City Council

CITY COUNCIL MEETING TUESDAY, JANUARY 5, 2016 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CEREMONIAL OATH OF OFFICE– Officiated by Judge Linda Tompkins 7. CITIZEN COMMENTS 8. PRESENTATIONS Gail Mackie, Executive Director, SpokAnimal C.A.R.E. Guardian Angel Program Katy Allen, City Administrator / Andrew Staples, City Engineer Liberty Lake Road / Mission and Molter Roundabout Project Update 9. MAYOR AND CITY COUNCIL COMMITTEE REPORTS  Finance Committee 10. CITY ADMINISTRATOR REPORT 11. WORKSHOP DISCUSSION  Spokane Transit Authority – City’s position on STA services and selection of a Board representative from the Council 12. ACTION ITEMS A. Consent Agenda i. Approval of November 30, 2015 and December 1 and December 15, 2015 City Council Minutes. ii. Approve January 6, 2015 vouchers in the amount of $258,998.74 The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 12. ACTION ITEMS (continued) B. General Business i. Award the RFP for the purchase of (2) Ford SUV Police Interceptors to Wendle Ford ii. Approve Professional Services Agreement for SPVV to complete the Orchard Park Master Plan and authorize Mayor Peterson to sign the Agreement iii. Confirm Mayor Peterson’s appointments of Gary Green, Jared Von Tobel, and Stan Jochim as full-time, voting members of the Liberty Lake Planning Commission. iv. Authorize time and materials contract for repair of Trailhead facility 13. RESOLUTIONS Resolution No. 16-201 – A Resolution declaring support of the Greater Spokane Valley Chamber of Commerce’s “BIG 5” effort to build a collaborative, inclusive agenda for the future of our community Resolution No. 16-202 – A Resolution of the City of Liberty Lake, Washington providing for the appointment to the Spokane Transit Authority Board Pursuant to City of Liberty Lake Resolution No. 02-40 15. INTRODUCTION OF UPCOMING AGENDA ITEMS 16. CITIZEN COMMENTS 17. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations.  City Council Subcommittee Agendas  Finance Committee Meeting Agenda – City Hall Conference Room January 5, 2015 6:00 PM to 7:00 PM I. 2015 Year End Financial Report a. Revenue b. Expenditures II. Capitals Funds III. Lodging Tax increase IV. Policy Updates for 2016 V. Voucher Review a. AHBL INC - $33K (Liberty Lake Rd & Mission Molter) b. Evans Craven & Lackie $10K (City Attorney Services – Nov & Dec) c. Evergreen Note $14K (Golf Course Note) d. Spokane County $537K (LIFT MATCH) WORKSHOP DISCUSSION MATERIAL  BY-LAWS OF THE SPOKANE COUNTY PUBLIC TRANSPORTATION BENEFIT AREA ARTICLE I. - POWERS, PURPOSE AND RESPONSIBILITIES Sec. 1.1 Name. The name of the municipal corporation duly established pursuant to the laws of the State of Washington shall be "SPOKANE TRANSIT AUTHORITY" (STA) hereinafter referred to as the "Corporation". The offices of the Corporation shall be in the Administration Building at West 1230 Boone Avenue, Spokane, Washington. Sec. 1.2 Powers, Purpose and Responsibilities. By and in the corporate name, the Corporation shall have and exercise all powers, functions, rights and privileges now and hereafter given or granted to, and shall be subject to all the duties, obligations, liabilities and limitations now and hereafter imposed upon municipal corporations of the same class, by the Constitution and laws of the State of Washington, and shall have and exercise all other powers, functions, rights and privileges usually exercised by, or which are incidental to, or inherent in, municipal corporations of like character and degree. The Corporation shall have all powers possible to have under the constitution and laws of this State. Sec. 1.3 Interpretation. These By-laws are not intended to limit the powers granted to a public transportation benefit area, and, therefore, should be liberally construed to carry out the intent of any grant of power thereto. ARTICLE II - THE GOVERNING BODY - BOARD COMPOSITION Sec. 2.1 Board Composition. The governing body of the Spokane Transit Authority shall be a Board of Directors, hereinafter referred to as the “Board” and shall consist of a Board of nine (9)voting members, as constituted by the Public Transportation Improvement Conference, all of whom shall be elected officials selected by and serving at the pleasure of the respective governing bodies of the component cities located within the corporation and Spokane County. -1- STA BYLAWS ADOPTED 