Code, the City Charter, and City ordinances, as each may be amended from time to time; (For Council approval and if approved, will need to update UDC and any references to advisory board only) 12. To review and recommend to Council any Development Agreements containing language related to design standards and/or land use. (For Council approval); 13. Review and recommendation related to any Overlay District Designation (UDC 2.03.06) 14. Review and recommendation variance requests (UDC 3.08.06 G) For BOA Ordinance, Variance review prior to BOA review – subject to workshop on BOA (Refer to related UDC .08.06). 12.15. Perform such other duties as may be prescribed by ordinance or State law. 2 11  13.16. Others per UDC/TML to discuss: a. UDC 6.11.03 Administration check indicates all final decisions concerning participation in costs and completion of improvements that may be specified in a traffic impact analysis, capital improvement plan, or mitigation plan, as required in this section shall be made by the City Administrator and reviewed in advance by the Planning and Zoning Commission. Need to either add this responsibility or correct the UDC). SECTION II. MEMBERSHIP Section 2.1 Member Qualifications, Application, Terms of Office and Vacancies, and Removal shall be in accordance with Articles set forth in Division 1 Generally (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023)). (NOTE: did not spell this out like before. Do we need to repeat here in bylaws? Section 2.2 Requirements of Members. \ a. In accordance with Article 1.07, Division 1 Generally, Section 1.07.006 (Ordinance No. #2023- 0-003 (Adopted 2/8/2023 and Amended 3/8/2023)) among other requirements at time of application, Members must: a. Complete training from the City Secretary’s Office staff related to Ethics (Ordinance No. #18-0-108), conflicts of interest, parliamentary procedures, Council’s rule of decorum. b. Agree to utilize email accounts assigned to them on the City’s domain for Commission business and provide information as may be requested under Public Information Act. c. Agree to sign non-disclosure Agreement (NDA) and be subjected to a background check as may be required if dealing with confidential information. b. In accordance with Article 1.07, Division 1 Generally, Section 1.07.008 (Ordinance No. #2023- 0-003 (Adopted 2/8/2023 and Amended 3/8/2023), upon appointment, all members shall receive training on the Uniform Board and Committee Ordinance, The Board and Committee Handbook, Texas Open Meeting Training (as required) , Texas Public Information Act (as may be required), the City’s Code of Ethics and Conflict of Interest forms, Parliamentary Procedure for Liberty Hill Non-Disclosure/Confidentiality Agreement(s) and Overview of the Organization Chart of the City, Training shall be conducted within 90-days of appointment. c. All members shall receive copies of the City Board and Committee Handbook, the Planning and Zoning Commission Bylaws, the current Comprehensive Plan, the Unified Development Code, Texas Local Government Code 211 and 212, the City’s Vision, Mission and Core Values, the City’s Guiding Development Principles, and attend any other necessary onboarding activities as required by the City Section 2.7 Expenditure of Funds. a. In accordance with Article 1.07.005 Division 1 Generally (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023)), Members shall serve without compensation. b. The Commission and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by City Council. Section 2.8 Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Commission and the Members, including but not limited to Ethics Ordinance 3 12 No. #08-0-108 and Boards, Committees, and Commissions Ordinance Article 1.07 Division 1 Generally (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023)). SECTION III. COMMISSION OFFICERS (redlined Ordinance 14-0-12 adopted 4/14/14) Section 3.1 Officers. The Commission shall select a Chairperson, Vice-Chair, and Secretary, and such other officials as deems necessary from its membership. Section 3.2 Terms of Office for Commission Officers. Selection of officers shall be conducted every October July, following City Council appointment of any new members, or at the next scheduled meeting thereafter. Section 3.3 Duties. a. The Chair presides at Commission Meetings. The Chair shall generally manage the business of the Commission. The Chair shall perform the duties delegated to the Chair by the Commission. The Chair shall act as a liaison between the City Council and the Planning and Zoning Commission. b. The Vice-Chair shall perform the duties delegated to the Vice-Chair by the Commission. The Vice-Chair presides at the Commission meetings in the Chair’s absence. The Vice- Chair shall perform the duties of Chairman in his/her absence. b.c. The Secretary shall perform the duties delegated to the Secretary by the Commission SECTION IV. MEETINGS AND ATTENDANCE (redlined Ordinance 14-0-12 adopted 4/14/14 if applicable) , Section 4.1 Time and Date of Regular Meeting. a. Meetings of the Commission shall be established on a schedule and at a location as determined by the