City Council

CITY COUNCIL MEETING TUESDAY, DECEMBER 15, 2015 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. EMPLOYEE AWARDS  Mayor’s Recognition Award  City Staff Service Awards  Liberty Lake Police Awards 7. CITIZEN COMMENTS 8. MAYOR AND CITY COUNCIL COMMITTEE REPORTS  Finance Committee  Public Safety Committee 9. CITY ADMINISTRATOR REPORT 10. ACTION ITEMS A. Consent Agenda i. Approve the November 24, 2015 City Council Minutes ii. Approve December 15, 2015 vouchers in the amount of $927,359.67 B. General Business i. Authorize Mayor Peterson to sign the 2016 BIAS Software Service Agreement ii. Approve contract with Gregg Dohrn, G. R. Dohrn and Associates, for Development Regulations iii. Approve purchase of Planning & Building Services Vehicle through the State Contract iv. Accept Transportation Improvement Board award in the amount of $560,000 and authorize Mayor Peterson to enter into the Fuel Tax Grant Agreement v. Award Agreement for Legal Services to Evans, Craven and Lakie and authorize Mayor Peterson to enter into the Agreement The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 11. FIRST READ ORDINANCE Ordinance No. 17B – An Ordinance Amending Ordinance No. 17, to Impose an Additional 1.3% Special Excise Tax for Lodging 12. SECOND READ ORDINANCES A. Ordinance No. 225 – An Ordinance of the City of Liberty Lake, Washington, Adopting a Budget for the Period January 1, 2016 through December 31, 2016,Appropriating Funds and Establishing Salary Schedules for Established Positions B. Ordinance No. 175A – Amending Ordinance Nos. 75 and 175 regarding the City of Liberty Lake Planning Commission 13. INTRODUCTION OF UPCOMING AGENDA ITEMS 14. CITIZEN COMMENTS 15. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations.  City Council Subcommittee Agendas  Finance Committee Meeting Agenda – City Hall Conference Room December 15, 2015 6:00 PM to 6:30 PM I. 2016 Budget II. Monthly Financial Report a. Revenue b. Expenditures III. Questions regarding Council Agenda IV. Voucher Review From: Brian Asmus To: Odin Langford; Dan Dunne; Keith Kopelson; Pamela Mogen; Collins, Bryan Cc: Katy Allen; Ann Swenson Subject: Public Safety Meeting Date: Monday, December 07, 2015 12:10:13 PM Good Afternoon, Our next public safety committee meeting is scheduled for Tuesday December 8th , 2015 from 5:00 P.M. – 6:00 P.M. at the LLPD small conference room. Public Safety Meeting December 8, 2015 Agenda Library Report:                 Pamela Mogen Spokane Valley Fire Report:                 Chief Bryan Collins Police Report:                 Chief Brian Asmus                                 2016 Budget                                 Crisis Intervention Training                                 CAD/RM Project Update                                 CityVision Magazine Article                                 Meeting with Senator Padden (body cameras)                                 Staffing/MPO Status                                 Officer Awards                                 Golf Carts Unfinished Business: New Business: Adjourn  Liberty Lake Municipal Library November 2015 Report Statistics November 2014 November 2015 Checkouts 7,149 6,872 Renewals 922 1,188 In house 384 557 ILL 10 14 Downloads 699 958 Freegal N/A 514 Loaned to CIN 1,177 1,088 TOTAL: 10,341 11,191 Borrowed from CIN 772 758 Check-ins 6,945 7,014 Patrons: 4,388 3,731 LL Needle Arts Society Winter Programs: Sweater Donation Project child 475 139 adult 44 128 New Cards 80 80 Total Cards 6,409 6,539 Events in November: Nov 6: STCU Financial advice Nov 6 – 7: Friends Book Sale Nov 12: Triple Nickel Bob Bartlett program (Washington Humanities Council) Nov 14: How to Brew Beer Nov 19: Hunger Games Movie night Nov 18 & 20: Thanksgiving Story Time Nov 21: International Game Day – games throughout the library Kid’s Crafts on hiatus in November & December December Events: Dec 5: Stem-tacular Saturday—Solder a blinking Christmas tree ornament, 1:30 – 4. Dec 8 & 12: Hour of Code, 4 – 5 on the 8th, 1:30 – 2:30 on the 12th Dec 3: Adult Craft – Holiday Card & Wrapping paper, 6 - 7 Dec 10: Staff training/Christmas party; library opens at 2 Dec 10: Star Wars Party, 5 – 7 Dec 16 & 18: Polar Express Storytime Dec 17: City staff Christmas potluck; library opens at 1:30 Dec 19: Visit with Santa 11:00 – 1:30 Dec 25 & 26: Library Closed Dec. 31: Library closes early Jan. 1: Library Closed ACTION ITEMS  City of Liberty Lake Consent Agenda for December 15, 2015 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through December 15, 2015 Payee Description Amount See attached voucher report. Total vouchers through December 15 2015 $ 655,823.52 Check dated November 30, 2015 Joan Peters Check No. 21803 $ 944.00 November Payroll & Benefits $270,592.15 TOTAL $927,359.67 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 10Bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 15, 2015 BIAS Software Agreement DEPT. OF ORIGIN: Administrative Services EXHIBIT: 2016 Annual Support Service Fee DEPT. HEAD APPROVAL: RJ Stevenson EXPENDITURE REQUIRED: Yes for 2016 $7695.96 BUDGETED: Yes for 2016 SUMMARY STATEMENT The City desires to renew its agreement with BIAS Software for services and support of financial and permitting software. The City has used BIAS for its financial software services since 2010. RECOMMENDED ACTION 1. Authorize the Mayor to sign the 2016 Annual Support Service Fee Order Form City of Liberty Lake 22710 E Country Vista Dr. Liberty Lake, Washington 99019 Order form for: City of Liberty Lake Prepared on: October 12, 2015 Account Contact: Ann Marie Gale 2016 