052115 SP-16352 v1 1724186-00003 There shall be one (1) non-voting member, as required by state law, selected by and serving at the pleasure of the labor organizations representing Spokane Transit Authority employees who are members of a bargaining unit. The voting membership of the Board shall consist of the following: (a) Three (3) elected officials selected by and serving at the pleasure of the cities of Airway Heights, Cheney, Liberty Lake, Medical Lake and Millwood in a continuing rotation for three (3) consecutive years according to the order stated. City of Liberty Lake City of Medical Lake City of Millwood City of Cheney City of Airway Heights These cities are authorized to amend the rotation schedule by Interlocal Agreement filed with the Clerk of the Authority, but, together are limited to no more than three elected officials as voting members of the Board at any time. To effect the addition of a third designee from these cities, rotations of voting members will start with those cities currently serving as voting members, preserving their terms as of the date of the adoption of these Bylaws, and the next city in the rotation shall designate its voting member of the Board. (b) Two (2) elected officials selected by and serving at the pleasure of the City of Spokane. (c) Two (2) elected officials selected by and serving at the pleasure of the City of Spokane Valley. (d) Two (2) elected County Commissioners selected by and serving at the pleasure of the Board of County Commissioners of Spokane County. 2.2 Alternates. (a) The cities of Spokane and Spokane Valley, the Board of County Commissioners of Spokane County, and the labor organizations may appoint alternate members by -2- STA BYLAWS ADOPTED 052115 resolution whose name(s) shall be forwarded to and kept on file with STA. For cities whose members are selected pursuant to Section 2.1(a), alternate members may be appointed by each city which is a voting member of the Board, whose names shall be forwarded to and kept on file with STA. These cities may appoint alternates from one of the other cities listed under Section 2.1(a). 2.3 Ex-officio Directors. Jurisdictions not serving a voting term shall be entitled to appoint an ex officio Director to the Board and shall notify the Clerk of the Authority of the appointment in writing. Ex officio Directors shall participate in all Board meetings and discussions but are prohibited from voting by state law. 2.4 Term. Each voting and non-voting Director shall be appointed for a term of one year in January of each year. 2.5 Vacancy. In the event of a vacancy the appointing jurisdiction shall promptly appoint a new Director and the newly appointed Director shall serve the unexpired term of the Director he or she replaces. 2.6 Succession. Each member of the Board shall hold office until their successor has been selected, unless such person is legally ineligible to hold such position. (e.g. expiration of the elected term, resignation, etc.) 2.7 New City. If a city or town is created within the boundaries of the Corporation, then the public transportation improvement conference, consisting of an elected representative selected by the legislative body of each city within the county and by the county commissioners, shall meet to provide for the selection of a new governing body of the Corporation in the manner provided by law. ARTICLE III - DUTIES OF THE BOARD AND BOARD MEETING Sec. 3.1 Duties of the Board. The Board of the Corporation shall provide the policy and legislative direction for the Corporation and its administrators. The Board may create such -3- STA BYLAWS ADOPTED 052115 departments, offices or advisory boards as it finds necessary or advisable and may determine the powers and duties of each department or office. The Corporation acting through the Board shall have the power to: (l) Prepare, adopt and carry out a general comprehensive plan for public transportation service, which will best serve the residents of the Corporation and to amend said plan from time to time to meet changed conditions and requirements; and (2) Acquire by purchase, condemnation, gift or grant, and to lease, construct, add to, improve, replace, repair, maintain, operate, and regulate the use of transportation facilities and properties within or without the boundaries of the Corporation or the state, including systems of surface, underground