City Council

CITY COUNCIL MEETING TUESDAY, MAY 21, 2013 CITY HALL 22710 E. COUNTRY VISTA DRIVE LIBERTY LAKE 7:00 P.M. INVOCATION Given by Council Member Dunne PLEDGE OF ALLEGIANCE Led by Mayor Peterson, City Council, and City Staff CALL TO ORDER Mayor Peterson called the meeting to order at 7:00 p.m. ROLL CALL Council Member Kaminskas Katy Allen, City Administrator Council Member Brickner Ann Swenson, City Clerk Council Member Dunne RJ Stevenson, Finance Director Council Member Beckett Pamela Mogen, LLML Director Council Member Langford Andrew Staples, City Engineer Council Member Kopelson Jennifer Camp, Parks Superintendent Council Member Olander (absent) Mayor Pro Tem Langford moved to excuse Council Member Olander, who was out of the country, seconded by Council Member Brickner motion carried unanimously. AGENDA APPROVAL: Mayor Pro Tem Langford moved to amend the agenda, moving Action Item 10Ba – confirmation of Mayor Peterson’s appointment of Carol Johns to the Liberty Lake Municipal Library Board – directly after the City Administrator’s Report. Council Member Dunne requested postponement of his Capital Facilities workshop discussion, under Agenda Item 9. Mayor Pro Tem Langford moved to additionally amend the agenda by postponing Councilman Dunne’s workshop presentation on Capital Facilities. Councilman Dunne seconded the motion, which carried unanimously. CITIZEN COMMENTS Jennifer Tomlinson, 525 N. Homestead Drive, Liberty Lake, WA: thanked City Administrator, Katy Allen, for all of her hard work on the baseball field project. Ms. Tomlinson asked the City Council to allocate $1.1 million to complete the project or to City Council Meeting – May 21, 2013 Page 1 provide support of Ms. Allen’s data. Ms. Tomlinson offered to personally take the project over herself and make it a community service project if necessary. MAYOR AND CITY COUNCIL COMMITTEE REPORTS Finance Committee: Council Member Brickner reported the committee met and discussed the lodging tax revenue bill; expenditures and revisions for May; budget amendments; and that 95% 2013’s funding for snow and ice removal has already been spent. A budget amendment for appropriations may be necessary, depending on this season’s weather. Committee members also discussed 2014 budget calendar meetings, and the plan to move forward. Public Safety: Council Member Kaminskas announced the Public Safety Committee and Library met. The summer reading program starts in mid-June; a book sale will be held during Liberty Lake Days; and Canfield will present a teambuilding class for City Staff in September. Fire calls are up 18% from last year. The police records management RFP has gone out, with implementation expected sometime in January. Mayor Peterson reported Spokane Regional Transportation Council (SRTC) met. Liberty Lake now has a full seat at the table on an ongoing basis. Mayor Peterson announced he attended the Lilac Festival celebration with Mayor Condon. CITY ADMINISTRATOR REPORT City Administrator, Katy Allen, reported on the City’s recent open house, which was very well attended. She provided updates on the economic outlook, the roundabout, and the Fallen Heroes circuit course. Ms. Allen spoke about recreation services registrations and the Community Economic Revitalization Board (CERB) application for matching funds for public facility improvements, with the focus on extending Knox Road. Attorney Boutz arrived to the meeting at 7:10 p.m. Mayor Pro Tem Langford moved to confirm Mayor Peterson’s appointment of Carol Johns to the Liberty Lake Municipal Library Board, seconded by Council Member Kaminskas. Motion carried unanimously. WORKSHOP DISCUSSIONS Library Board Trustee: Members from the Liberty Lake Municipal Library Board presented the 2012 annual report. They provided general statistics for patron checkouts, visits, programs and services. Board members also talked about significant events in 2012, as well as their initiatives. Update on Sports Fields Near Liberty Lake Elementary School: City Administrator, Katy Allen, gave a project update on the sports fields near Liberty Lake Elementary School. She stated $500,000 was allocated for a sports field concept at Central Valley School City Council Meeting – May 21, 2013 Page 2 District’s (CVSD) property when the 2013 budget was adopted. She explained there was still a question as to what would be built, and solicited council’s feedback on different design concepts and options going forward. She presented Option A, which consists of 88 parking stalls and one ball field with synthetic turf at the cost of approximately $610,000, or a dirt infield at a cost of approximately $521,000. Option B would be to build two fields with the same amount of parking with turf or without turf for $1.1 million, or $800,000 depending on the turf. Ms. Allen went on to discuss the benefits and drawbacks of synthetic turf. Option C would be similar to the fields at Rocky Hill and Pavillion Parks, which would consist of grading, planting, and irrigating the whole 20 acres at a cost of approximately $750,000. Council Members asked where the additional funds would come from since all options presented exceed the $500,000 allocation. RJ Stevenson, Finance Director, commented cash availability for a project like this would come from the city’s General Fund ending fund balance. Mayor Pro Tem spoke in support of the ball field concept, but against using the city’s General Fund ending balance to make up the difference in cost. Council Member Kopelson commented he liked Option C, and he could not support a concept that will cost four times as much as originally discussed. Council Member Brickner spoke in support of Option B, without synthetic turf, and support from CVSD for maintenance of the parking area. Council Member Kaminskas suggested company sponsorship might be an option as a fundraiser. She also spoke in support of Option B with the dirt infield. Council Member Beckett spoke in opposition to supporting four baseball fields at this location and spoke in support of a concept that is more multi-use. He said there is a ball field need in the City of Liberty Lake for multiple sports, noting there is not one soccer field in the city for 12-14 years old to play. He recommended building the two fields with the dirt infield. Council Member Dunne also spoke in support of Option B. After council’s discussion, Ms. Allen Katy concluded staff will create a Resolution for Option B with participation from CVSD for a dirt in-field, as an action item for the June 4th agenda. Councilman Beckett mentioned Finance Committee members also discussed this year’s Council retreat. He proposed Supplies and Services: At 8:49, Mayor Peterson asked to postpone the Finance Director’s presentation on supplies and services. With no objection from Council Members, it was decided to move the presentation to the June 4th City Council meeting. ACTION ITEMS Mayor Pro Tem Langford moved to approve the Consent Agenda as follows:  Approve May 7, 2013 City Council Minutes City Council Meeting – May 21, 2013 Page 3   Approve May 21, 2013 Vouchers in the amended amount of $67,154.52 Council Member Kaminskas seconded the motion, which carried unanimously. Mayor Pro Tem Langford moved to approve the General Business Action Item as follows: Authorize staff to enter into the contract with SiteLines for installation of nine pieces of equipment at Rocky Hill Park for the Fallen Heroes Circuit Course. Council Member Kaminskas seconded the motion, which carried unanimously. RESOLUTION Ann Swenson, City Clerk, read Resolution 07-109A into the record, amending Resolution 07-109, establishing a City Wellness Program. Council Member Langford moved to adopt Resolution 07-109A, seconded by Council Member Kopelson. Motion carried unanimously. ORDINANCE SECOND READ Ann Swenson, City Clerk, read Ordinance 204-B into the record, an Ordinance Amending Ordinance No. 204 passed by the City Council on December 18, 2012, entitled “An Ordinance of the City of Liberty Lake, Washington, Adopting a Budget for the Period January 1, 2013, through December 31, 2013, Appropriating funds and Establishing Salary Schedules for Established Positions. Council Member Kaminskas moved to adopt Ordinance 204-B, seconded by Mayor Pro Tem Langford. Motion unanimously. INTRODUCTION OF UPCOMING AGENDA ITEMS City Administrator, Katy Allen, announced Business Major Students from Eastern Washington University will give a report on survey results for employee commuters in Liberty Lake and a public hearing on the city’s six-year transportation improvement plan will take place during the June 4th City Council meeting. Because a fairly heavy agenda is anticipated at the next council meeting, Ms. Allen said she would talk with Council Member Olander to see if she wants to have the utility tax discussion on June 4th, or postpone it to June 18th. Mayor Pro Tem Langford requested Ms. Allen reach out to Council Member Olander to see if she would be willing to move the utility tax discussion to the council’s retreat in order to finalize what will be done before entering the 2014 budget, and to avoid having the discussion twice. CITIZEN COMMENTS Pat Dockrey reminded everyone about the June 8th Liberty Lake Yard Sale. City Council Meeting – May 21, 2013 Page 4