Commission. The Commission shall have at least one regular meeting at least every 90 days (Article 1.07 Division 1 Generally, Section 1.07.007 (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023)). All meetings shall be open to the public, unless an executive session is conducted. Public notice of all meetings shall be posted in accordance with State law. b. Regular Commission meetings will be held the first and third Tuesdays at 6:30 PM at the Municipal Court House located at 2801 Ranch Road 1869 in Liberty Hill, or as posted. Section 4.2 Agenda. a. An agenda listing the items and in the order in which they are to be considered shall be posted at least seventy-two (72) hours before each meeting. Anyone wishing to have an item placed on the agenda must contact either the Chairperson, the Vice-ChairpChairerson, City AdministratorManager, Director of PlanningSenior Planner, or City Secretary forty- eight (48) hours prior to the posting of the agenda. A copy of the agenda shall be posted at least seventy-two (72) hours before the meeting. b. The City Secretary will post agendas of meetings in accordance with City ordinances and 4 13  State laws. c. The Staff Liaison will provide a word version of the agenda to the Secretary of the Commission prior to, or immediately following, the meeting. Section 4.3 Special Meetings Special meetings may be. called by the Chair or upon written request of three (3) members of the Commission (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023). Section 4.4 Quorum. A majority of three (3) of the five (5) members shall constitute a quorum for holding a meeting and for taking any action. No action shall be taken on any item before the Commission in the absence of a quorum. Section 4.5 Call to Order. Commission meetings will be called to order by the Chair or, if absent, by the Vice-Chair. In the absence of the Chair and the Vice-Chair, the meeting shall be called to order by the Secretary, and a temporary Chair shall be elected to preside over the meeting. Section 4.6 Conduct of Meeting. All meetings of the Commission shall be governed by the Texas Open Meetings Act, Tex. Gov’t Code, Chapter 551. Commission meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Commission. See Board and Committee Member Handbook (being reviewed by Council at 3.224.12.23 Meeting) Section 4.7 Voting. a. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and the vote on the matter. The Member may not remain at the dais and shall leave the room while the matter is being considered and voted on by the other Commission Members. Any member of the Commission who has or believes that she/he has a conflict of interest in a matter that is to be considered and/or acted upon by the Commission shall excuse herself/himself from the consideration and/or action and refrain from discussing and/or voting on said item in her/his official capacity as Commission Member. b. The Chair may initiate motions and may also vote on each issue. c. Voting shall be by hand or may be made verbally and noted by the Secretary. b.d. The affirmative vote of a majority of members constituting a quorum of the Commission shall be necessary and sufficient for any recommendation, resolution, plan, or other voting matter. Section 4.8 Minutes. a. A recording or written minutes shall be made of all open sessions of Commission meetings. b. The City Secretary Staff Liaison shall record all open sessions of Commission meetings d. The City Secretary shall record minutes of all meetings. In the City Secretary’s absence, tThe Secretary of the Commission shall record the minutes and submit an original copy within three (3) days after the meeting to the City Secretary Staff Liaison for submission to the City Secretary. a.c. . The City Secretary is the custodian of all Commission records and documents. Section 4.9 Attendance. a. Members are required to attend Commission meetings prepared to discuss the issues on the 5 14  agenda. All members of the Commission shall endeavor to attend all meetings. b. Any member of the Commission failing to attend three (3) consecutive scheduled meetings without good cause shall be subject to removal from the Commission by the Council. c. All members who will miss a meeting, whether scheduled or called, shall endeavor to give prior notification to the Chairperson, Vice-Chair, and/or City staff members as soon as possible. Section 4.10 Public Participation. In accordance with City policyCity of Liberty Hill Code of Ordinances, Section 1.03.033, the public is welcome to attend Commission meetings and to speak on any item on the agenda. A person wishing to address the Commission must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Staff Liaison prior to the start of the meeting. If any written materials are to be provided to the Commission, a copy shall also be provided to the Staff Liaison and the Commission Secretary for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three (3) minutes to speak. If a person wishes to speak on an issue that is not posted on the agenda, he or she must file a written request with the Staff Liaison before the meeting prior to the deadline posted