or overhead railways, tramways, buses, or any other means of local transportation, except taxis, and including escalators, moving sidewalks or other people-moving systems, passenger terminal and parking facilities and properties, and such other facilities and properties as may be necessary for passenger and vehicular access to and from such people-moving systems, terminal and parking facilities and properties, together with all lands, rights of way, property, equipment and accessories necessary for such systems and facilities. Public transportation facilities and properties, which are owned by any city, may be acquired or used by the Corporation only with the consent of the city council of the city owning such facilities. Cities are hereby authorized to convey or lease such facilities to a public transportation benefit area authority or to contract for their joint use on such terms as may be fixed by agreement between the city council of such city and the public transportation benefit area authority, without submitting the matter to the voters of such city. The facilities and properties of the Corporation's systems whose vehicles will operate primarily within the rights of way of public streets, roads, or highways may be acquired, developed and operated without the corridor and design hearings which are required by RCW 35.58.273, as now or hereafter amended, for mass transit facilities operating on a separate right of way; and (3) Fix rates, tolls, fares, and charges for the use of such facilities and to establish various routes and classes of service; and (4) Employ legal counsel; and -4- STA BYLAWS ADOPTED 052115  (5) Prepare and adopt a budget; and (6) Audit the Corporation's administrative affairs; and (7) Approve travel requests of members; and (8) Authorize committees to act on their behalf; and (9) Issue general obligation bonds for public transportation capital purposes, subject to limitations of indebtedness imposed by law, and pledge any taxes authorized to be levied and pledged by law; and (10) Levy taxes as authorized by law; and (11) To participate in and support research, demonstration, testing, and development of public transportation systems; and (12) Issue revenue bonds; and (13) Have all other powers that are necessary to carry out the purposes of the Corporation as defined by law as it presently exists or as it may be hereinafter amended. Sec. 3.2 Meetings and Meeting Notice. (a) Regular Meetings. The time and place of regular meetings of the Board shall be established by a resolution of the Board. Such resolution may also specify the appropriate notification of such meetings. (b) Special Meetings. Special meetings may be called at any time by the Chairperson or by a majority of the whole Board. The notification of such meeting must be delivered to each board member and others requiring notification under the open Meetings law (Chapter 42.30 RCW) at least twenty-four (24) hours before the time of such meeting, unless otherwise provided for under the laws of the State of Washington. The requirements of RCW 42.30.080, now and as thereafter amended, shall be adhered to regarding such meetings. (c) Executive Sessions. The Board may hold executive sessions if such sessions are not otherwise prohibited by state statutes. -5- STA BYLAWS ADOPTED 052115  Sec. 3.3 Quorum. A majority of all the voting members of the Board shall constitute a quorum for the transaction of business, provided, a Director may participate in a meeting of the Board via an amplified telephone connection and such Director shall be deemed present in determining the existence of a quorum and for voting purposes. A majority of those voting members present is necessary to take action on any item coming before the Board. Provided, however, that the following enumerated actions shall take an affirmative vote of a majority of the total voting membership of the Board; (1) Adoption, alteration or modification of the budget; and (2) Adoption, alteration or modification of a general comprehensive plan for public transportation service; and (3) Adoption, alteration or modification of rates, tolls, fares and charges for the use of the Corporation's facilities; and (4) Establishment of routes and classes of service; and (5) Appointment or dismissal of a Director; and (6) Revision or amendment of the By-laws; and (7) Selection of