City Council

CITY COUNCIL MEETING TUESDAY, OCTOBER 21, 2014 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. PROCLAMATION – Community Planning Month 8. MAYOR AND CITY COUNCIL COMMITTEE REPORTS 9. CITY ADMINISTRATOR REPORT  Solid Waste Management Plan Update 10. WORKSHOP DISCUSSIONS a. Mayor Peterson’s Budget Message – Proposed 2015 Budget b. City Parks, Recreation, Open Space & Trails Plan Update – Community Survey Results 11. ACTION ITEMS A. Consent Agenda i. Approve October 7, 2014 City Council Minutes ii. Approve October 21, 2014 vouchers in the amount of $392,369.97 B. General Business i. Award contract for Rocky Hill Park Monument Sign ii. Award contract for pedestrian improvements at Liberty Lake Elementary School 12. INTRODUCTION OF UPCOMING AGENDA ITEMS 13. CITIZEN COMMENTS 14. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. PROCLAMATION  PROCLAMATION CITY OF LIBERTY LAKE, WASHINGTON A PROCLMATION BY THE CITY OF LIBERTY LAKE, WASHINGTON DESIGNATING OCTOBER, 2014 AS COMMUNITY PLANNING MONTH WHEREAS, change is constant and affects all cities, towns, suburbs, counties, boroughs, townships, rural areas, and other places; and WHEREAS, community planning and plans can help manage this change in a way that provides better choices for how people work and live; and WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefits of planning requires public officials and citizens who understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America and its territories, and WHEREAS, The American Planning Association and its professional institute, the American Institute of Certified Planners, endorse National Community Planning Month as an opportunity to highlight the contributions sound planning and plan implementation make to the quality of our settlements and environment; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of planning commissions and other citizen planners who have contributed their time and expertise to the improvement of the City of Liberty Lake; and WHEREAS, we recognize the many valuable contributions made by professional community and regional planners and extend our heartfelt thanks for the continued commitment to public service by these professionals; NOW, THEREFORE, BE IT RESOLVED THAT, the month of October, 2014 is hereby designated as Community Planning Month in the City of Liberty Lake in conjunction with the celebration of National Community Planning Month. Dated this 21st day of October, 2014 Steve Peterson Mayor  City Council Subcommittee Agendas  Finance Committee Meeting Agenda – City Hall Conference Room October 21, 2014 6:00 PM I. 2012-2013 Audit II. Benefits a. Medical Benefits III. 2015 Budget a. Revenue Sources b. Highlight on Expenditures IV. LIFT V. Voucher Review  Liberty Lake Municipal Library September 2014 Report 2014 2013 Checkouts 6,066 6,614 Checkins 7,301 7,298 Renewals 974 816 ILL 11 10 Lent to CIN 1,250 1,100 Downloads 772 495 Local Use 321 648 TOTAL: 16,695 16,981 Pre-school Play Borrowed from CIN 897 675 Patron Visits: 4,423 2,736 Programs: Story time/Crafts/Lego 343 194 Books n Brew: 3 5 Adult programs 40 52 New Cards 112 107 Total Cards: 6,243 6,603 Events in September: LEGO Club New Youth Services Librarian Melanie Boerner began her programming schedule this month. Children's story times were resumed, although on a different schedule, and new programs were added. Friends of the Library held a membership drive and reception to welcome the new Youth Services Librarian on Thursday, September 18th. SCTU Financial Ed program: Sept 11th. Computer Class/ Knitting Club: Sept. 7, 14, 21, 28 Kid's Crafts were suspended for the first two Saturdays of the month. Kiwanis Book Club: Sept. 24th. Dan Pringle, the Adult and Reference Services Librarian accepted a position with the Spokane Public Library. His last day with LLML was Monday, September 15th. Director Mogen attended an introductory seminar on the uses of social media for libraries held at the Spokane Public Library downtown on Friday, September 26th. Future Events: Annual Halloween Party: This year’s Halloween Party will take place Thursday evening, October 30th from 5:30 –7:30 at the library. Members of the Friends of the Library will be assisting in decorating the library for children to show off their costumes and play games. Art Exhibit: Liberty Lake Art Society, October. Reception Oct. 16th, 6 – 8 pm. Estate Planning seminar with Tricia Usab: Oct. 13th, 6 - 7 pm. Spokane Reads: Karen Russell, author of Swamplandia, will be appearing at two free venues to discuss her book on October 16th. 1 pm @ the Spokane Convention Center Civic Auditorium and 7 pm @ the Bing Theater, Spokane. The library owns five copies. Library Technician Delain Miller, Technical Specialist Travis Montgomery and Library Clerk Carissa Hale will be attending the annual conference of the Washington Association of Library Employees (WALE) October 27th – 30th. Mr. Montgomery will present a program on "Quick and Easy Fixes/Troubleshooting of Technical Equipment" at the conference. The Library will host a table of library-owned resources at the Domestic Violence Seminar presented by the LL Police Department on Saturday, Oct 25th. Idaho Reads: The Library's Book Club will discuss Jess Walter's newest book of short stories, We Live In Water, Thursday, October 16th at 6:30 pm. The library owns four copies. Essay/Art Contest for students in 3rd - 5th grade: Washington State 125 Years From Now, in celebration of the 125th anniversary of Washington statehood. Entries due October 31st. New Youth Programs: Create Space: 1st - 5th graders, October's creations will be food-related. Every Tuesday at 4 pm Teen Makers: Same as above, but different items. Every Thursday at 4 pm Pre-school Play: Every Wednesday, 10:30 - 11:30. Activities for child and care- giver promoting skills for Kindergarten STEM-tacular Saturdays: STEM activities for ages 8 and up held the 1st and 3rd Saturdays of the month, November - April, in partnership with the LL Recreation Department. Registration required, class size limited, a fee will be charged. November's activities are Dinosaur excavation and Solar Robot. New Adult Programs: Mobile Basics for Adults: Community member Christine McManus will offer monthly help for older adults in use of their cell phones, tablets, etc. iPhone and iPad help will be offered on the 2nd Thursday of each month beginning October 9th and Android devices on the third Thursday, beginning October 16th, at 10 AM City Administrator Report Information  Solid Waste Management (SWM) Draft Plan Proposed Timeline October 14th – Beginning of public participation process a) Publish legal notices in the Spokesman Review:  Notice of Availability Draft Solid Waste Management Plan  Notice of Availability of SEPA Checklist  Notice of Public Hearing before the City Council b) Upload draft Plan on City’s website inviting citizen input / questions c) Submit plan to WA State Dept. of Ecology with letter requesting their review/comments d) Have hard copies of draft Plan available @ City Clerk’s office & Liberty Lake Municipal Library October 21st – Informal Memo to City Council; Administrative Report; & City Council Workshop October 28th – 4:00 p.m. deadline for SEPA’s closing comments October 31st – Publish Notice in The Splash inviting public participation & announcing 11/4 public hearing November 4th – City Council Public Hearing on SWM Draft Plan November 14th – End of public participation process November 28th – Prepared responses to citizen & WA State Dept. of Ecology comments/questions December 16th – Adoption of SWM Plan by Liberty Lake City Council December 17th – Submit final Plan to WA State Dept. of Ecology January 30th – Deadline for approval by WA Dept. of Ecology February 2nd – Submit approved Plan to Spokane County Auditor WORKSHOP DISCUSSION MATERIAL  AGENDA ITEM NO.: 10b BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: October 21, 2014 Workshop / Discussion - City Parks, Recreation, Open Space & Trails Plan Update – Community Survey Results DEPT. OF ORIGIN: Planning & Building Services / Parks and Recreation EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen Results Presentation EXPENDITURE REQUIRED: Not Applicable BUDGETED: Not Applicable SUMMARY STATEMENT The City Parks, Recreation, Open Space, and Trails Plan Update lays the groundwork for the future of the City parks, recreation, open space, and trails system and supplements the Parks, Recreation, and Open Space element of the City’s Comprehensive Plan. The plan is updated every 6 years and the last update and community survey was conducted from 2008 - 2010 when the River District was added to the plan. The 2014/2015 Parks, Recreation, Open Space and Trails Plan update process began last Spring 2014 with the launch of the community survey and is anticipated to conclude a year from now. The plan update will combine technical analysis with the input of the community to establish priorities for the future improvements of parks and recreation facilities, programs, and services in Liberty Lake. The multi‐layered public input process was designed to provide multiple opportunities for a range of audiences and constituencies to participate. This process is also designed to ensure that the City gathers the input necessary to develop an updated plan that is technically sound, rooted in the needs of the community, and implementable. No one public involvement activity is intended to find “the answer” from the public; rather, the themes that emerge from multiple activities will be used as guiding direction for the analysis and recommendations in the updated plan. From April to August, the public survey was conducted along with focus group meetings and in September, the Minapsys session was conducted. All the qualitative and quantitative data has been received, reviewed, and analyzed, and the results are ready to be presented. The entire results presentation has been provided in your packets and an abbreviated one will be presented at the City Council meeting. The majority of respondents stated multi-use facilities are desired and multi-use trails are still the most important. A community center (indoor facility) and community swimming pool are needed in Liberty Lake. The most popular recreation programs are Special Events (concerts, movies, festivals) and there should be more swimming or water play (indoor or outdoor) activities. Year round activities for all ages and abilities are important and providing additional amenities at existing parks should always be considered. Liberty Lake needs to continue to be a walkable community and our quality of life and desirability is directly tied to our parks, recreation, open space, and trails. These are the reasons people choose to live here. RECOMMENDED ACTION None needed on October 21st, presentation only 1 Lays the groundwork for the future of the system. *Identifies parks, recreation, open space, & trails goals and objectives *Inventories existing parks and identifies future park and recreation needs *Explores park rehabilitation issues *Outlines parks and recreation management and operations *Discusses recreation programs and services *Action plan which describes existing and potential funding sources that will be needed to meet level of service (LOS) standards and maintain park facilities and recreation services Supplements the Parks, Recreation, and Open Space element of the City’s Comprehensive Plan. *It expands on the information contained in the Comprehensive Plan by providing significantly greater detail regarding the inventory of park and recreation facilities and the current wants and needs of the community. 