in the Meeting Agenda. The written request must state the specific topic to be addressed and include sufficient information to inform the Commission and the public. A person who disrupts the meeting may be asked to leave and be removed. See Ordinance (Jerry to find the related City ordinance) Commented [JM1]: This is State Penal Code Section 42.05 Section 4.11 Open Meetings. Public notice of Commission meetings shall be provided in accordance with the provision of the Texas Open Meetings Act. All Commission meetings and deliberations shall be open to the public, except for properly noticed Executive Session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Section 4.12 Executive Sessions. The Commission may conduct executive sessions as allowed by law, on properly noticed executive session matters, such as consultation with attorney on legal matters, deliberation regarding value of real property, competitive utility matters, and development negotiations. A recording or certified agenda shall be made of all executive sessions of Commission meetings. (Note: The reasons may need to be refined to align with duties). Section 4.13 Comprehensive Plan Updates. The Commission shall review the Comprehensive Plan Formatted: Font: Not Bold Implementation Plan twice annually for compliance with the plan and make recommendations to staff for accomplishing the items in the plan. Do we need to add a section with any procedures for the Comp Plan future amendments and monitoring the implementation as Paul mentioned that is now included in Reporting to Council? Commented [JM2]: It would be appropriate to add a biannual review of the Comp. Plan Action Items. Section 4.14 Goals, Strategies and Annual Workplan. The Commission shall review the annual work Formatted: Font: Not Bold plan regularly to ensure the goals and action items are being completed. Formatted: Right: 0" Do we need to add something on the preparation of Goals, Objectives, and Annual Work Plan and if that should be at a certain time of year if Paul is planning an annual joint meetings? This could be a separate section versus in duties (has been included in the Council Reporting section). 6 15 Section 4.15 Approval of Plans and Plats. a. In accordance with Chapter 212 of the Local Government Code, the Commission shall approve, approve with conditions, or deny a plan or plat within thirty (30) days after the date the plat is filed. If a plan or plat is approved, the Chair shall endorse, and the City Secretary shall attest, the plan or plat with a certificate indicating the approval. If a plan or plat is conditionally approved or denied, the Commission shall provide the applicant a written statement of the conditions for the conditional approval or reasons for disapproval that clearly articulates each specific condition for the conditional approval or reason for the disapproval. The Staff Liaison shall prepare the written statement, which shall be endorsed by the Chair and attested by the City Secretary, as soon as practicable after the conditional approval or denial of the plan or plat. b. In accordance with Chapter 212 of the Local Government Code, the Commission shall approve, approve with conditions, or deny a plan or plat within fifteen (15) days after the date the applicant submits to the Commission a written response that purports to satisfy each condition for the conditional approval or remedy each reason for disapproval previously provided by the Commission. If a plan or plat is approved, the Chair shall endorse, and the City Secretary shall attest, the plan or plat with a certificate indicating the approval. If a plan or plat is conditionally approved or denied, the Commission shall provide the applicant a written statement of the conditions for the conditional approval or reasons for disapproval that clearly articulates each specific condition for the conditional approval or reason for the disapproval. The Staff Liaison shall prepare the written statement, which shall be endorsed by the Chair and attested by the City Secretary, as soon as practicable after the conditional approval or denial of the plan or plat. Section 4.16 UDC Annual Updates or Amendments. In accordance with UDC Section 1,10, the purpose of this section is to provide guidance for annual updates to the Code in order to modify procedures and standards for workability and administrative efficiency, eliminate unnecessary development costs, and to update the procedures and standards to reflect changes in the law or the state of the art in land use planning and urban design. a. In the sixty (60) day prior to September 1st of each year, any person may provide a request for amendment to the Code to the City Secretary. The request for amendment shall be labeled an “Annual Update Request” and shall include a summary of the proposed changes, the reason for the proposed changes, and suggested text amendments. Annual Update Request shall serve a legitimate purpose. b. The City Secretary shall receive the proposed amendments within the sixty (60) days preceding September 1st and shall refer the proposed amendments to the Planning and Zoning Commission by October 