Chairperson and Chairperson Pro Tempore; and (8) Appointment of qualified electors to committees; and (9) Removal of a member of a committee other than a Board member. Sec. 3.4 Parliamentary Procedure. Unless otherwise governed by the provisions of these By- laws or laws of the State of Washington, Roberts Rules of Parliamentary Procedure shall govern the conduct of all Board meetings. The Chairperson or his/her designee shall be the Parliamentarian. Sec. 3.5 Board Acting as a Body. The Board shall act as a body in making its decisions and announcing them. No member shall speak or act for the Board without prior authorization of the Board, except as otherwise provided for in these By-laws. Sec. 3.6 Records of Board Meetings. (a) Minutes. The proceedings of the Board meetings shall be recorded and maintained in the offices of the Corporation. The minutes shall consist primarily of a record of the action taken. Prior to the adoption of the minutes, copies of the proposed minutes shall -6- STA BYLAWS ADOPTED 052115  be forwarded to all Board members prior to the next regular meeting for their reference and/or correction. At the next regular meeting, the Board shall consider the minutes for adoption or necessary corrections. Sec. 3.7 Committees. The Chairperson, from time to time, may nominate Board members to serve on committees. (a) Committees created by resolution of the Board may be composed of Board members, other elected representatives of cities requesting and designating representatives not directly appointed as members of the Board, and qualified electors. (b) All electors shall be qualified electors as defined by the election laws of the State of Washington and shall remain so throughout the term to which appointed and shall reside within the Spokane Transit Authority boundaries. Nominations shall be by the Chairperson and approved by the Board, and the Chief Executive Officer shall be an ex- officio, non-voting member of each committee. The Chairperson may appoint, with the approval of the Board, alternates to each committee to act in the absence of any regularly appointed member. (c) Board members and elected representatives of cities not directly sitting on the Board, shall be appointed annually after the election of the Chairperson to all committees. Electors shall be appointed to all committees by the Chairperson to serve two-year terms. Terms of electors shall be staggered in such a manner so that at least one elector is appointed each year. (d) Committee members will continue to serve until a successor is appointed. (e) All meetings of the Committees shall be subject to the Open Public Meetings Act of 1971, as amended (Chapter 42.30 RCW). Sec. 3.8 Secretary of Board. The Chief Executive Officer or his/her designee, as provided for in Article V, shall be the Secretary of the Board. -7- STA BYLAWS ADOPTED 052115 ARTICLE IV. - SELECTION AND DUTIES OF THE CHAIRPERSON AND CHAIRPERSON PRO TEMPORE Sec. 4.1 The Board shall select a Chairperson and a Chairperson Pro Tempore from among its voting members. The Chairperson shall hold office until the first day of January of each year. The office of the Chairperson shall rotate on a yearly basis among the following representative categories and in the following sequence: (l) towns and cities, excluding the Cities of Spokane and Spokane Valley; (2) City of Spokane; 3) County of Spokane; and (4) City of Spokane Valley. In any year, the rotation of the office of the Chairperson may be altered with the approval of six of the voting members of the Board, voting on the terms of such rotation in a regular or special meeting of the Board. Sec. 4.2 The Chairperson shall preside at all meetings of the Board. In the event of the Chairperson's absence or inability to preside, the Chairperson Pro Tempore shall assume the duties of presiding over the meetings of the Board; provided, however, if the Chairperson is to be permanently unable to preside, the Board shall select a new Chairperson for the remainder of the Chairperson's term. In the event that the Chairperson Pro Tempore is selected as the new Chairperson, then a new Chairperson Pro Tempore shall be selected for the remainder of the vacated Chairperson Pro Tempore's term. Sec. 4.3 The Chairperson may act as spokesperson for the Corporation and may act as its representative at meetings with other organizations, committees