2 The 2014 Parks, Recreation, Open Space and Trails Plan update process began last Spring 2014 with the launch of the community survey and is anticipated to conclude a year from now. The plan update will combine technical analysis with the input of the community to establish priorities for the future improvements of parks and recreation facilities, programs, and services in Liberty Lake. The multi‐layered public input process is designed to provide multiple opportunities for a range of audiences and constituencies to participate. This process is also designed to ensure that the City gathers the input necessary to develop an updated plan that is technically sound, rooted in the needs of the community, and implementable. No one public involvement activity is intended to find “the answer” from the public; rather, the themes that emerge from multiple activities will be used as guiding direction for the analysis and recommendations in the updated plan. 3 Hard copies, PDF form, and online formats were available (City Hall & LLML had returns) We were able to cover a lot of events to advertise the survey availability ‐ Arbor Day, Summer Activities Kids Expo, All Fools Hunt, Get Connected, City Hall Open House, FHCC Pavillion Park Station Dedication & Rotary Memorial Day Breakfast, Windermere Marathon Expo, Liberty Lake Fourth 4 Families, Roman Holiday movie at Rocky Hill Park, Barefoot Soccer 3v3 Tournament, Croods movie at Half Moon Park, and the Mutt Strut, as well as having the A‐board advertisement moved around to various parks and recreation facilities for a week or two each throughout the survey timeframe. We also were able to talk directly with park users to tell them about the survey and give them the handout on multiple occasions. 4 Focus Groups ‐ WELL (Women Executives of Liberty Lake), Friends of Centennial Trail, Talon Hills Seniors – Silver Café, Spokane County Parks and Recreation, FOPP (Friends of Pavillion Park), Kiwanis, Sports Enthusiasts – City Hall Roundtable, Planning Commission, Rotary, & CDC (City Council Community Development Committee) 5 We also logged in additional comments from people calling, emailing, or coming in to provide feedback throughout the process. 6 We had a very successful response to the public survey and received great feedback from the focus groups that we utilized to craft the 2 Minapsys questions. The Minapsys results supported the public survey and focus group feedback to provide a clear direction for the future of Liberty Lake Parks, Recreation, Open Space, and Trails. 7 The public survey generated very little degree of variance in the responses, questions were consistently answered throughout. Minapsys respondents tended to blend the questions together which further supported the multi‐use concept; the bummer was that many did not go through the whole process (did not rate) so not all responses received a score, but we still received very consistent feedback. The public survey, focus groups, and minapsys results were consistent and provided a reliable message from the public. 8 The City’s parks, recreation, open space, and trails system is very important to the Liberty Lake community in multiple ways and provides multiple benefits. 9 10 Swimming or water play surpassed trail usage activities and was the top requested activity to see more of in Liberty Lake with lake and river activities just slightly less. Social gathering (community events, picnics, parties, etc.) and winter activities (sledding, ice skating, snowshoeing, cross country skiing, etc.) were the next highest requested activities to see grow in the future. 11 Community Parks (Pavillion & Rocky Hill) receive the most use. For being a very small neighborhood park, Half Moon receives a lot of use because it is the only park in the River District so a new community park is definitely needed. Almost half of the respondents said they utilize “the park closest to my home” at least once a week which continues to support the City standard of a ½ mile walkable radius from residences. 12 People use parks and recreation facilities frequently in Liberty Lake, but we also need to provide additional marketing so people know what is available, provide additional opportunities in the River District, and provide a variety for all ages and abilities. Users feel safe and can easily access facilities when time allows. 13 We are still not fully meeting resident needs so this can be improved on in the future. Facilities in the River District and the desire for a community pool / water activities were a comment theme. 14 Averages vs. #1 Rankings – The top selections based on average responses vs. #1 rankings (2 distinct differences – picnic shelter vs. dog park), need to consider both methods because #1 rankings shows strong group support too. Swimming pool ranked 6th in average rankings, but ranked 2nd in #1 rankings which is supported by other questions and comments. When the draft plan debuts, you will be able to see how these results compared to 2008! 15 As noted above, more marketing is needed so people know what is available. 16 Summarized keywords into groupings and came up with 7 categories for programs, events, activities, and classes which were then prioritized based on number of responses. 17 18 The majority of people that are not participating in City programs is because they do not know what is available, we need to conduct more or better marketing as well as offering programs that fit with a variety of schedules while keeping our current successful ones. 19 Consistent with questions 3 and 9, special events are very popular as well as aquatics. Education / enrichment classes, adventure sports, and kids programs and activities complete the top 5 recreation programs to offer or expand in the future. 20 Walkability of our parks is a key component that must be maintained. 21 Members of the public that are not currently visiting facilities or participating in parks and recreation activities have a lack or time as their barrier to parks and recreation experiences. 22 Continued expansion of the trail network and addition of amenities to existing parks are the top priorities, followed by providing additional activities and building more facilities; however the comments reflect the strong desire for a community pool with 40% of the respondents that provided comments, requesting a pool. 23 Majority of people do not support increasing fees or taxes to pay for repair and maintenance of the existing system, they want to maintain current budgeted funding levels. 24 No support for increasing fees or taxes to build and maintain new facilities was neck and neck with the support for passing a bond measure. 25 Summarized keywords into groupings and came up with 17 categories of comments that were then prioritized based on number of comments received. Results were consistent with other survey questions and comments overall and the public is very satisfied with the trend of the current parks, recreation, open space, and trails system. 