1st of each year. c. The Planning and Zoning Commission may conduct workshops to informally discuss the Annual Update Requests with interested neighborhoods, developers, homebuilders, design professionals, and other stakeholders in the development process. d. The Planning and Zoning Commission shall refer the Annual Update Requests to the City Council with recommendations for amendments to the Code by December 1st of each year. SECTION V REPORTS TO COUNCIL The Commission shall make bi-annual reports to the City Council. The reports shall take place in January 7 16 and July during a joint meeting of the City Council and the Commission. The report shall be given by the Chair, or by a member of the Commission in the absence of a Chair. The reports shall consist of (but not limited to) the following information: 1. Implementation of the Comprehensive Plan and any UDC updates; 2. A review of the accomplishments of the Commission; 3. The Goals, Objectives and Workplan for the year and its associated status; 4. Anticipated short-term and long-term challenges in achieving the goals of the Annual Work Plan, together with recommendations to meet such challenges. 8 17  SECTION VI. WORKING GROUPS Section 4.1 Formation. When deemed necessary by a majority of the Commission, Working Groups may be formed for specific projects related to Commission matters. Working Groups must be less than a quorum of the Commission. Section 4.2 Open Meetings. Working Groups are not required to post their meetings in accordance with Texas Government Code Chapter 551 (Texas Open Meetings Act). SECTION VII. BYLAW AMENDMENTS The Commission shall have Bylaws which will specific their own policies and procedures, officers, meeting dates, absences policy, and any policies/procedures unique to the Commission. The Bylaws shall not contradict any applicable State Laws/Statutory Regulations which apply or Article 1.07, Division 1 Generally (Ordinance No. #2023-03-003 (adopted 2/8/2023). These Bylaws may be amended by majority vote of the Commission Members at any regular meeting of the Commission. The Commission’s proposed amendments to the Bylaws must be approved by the City Council at the next Council meeting after the Commission’s approval. Bylaw amendments are not effective until approved by City Council. 9 18  ATTACHMENT A PLANNING AND ZONING COMMISSION ARTICLE 1.07, DIVISION 2, Part II: Bylaws SECTION I. NAME AND PURPOSE Section 1.1. Name. Planning and Zoning Commission (“Commission”) Section 1.2. Purpose. a. The Commission is established to exercise the powers and duties of a planning board and a zoning commission as provided by law, including Local Government Code Chapters 211 and 212, the city Code of Ordinances, and the Unified Development Code (UDC), as each may be amended. (Refer to Ordinance 1.07, Division 2, Article 1.07.32 Creation and Ordinance 1.07, Division 1 Generally (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023)) As outlined in Article 1.07 Division 2, Section 1.07.032, the City of Liberty Hill established a planning board which shall also serve as a zoning board and which shall be known as the planning and zoning commission (hereinafter “Commission”) for the city. The Commission shall as act predominately as an advisory board to the City Council, except regarding plats wherein the Commission may take action. The Commission shall make recommendations relating to the development and redevelopment of the city and its environs. The Commission shall have all duties imposed upon such body by ordinance, state statute or other applicable law. (redlined Ordinance 09-O-46 adopted 9/14/09) The Commission is responsible to and shall act predominately as an advisory body to the Council and shall perform such duties and exercise such additional powers as may be described by ordinances of the City. (redlined from Ordinance 14-0-12 adopted 4/14/14) NOTE if Council approves recommendation for Commission for final action on plats, need to amend the advisory body in this one as well as UDC 2.03.06 G which states P&Z has no authority to take final action) b. The Commission must always bear in mind that the issues before it are never primarily for the Profit or loss to a particular individual or entity, but the maintenance of such system of planning and zoning that will best serve the interests of the City Community as a whole. The Commission has the power, and its duties include: (redlined Ordinance 14-0-12 adopted 4/14/14) 1. To make appropriate surveys, investigations, reports, and recommendations relating to community planning and development to the Council, and to recommend the approval, disapproval, modification, or rejection of all plans, plats, or re-plats of land, additions, subdivisions, and properties within the City; 2. To make plans maps of whole or any part of the City and of land outside the City located within five (5) miles of the City limits and any other land outside the City, which, in the opinion of the Commission, bears a relation to the planning of the City and to make changes in, additions to, and extensions of such plans or maps when it deems the same advisable; 3. To act with and