Annual Service Fee: $7,695.96 ORDER FORM ORDER PREPARED FOR: ORDER PREPARED BY: Company: City of Liberty Lake Company: BIAS Software Contact: Ann Marie Gale Contact: Sue Cronk Address: 22710 E Country Vista Dr. Address: 327 E. Pacific Liberty Lake, Washington 99019 Spokane, WA 99202 Phone: (509) 755-6700 Phone: (509) 443-3332 Email: agale@libertylakewa.gov Email: sue@biassoftware.com ORDER DETAILS ORDER DETAILS PRODUCT DESCRIPTION QTY. SUB-TOTAL Annual Support Financial 1 $2,092.50 Annual Support Payroll 1 $1,597.50 Annual Support Cash Receipting 1 $1,395.00 Annual Support Permitting 1 $1,395.00 BIAS Managed Total IT Services: $600.00 Back-up - All Total Cloud Licenses: $0.00 Other Fees: SIGN & RETURN BY 11.30.15 Discounts: Tax: $615.96 Remarks: Grand Total $7,695.96 (Tax Included) ENHANCEMENTS Purchase Orders , BIAS Order Form for City of Liberty Lake – October 12, 2015 Prepared by: Mark Felchlin Page 1 of 2 City of Liberty Lake 22710 E Country Vista Dr. Liberty Lake, Washington 99019 CONTRACT SUMMARY Contract Period: January 1st – December 31st, 2016 Licensed Services: Enhancements: Financial | Payroll | Cash Receipting | Permitting Purchase Orders , IT Services: BIAS Managed Back-up - All Support Remarks: Annual Support (Includes Tax) - $7,695.96 PAYMENT Annual Support Fee is due on the contract year by January 31st. Invoice will be generated upon receiving signed Order Form. REMARKS Upon signature by Customer and submission to BIAS, this Order Form shall become legally binding and governed by the Master Subscription Agreement between BIAS and Customer unless otherwise agreed by BIAS and Customer. During the Contract Term and for one year thereafter, Customer shall not disclose the pricing or terms hereunder to any third party (unless required by law) without BIAS prior written consent. Signature: Name: ____________________________ Title: ____________________________ Date: ____________________________ PLEASE SIGN DIGITALLY OR PRINT AND FAX TO 888.228.0030 OR EMAIL TO SUE@BIASSOFTWARE.COM BIAS Order Form for City of Liberty Lake – October 12, 2015 Prepared by: Mark Felchlin Page 2 of 2  AGENDA ITEM NO.: 10Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 15, 2015 Professional Services for City Development Regulations Periodic Review / Update DEPT. OF ORIGIN: Planning & Building Services Amanda Tainio, Planning & Building Services Manager EXHIBIT: Amendment No. 1 to the Contract for Services with G R Dohrn and Associates DEPT. HEAD APPROVAL: Katy Allen Task 2 Budget (Exhibit C) EXPENDITURE REQUIRED: Yes BUDGETED: Yes in 2016 SUMMARY STATEMENT In January 2015, the City entered into a contract with Gregg Dohrn (G.R. Dohrn & Associates) for professional planning services. Task 1 was to conduct the periodic review / update to the City Comprehensive Plan which was completed in October 2015. In 2016, the City will be conducting Task 2 (City Development Regulation Periodic Review / Update - Municipal Code Revisions). Gregg Dohrn has submitted a scope of service and task list that meets the WA State Growth Management Act (GMA) Periodic Update requirements and the City’s GMA Public Participation Program. Attached is Amendment No. 1 and budget (Exhibit C) to the contract for Task 2 Municipal Code Revisions. The initial contract is still in effect and included Task 2. We are requesting that Council approve Amendment No. 1 to revise the original Task 2 for Gregg Dohrn (G.R. Dohrn & Associates) to provide assistance in reviewing and updating the City’s Development Regulations / Municipal Code, for an amount not to exceed $33,040. RECOMMENDED ACTION 1. Approve Amendment No. 1 and Fee Schedule for Gregg Dohrn (G.R. Dohrn & Associates) to provide assistance in reviewing and updating the City’s Development Regulations / Municipal Code.  Amendment No. 1 to Contract for Services Between the City of Liberty Lake and G.R. Dohrn and Associates The City of Liberty Lake (“City”) and G.R. Dohrn and Associates (“GRDA”) previously entered into a Contract for Services (“Contract”) on or around February 3, 2015, for certain consulting services as set forth and described in the Contract. The City and GRDA desire to amend the terms of the Contract, and more specifically, the services identified in Task 2 of the Contract. Therefore, pursuant to the parties’ agreement to amend the Contract, the Scope of Services identified in the Contract shall be amended to replace the current Task 2 (Municipal Code Revisions) with the following revised Task 2 and corresponding budget: Task 2 Update Development Regulations 2.1 Project Mobilization G. R. Dohrn and Associates will review and evaluate the City’s Development Regulations. This review will include: a. Meeting with the City’s Planning and Building Services staff; b. Conducting a GMA compliance review; c. Meeting with representatives of State agencies and the Spokane County Planning Department to identify potential update priorities and opportunities for collaboration with others; and d. Meeting with the City Management Team to discuss opportunities to improve the City’s Development Regulations. e. In addition, this could also include at some point in the update process, a meeting with local service providers and/or the local developers to see if they have any issues or ideas for consideration. 2.2 Detailed Scope, Schedule, and Budget GRDA will prepare and present for City review and approval a memo highlighting potential update priorities and a more detailed scope of services, schedule, and budget identifying the proposed level of effort and outlining the proposed step by step actions necessary to update the City’s Development Regulations. 