26 Questions 19, 20, 21, and 30 all dealt with demographics and the City achieved the diversification and population representation we were aiming for. 27 The City achieved our goal of gathering unbiased quantitative and qualitative data from all age groups to utilize for comparison, analysis, and recommendations. 28 We were able to obtain responses from not only people who live in Liberty Lake, but from those who work and play as well. 29 The overwhelming majority of respondents did not mind taking a couple extra minutes to answer the additional questions and were generally able to complete the survey in about 10 minutes with very few complaints received on length or structure. 30 Liberty Lake’s quality of life and desirability is directly tied to our parks, recreation, open space, and trails. Based on a National Recreation and Park Association (NRPA) study from 2010, “Parks are a tangible reflection of the quality of life in a community. They provide identity for citizens and are a major factor in the perception of quality of life in a given community. Parks and recreation services are often cited as one of the most important factors in surveys of how livable communities are.” Also included in the NRPA study was that “Parks improve the local tax base and increase property values. It is proven that private property values increase the value of privately owned land the closer such land is to parks. This increase in private property value due to the proximity to parks increases property tax revenues and improves local economies.” “Quality parks and recreation are cited as one of the top three reasons that business cite in relocation decisions in a number of studies.” “Parks and recreation programs generate revenue directly from fees and charges, but more importantly, provide significant indirect revenues to local and regional economies from sports tournaments and special events such as arts, music, and holiday festivals. Economic activity from hospitality expenditures, tourism, fuel, recreational equipment sales, and many other private sector businesses is of true and sustained value to local and regional economies.” “An ongoing study by the Trust for Public Land shows that over the past decade, voter approval rates for bond measures to acquire parks and conserve open space exceeds 75%. Clearly, the majority of the public views parks as an essential priority for government spending.” 31 Additional comments supported a multi‐use community center that could incorporate all ages and the consistently strong need for a community pool that could be indoor, indoor/outdoor, or outdoor. Further site master planning and concept development will be needed to make a final decision on the type of swimming pool best suited for Liberty Lake. 32 The same amenities were included in the average rankings vs. the #1 rankings. When grant or other funding is available for providing additional park amenities, more community garden space, expansion or improvement to the disc golf course, the addition of sand volleyball courts, and the opportunity for an ice rink (even if it is only a temporary seasonal one), should be explored. 33 The public wants to see recreations programs and activities predominantly held in parks and a community center. 34 Exploring opportunities for universal accessibility would be valuable when it is not too costly and can benefit a range of ages and abilities. The selection of exercise equipment for the Fallen Heroes Circuit Course Stations is one example where additional accommodations were made and the same concept could be utilized for an adaptive playground. Comments were received in support of this. 35 36 The City should strive to incorporate more public art through donation, sponsorship, etc. whenever possible. 37 As shown in the other demographic questions, the City was able to achieve the diversification and population representation we were aiming for with this survey. 38 Overall, the public is happy. Our parks are well utilized, clean, and safe. We do need a new indoor, year round facility and a municipal pool, as well as more amenities and programs for all ages, especially toddlers and seniors. The City’s parks, recreation, open space, and trails system is why people move to Liberty Lake. 39 Minapsys respondents tended to blend the questions together which further supported a multi‐use concept. Since the responses were so consistent, in order to best present the feedback, we reviewed all the comments and came up with 13 predominant keywords that were then prioritized based on the number of comments received. When discussing uses for a new facility, public or non‐profit events was discussed by almost 29% or 76 of the respondents. This is consistent with public survey feedback as is the different types of aquatic options. Also valuable were the examples that people provided to describe what they envision for a facility. Local examples were the YMCA, Kroc Center, Centerplace, and the Southside Aquatic Center. Having a facility to hold private events (such as weddings, birthday parties, etc.) was also widely discussed. Additional comments received were about a building a community pool that is accessible to all incomes/ages, possibly an indoor/outdoor pool with a retractable ceiling and heated bathrooms. The City should offer swim lessons and to put bleachers on one side of the pool so kids can learn to be on a swim team and have parents come watch them. A recreational pool should be at least 25 yards long and if possible to have a timing clock. There was also support for a community room where seniors can meet and play ping pong and billiards as well as socialize, and the desire to see community events held there as well. “Just a simple building, nothing fancy.” 40 The City achieved our goal of gathering unbiased quantitative and qualitative data from all age groups to utilize for comparison, analysis, and recommendations. The representative, diversified results provide a consistent message for the future of the Liberty Lake parks, recreation, open space, and trails system. 