and other such activities, unless another representative shall otherwise be authorized by the Board; provided, however, the Chairperson may delegate to any Board member the duty of being a spokesperson or representative, and such person shall make no pronouncements that will obligate or commit the Corporation, except pursuant to prior authorization of the Board. Sec. 4.4 The Chairperson shall be the chief executive and administrative officer of the Corporation until a Chief Executive Officer or Acting Chief Executive Officer is selected by and approved by the Board or when the Corporation is without a Chief Executive Officer or Acting Chief Executive Officer. When the Chairperson is acting as the chief executive and administrator of the Corporation, all persons employed or contracting service with the Corporation will be selected or discharged by the -8- STA BYLAWS ADOPTED 052115 Chairperson, subject to the approval of the Board. The Chairperson when acting as the chief executive and administrator of the Corporation shall receive such remuneration as approved by the Board, in accordance with the law. ARTICLE V. - CHIEF EXECUTIVE OFFICER Sec. 5.1 Appointment and Removal of Chief Executive Officer. The Board may appoint a Chief Executive Officer. The Chief Executive Officer shall serve at the pleasure of the Board and shall perform such administrative duties as may be designated from time to time by the Board. Sec. 5.2 Duties of the Chief Executive Officer. The powers and duties of the Chief Executive Officer of the Corporation shall be: (a) To have general supervision over the administrative affairs of the Corporation, including the authority to organize and direct the work force within an approved budget and to act as a spokesperson or representative of the Corporation, provided he or she may not obligate or commit the Corporation, except pursuant to prior authorization of the Board. (b) To appoint and remove at any time any employee of the Corporation; (c) To attend all meetings of the Board at which his/her attendance may be required by that body; (d) To recommend for adoption by the Board such measures as he/she may deem necessary or expedient; (e) To prepare and timely submit to the Board such reports as may be required by the Board or as he/she may deem it advisable to submit to that Board; (f) To keep the Board fully advised of the financial condition of the Corporation and its future needs; (g) To prepare and submit to the Board yearly a proposed budget and to be responsible for its administrative adoption; (h) To approve and sign all vouchers for the payment of any items authorized in the approved budget; -9- STA BYLAWS ADOPTED 052115  (i) To approve all travel requests of employees of the Corporation subject to the approved budget and the submission of quarterly travel reports to the Board. (j) To receive service of process in any claim for any kind of relief brought against the STA in any court; (k) To procure for periods not to exceed 45 days liability, physical damage, directors and officers, and other insurance coverages which have lapsed, been cancelled, or for other reason been terminated on an emergency basis until the Board of Directors can meet and give direction on insurance coverages. (l) To perform such other duties as may be directed by the Board. The Chief Executive Officer may employ such assistants, approved by the Board, or designate others to assist in carrying out these duties. ARTICLE VI. - SEVERABILITY If any provision of these By-laws, or its application to any person or circumstance is held invalid, the remainder of these By-laws, or the application of the provisions to other persons or circumstances is not affected. ARTICLE VII. - SERVICE OF PROCESS The Chief Executive Officer, or his/her designated representative in writing, shall receive, on behalf of the STA, all pleadings commencing an action against the STA. Service upon the Chief Executive Officer shall constitute service on the STA. ARTICLE VIII. - INDEMNIFICATION Sec. 8.1 General. The Corporation, pursuant to RCW 36.16.138 and Chapter 48.62 RCW, as hereafter amended, shall indemnify any person who was or is an elected or appointed director, officer, (including committee members), or employee of the Corporation, and is threatened to be or has been made a party to an action, claim, or other proceeding by a