City Council

CITY COUNCIL MEETING TUESDAY, MAY 5, 2015 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. Swearing-In of Liberty Lake Police Officer Matthew McKay 8. MAYOR AND CITY COUNCIL COMMITTEE REPORTS  Community Development Committee  Finance Committee 9. CITY ADMINISTRATOR REPORT 10. WORKSHOP DISCUSSIONS: a. Transportation Improvement Program 2016-2021 b. Capital Facilities Plan Update 2016-2021 11. ACTION ITEMS A. Consent Agenda i. Approve the April 21, 2015 City Council Minutes ii. Approve May 5, 2015 vouchers in the amount of $349,406.02 B. General Business i. Approve ERU Assignment with CVSD & authorize Mayor Peterson to enter into the Agreement 12. FIRST READ ORDINANCE Ordinance No. 216-B – Amending the 2015 Budget for $41,490 to fund the Pavillion Park Restroom Expansion Project 13. INTRODUCTION OF UPCOMING AGENDA ITEMS The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 14. CITIZEN COMMENTS 15. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations.  City Council Subcommittee Agendas From: Amanda Tainio To: Dan Dunne; Hugh Severs; Katy Allen; Robert Moore; Stan Jochim; Andrew Staples Cc: Ann Swenson; Michelle Griffin; Steve Peterson; Shane Brickner Subject: 4/28 Community Development Committee 5pm Start: Tuesday, April 28, 2015 5:00:00 PM End: Tuesday, April 28, 2015 6:30:00 PM Location: City Hall Conference Room Here is your agenda for the April 28th Community Development Committee meeting. If there is anything you would like to add for discussion at future meetings, please email me and I would be happy to add it. If you will not be able to make it or you will be late, please let Katy know so she can contact Shane, if needed. Thanks, Amanda Tainio City of Liberty Lake Planning & Building Services Manager 22710 E. Country Vista Dr. Liberty Lake, WA 99019 Phone: 509-755-6708 Fax: 509-755-6713 HYPERLINK "mailto:atainio@libertylakewa.gov" atainio@libertylakewa.gov HYPERLINK "http://www.libertylakewa.gov/" www.libertylakewa.gov/ April 28th Meeting Agenda City Council Proposed Agenda Overviews Transportation Improvement Plan to 2016-2021 Draft CFP Project List Spokane County Wayfinding and Signage System Memorial / Niche Walls Future Meetings Parks, Recreation, & Public Art Commission City Project Updates  Finance Committee Meeting Agenda – City Hall Conference Room May 5, 2015 6:00 PM to 7:00 PM I. Legislative Update – extended session II. Monthly Dashboard – highlights from April III. Vehicles – Rotation schedule and purchases IV. Agenda Bill Items V. Other items VI. Voucher Review WORKSHOP DISCUSSION MATERIAL  5/1/2015 Capital Facility Plan = CFP Transportation Improvement Plan = TIP Capital Improvement Plan = CIP Capital Facility Plan ‐ CFP  Department of Commerce – Public investments that support economic d evelopment and have long time impacts… l  Comprehensive Plan  Land Use Priorities  Public Facilities  Financial Capacity  What . Where. When. How.  6 Year Plan  September 2015 1  5/1/2015 Transportation Improvement Plan = TIP  Identifies Transportation Projects  6 Year Plan  Updated Annually  Requirement to receive Fed and State funds  Includes Roads and Trails  June 2015 Capital Improvement Plan = CIP  Priority Projects  Estimated Costs  Source of Revenues  6 Year Plan  Updated Annually  Part of the Budget Process  December 2015 2  5/1/2015 Summary  Consistency  Plans work together  Public Discussion – Reflects communities’ priorities  All costs are considered  Plans are current and relevant Timeline  TIP – June 2015  CFP – September 2015  CIP – December 2015 3 ACTION ITEMS  City of