41 Now that public feedback has been received, the results need to be incorporated, data updated, and a new City Parks, Recreation, Open Space, and Trails Plan unveiled for review and adoption over the next year. The updated plan must be technically sound, rooted in the needs of the community, and implementable. We received consistent public feedback which has provided a clear direction for the future of the Liberty Lake Parks, Recreation, Open Space, and Trails System and I look forward to bringing the draft plan back for your review. 42 Questions or Feedback? 43 ACTION ITEMS  City of Liberty Lake Consent Agenda for October 21, 2014 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through October 21, 2014 Payee Description Amount See attached check register report. Total checks through October 21, 2014 $ 392,369.97 TOTAL $392,369.97 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 11Bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: October 21, 2014 Rocky Hill Park Monument Sign DEPT. OF ORIGIN: Planning & Building Services Amanda Tainio, Planning & Building Services Manager EXHIBIT: Sign Concept DEPT. HEAD APPROVAL: Katy Allen Proposal / Bid Contract EXPENDITURE REQUIRED: Yes BUDGETED: Included in 2014 Budget SUMMARY STATEMENT A monument sign concept for Rocky Hill Park was presented to four local sign companies and proposals were requested. One company, Mountain Dog Sign Company of Liberty Lake, submitted a proposal. Their proposal meets the requested design criteria and fell within the proposed budget. The sign concept, Mountain Dog proposal, and proposed contract are attached for your review. We are requesting that Council approve the Mayor to enter into contract with Mountain Dog Sign Company for the design, construction, and installation of the attached Rocky Hill Park Monument Sign for $9,133.66. RECOMMENDED ACTION 1. Authorize the Mayor to enter into contract with Mountain Dog Sign Company.  Monument Sign Concept (9/25/14) REQUEST FOR PROPOSAL FOR ROCKY HILL PARK MONUMENT SIGN:  Sign contractor to submit a Monument Sign Proposal based on design concept, approximate size, and similar materials / colors as described herein.  Materials must be low maintenance, durable, and resilient to handle hard water mineral deposits from surrounding irrigation and sun exposure.  Footings shall have 3000 psi concrete and # 4 rebar and the sign shall be designed to withstand a 15 PLF wind load.  Sign contractor will be required to remove sod for future planter (up to 5’ around sign, per on-site consultation with the City at time of sign installation) and have site clean and graded after sign installation.  City will provide irrigation re-location and new landscaping.  Prevailing wage applies.  Engineering not required due to sign size (less than 8’ tall and 32 sq. ft. in size).  Sign contractor shall submit the following items with proposal for City review:  final sign design drawings,  specifications,  site plan,  total cost for sign construction and installation (do not add fees for City sign permit)  additional proposal option that includes external sign lighting with a shielded fixture or fixtures (include cost with WA State L&I Electrical Permit fee).  Upon selection, the following must be provided:  locates,  permits must be obtained,  Statement of Intent to Pay Prevailing Wages, signed City of Liberty Lake project contract, and items requested in contract must be submitted,  sign construction and installation,  electrical / lighting installation, if option is chosen by the City.  Sign contractor selection will be based on completeness of proposal, sign design, longevity, maintenance requirements, and total cost with or without external sign lighting option (Lowest Responsible Bidder).  City Council approval is required. Please submit proposal by email (pdf format) no later than 4pm, October 9, 2014 Contact: Amanda Tainio, Planning & Building Services Manager Email - atainio@libertylakewa.gov, Phone - (509) 755-6708 The City of Liberty Lake reserves the right to reject all proposals due to total cost. Page 1 of 3  Monument Sign Concept (9/25/14) CONTRACTOR TO SELECT COLORS SIMILAR TO THOSE SHOWN TO COMPLEMENT OTHER EXISTING COLORS ON-SITE CONCRETE CAP 4’ - 0” GRANITE VENEER CONTRACTOR TO SELECT LOW 24901 E. Mission Ave. MAINTENANCE, DURABLE, AND RESILIENT 7’ - 0” MATERIAL TO 9’ - 0” MEET REQUEST AND COMPLEMENT OTHER EXISTING SCALE 1/2” = 1’-0” MATERIALS ON-SITE SAMPLE MATERIALS AND COLORS (CURRENTLY ON-SITE) DESIGN CONCEPT BASED ON LIBERTY LAKE TRAIL SYSTEM SIGNAGE BY MTLA & EXISTING PARK LOGO (GREENSTONE CORP.) Page 2 of 3 Monument Sign Concept (9/25/14) 24901 E. Mission Ave. WINROCK ST. APPROXIMATE SIGN LOCATION (NEED TO FINALIZE AFTER LOCATES) MISSION AVE. Page 3 of 3 TECHNICAL SPECIFICATIONS Products Description for Custom High Pressure Laminate (CHPL) Solid Composite Panels General Description. Solid composite panels are, fire retardant, impervious to moisture, extremely resistant to UV rays, scratching, impact, and graffiti. Outdoor panels are protected with a 10 year UV inhibitor. Graphics are made using 12-Color High Definition printing technology. Panels are re self-supporting and can be fitted with threaded inserts. Laminate Grades General Description. Laminate grades are manufactured with a smooth sub-surface image on one side and a sanded surface on the other side to allow proper bonding to the supporting substrate. Bonding laminate panels to substrate materials should be done according to the proven principles of veneering. Particleboard and MDF are among the many suitable substrates on which a laminate grade panels can be bonded. profiles. 0.048" is a general purpose panel suitable for practically all flat (horizontal or vertical) applications. Panels are fire retardant, resistant to moisture, extremely resistant to UV rays, scratching, impact, and graffiti. Outdoor panels are protected with a 10 year UV inhibitor. Graphics are made using 12-Color High Definition printing technology. Panels are entirely made in the U.S.A. Thickness 0.035" (.889mm) (1.2mm) 1/16" (1.5mm) 1/8" (3mm) 1/4" (6mm) 1/2" (12mm) 3/4" (19mm) 1" (25mm) Weight Grade Pounds Per Sq. Ft. = 0.30 0.048 = 0.34 1/16" = . 0.45 1/8" =. 