2.3 Updated Shoreline Master Program It is anticipated that one of the project priorities will be to update the City’s Shoreline Master Program in accordance with the provisions of the Washington State Shoreline Management Act and the Growth Management Act. If so, consideration will be given to strategies for the 1  City of Liberty Lake/G. R. Dohrn and Associates Professional Services Contract Amendment #1 Task 2 Municipal Code Revisions October 22, 2015 adoption of the Spokane County Shoreline Master Program as opposed to preparing a freestanding City master program. 2.4 Critical Area Ordinance Update It is anticipated that the project priorities will include updating the City’s regulations that protect environmentally sensitive areas outside of jurisdictional shoreline areas. If so, consideration will be given to collaborating with other jurisdictions and/or adopting model ordinances. 2.5 Other Development Regulation Revisions In accordance with direction provided by the City and the availability of resources, GRDA will research and present for review and comment by City staff draft revisions to the City Development Regulations. This may include, but is not limited to: a. Revisions necessary to remain in compliance with the GMA; b. Code enforcement; c. Design standards; and/or d. Land division. 2.6 Planning Commission Review At the direction of the City, the Consultant will present the proposed amendments to the City Planning Commission for review and comment and at a public hearing. The Consultant will make revisions as appropriate. 2.7 SEPA/GMA Review GRDA will prepare for issuance by the City draft documents for an integrated SEPA/GMA review. It is anticipated that this review will result in the issuance of a Determination of Non- Significance. If this is not the case, a revision to the scope of services and budget may be required. The Consultant will assist the City in reviewing and responding to comments and will make revisions to the draft amendments to the Development Regulations as appropriate. 2.8 Local Adoption GRDA will present the Planning Commission recommended draft revisions to the City Council for their review and final approval. 2.9 Other Professional Planning Services 2  City of Liberty Lake/G. R. Dohrn and Associates Professional Services Contract Amendment #1 Task 2 Municipal Code Revisions October 22, 2015 GRDA will provide additional professional planning services as may be required by the City in order to complete the update process in a timely and cost effective manner. 2.10 Project Management/Communications GRDA will submit to the City periodic project management reports that documents project activities to date, the resources required to complete each task, and emergent management issues. 2.11 Management Reserve/Contingency Task 3 On-call Planning Services 3.1 Gateway Master Plan (Optional Task) At the request of the City, G.R. Dohrn and Associates, in partnership with the Eastern Washington University Urban and Regional Planning Program, will lead a team of students in preparing and presenting alternative scenarios to improve the appearance of the I- 90/Liberty Lake Road interchange and the gateway to the City. AMENDED PROJECT BUDGET G. R. Dohrn and Associates shall be reimbursed for time and materials for Task 2, not to exceed $33,040 unless authorized by the City, subject to the following conditions: 1. Invoices shall be submitted by G. R. Dohrn and Associates on a regular basis in a mutually agreed upon format. a. Invoices shall highlight the services provided during the billing period, progress to date, planned activities, and emergent management issues. b. Invoices shall only include the time and the cost of supportive services and materials required to provide the requested services. c. All invoices shall be based on the 2013 GRDA rate schedule with student interns to be compensated at a rate not to exceed $15.15/hour. 2. It is understood that the Consultant may reallocate resources between sub-tasks in the approved project budget (Exhibit C) provided that the contract amount for the task is not exceeded. 3  City of Liberty Lake/G. R. Dohrn and Associates Professional Services Contract Amendment #1 Task 2 Municipal Code Revisions October 22, 2015 3. G. R. Dohrn and Associates shall be responsible for travel related expenses associated with the performance of this Scope of Services and shall not invoice the City for any travel related expenses except for those incurred by students. 4. The City will handle all meeting logistics, public notices, printing, and publication expenses. CITY OF LIBERTY LAKE, WA. G. R. DOHRN AND ASSOCIATES By:___________________________ By:______________________ Title: Steve Peterson, Mayor Title: Gregg R. Dohrn, Owner Date:_________________________ Date:______________________ Attest/Authenticated: _____________________________ City Clerk Approved As To Form: _____________________________ City Attorney 4  Exhibit C The approved budget is hereby amended to include the following for Task 2. Consulting Staff Dohrn G Admin Task Principal Planner Support Students Subtotal Total Task 1 Comprehensive Plan Amendments In Progress Task 2 Municipal Code Revisions 236 0 0 0 $33,040 $33,040 2.1 Project Mobilization 32 $4,480 2.2 Detailed Scope, Schedule, and Budget 4 $560 2.3 Updated Shoreline Master Program 16 $2,240 2.4 Critcal Area Ordinance Update 16 $2,240 2.5 Other Development Regulation Revisions 48 $6,720 2.6 Planning Commission Review 8 $1,120 2.7 SEPA/GMA Review 8 $1,120 