Liberty Lake Consent Agenda for May 5, 2015 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through May 5, 2015 Payee Description Amount See attached voucher report. Total vouchers through May 5, 2015 $ 43,460.55 Check dated April 20, 2015 Liberty Lake Sewer & Water District Check No. 20688 $ 13,450.00 April Payroll & Benefits $292,495.47 TOTAL $349,406.02 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee FIRST READ ORDINANCE  AGENDA ITEM NO.: 12 BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: May 5th, 2015 Budget Amendment 216-B DEPT. OF ORIGIN: Administrative Services EXHIBIT: DEPT. HEAD APPROVAL: RJ Stevenson Ordinance Exhibits A & B Presentation from 4-21-2015 EXPENDITURE REQUIRED: No BUDGETED: This is a Budget Amendment for appropriations SUMMARY STATEMENT On April 21st, 2015, City Council awarded the bid for the improvements at Pavillion Park that included a larger women’s bathroom, more storage, and a concession stand. The cost of the improvements exceeds the monies appropriated for the project and requires a budget amendment. The funds identified to use are from REET 2 (Fund 311) for $41,490. RECOMMENDED ACTION 1. This is a first read Ordinance.  ORDINANCE NO. 216B CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON AN ORDINANCE AMENDING ORDINANCE NO. 216 PASSED BY THE CITY COUNCIL ON DECEMBER 16, 2014, ENTITLED “AN ORDINANCE OF THE CITY OF LIBERTY LAKE, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2015, THROUGH DECEMBER 31, 2015, APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS”. WHEREAS, state law provides for the adoption of a budget by the City Council of the City of Liberty Lake for the purpose of making appropriations of the total estimated revenues for each separate fund and the aggregate totals for all such funds combined; WHEREAS, subsequent to the adoption of the annual budget, it has become necessary to make changes in certain appropriations; WHEREAS, the following changes could not reasonably have been anticipated or known at the time Ordinance 216 was passed by the City Council; WHEREAS, the City Council has determined that the best interest of the City is served by amending the adopted budget approved in Ordinance 216; NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, do ordain as follows: Section 1. The following accounts contained in the 2015 Budget are hereby amended as set forth in Exhibit “A”. Section 2. The explanations of the amendments are listed in Exhibit “B”. Section 3 . Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effective (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this ______ day of ________ 2015.  ____________________________ Mayor, Steve Peterson ATTEST: ____________________________ Ann Swenson, City Clerk APPROVED AS TO FORM: ____________________________ City Attorney, Sean Boutz  City if Liberty Lake 2015 Budget Amendment Exhibit A OBJECTIVE #1: Appropriate additional monies to increase the storage space, women's restroom, and add a Concession Stand at Pavillion Park based upon awarding the bid and the add alternate to Western States Construction, Inc for a total of $293,490. Revenue and Other Sources Expenditures Ending Fund Balance Original Budget Adjustment Proposed Original Budget Adjustment Proposed Original Budget Proposed FUND 311 REET 2 ‐ Special Capital Project Fund 570,750.00 ‐ 570,750.00 263,000.00 41,490.00 304,490.00 307,750.00 266,260.00  Exhibit B City of Liberty Lake Proposed Budget Amendments for 2015 Line item detail of Budget Amendment 2015 2015 ORIGINAL PROPOSED Line Items affected Account Title