0.91 1/4" = 1.8 1/2" = 3.6 3/4" = 5.4 = 7.2 Surface Finish Semi-Gloss: A reflective finish that accentuates detail and diminishes reflective light. Reflectivity of 30 + or - 5 gloss units. UV Inhibitors added to outdoor finish. Core Color Black Strength Terms: M.D. Machine Direction Length of the sheet C.D. Cross Direction Width of the sheet P.S.I. Pounds Per Square Inch Ft/Lbs/IN Foot Pounds Per Inch Comprehensive Strength: M.D. 193,064 Kpa (31,000 PSI) C.D. 172,378 Kpa (25,000 PSI) Tensile Strength: M.D. 151,693 Kpa (22,000 PSI) C.D. 110,322 Kpa (16,000 PSI) Flexural Strength: M.D. 158,588 Kpa 23,000 PSI) C.D. 103,427 Kpa (15,000 PSI) Impact (Edgewise) M.D. 0.6 FT/LBS/IN C.D. 0.5 FT/LBS/I Rockwell Hardness M Scale: 95 to 115 PRODUCT PROPERTIES: Product Description: High Pressure Decorative Laminate consisting of decorative surface papers, impregnated with melamine resins, bonded under heat and pressure to kraft papers impregnated with phenolic resins. NEMA: CHPL panels exceed the standards for decorative la minates established by the National Electrical Manufacturers Association NEMA LD3-1991. These standards establish the minimum criteria for resistance to wear, boiling water, high temperature, cigarette burns, fading, dimensional stability, staining, appearance and formability (bending and postforming grades). Chemical & Stain Resistant: Panels are perfectly suited for commercial use where chemical products are used. They are resistant to common house-hold products, solvents, mild alkalis, and diluted mild acids. Some staining agents, especially those with grease bases paint or ink, will require the use of a solvent for removal. These stains can be removed using turpentine, 100% mineral spirits, isopropyl -40, lacquer thinner, acetone or MEK. Static Electricity: CHPL panels do not store static electricity and are therefore suitable for use in controlled environments where accumulation and retention of static electricity must be avoided. Fire Retardant: CHPL panels are suitable for application where fire retardant properties are required by building codes. Sheet thickness: 0.035" (.889mm) 1. Exceeding performance requirements of NEMA LD 3-1995 Grade VGF. 2. Surface burning characteristics in accordance with ASTM E 84; unbonded: Flame spread 40; Smoke developed 70. Sheet thickness: 0.048" (1.2mm) 1. Exceeding performance requirements of NEMA LD 3-1995 Grade VGF. 2. Surface burning characteristics in accordance with ASTM E 84; unbonded: Flame spread 35; Smoke developed 80. 1. Exceeding performance requirements of NEMA LD 3-1995 Grade VGF. 2. Surface burning characteristics in accordance with ASTM E 84. FlammabilityASTM E-162. Flame propagation index of 10 (Radiant Panel) to 15 without drip of flame. Toxicity Test: LC50 Pittsburgh Protocol Toxicity Test. Equal to and no more toxic than wood or paper.  4’-6” 4’-0” 3’-0” 24901 E. Mission Ave 0’-3” 7’-0” Front of Sign APPROVAL CHECKLIST City of Liberty Lake PLEASE VERIFY PLEASE READ THIS PROOF CAREFULLY! THIS IS THE CLIENT Spelling / Grammar ACTUAL ARTWORK FOR YOUR SIGN!! Name / Address / Ph# ONCE YOU APPROVE THE PROOF, YOU ARE CONTACT Amanda Tainio Sizes / Dimensions Product FINANCIALLY RESPONSIBLE FOR ANY CONTENT, Quantity SPELLING OR LAYOUT ERRORS. ARTIST RG D AT E 10/09/14 JOB # Color Note: Colors in proof may not exactly match colors in final product. CUSTOMER SHOP VERSION 1 INITIALS ... ... D AT E / / S I G N AT U R E D AT E  4’-6” 4’-0” 3’-0” 0’-3” 7’-0” Qty. 4 - 5” x 4” L-Brackets Rear of Sign with 3 threaded inserts per each bracket APPROVAL CHECKLIST City of Liberty Lake PLEASE VERIFY PLEASE READ THIS PROOF CAREFULLY! THIS IS THE CLIENT Spelling / Grammar ACTUAL ARTWORK FOR YOUR SIGN!! Name / Address / Ph# ONCE YOU APPROVE THE PROOF, YOU ARE CONTACT Amanda Tainio Sizes / Dimensions Product FINANCIALLY RESPONSIBLE FOR ANY CONTENT, Quantity SPELLING OR LAYOUT ERRORS. ARTIST RG D AT E 10/09/14 JOB # Color Note: Colors in proof may not exactly match colors in final product. CUSTOMER SHOP VERSION 2 INITIALS ... ... D AT E / / S I G N AT U R E D AT E  Mountain Dog Sign Company Estimate #: 1697 24001 E Mission Ave, Ste 40 Liberty Lake, WA 99019 Ph: (509) 891-9999 FAX: (509) 891-9997 Web: http://www.MountainDogSignCompany.com Page 1 of 1 Created Date: 10/9/2014 3:31:01PM Prepared For: City of Liberty Lake Salesperson: Steve Kempf Contact: Amanda Tainio, Parks and Open Space Supe Email: steve@mtdogco.com Office Phone: (509) 755-6708 Office Phone: (509) 891-9999 Office Fax: (509) 755-6713 Cell Phone: (509) 993-8274 Email: atainio@libertylakewa.gov Address: 22710 E Country Vista Dr Liberty Lake, WA 99019 Description: Rocky Hill Park Monument Dear Amanda, Thank you for allowing us to provide you with this estimate. If you have any questions, please give me a call. Regards, Steve Quantity Unit Price Subtotal Product: Misc 1 $8,402.63 $8,402.63 1 Description: 1/2" Exterior CHPL Sign Panel 48" x 84" 12 Threaded Inserts w/Tamper Resistant Bolts 3ft tall Granite Veneer with Concrete Cap Quantity Subtotal Product: Service of Non-Electric Signs 1 $0.00 $0.00 2 Description: No option for external sign lighting at this time, but will explore if sign concept is acceppted Notes AExceptions 50% deposit is required prior to starting production. Standard production time is 3-5 business days from submitted/approved artwork. may apply. Projects requiring less than 24 hours turn-around time from submitted/approved artwork, will incur a 25% rush charge. Orders changed or cancelled will incur a minimum $50 charge, based on design time invested and any non-refundable materials purchased for production. Mountain Dog Sign Company guarantees you will be completely satisfied with our work. This estimate is good for 30 days from the date printed. Subtotal: $8,402.63 Taxes: $731.03 Total: $9,133.66 Deposit Required: $4,566.83 Payment Terms: Balance due upon delivery/installation. Overdue balances will accrue interest at 1.5% monthly (18% annual rate). Client Reply Request Estimate Accepted "As Is". Please proceed with Order. Other: Changes required, please contact me. SIGN: Date: / / Print Date: 10/9/2014 3:42:15PM \\mdsc-cyrious\cyrious$\Control\Reports\MDSC_Estimate.rpt Leading you to the