2.8 Local Adoption 16 $2,240 2.9 Other Professional Planning Services 8 $1,120 2.10 Project Management/Communications 8 $1,120 2.11 Management Reserve/Contigency 72 $10,080 Task 3 On-Call Planning Services 0 0 0 0 0 $0 3.1 Gateway Master Plan Total Hours 236 0 0 0 Subtotals $33,040 $0 $0 $0 $0 Materials and Supportive Services Contract Amount $33,040  AGENDA ITEM NO.: 11Biii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 15, 2015 Planning & Building Services Vehicle Purchase DEPT. OF ORIGIN: Planning & Building Services EXHIBIT: Amanda Tainio, Planning & Building Services Manager WA State Department of Enterprise Services CARS Vehicle Quote DEPT. HEAD APPROVAL: Katy Allen EXPENDITURE REQUIRED: Yes BUDGETED: Yes in 2016 SUMMARY STATEMENT City Staff researched and received quotes for a new vehicle for Planning & Building Services to replace the green Ford Explorer that has transmission issues. We are replacing the white Ford Explorer that also has transmission and other issues with the Dodge Ram purchased in 2015. The optimal vehicle and price is a 2016 Dodge Ram 1/2 Ton V6 4WD Extended Cab Short Box pickup through the WA State Department of Enterprise Services CARS contract pricing for a delivered purchase price of $29,920.55 + applicable title and licensing fees. The vehicle quote is attached. A vehicle rotation plan has not yet been established for City Hall; however it is intended that this vehicle will be utilized for 12 - 15 years by various City departments. The vehicle quote received is within the 2016 budgeted amount of $30,000. RECOMMENDED ACTION 1. Authorize the Mayor to sign the Purchase Order for $29,920.55 From: NOREPLY@des.wa.gov To: Amanda Tainio Cc: Steve.Hatfield@des.wa.gov Subject: Vehicle Quote - 2015-11-265 - LIBERTY LAKE, CITY OF - 25100 Date: Monday, November 23, 2015 4:25:51 PM Vehicle Quote Number: 2015-11- Create Purchase Request      View organization purchase 265 requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract 03813 #: Dealer: Bud Clary Chrysler Dodge (W262) Dealer Contact: Becky Davis Dealer Phone: (360) 423-1700 Organization Information Organization: LIBERTY LAKE, CITY OF - 25100 Email: atainio@libertylakewa.gov Color Options Bright White Clear(PW7) - 1 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2016-841-001 2016 Dodge Ram 1/2 Ton Pickup (4WD), Extended Cab (DS6L41) (140in 1 $25,523.00 $25,523.00 WB-6'4" box) 2016-841-004 Alternative Gas Engines: 3.6L V6 (Gas EPA 17-25)(ERB) 1 $690.00 $690.00 2016-841-005 Bedliner, Spray On (Factory Standard under Rail with Bed Rail Protectors) 1 $325.00 $325.00 (XM9) 2016-841-007 Differential, Limited Slip(ALL) (DSA) 1 $370.00 $370.00 2016-841-009 Keys, Set of 2 Instead of 4 (Deduct) 1 ($150.00) ($150.00) 2016-841-013 Seat, cloth trim instead of vinyl (AJY) 1 $555.00 $555.00 2016-841-014 Stock vehicle Upcharge, dealer stock vehicle with all contract required 1 $250.00 $250.00 equipment, delivery 7 days (DLR) 2016-841-016 Towing Package, Heavy Duty Receiver Hitch and 7 PIN Connector)(XF8) 1 $100.00 $100.00 2016-841-017 Warranty, Delayed Start(Provide Dealer with In-Service Date for WEB- 1 $0.00 $0.00 Based Application)(DLR) 2016-841-026 All season tires P275/70R17 1 ($200.00) ($200.00) 2016-841-206 Undercoating(DLR) 1 $190.00 $190.00 Quote Totals Total Vehicles: 1 Sub Total: $27,653.00 8.2 % Sales Tax: $2,267.55 Quote Total: $29,920.55  AGENDA ITEM NO.: 10Biv BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: Award Acceptance and Agreements FOR THE AGENDA OF: December 15, 2015 DEPT. HEAD APPROVAL: DEPT. OF ORIGIN: Public Works EXHIBIT: TIB Award Letter and Agreement EXPENDITURE REQUIRED: Yes BUDGETED: Yes SUMMARY STATEMENT We were successful with our grant application to the Washington Transportation Improvement Board (TIB) for the roundabout construction at Mission and Molter. This project will convert the existing 4 way stop to a single lane roundabout. The TIB funds for this project are $560,000. The City funds $172,000 towards construction. The City is also funding $84,374 for design of the roundabout. The project is scheduled to go out for bid in early January of 2016. RECOMMENDED ACTION Accept the funds from TIB, authorize Mayor to sign and execute both the fuel tax agreement and the project funding status form.  AGENDA ITEM NO.: 10Bv BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 15, 2015 Legal Services Contract with Evans, Craven, and Lackie DEPT. OF ORIGIN: Administrative Services EXHIBIT: DEPT. HEAD APPROVAL: RJ Stevenson Staff Memo Proposal Legal Services Agreement EXPENDITURE REQUIRED: Yes BUDGETED: Yes SUMMARY STATEMENT In October of 2015, the City issued an Request for Proposal for Legal Services. The City received 4 responses. The City selected 3 of the Law Firms to interview. Chief Asmus, RJ Stevenson, and Arlene Fisher (former Finance Director for the City), met with three firms in a formal interview process and made a recommendation to retain Evans, Craven, and Lackie P.S. for Legal Services. The other two firms that were interviewed: Kutak Rock LLP Witherspoon Kelley RECOMMENDED ACTION 1. Authorize the Mayor to sign the agreement with Evans, Craven, and Lackie, P.S. City of Liberty Lake Agreement for Services City Attorney City of Liberty Lake Agreement for Services City Attorney The City of Liberty Lake, Washington (“City”), agrees to retain Evans, Craven & Lackie, P.S. (“ECL”), 818 West Riverside, Lincoln Building, Suite 250, Spokane, Washington 99201-0910 for City Attorney Services. I. RECITALS A. The City is desirous of retaining Evans, Craven and Lackie, P.S. to perform