third party. -10- STA BYLAWS ADOPTED 052115  Sec. 8.2 Scope of Indemnification. The Corporation shall pay the reasonable and necessary expenses actually incurred and connected with the defense, settlement, or monetary judgments, including costs, disbursements, and reasonable attorneys' fees arising out of any action, claim, or other proceeding, within the standard of conduct referred to in paragraph 8.3 herein, and for which notice has been given pursuant to state law and these By-laws: The Board shall be the sole judge of the reasonable and necessary expenses to be borne by the Corporation. Indemnification shall not extend to any claim, action, or other proceeding against the Corporation, either for indemnification or for other cause. Sec. 8.3 Standard of Conduct. Indemnification shall be limited to any action, claim, or other proceeding threatened, pending, or instituted against any person who was, or is, at the time of the alleged conduct, an elected or appointed director, officer, or employee, and arising out of such person's performance, purported performance, or failure to perform in good faith the duties for, or employment with, the Corporation. Sec. 8.4 Determination of Conduct. (a) Unless ordered or adjudged by a court of competent jurisdiction, indemnification may be authorized only as follows: (l) To the extent that the person has been successful on the merits, or otherwise in defense, such person shall be indemnified. (2) With respect to any other determination of conduct, a majority vote of all the voting directors not interested in or a party to the action, claim, or other proceeding. In the event a majority vote cannot be obtained because of disqualification of Directors, then the alternate or alternates of those disqualified shall be permitted to vote. (b) Indemnification shall not be authorized for any claim or action founded upon a statute, law, rule, or regulation punishable by fine, imprisonment, or both, or for any claim or action against the Corporation. -11- STA BYLAWS ADOPTED 052115  (c) Every director, officer, or employee who seeks or believes he or she may claim indemnification must give notice, in writing, to the Chief Executive Officer of his or her interest to seek indemnification before incurring any costs, disbursements, or attorneys' fees for which indemnification is sought, and provide a copy of any and all claims, pleadings, reports, or other written statements regarding the allegations. Sec. 8.5 Expenses Prior to Determination. Expenses actually incurred in defending any action, claim, or other proceeding may be paid as incurred, and prior to a final determination of conduct, if the action, claim, or other proceedings makes no assertion that the person named acted outside the scope of his or her employment or authority, and that the Corporation makes no claim that the person's acts or failure to act were outside the scope of the person's employment or authority. Sec. 8.6 Interpretation. This Article of the By-laws is intended to exercise the authority contained in RCW 36.16.138 and Chapter 48.62 RCW, and that it be construed in light of such statutes, and laws as hereafter amended, and interpretative case law. The failure of the Corporation to obtain insurance for any claim, action, or other proceedings against the Corporation shall not be construed to limit this indemnification. ARTICLE IX. - AMENDMENTS These By-laws, as adopted by the Board of the Spokane Transit Authority, may be revised or amended at any regular or special meeting of the Board, with the provision that members receive copies of the proposed change(s) at least two weeks prior to that meeting. -12- STA BYLAWS ADOPTED 052115  The foregoing By-laws of the Spokane Transit Authority, have been adopted and approved by the majority of the total Board on the 21st day of May, 2015. _____________________________ Chair, Spokane Transit Authority ATTEST: _____________________________ Clerk of the Authority -13- STA BYLAWS ADOPTED 052115 ACTION ITEMS  City of Liberty Lake Consent Agenda for January 5, 2016 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through January 5, 2016 Payee Description Amount See attached voucher report. Total vouchers through January 5, 2016 $ 256,288.74 December, 2015 checks total $241,600.46 January, 2016 checks total $14,688.28 Check dated December 17, 2015 OAC Services Inc. Check