top!  4’-6” 4’-0” 3’-0” 24901 E. Mission Ave 0’-3” 7’-0” APPROVAL CHECKLIST City of Liberty Lake PLEASE VERIFY PLEASE READ THIS PROOF CAREFULLY! THIS IS THE CLIENT Spelling / Grammar ACTUAL ARTWORK FOR YOUR SIGN!! Name / Address / Ph# ONCE YOU APPROVE THE PROOF, YOU ARE CONTACT Amanda Tainio Sizes / Dimensions Product FINANCIALLY RESPONSIBLE FOR ANY CONTENT, Quantity SPELLING OR LAYOUT ERRORS. ARTIST RG D AT E 10/09/14 JOB # Color Note: Colors in proof may not exactly match colors in final product. CUSTOMER SHOP VERSION 1 INITIALS ... ... D AT E / / S I G N AT U R E D AT E  ROCKY HILL PARK MONUMENT SIGN THIS CONTRACT ("Contract") IS MADE BY AND BETWEEN THE CITY OF LIBERTY LAKE, A CODE CITY OF THE STATE OF WASHINGTON, HEREINAFTER “CITY” AND MOUNTAIN DOG SIGN COMPANY, HEREINAFTER “CONTRACTOR”, JOINTLY REFERRED TO AS “PARTIES”. IN CONSIDERATION of the terms and conditions contained herein the Parties covenant and agree as follows: 1. WORK TO BE PERFORMED. The City desires to have a monument sign designed and installed based on the design concept, approximate size, and similar materials / colors as described in the Rocky Hill Park Monument Sign Concept Request for Proposal (9/25/14). The Contractor shall be responsible for repairing any damage to existing underground utilities. The cost of repairs shall be borne by the party responsible for the damage. The City Planning & Building Services Manager (“City Planner”) or designee shall administer and be the primary contact for Contractor. Contractor shall receive the City Planner's written authorization to proceed with the work. Upon notice from the City Planner, Contractor shall promptly commence work, timely complete the same, and cure any failure in performance under this Contract. All work shall be performed as directed by the City Planner and, if applicable, in conformance with City and State standards. Work shall be communicated to the Contractor through a) email, b) by verbal communication, or c) by telephone. The intent shall be to keep a written record of all work assigned to the Contractor by the City Planner. The Contractor shall be available for emergency work during daytime and nighttime hours by telephone. The maximum response time from a call to the Contractor arriving on site shall be less than 30 minutes unless otherwise arranged. Response time to make normal repairs shall be within 24 to 48 hours of the request time by the City. 2. TERM OF CONTRACT. This Contract shall be in full force and effect upon execution of this Contract and shall remain in effect for 30 working days from Notice to Proceed. Either party may terminate this Contract by providing at least ten (10) days written notice to the other party. In the event of such termination, the City shall pay the Contractor for all work previously authorized and satisfactorily performed prior to the termination date. The Contractor shall keep in force during the term of this Contract, Washington State Industrial and Unemployment insurance and shall provide the City with proof of such insurance prior to execution of this Contract. Contractor shall keep such insurance in force and effective throughout the term of this Contract or any renewal term thereof. The Contractor shall file a Statement of Intent to pay Spokane County Prevailing Wage rates with Washington State Department of Labor and Industries prior to receiving the first payment under this Contract and annually thereafter at the beginning of the calendar year during the term of this Contract or any renewal term thereof. All labor under this Contract shall be paid in accordance with state prevailing wage law as applicable to the work being performed. 3. COMPENSATION. The City agrees to pay the Contractor a lump sum based on the agreed upon proposal. 4. PAYMENT. The Contractor shall be paid upon completion of the work. Applications for payment shall be sent to the City Treasurer at the below stated address. Payment will be made based on the amount of work completed and accepted by the City. The City reserves the right to withhold payment under this Contract which is determined in the reasonable judgment of the City Planner to be noncompliant with the scope of work, City Standards, City ordinances and federal or state standards. Page 1 of 3 Retainage shall be kept by the City when required by state law. If retainage is held by the City, prior to release of retainage: a) Affidavits of Wages Paid shall be filed with Washington Department of Labor and Industries; b) City shall receive notice from Washington Employment Security Department (ESD) that ESD has no claim pursuant to RCW 50.24.130 and that ESD has released its lien on the retainage provided by RCW 60.28.040; c) City shall receive notice from Washington Department of Revenue that the Contractor has fulfilled their tax obligations to the State of Washington. 5. NOTICE. Notice shall be given in writing as follows: TO THE CITY: TO THE CONTRACTOR: Name: Ann Swenson, City Clerk Name: Phone: (509) 755-6700 Phone: Address: 22710 E. Country Vista Dr. Mobile: Liberty Lake, WA 99019 Address: 6. APPLICABLE LAWS AND STANDARDS. The Parties, in the performance of this Contract, agree to comply with all applicable Federal, State, Local laws, City ordinances, and regulations. Contractor shall exercise best efforts including the selection of high quality materials so that all services performed shall be in compliance with current related industry standards. 7. RELATIONSHIP OF THE PARTIES. It is hereby understood, agreed and declared that the Contractor shall be an independent Contractor and not the agent or employee of the City, that the City is interested in only the results to be achieved and that the right to control the particular manner, method and means in which the services are performed is solely within the discretion of the Contractor. Any and all employees who provide services to the City under this Contract shall be deemed employees solely of the Contractor. The Contractor shall be solely responsible for the conduct and actions of all employees under this Contract and any liability that may attach thereto. 