legal services as specified herein. B. Legal Services (“Services”) shall generally include attendance at City Council Meetings, Special Meetings, and Workshops; preparation and review of all City Ordinances, Resolutions, contracts and other legal related documents; legal opinions and memorandums; review of public works projects; land use planning; purchasing and procurement; leasing, purchasing and sale of property; employment matters; public disclosure laws; and certain other limited legal services as designated by the Mayor. C. Evans, Craven and Lackie, P.S. will assign Sean P. Boutz, to act as City Attorney for the City of Liberty Lake. II. AGREEMENT NOW, THEREFORE, in consideration of the following terms and conditions, the parties agree as follows: 1. Services/Term/Fees. Sean P. Boutz of Evans, Craven, and Lackie, P.S. shall provide Services as the City Attorney to the City of Liberty Lake in accordance with City Ordinance, State Law and generally accepted legal practices, including those Services contained herein, provided that in the event the City requires ECL’s legal services, including those of Mr. Boutz, outside of the designated Services, including but not limited to any litigation, appeal, administrative law agency or tribunal, or other related jurisdiction, the City shall compensate ECL on an hourly basis as set forth in paragraph 1(B) below. A. Effective January 1, 2016 and continuing each month thereafter through December 31, 2019, unless modified earlier by the parties, the fee for Services shall be in the amount of five thousand five-hundred dollars ($5,500) per month. The Services provided under this Agreement shall be tracked at an hourly rate of one hundred eight-five dollars ($185) per hour for budgeting purposes. The City shall continue compensating ECL the previous fee for Services rendered under the parties prior agreement through December 2015. 1 City of Liberty Lake Agreement for Services City Attorney B. For those legal services performed outside of the designated Services identified in this Agreement, Mr. Boutz shall be compensated by the City at an hourly rate of one hundred ninety-five dollars ($195) per hour. C. At least ninety (90) days prior to the expiration of this Agreement on December 31, 2019, the parties shall meet to discuss and negotiate an extension of this Agreement to the mutual satisfaction of both parties. In the event the parties are unable to reach an extension of this Agreement before December 31, 2019, the parties hereby agree to extend the monthly fee and Services as provided herein until an extension is agreed upon, or the relationship is mutually terminated. 2. Billing and Payment. The City shall make monthly payments of the retainer amount set forth herein upon receipt of ECL’s monthly billing invoice. Additional charges and incidental expenses related to traveling while representing the City shall be mutually agreed upon between the City and ECL. 3. Effort and Outcome. Sean P. Boutz and ECL shall use best efforts in its representation of the City. The City acknowledges that ECL and Mr. Boutz can provide no guarantees with respect to the outcome of a matter. 4. Termination of Representation. a. ECL reserves the right to withdraw from this Agreement if the City fails to perform as outlined in this Agreement or for any reason as permitted or required under the Washington Rules of Professional Conduct or as permitted by the Court Rules or Judicial Decisions of the State of Washington. Notification of withdrawal shall be made in writing to the City with a reasonable notice period of at least sixty (60) days provided by ECL. In the event of a withdrawal, the City agrees to promptly pay ECL for all Services rendered including all fees, charges and expenses incurred pursuant to this Agreement prior to the date of the withdrawal. b. The City reserves the right to terminate the Agreement with or without cause upon sixty (60) days-notice to ECL. In the event of such termination by the City, ECL shall deliver all files as requested by the City provided, that the City shall promptly reimburse ECL all outstanding fees, charges and expenses incurred pursuant to this Agreement as well as copying charges for reproduction of any produced files. 2 City of Liberty Lake Agreement for Services City Attorney 5. Entire Agreement. This Agreement constitutes the entire understanding between the parties and any prior understanding or representation proceeding the date of this Agreement shall not be binding upon either party except to the extent incorporated herein. 6. Modification. This Agreement shall be modified only by mutual agreement of the parties herein. Any modification shall be in writing and signed by each party or an authorized representative. 7. Notice. Any Notice provided for under this Agreement shall be deemed sufficiently given when sent by certified or registered mail to the respective address of each party. 