No. 21870 $ 2,710.00 TOTAL $258,998.74 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 12Bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: Police Vehicle Bid Award FOR THE AGENDA OF: January 5, 2016 DEPT. OF ORIGIN: Police EXHIBIT: RFP and Bid Proposal DEPT. HEAD APPROVAL: Chief Brian Asmus EXPENDITURE REQUIRED: YES BUDGETED: YES SUMMARY STATEMENT Liberty Lake Police Department advertised an RFP for the purchase and equipping of (2) 2016 Ford SUV Police Interceptors per the vehicle rotation plan. The RFP was placed on the city website and advertised in the Spokesman Review. Bids were due to City Hall by end of business on January 4th, 2016. One bid for the vehicles was received from Wendle Ford. The RFP and bid proposal from Wendle Ford are attached. The bid received was lower than the state contract pricing for the same vehicles, and are within the 2016 budgeted amount. Bid Summary: Description Base Price Tax/License/Fees Total 2016 Ford SUV(Each) $46,409.84 $4,178.23 $50,588.07 Total $92,819.68 $8,356.46 $101,176.14 RECOMMENDED ACTION Staff recommendation is to award the RFP for the purchase of (2) Ford SUV Police Interceptors to Wendle Ford. Timing of approval is important due to manufacturer rebates that will no longer be in effect if the vehicles are ordered after 8th of January.  City of Liberty Lake Request for Proposal The City of Liberty Lake is accepting bids for the following: Quantity two (2) 2016 Ford Police AWD Police Utility to include the following: 3.7L, V6 Engine, Setina TPO rear door guards, double vertical weapon system partition, Remappable steering wheel switches, Setina Single Transport System to include Setina polycarbonate window barriers (untinted), driver side spot lamp (8 Degree), Setina trunk tray, Upfitting and Specifications are available upon request. Bid to include option of purchase to include listed options, and associated fees, taxes, and licensing. Bids must be received no later than January 4 at 5:00 P.M. Bids can be mailed or delivered to: Liberty Lake City Hall 22710 E. Country Vista Drive Liberty Lake, WA. 99019. For additional RFP details or questions please visit the city website www.libertylakewa.gov or contact Chief Brian Asmus at 755‐1140.  POLICE VEHICLE - FULL SIZE PURSUIT VEHICLE TYPE: Utility MAKE/MODEL: FORD POLICE AWD INTERCEPTOR UTILITY EQUIPMENT INCLUDED IN NET PRICE - 3.7L V6 Ti-VCT Gas (305 HP) - Inside Hood Release - AWD Drivetrain - BLIS - Blind Spot Monitoring with Cross Traffic Alert - Automatic Transmission, Highest Capacity Cooler, - Electric Trunk Release, Battery Operated (police calibrated) - Intermittent Wipers - P245/55R18 BSW Speed Rated Radial Tires, - AM/FM/CD - Matching Full Size Spare Tire & Wheel (w-rated) - Auxiliary Power Points (2 on IP) - Power Door Locks - Certified Police Speedometer, 0-131 MPH - Power Windows w/Passenger Lockout Switch - Gauges, Water Temp, Fuel - Driver and Front Passenger Air Bags, Front & Side Impact - Power Distribution Connector (Power Pigtail Harness) (includes side canopy) - Hubcaps, Wheel Covers - Power Steering w/Electric Power Assist - HD Rubber Floor Covering - HD Power Brakes, Anti-Lock System (police calibrated) - Removable Headliner with Dual Beam Map Light - 750 CCA Battery - Random Code Single Key Lock System, Four Sets of Keys - 220 AMP Alternator - Power Heated Mirrors, Manual Folding w/Power Heated Glass & - Police Pursuit Suspension Package Blind Spot Monitoring - HD Front Bucket Seats, Cloth - HD Cooling - HD Rear Bench Seat, Cloth w/HD Seat Cushions (TTC/88c) - Radio Suppression Pkg. (noise suppression bonds) - Air Conditioning - All Factory Standard Police Package Equipment including - Light Tinted Glass, All Around Tire Pressure Monitoring System - Trunk, Glove Box, Dome/ High Intensity Map Lights Cruise Control - Tilt Steering Wheel Engine Idle Meter - Electric Rear Window Defroster 3 year/36,000 Mile Warranty Bumper to Bumper 5Yr/100,000 - Headlamps on Warning Buzzer/Chime Mile Drivetrain - Maximum Capacity Engine Cooling - Power Driver’s Seat Mercury Free Vehicle, Lead Free Wheel Weights - Power Adjustable Pedals NHTSA CRASH TEST RATINGS, FRONTAL (D/P) TBD Fuel MPG: 17 City and 24 Hwy with AWD SIDE (F/R) TBD ROLLOVER TBD ORDER CODE VEHICLE DESCRIPTION ORDER QTY 2314-083-004 2016 Ford Police AWD Utility, Full-size Police, Utility/SUV (K8A//500A) 2 NO COST EXTERIOR: INDICATE