8. CONTRACTOR TO BE LICENSED, BONDED AND INSURED. The Contractor shall be duly licensed and bonded by the State of Washington. Contractor shall purchase and maintain during the term of this Contract a comprehensive general liability policy in the amount of $1,000,000.00 per occurrence, with a $1,000,000 rider, with the City named as an additional insured. A copy of the certificate of insurance evidencing such insurance shall be provided to the City prior to the execution of this Contract. Notice of cancellation of such insurance shall be given to the City by Contractor’s insurer at least sixty (60) days prior to cancellation. All work performed under this Contract shall have a warranty period of two years from the time the Work is completed. 9. INDEMNIFICATION AND HOLD HARMLESS. Each party shall indemnify and hold the other, its officers, employees, agents and volunteers harmless from and against any and all claims, demands, orders, decrees or judgments for injuries, death or damage to any person or property arising or resulting from any act or omission on the part of said party or its agents, employees or volunteers in the performance of this Contract, including but not limited to all reasonable attorney fees and costs. 10. WAIVER. No officer, employee, agent or other individual acting on behalf of either party has the power, right or authority to waive any of the conditions or provisions of this Contract. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this Contract or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any time any of the provisions of this Contract or to require at any time performance by the other party of any provision hereof shall in no way to be construed to be a waiver of such provisions nor shall it affect the validity of this Contract or any part thereof. Page 2 of 3 11. ASSIGNMENT AND DELEGATION. Neither party shall assign, transfer or delegate any or all of the responsibilities of this Contract or the benefits received hereunder without first obtaining the written consent of the other party. 12. JURISDICTION AND VENUE. This Contract is entered into in Spokane County, Washington. Venue shall be in Spokane County, State of Washington. 13. COST AND ATTORNEY’S FEES. In the event a lawsuit is brought with respect to this Contract, the prevailing party shall be awarded its costs and attorney’s fees in the amount to be determined by the Court as reasonable. Unless provided otherwise by statute, Contractor’s attorney fees payable by the City shall not exceed the lump sum amount of this Contract. 14. ENTIRE CONTRACT. This written Contract constitutes the entire and complete Contract between the Parties and supersedes any prior oral or written Contracts but shall also include the following, which are incorporated herein and made a material part of this Contract. a. Rocky Hill Park Monument Sign Concept Request for Proposal (9/25/14) b. All Exhibits to this Contract, including but not limited to the Contractor's Bid and related documents, Notice to Proceed, or Work Orders. This Contract may not be changed, modified or altered except in writing signed by the Parties hereto. 15. ANTI-KICKBACK. No officer or employee of the City, having the power or duty to perform an official act or action related to this Contract shall have or acquire any interest in this Contract, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from any person with an interest in this Contract. IN WITNESS WHEREOF, the Parties have executed this Contract this ___ day of ________________, 2014. CITY OF LIBERTY LAKE: CONTRACTOR: Steve Peterson, Mayor Title: ATTEST: APPROVED AS TO FORM: Ann Swenson, City Clerk Sean P. Boutz, City Attorney Page 3 of 3  AGENDA ITEM NO.: 11Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: Authorization for Pedestrian Ramp FOR THE AGENDA OF: 10-21-14 Construction DEPT. HEAD APPROVAL: DEPT. OF ORIGIN: EXHIBIT: Map EXPENDITURE REQUIRED: Yes BUDGETED: Yes SUMMARY STATEMENT We are proposing to partner with Central Valley School District for the construction of a new pedestrian ramp on Boone Avenue east of Molter Road. The cost for the crossing shall be a not-to-exceed amount of $10,000. Most likely the crossing will not cost this much. The District will reimburse the City for 50% of the total crossing cost, so the net cost to the City will be less than $5,000. The crossing will provide a safer location for children to cross the street and by installing ramps it will be ADA accessible during snowy and icy conditions. RECOMMENDED ACTION Staff recommends authorizing staff to negotiate a final price on the crossing with our On Call Contractor (Peplinski) and authorizing the Mayor to sign and execute a task order for the work. No contingency is requested.  Boone Proposed Crossing Location Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of October 17, 2014 Please note: This is a work in progress; items are tentative November 4, 2014 DUE Wed, October 29 1. SPECIAL PRESENTATION – Certificate of Appreciation; Family of Shirley Schoenberger 2. PROCLAMATION – Pancreatic Cancer Awareness Month 3. WORKSHOPS: a. Property Tax b. Studio Cascade, Inc. – Sign Code Alternatives 4. Consent Agenda (minutes, vouchers) 5. General Business a. Authorize Mayor to enter into Solid Waste Collection Service Agreement with Sunshine Disposal b. Authorize Mayor to sign the 2015 BIAS Software Service Agreement 6. PUBLIC HEARINGS – 2015 Proposed City Budget – Solid Waste Comprehensive Plan November 18, 2014 DUE Wed, November 12 1. Consent Agenda (minutes, vouchers) 2. PUBLIC HEARING –2015 Proposed City Budget 3. RESOLUTIONS a. Property tax levy for the City of Liberty Lake b. 12-164B – amending public improvement list for LIFT December 2, 2014 DUE Wed, November 26 1. Consent Agenda (minutes, vouchers) 2. FIRST READ ORDINANCES a. Adopting 2015 Budget b. Adopting a Solid Waste Comprehensive Plan December 16, 2014 DUE Wed, December 10 1. Employee Recognition Awards 2. Consent Agenda (minutes, vouchers) 3. General Business a. Award contract for reconstruction of Appleway Avenue from Liberty Lake Drive to Fairway Lane 4. SECOND READ ORDINANCES a. Adopting the 2015 Budget b. Adopting a Solid Waste Comprehensive Plan ************* TENTATIVE ITEMS:  WiFi contract with Ptera  Rocky Hill barn – misc. work