8. Washington Law and Venue This Agreement shall be governed by and enforced in accordance with the laws of the State of Washington. Venue shall be Spokane County. DATED this ______ day of December, 2015. CITY OF LIBERTY LAKE EVANS, CRAVEN & LACKIE, P.S. By: _________________________ By: ___________________________ Steve Peterson, Mayor Sean P. Boutz, Attorney Attest: By: ____________________________ Ann Swenson, City Clerk 3 FIRST READ ORDINANCE  CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 17-B AN ORDINANCE OF THE CITY OF LIBERTY LAKE, WASHINGTON, AMENDING LIBERTY LAKE MUNICIPAL CODE CHAPTER 4-4-2 TO LEVY AND IMPOSE AN ADDITIONAL 1.3% SPECIAL EXCISE TAX ON THE SALE OR CHARGE MADE FOR THE FURNINSHING OF LODGING BY ANY HOTEL, MOTEL, ROOMING HOUSE, TOURIST COURT, OR TRAILER CAMP WITHIN THE CITY OF LIBERTY LAKE PURSUANT TO RCW 67.28.181, TO BE USED FOR CERTAIN CAPITAL PURPOSES FOR TOURISM PROMOTION, CREATING A SPECIAL FUND FOR THE TAX, AND OTHER MATTERS RELATING THERETO. WHEREAS, RCW 67.28.180 and 67.28.181 provide that qualified cities are authorized to levy and collect a special excise tax on the sale or charge made for the furnishing of lodging that is subject to tax under Chapter 82.08 RCW; and WHEREAS, pursuant to RCW 67.28.1801, the state-credit lodging tax is credited against the existing Washington State sales tax, resulting in no net increase in the amount of sales taxes imposed upon the furnishing of lodging; and WHEREAS, pursuant to RCW 67.28.181, the City of Liberty Lake (“City”) is authorized to levy an additional special excise tax on the sale or charge made for the furnishing of lodging that is subject to tax under chapter 82.08 RCW (“additional lodging tax") at a rate not to exceed the lesser of two percent (2%) or a rate that, when combined with all other taxes imposed upon sales of lodging within the municipality under chapter 67.28 RCW and chapters 36.100, 82.08, and 82.14 RCW, equals twelve percent (12%); and WHEREAS, pursuant to RCW 67.28.1817, any municipality that proposes imposition of a tax or an increase in the rate of tax under chapter 67.28 RCW shall submit the proposal to the City's Lodging Tax Advisory Committee (" LTAC") for review and comment and shall not take any final action or pass the proposal until at least forty-five (45) days after submission of the proposal to the LTAC; WHEREAS, on December 4, 2015, the LTAC conducted a public meeting, at which the LTAC discussed an increase to the additional lodging tax and moved and approved unanimously to request the City Council to pass an additional 1.3% lodging tax to be put into funds as designated herein; and WHEREAS, the City Council desires to establish and levy such additional lodging tax in the amount of 1.3% to be put into funds dedicated for promotion and capital expenditures that support tourism facilities that generate overnight guests, as provided by law. NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, do ordain as follows: Section 1. Amendment. Chapter 4-4-2 of the City of Liberty Lake Municipal Code is hereby amended as follows: A. Imposition. There is levied a special excise tax of two percent (2%)on the sale of or charge made for the furnishing of lodging that is subject to tax under Chapter 82.08 RCW. The tax imposed under Chapter 82.08 RCW applies to the sale of or charge made for the furnishing of lodging by a hotel, rooming house, tourist court, motel, or trailer camp, and the granting of any similar license to use real property, as distinguished from the renting or leasing of real property. It shall be presumed that the occupancy of real property for a continuous period of one (1) month or more constitutes a rental or lease of real property and not a mere license to use and enjoy the same. B. Imposition of Special Excise Tax. There is levied a separate special excise tax of 1.3 percent on the sale of or charge made for the furnishing of lodging that is subject to tax under Chapter 82.08 RCW, pursuant to RCW 67.28.181. C. Imposition of Tax in Addition to Other Taxes and Fees. The taxes levied in this chapter shall be in addition to any license fee or any other tax imposed or levied under any law or any other City Ordinance. Section 2. Amendment. Chapter 4-4-3 of the City of Liberty Lake Municipal Code is hereby amended as follows: A. Creation of Tourism-Promotion Fund. There is created a special fund in the treasury of the City and all taxes collected under this chapter shall be placed in this special fund to be used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition of tourism-related facilities, or operation of tourism-related facilities or to pay for any other uses as authorized in Chapter 67.28 RCW, as now or hereafter amended. B. Creation of Tourism-Promotion Capital Fund. There is created a special fund in the treasury of the City and all taxes collected under this chapter shall be placed in this special fund to be used solely for the purpose of paying all or any part of the cost of tourist promotion, acquisition of tourism-related facilities, or operation of tourism-related facilities or to pay for any other uses as authorized in Chapter 67.28 RCW, as now or hereafter amended. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or summary thereof in the official newspaper of the City of Liberty Lake as provided by law.  PASSED by the City Council this _______ of January, 2016. _______________________________ Mayor, Steve Peterson ATTEST: ___________________________ City Clerk, Ann Swenson APPROVED AS TO FORM: ___________________________________ City Attorney, Sean P. Boutz Date of Publication: __________________ Effective Date: ______________________ SECOND READ ORDINANCE  ORDINANCE NO. 225 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON AN ORDINANCE OF THE CITY OF LIBERTY LAKE, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2016 THROUGH DECEMBER 31, 2016, APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS. WHEREAS, state law requires the Mayor to prepare a preliminary budget for the City of Liberty Lake at least sixty (60) days before the beginning of the City’s fiscal year beginning January 1, 2016 and ending December 31, 2016. WHEREAS, the Mayor, in consultation with City Staff, has