BUDGET AMENDMENT Description REET 2 ‐ Special Capital Projects Fund Expenditures 594 76 62 03 Capital Expenditures - Buildings & Structures ‐ 41,490.00 Increase for Restroom/Storage Facility/Concession Stand Pavillion Park Restroom Storage ‐ 41,490.00 41,490.00 Total Expenditures New Budget Pavillian Park Restroom/Storage/Concession Stand $ 293,490 REET 1 (Fund 310) & REET 2 (Fund 311) Total $ 293,490 Total Amended Budget 4/23/2015 1:05 PM 4/30/2015 1 4/30/2015 2 4/30/2015 3 4/30/2015 4 4/30/2015 5 Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of April 29, 2015 Please note: This is a work in progress; items are tentative May 14, 2015 DUE – N /A 1. Open House – 5:00 p.m. – 6:30 p.m. May 19, 2015 DUE Wed, May 13 1. PRESENTATIONS: – Site Selector, Select Spokane – Liberty Lake Police Department Annual Report 2. Consent Agenda (minutes, vouchers) FIRST READ ORDINANCE– Granting Right of Franchise to Comcast Cable 3. SECOND READ ORDINANCE – Ordinance 216B, amending 2015 Budget June 2, 2015 DUE Wed, May 27 1. PRESENTATION – Waste Management Donations 2. Consent Agenda (minutes, vouchers) 3. PUBLIC HEARING – 2016-2021 Transportation Improvement Plan 4. Resolution – Authorizing and adopting a six (6) year Transportation Improvement Program for 2016-2021 June 16, 2015 DUE Wed, June 10 1. PRESENTATION: Liberty Lake Municipal Library Board of Trustees, Annual Report 2. Consent Agenda (minutes, vouchers) July 7, 2015 DUE Wed, July 1 1. WORKSHOP: Capital Facilities Plan 2. Consent Agenda (minutes, vouchers) 3. SECOND READ ORDINANCE – Granting the Right of Franchise to Comcast Cable July 21, 2015 DUE Wed, July 15 1. Consent Agenda (minutes, vouchers) 2. Second Quarter Report / Budget / Forecast– RJ Stevenson 3. PUBLIC HEARINGS – 2016 City Budget – Capital Facilities Plan August 4, 2015 DUE Wed, July 29 1. Consent Agenda (minutes, vouchers) August 18, 2015 DUE Wed, Aug 12 COUNCIL RETREAT September 1, 2015 DUE Wed, Aug 26 1. WORKSHOPS:  Development Code Amendments  2016 Budget Update 2. Consent Agenda (minutes, vouchers) 3. RESOLUTION – Adopting the Liberty Lake City Council’s 2016 Priorities September 15, 2015 DUE Wed, September 9 1. Consent Agenda (minutes, vouchers) 2. PUBLIC HEARING – City of Liberty Lake 2015 Development Code & RDSAP 3. FIRST READ ORDINANCE – Amending the City Development Code and RDSAP October 6, 2015 DUE Wed, September 30 1. WORKSHOP – Utility Tax Options 2. Consent Agenda (minutes, vouchers) 3. SECOND READ ORDINANCE – Amending the City Development Code and RDSAP October 20, 2015 DUE Wed, October 14 1. WORKSHOPS:  Mayor Peterson’s proposed 2016 budget  Proposed 2016 Budget – Update on Council Priorities 2. Consent Agenda (minutes, vouchers) November 3, 2015 DUE Wed, October 28 1. WORKSHOP – Property Taxes 2. PUBLIC HEARING –2016 Proposed City Budget 3. Consent Agenda (minutes, vouchers) November 17, 2015 DUE Tues, November 10 1. PUBLIC HEARING –2016 Proposed City Budget 2. Consent Agenda (minutes, vouchers) 3. RESOLUTIONS  Levying the regular property taxes for the City of Liberty Lake  12-164C – amending the public improvement list for LIFT December 1, 2015 DUE Tues, November 24 1. Consent Agenda (minutes, vouchers) 2. FIRST READ ORDINANCE – Adopting 2016 Budget December 15, 2015 DUE Wed, December 9 1. Consent Agenda (minutes, vouchers) 2. Employee Recognition Awards 3. SECOND READ ORDINANCE – Adopting the 2016 Budget ************* TENTATIVE ITEMS: 1. WiFi contract with Ptera 2. Rocky Hill Master Park Plan Presentation (April / May ?) 3. PRESENTATION – Waste Management Community Donation (June 2?)