Library Board of Trustees

Meeting Minutes Liberty Lake Municipal Library Board of Trustees June 6, 2013 The meeting was called to order at 10:35 a.m. by President Lu Embrey. Present were Library Director Pamela Mogen, City Councilman Keith Kopelson and Board members Pat Lutzenberger, Linda Dockrey, Carol Johns and Mary Ellen Steen. The minutes from the May meeting were approved, on a motion by Pat and a second by Linda. There were no public comments. The mayor was not present to provide comments. Reports: A. City Administrator: Katy Allen was not present due to a scheduling conflict. B. City Council: Keith reiterated his support for extending current Library hours, as well as for additional staff/staff hours, and feels there would be Council support for such a move. He encouraged the Board to keep this in mind as we work on the 2014 budget. C. Library Director: In addition to the regular monthly report, Pamela shared: a. The Freegal music site is still not up and running, but this is a problem for CIN, not our Library. It should be usable soon. b. In July/August, Ross Schneidmuller of the Historical Society will mount a display of historic postcards from Liberty Lake. Pamela is still encouraging the Historical Society to look on the Library as a natural repository for Liberty Lake historical artifacts. Keith suggested that we make up packets of the “Splash” series of articles on Liberty Lake history. In this vein, Lu brought up the idea of adding to the Library motto “Preserving Yesterday”, so the entire motto would then read: “Preserving Yesterday, Informing Today, Inspiring Tomorrow”. c. Pamela asked Board members to review the website FAX24 for potential use in the Library. This website describes a proposition whereby FAX24 would provide the Library with a fax machine that would be operated by using patron’s credit cards. The Library would be responsible for nothing except the electricity used, and would even get a small share of the profit. D. FOLLML Report: Pat Lutzenberger gave Pamela a signed Memorandum of Understanding (MOU) between the Library and the Friends for the record. Copies will be made for all Board members. She also reported: a. The net earnings from the Tea were $2576 – a 50% increase over last year! b. The Friends will be selling used books in front of the Library during the Yard Sale.  c. 500 coupons from Quizno’s will be handed out as a fundraiser; the Library receives a cut from Quizno’s for purchases made using the coupons. d. Book sorting continues the third Thursday each month; volunteers welcome. e. The Friends are working on Bylaws and Articles of Incorporation; the address will be changed to the Library address and Karol Maier will be the registered agent. E. Foundation Report: Linda reported that the mural is up, and that: a. There will be a grand celebration on July 13th to showcase the mural, the front entrance and the Library’s 10th anniversary! The Board will be there and will give a brief presentation of our role in all things Library. b. The Foundation still has $10,000 left. The are looking at spending it – as well as additional funds from future fundraisers – on landscaping the northwest corner of the Library; the idea of a small amphitheater was suggested. c. Emily will be stepping down as pro-bono lawyer for the Foundation, to be replaced by Rhett (Brett?). Ongoing Business: A. Collections Standards: Pamela presented a comparison of how different states set collections standards and followed this with her recommendation for Liberty Lake. She would like to determine the materials expenditure budget as a percentage of overall library expenditure, setting 11.7% as that percent. She would also like to use the Wisconsin Quantitative Standards regarding items per capita as a guide for collection balance. The Board will review this and vote on it at the July meeting. We are also tasked with reviewing the Wisconsin and Maine Collection policies and deciding how to combine them to complete our Liberty Lake collections standards policy. B. Lu and Pamela will discuss the makeup of some kind of evaluation form that the Board and Pamela could use to review Library Director performance. They will bring their ideas to the Board at the next meeting; the goal is to use those ideas as a starting point so, over the next several months, we can craft something that will serve as a useful annual barometer both of how good a job the Director is doing in making progress on stated goals, and what kind of a job the Board is doing in providing needed support. C. Policy Review will be added as a standard agenda item. This allows for someone who has a policy change they wish to propose to do so. Once our standards project is complete, we may decide to review policies on an ongoing basis. D. The WLA has a policy handbook regarding Library Board Trustees roles and duties. We have outdated print copies of these; updates are not in print, but can be found at: wiki.sos.wa.gov/trustees. New Business: Per tradition, Board positions are reassigned for the third quarter as follows: President – Mary Ellen Secretary – Linda FOLLML Liaison – Carol Foundation Liaison – Pat City Council Liaison – Lu. Summer meetings have been changed to meet summer schedules as follows: July 23rd, 10:30 a.m. August 22nd, 10:30 a.m. The meeting was adjourned at 12:00 p.m. Mary Ellen Steen BOARD ASSIGNMENTS for JULY MEETING: 1. Review the FAX24 proposal for a vote next meeting. 1. Pamela and Lu discuss evaluation form. 2. Review Pamela’s recommendations for Collections Standards specifics. We also need to review Wisconsin and Maine collection policy papers to decide how best to incorporate them into a final Collections Standards for LLML.