prepared and placed on file with the City Clerk a preliminary budget together with an estimate of the amount of money necessary to meet the expenses of the City, including payment of outstanding obligations; WHEREAS, notice was posted and published on October 22, 2015 and October 29, 2015 that the City Council of the City of Liberty Lake would meet and receive public comment in the City Council chambers prior to the adoption of the budget; WHEREAS, the attached 2016 Budget of the City of Liberty Lake reflects the provision of municipal services and programs that will enhance the public health, safety and welfare of the citizens; and WHEREAS, the City Council has determined that the best interest of the City is serviced by adopting the budget set forth herein: NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, does ordain as follows: Section 1. Adoption of the Budget. The budget for the City of Liberty Lake for the year 2016 is hereby adopted at the fund level and as the balanced budget for the City with appropriations limited to the total estimated revenues and ending fund balance of the City. The final budget for $11,616,927 attached hereto by this reference is incorporated herein pursuant to RCW 35A.33.075. Estimated resources for each separate fund of the City of Liberty Lake, and aggregate expenditures for all such funds for the year 2016 are set forth in a summary form in Exhibit A. Section 2. Positions, Salary Schedules and Adjustments. The various positions and salary ranges for City employees are adopted in the form and amounts attached to this Ordinance as Exhibit B. To further the efficient operation of the City, the Mayor is authorized to make transfers between individual appropriations within any one fund for the 2016 budget. The Mayor may make salary adjustments as deemed appropriate in the exercise of reasonable discretion. Section 3. Transmittal. A complete copy of the budget, as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this ________ day of _______________, 2015. Mayor, Steve Peterson ATTEST: _______________________________ City Clerk, Ann Swenson APPROVED AS TO FORM: _______________________________ City Attorney, Sean P. Boutz Date of Publication: __________ Effective Date: __________  EXHIBIT A City of Liberty Lake 2016 Budget Summary By Fund Est. Beginning Fund Est. Ending FUND Balance Revenues Expenditures Fund Balance General Fund 001 $ 3,095,375 $ 5,482,080 $ 6,594,162 $ 2,018,793 Street Fund 168,790 970,155 1,026,204 112,741 Tourism Promotion Fund 18,100 50,070 65,000 3,170 Tourism Promotion Area (TPA) 25,000 60,030 85,030 - Restricted Reserve 1,228,100 3,500 100 1,231,500 LTGO Redemption Note (1.8) - 168,113 168,113 - City Land LTGO Bond Fund - 161,521 161,521 - Capital Projects Fund 200,000 200,500 100,000 350,500 Special Capital Projects Fund 340,000 200,500 - 540,500 Street Capital Projects Fund 362,105 2,442,500 2,382,000 422,605 Town square Capital Fund - - - - Harvard Road Mitigation Fund 175,000 67,202 185,000 57,202 Library Capital Fund 21,853 14,570 - 36,423 Police Capital Fund 50 75 - 125 Stormwater Utility Fund 196,000 62,300 97,400 160,900 Aquifer Protection Fund 140,100 45,100 62,400 122,800 Golf Operations Fund 200,400 495,665 659,997 36,068 Unemployment Fund - 30,000 30,000 - $ 6,170,873 $ 10,453,881 $ 11,616,927 $ 5,093,327  EXHIBIT B CITY OF LIBERTY LAKE PROPSED SALARY SCHEDULE FOR 2016 Full Time Total Full Time Employees = 30 (FT) Part Time # of 2016 PROPOSED JOB TITLE (PT) Employees CURRENT RANGE CHANGES Section 2. EXECUTIVE City Administrator FT 1 $115,340 - $129,891 Section 3. ADMIN & FINANCE Finance Director FT 1 $84499-$95160 City Treasurer FT 1 $52751-$59426 City Clerk FT 1 $52751-$59426 Office Assistant FT 1 $35756-$40248 Section 4. POLICE Chief of Police FT 1 $87332-98389 Police Records Clerk FT 1 $39117-$44055 Entry Level Officer FT 1 $43200-$44950 Lateral Officer 1-14 FT 7 $56614-$73224 Police Sergeant FT 1 $73807-$83117 Police Detective FT 1 $76594-$86249 Section 5. PARKS & RECREATION Golf Professional FT 1 $50273-$57138 Parks & Recreation Director FT 1 $51022-$58053 $64,560-$72,706 Crew Lead FT 2 $30314-$34133 $36,004 - $40,539 Recreational Staff-Counselors PT NA $9.66 - $10.88 per hour Recreational Staff - Lead PT NA $10.99 - $12.37 per hour Park Maintenance Seasonal PT NA $9.66 - $10.88 per hour Park Maintenance Seasonal - Experienced PT NA $10.99 - $12.37 per hour Park Maintenance Specialized PT NA $13.13- $14.78 per hour Park/Golf Maintenance - Foreman PT NA $15.08 - $16.98 per hour Golf Specialized PT NA $13.13- $14.78 per hour Section 6. PLANNING & BUILDING SERVICES Building Inspector FT 1 $46785-$52707 Chief Building Inspector FT 1 $58276-$65624 Planning & Building Services Manager FT 1 $63000-$70948 Permit Technician FT 1 $35401-$39873 Section 7. LIBRARY Director of Library Services FT 1 $64561-$72706 Librarian FT 1 $40643-$45760 Circulation Supervisor FT 1 $31723-$35734 Library Tech Specialist PT 1 $14.59-$16.43 per hour Library Clerk PT 5 $12.08-$13.61 per hour Library Technician I PT 1 $13.36-$15.05 per hour Library Associate PT NA $16.50-$18.58 per hour Library Page PT 1 $9.66 - $10.88 per hour Section 8. PUBLIC WORKS City Engineer FT 1 $77876-$87702 Crew Supervisor/Equipment Maint Tech FT 1 $44573-$50149 Section 9. FACILITIES Custodian PT 1 $10.77 - $12.13 per hour Facilities Technician / Foreman PT 1 $15.08 - $16.98 per hour  The City of Liberty Lake Citizens Executive Legislative Mayor City Council Steve Peterson Boards & Commissions City Administrator Katy Allen Legal Services Public Safety Planning & Public