assist all other municipal and governmental agencies, and particularly the 1 19  Council, in formulating and executing proper plans or maps for municipal development and growth; 4. To recommend to the Council the passage of such ordinances as it may deem necessary to carry out its program; 5. To recommend to the Council approval or disapproval of proposed changes in the City’s zoning ordinance and plans, and to make any recommendations concerning any future zoning plans; 6. To make and adopt a comprehensive community plan for the guidance and control of the future development of the community; 7. To make studies and recommend to the Council plans for clearing the City of slums and blighted areas; 8. To aid and assist the Council in the annual preparation of a long-range capital improvement budget, and determination of sources of funds therefore; 9. To investigate and evaluate the opening, vacating, narrowing, abandoning, or changing the scope, character, and standards for streets, roads, and alleyways within the City’s extraterritorial jurisdiction; 10. To function as the City Zoning Commission and exercise all of those powers and duties permitted by Chapter 211 of the Texas Local Government Code, and City Ordinances as each may be amended from time to time; 11. Functioning as the municipal authority responsible for approving plats and exercising all of those powers and duties permitted or required by Chapter 212 of the Local Government Code, the City Charter, and City ordinances, as each may be amended from time to time; (For Council approval and if approved, will need to update UDC and any references to advisory board only) 12. To review and recommend to Council any Development Agreements containing language related to design standards and/or land use. (For Council approval); 13. Review and recommendation related to any Overlay District Designation (UDC 2.03.06) 14. Review and recommendation variance requests (UDC 3.08.06 G) For BOA Ordinance, Variance review prior to BOA review – subject to workshop on BOA (Refer to related UDC .08.06). 15. Perform such other duties as may be prescribed by ordinance or State law. 16. Others per UDC to discuss: a. UDC 6.11.03 Administration indicates all final decisions concerning participation in costs and completion of improvements that may be specified in a traffic impact analysis, capital improvement plan, or mitigation plan, as required in this section shall be made by 2 20  the City Administrator and reviewed in advance by the Planning and Zoning Commission. Need to either add this responsibility or correct the UDC). SECTION II. MEMBERSHIP Section 2.1 Member Qualifications, Application, Terms of Office and Vacancies, and Removal shall be in accordance with Articles set forth in Division 1 Generally (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023)). (NOTE: did not spell this out like before. Do we need to repeat here in bylaws? Section 2.2 Requirements of Members. \ a. In accordance with Article 1.07, Division 1 Generally, Section 1.07.006 (Ordinance No. #2023- 0-003 (Adopted 2/8/2023 and Amended 3/8/2023)) among other requirements at time of application, Members must: a. Complete training from the City Secretary’s Office staff related to Ethics (Ordinance No. #18-0-108), conflicts of interest, parliamentary procedures, Council’s rule of decorum. b. Agree to utilize email accounts assigned to them on the City’s domain for Commission business and provide information as may be requested under Public Information Act. c. Agree to sign non-disclosure Agreement (NDA) and be subjected to a background check as may be required if dealing with confidential information. b. In accordance with Article 1.07, Division 1 Generally, Section 1.07.008 (Ordinance No. #2023- 0-003 (Adopted 2/8/2023 and Amended 3/8/2023), upon appointment, all members shall receive training on the Uniform Board and Committee Ordinance, The Board and Committee Handbook, Texas Open Meeting Training (as required) , Texas Public Information Act (as may be required), the City’s Code of Ethics and Conflict of Interest forms, Parliamentary Procedure for Liberty Hill Non-Disclosure/Confidentiality Agreement(s) and Overview of the Organization Chart of the City, Training shall be conducted within 90-days of appointment. c. All members shall receive copies of the City Board and Committee Handbook, the Planning and Zoning Commission Bylaws, the current Comprehensive Plan, the Unified Development Code, Texas Local Government Code 211 and 212, the City’s Vision, Mission and Core Values, the City’s Guiding Development Principles, and attend any other necessary onboarding activities as required by the City Section 2.7 Expenditure of Funds. a. In accordance with Article 1.07.005 Division 1 Generally (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023)), Members shall serve without compensation. b. The Commission and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by City Council. Section 2.8 Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Commission and the Members, including but not limited to Ethics Ordinance No. #08-0-108 and Boards, Committees, and Commissions