Works Parks and Rec Municipal Finance/Admin. Building Services Library Services Attorney Sean Boutz Police Chief City Engineer Director Director Director Manager Brian Asmus Andrew Staples Jennifer Camp Pamela Mogen RJ Stevenson Amanda Tainio Facilities Technician Crew Lead Technician II Clerk Detective Chief Inspector Mic Curry (PT) Trevor Ragan Georgette Rogers Ann Swenson Ray Bourgeois Wayne Hammond Sergeant Custodial Crew Lead Librarian Treasurer Inspector TBD Sharde Mills Ann Marie Gale Darin Morgan Joan Peters (PT) Rudy Torres Officer Equipment Maintenance Clerk (PT) Office Assistant Streets Contract Mike Thomas Permit & Engineer Technician Carissa Hale Tricia Prince Services (2) Technician (Shared) Jeff Nelson Officer (Snow Removal) Child Lib (PT) Golf Professional Michele Frachiseur (General Repairs) Taj Wilkerson Parks & Open Space Jandy Humble Chris Johnston Code Enforcer (PT) Seasonal (26) Officer Permit & Engineer Clerk (PT) Pro Shop Seasonal (5) Brad Deines Technician (Shared) Ronda Gimlen Michele Frachiseur Officer Clerk (PT) K. Schmeckpeper Carol McKenny Officer Technician 1 (PT) M. Bogenreif Delain Miller Officer Library Technician (PT) Jeffrey Jones Travis Montgomery Officer Clerk (PT) A. Brantingham Louis Quirk Officer Total Full Time Benefited Employees = 30 Library Associate (PT) Matt McKay Michelle Walker Records Clerk Library Associate (PT) Sakti Hiatt Kay Wiykovics  CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 175A AN ORDINANCE AMENDING THE CITY OF LIBERTY LAKE PLANNING COMMISSION BYLAWS. WHEREAS, the City of Liberty Lake (“City”) passed Ordinance No. 75 creating a Planning Commission and establishing duties thereof; and WHEREAS, consistent with Ordinance No. 75 the City passed Ordinance 175 approving Bylaws for the Planning Commission; and WHEREAS, the City Council of Liberty Lake in consultation with the Planning Commission desire to amend the Bylaws as set forth herein. NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, do ordain as follows: Section 1. Amendment. Ordinance No. 175, Section C (3), is hereby amended to read as follows: a. Regular Members: The Planning Commission shall consist of seven (7) voting members. All seven (7) members shall reside within in the City. The terms for the initial commissioners shall be two (2) 1-year terms, two (2) 2-year terms and three (3) 3-year terms. The initial members and their terms shall be decided by the Mayor and confirmed by the City Council. Subsequent terms shall be for a three (3) year period. Terms shall expire on December 31st. b. Adjunct Members: Adjunct Members may be brought in to serve as additions to the required (7) members. The adjunct members may reside within the City and shall be appointed in the same manner as set above. Adjunct members may participate in meetings, workshops, hearings, and workgroups but they are not permitted to participate in voting. Adjunct members may become full time voting members if a vacancy occurs on the Planning Commission and they are appointed to the position; provided such members reside within the City at the time of appointment. Ordinance No. 75 shall also be amended in Section 2, Paragraph 3, as necessary, to reflect the membership changes and requirements contained herein and to be consistent therewith. All other provisions contained in Ordinance No. 75 and Ordinance No. 175 shall remain in full force and effect. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or 1 unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. In the event there is a conflict between the provisions of this Ordinance, Ordinance No. 75, establishing the Planning Commission, and Ordinance No. 175, Ordinance 75 shall prevail. Section 3. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council this ______ day of October, 2015. ______________________________________ Mayor, Steve Peterson ATTEST: Approved as To Form: ___________________________ ____________________________ City Clerk, Ann Swenson City Attorney, Sean P. Boutz Date of Publication: ___________ Effective Date: ___________ 2 Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of December 10, 2015 Please note: This is a work in progress; items are tentative January 5, 2016 DUE Wed, December 30, 2015 1. WORKSHOP – STA: discuss the City’s position on STA services and to select a Board representative from the Council 2. Consent Agenda (minutes, vouchers) 3. General Business a. Approve On-Call Agreement for Services and authorize Mayor Peterson to enter into the Agreement b. Reconfirmation of Planning Commissioners (pending 12/15 decision on Ord. 175-A) 4. RESOLUTION – 15-196A? Appointing STA Board member (term is until 2017; Mayor was only appointed until 2015) 5. FIRST READ ORDINANCE – Granting Right of Franchise to Comcast Cable January 19, 2016 DUE Wed, January 13 1. Consent Agenda (minutes, vouchers) 2. General Business a. Award contract for Liberty Lake Road improvements and Mission/Molter Road roundabout 3. SECOND READ ORDINANCE – Adopting Lodging Tax increase February 2, 2016 DUE Wed, January 27 1. Consent Agenda (minutes, vouchers) 2. General Business February 16, 2016 DUE Wed, February 10 1. Consent Agenda (minutes, vouchers) 2. General Business a. Award Design Build contract for Town Square Phase II 3. SECOND READ ORDINANCE – Granting Right of Franchise to Comcast Cable March 1, 2016 DUE Wed, February 24 1. Consent Agenda (minutes, vouchers) 2. General Business March 15, 2016 DUE Wed, March 9 1. Consent Agenda (minutes, vouchers) 2. General Business ************* TENTATIVE ITEMS: 1. WiFi contract with Ptera