Ordinance Article 1.07 Division 1 Generally (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023)). SECTION III. COMMISSION OFFICERS 3 21  (redlined Ordinance 14-0-12 adopted 4/14/14) Section 3.1 Officers. The Commission shall select a Chair, Vice-Chair, and Secretary, and such other officials as deems necessary from its membership. Section 3.2 Terms of Office for Commission Officers. Selection of officers shall be conducted every July, following City Council appointment of any new members, or at the next scheduled meeting thereafter. Section 3.3 Duties. a. The Chair presides at Commission Meetings. The Chair shall generally manage the business of the Commission. The Chair shall perform the duties delegated to the Chair by the Commission. The Chair shall act as a liaison between the City Council and the Planning and Zoning Commission. b. The Vice-Chair shall perform the duties delegated to the Vice-Chair by the Commission. The Vice-Chair presides at the Commission meetings in the Chair’s absence. The Vice- Chair shall perform the duties of Chair in his/her absence. c. The Secretary shall perform the duties delegated to the Secretary by the Commission SECTION IV. MEETINGS AND ATTENDANCE (redlined Ordinance 14-0-12 adopted 4/14/14 if applicable) , Section 4.1 Time and Date of Regular Meeting. a. Meetings of the Commission shall be established on a schedule and at a location as determined by the Commission. The Commission shall have at least one regular meeting at least every 90 days (Article 1.07 Division 1 Generally, Section 1.07.007 (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023)). All meetings shall be open to the public, unless an executive session is conducted. Public notice of all meetings shall be posted in accordance with State law. b. Regular Commission meetings will be held the first and third Tuesdays at 6:30 PM at the Municipal Court House located at 2801 Ranch Road 1869 in Liberty Hill, or as posted. Section 4.2 Agenda. a. An agenda listing the items and in the order in which they are to be considered shall be posted at least seventy-two (72) hours before each meeting. Anyone wishing to have an item placed on the agenda must contact either the Chair, the Vice-Chair, City Administrator, Director of Planning, or City Secretary forty-eight (48) hours prior to the posting of the agenda. A copy of the agenda shall be posted at least seventy-two (72) hours before the meeting. b. The City Secretary will post agendas of meetings in accordance with City ordinances and State laws. c. The Staff Liaison will provide a word version of the agenda to the Secretary of the Commission prior to, or immediately following, the meeting. Section 4.3 Special Meetings Special meetings may be. called by the Chair or upon written request of three (3) members of the Commission (Ordinance No. #2023-0-003 (Adopted 2/8/2023 and Amended 3/8/2023). 4 22 Section 4.4 Quorum. A majority of three (3) of the five (5) members shall constitute a quorum for holding a meeting and for taking any action. No action shall be taken on any item before the Commission in the absence of a quorum. Section 4.5 Call to Order. Commission meetings will be called to order by the Chair or, if absent, by the Vice-Chair. In the absence of the Chair and the Vice-Chair, the meeting shall be called to order by the Secretary, and a temporary Chair shall be elected to preside over the meeting. Section 4.6 Conduct of Meeting. All meetings of the Commission shall be governed by the Texas Open Meetings Act, Tex. Gov’t Code, Chapter 551. Commission meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Commission. See Board and Committee Member Handbook (being reviewed by Council at 4.12.23 Meeting) Section 4.7 Voting. a. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and the vote on the matter. The Member may not remain at the dais and shall leave the room while the matter is being considered and voted on by the other Commission Members. b. The Chair may initiate motions and may also vote on each issue. c. Voting shall be by hand or may be made verbally and noted by the Secretary. d. The affirmative vote of a majority of members constituting a quorum of the Commission shall be necessary and sufficient for any recommendation, resolution, plan, or other voting matter. Section 4.8 Minutes. a. A recording or written minutes shall be made of all open sessions of Commission meetings. b. The Staff Liaison shall record all open sessions of Commission meetings d. The Secretary of the Commission shall record the minutes and submit an original copy within three (3) days after the meeting to the Staff Liaison for submission to the City Secretary. c. The City Secretary is the custodian of all Commission records and documents. Section 4.9 Attendance. a. Members are required to attend Commission meetings prepared to discuss the issues on the agenda. b. Any member of the Commission failing to attend three (3) consecutive scheduled meetings without good cause shall be subject to removal from the Commission by the Council. c. All members who will miss a meeting, whether scheduled or called, shall endeavor to give prior notification to the Chair, Vice-Chair, and/or City staff members as soon as possible. Section 4.10 Public Participation. In accordance with City of Liberty Hill Code of Ordinances, Section 1.03.033, the public is welcome to attend Commission meetings and to speak on any item on the agenda. A person wishing to address the Commission must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Staff Liaison prior to the start of the meeting. If any 5 23 written materials are to be provided to the Commission, a copy shall also be provided to the Staff Liaison and the Commission Secretary for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three (3) minutes to speak. If a person wishes to speak on an issue that is not posted on the agenda, he or she must file a written request with the Staff Liaison before the meeting prior to the deadline posted in the Meeting Agenda. The written request must state the specific topic to be addressed and include sufficient information to inform the Commission and the public. A person who disrupts the meeting may be asked to leave and be removed. See Ordinance (Jerry to find the related City ordinance) Section 4.11 Open Meetings. Public notice of Commission meetings shall be provided in accordance with the provision of the Texas Open Meetings Act. All Commission meetings and deliberations shall be open to the public, except for properly noticed Executive Session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Section 4.12 Executive Sessions. The Commission may conduct executive sessions as allowed by law, on properly noticed executive session matters, such as consultation with attorney on legal matters, deliberation regarding value of real property, competitive utility matters, and development negotiations. A recording or certified agenda shall be made of all executive sessions of Commission meetings. (Note: The reasons may need to be refined to align with duties). Section 4.13 Comprehensive Plan Updates. The Commission shall review the Comprehensive Plan Implementation Plan twice annually for compliance with the plan and make recommendations to staff for accomplishing the items in the plan. Do we need to add a section with any procedures for the Comp Plan future amendments and monitoring the implementation as Paul mentioned that is now included in Reporting to Council? Section 4.14 Goals, Strategies and Annual Workplan. The Commission shall review the annual work plan regularly to ensure the goals and action items are being completed. Do we need to add something on the preparation of Goals, Objectives, and Annual Work Plan and if that should be at a certain time of year if Paul is planning an annual joint meetings? This could be a separate section versus in duties (has been included in the Council Reporting section). Section 4.15 Approval of Plans and Plats. a. In accordance with Chapter 212 of the Local Government Code, the Commission shall approve, approve with conditions, or deny a plan or plat within thirty (30) days after the date the plat is filed. If a plan or plat is approved, the Chair shall endorse, and the City Secretary shall attest, the plan or plat with a certificate indicating the approval. If a plan or plat is conditionally approved or denied, the Commission shall provide the applicant a written statement of the conditions for the conditional approval or reasons for disapproval that clearly articulates each specific condition for the conditional approval or reason for the disapproval. The Staff Liaison shall prepare the written statement, which shall be endorsed by the Chair and attested by the City Secretary, as soon as practicable after the conditional approval or denial of the plan or plat. b. In accordance with Chapter 212 of the Local Government Code, the Commission shall approve, approve with conditions, or deny a plan or plat within fifteen (15) days after the date the applicant submits to the Commission a written response that purports to satisfy each condition for the conditional approval or remedy each reason for disapproval previously provided by the Commission. If a plan or plat is approved, the Chair shall endorse, and the City Secretary shall attest, the plan or plat with a certificate indicating the approval. If a plan 6 24  or plat is conditionally approved or denied, the Commission shall provide the applicant a written statement of the conditions for the conditional approval or reasons for disapproval that clearly articulates each specific condition for the conditional approval or reason for the disapproval. The Staff Liaison shall prepare the written statement, which shall be endorsed by the Chair and attested by the City Secretary, as soon as practicable after the conditional approval or denial of the plan or plat. Section 4.16 UDC Annual Updates or Amendments. In accordance with UDC Section 1,10, the purpose of this section is to provide guidance for annual updates to the Code in order to modify procedures and standards for workability and administrative efficiency, eliminate unnecessary development costs, and to update the procedures and standards to reflect changes in the law or the state of the art in land use planning and urban design. a. In the sixty (60) day prior to September 1st of each year, any person may provide a request for amendment to the Code to the City Secretary. The request for amendment shall be labeled an “Annual Update Request” and shall include a summary of the proposed changes, the reason for the proposed changes, and suggested text amendments. Annual Update Request shall serve a legitimate purpose. b. The City Secretary shall receive the proposed amendments within the sixty (60) days preceding September 1st and shall refer the proposed amendments to the Planning and Zoning Commission by October 1st of each year. c. The Planning and Zoning Commission may conduct workshops to informally discuss the Annual Update Requests with interested neighborhoods, developers, homebuilders, design professionals, and other stakeholders in the development process. d. The Planning and Zoning Commission shall refer the Annual Update Requests to the City Council with recommendations for amendments to the Code by December 1st of each year. SECTION V REPORTS TO COUNCIL The Commission shall make bi-annual reports to the City Council. The reports shall take place in January and July during a joint meeting of the City Council and the Commission. The report shall be given by the Chair, or by a member of the Commission in the absence of a Chair. The reports shall consist of (but not limited to) the following information: 1. Implementation of the Comprehensive Plan and any UDC updates; 2. A review of the accomplishments of the Commission; 3. The Goals, Objectives and Workplan for the year and its associated status; 4. Anticipated short-term and long-term challenges in achieving the goals of the Annual Work Plan, together with recommendations to meet such challenges. 7 25  SECTION VI. WORKING GROUPS Section 4.1 Formation. When deemed necessary by a majority of the Commission, Working Groups may be formed for specific projects related to Commission matters. Working Groups must be less than a quorum of the Commission. Section 4.2 Open Meetings. Working Groups are not required to post their meetings in accordance with Texas Government Code Chapter 551 (Texas Open Meetings Act). SECTION VII. BYLAW AMENDMENTS The Commission shall have Bylaws which will specific their own policies and procedures, officers, meeting dates, absences policy, and any policies/procedures unique to the Commission. The Bylaws shall not contradict any applicable State Laws/Statutory Regulations which apply or Article 1.07, Division 1 Generally (Ordinance No. #2023-03-003 (adopted 2/8/2023). These Bylaws may be amended by majority vote of the Commission Members at any regular meeting of the Commission. The Commission’s proposed amendments to the Bylaws must be approved by the City Council at the next Council meeting after the Commission’s approval. Bylaw amendments are not effective until approved by City Council. 8 26 27 28 29 30 31  CITY OF LIBERTY HILL ORDINANCE NO. #2023-O-009 Amendment Uniform Guidelines for Boards, Committees and Commissions AN ORDINANCE AMENDING ORDINANCE #2023-O-003 ADOPTED FEBRUARY 8, 2023 TO CORRECT TERM OF OFFICE START AND END MONTHS. WHEREAS, the City Council of the City of Liberty Hill, Texas adopted Ordinance #2023- O-003 on February 8, 2023, to establish a uniform set of guidelines regarding the Boards, Committees and Commissions of the City; and WHEREAS, a small modification is desired by Council to change the start and end terms of Boards, Committees, and Commissions to run from July 1st to June 30th two years later; and NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Liberty Hill, Texas: Ordinance #2023-O-003 is amended to read: ...Sec. 1.07.006 Terms of Office and Vacancies 1) Terms on City boards and commissions are two (2) years. 2) The terms of office shall be staggered within each board and commission. 3) No member of a board or commission may serve more than three (3) terms or six (6) consecutive years on any one board or commission, without prior approval of City Council. 4) Terms will begin July 1st and end on June 30th, two years later. 5) All vacancies, as possible, will be filled by the Council during the first Council meeting in the month of June. Applications will be accepted, annually from March 1st through May 30th. 6) Appointments may also be done when a vacancy occurs due to resignation or council removal of a member. 7) Vacancies are created when a member moves out of the applicable territory, misses more than 50% of the meetings or more than three months of consecutive meetings without excuse, removal by City Council, or resignation before their term is up. ... 32 Ordinance 2023-O-003 is amended as per correction language. PASSED & APPROVED this 8th of March, 2023 by a vote of _4 (ayes) to 0 (nays) to 0 (abstentions) of the City Council of Liberty Hill, Texas. CITY OF LIBERTY HILL Crystal Mancilla, Mayor Pro Tem ATTEST: Elaine Simpson, City Secretary 33 PLANNING AND ZONING COMMISSION PLANNING & ZONING COMMISSION REGULAR MEETING TUESDAY - APRIL 4, 2023 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 4.b Discussion regarding Verdunity Trip #2. (J. Millard) 34