QUANTITY OF COLOR(S) SELECTED (Special Paint Available at Extra Cost) (Only Interior Color Available is Charcoal Black)  Ingot Silver Metallic ORDER CODE OPTION DESCRIPTION ORDER QTY PRICE 2314-088-024 Dark Car Feature (courtesy lamp disable when any door is opened) (I3C) Setina TPO Door Guards, Rear doors Single Prisoner Transport solution , One Standard Shotgun Lock, One Adjustable Universal Lock Including Key Override and Timer ( Partition, Horizontal)(Setina) for AR15/Shotgun BLIS Blind Spot Monitoring with Cross-traffic Alert (also Heated Sideview Mirrors)(May be ordered separately #549) (D55B) 2314-088-036 Remote Keyless Entry Key Fob (does NOT include keypad)(N/A with Fleet Keyed Alike)(60P) 2314-088-007 Front Headlamp/Housing Only (includes amber park-turn signal indicators and pre-drilled LED holes (does not include LED lights) (Not available with 2313-080-029 Front Headlamp Lighting Solution, 2313-080-053 Ready for the Road Packages) (13P) 2314-088-030 Hidden Door Lock Plunger/ Rear Door Handle Operable (63B) 2314-083-072 Mud Flaps, HD Plastic (Set of 4) 2314-088-035 Rearview Camera (includes Electrochromic Rearview Mirror) (77B) 2314-088-046 Spot lamp- driver only (LED bulb) (8 Degree) 2314-083-084 Window Barriers, Rear Doors, Polycarbonate Panel, Untinted (Setina) 2314-088-0041 Remappable (4) switches on steering wheel (less Voice unless ordered with 2313-080-078, SYNC) (47J/47K) 2314-083-086 Seat Rear AEDEC Prostraint (Factory Seat and Seat Belts Loose in Trunk) (Includes center-originating seat belts)(DLR) Havis center console with the following part numbers Console- Cup Holder C-CUP2-1 3-Plug Plate- C-LP-3 3” Acc Pocket C-AP-0325 C-ARM-103 Arm Rest Havis Laptop parts C-HDM-204 CHECK C-HDM-304 C-MD-202 Federal Signal Emergency lights- (1)-Siren Speaker ES-100 Spectralux Full Visor LED- Liberty Lake PD Spec Spectralux Rear Deck LED-Liberty Lake RD Spec (4)416200-WW In Line Corner LED (2) Micro Pulse 6LED MPS600RB (2)MPSM3-SPACRKT Brackets Red/White Map Light-CA0130 (D&R Electronics) Ram Tough Hub-RAM-234-HUB1U Wiring Harness run to rear tray with user replaceable fuses or fuse block. Prisoner Light-M15L- Truck Light Items for SECTOR(Electronic tickets) PJ6 Printer(PJ622) w/power cord, In vehicle mount-Rugged-Roll Paper(LB3689), Xenon SECTOR Scanner WA (1900GSR-LTRK- WAS) Subtotal All items to be installed per specification sheet Install user provided Federal Signal SSP Platinum- Model#SPKN (Pre-programmed) Install user provided Motorola APX radio with antennae kits per specifications Delivery to Liberty Lake Police Department 23127 E Mission Ave Liberty Lake,WA Subtotal All Fees Licensing Tax Total 12/31/2015 Bid Title: Request for Proposals for 2016 Patrol Vehicles Category: Request for Proposals http://wa-libertylake.civicplus.com/DocumentCenter/View/2101 2016 FORD AWD POLICE INTERCEPTOR: Per RFP Specs Wendle Fleet Price (Ea) = $29,698.74 Ea Unit. +Plus Upfit/Acessories Per RFP and Addendum: (Includes Siren and Computer Dock Stations/Ea Unit) Upfit/Accessories Per RFP: = $16,711.10 Ea Unit *Net Subtotal Per Unit: = *$46,409.84 WA Sales Tax Per Unit = $ 4,130.48 License/Fees Per Unit =$ 47.75 Total Per unit = $ 50,588.07 Total Bid Amount (2) = $101,176.14 SINCERELY, AARON D. AUSTIN COMMERCIAL ACCOUNT MANAGER WENDLE MOTORS, INC. 509-343-7438 OFFICE Aarona@wendle.com WENDLE MOTORS, INC. – 9000 N. DIVISION – SPOKANE, WA – 99218 P.O. BOX 18898 – SPOKANE, WA – 99228-0898 www.wendle.com - (509) 484-4800  AGENDA ITEM NO.: 12Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: January 5, 2016 Professional Services for Orchard Park Master Plan and RCO Grant Assistance DEPT. OF ORIGIN: Planning & Building Services & Public Works EXHIBIT: Professional Services Agreement DEPT. HEAD APPROVAL: Katy Allen Scope of Work & Schedule (Exhibit A) EXPENDITURE REQUIRED: Yes BUDGETED: Yes in 2016 SUMMARY STATEMENT In Fall - Winter 2015, City Staff conducted Envision Orchard Park Part 1 to begin the Master Plan process for Orchard Park. Part 2 of Envision Orchard Park is proposed to be completed by a consultant. In November- December 2015, the City issued a RFQ-RFP for the Orchard Park Master Plan and RCO Grant Assistance. Following submittal reviews and interviews, the top ranked consultant team was SPVV Landscape Architects working with Coffman Engineers. SPVV Landscape Architects has been selected to complete the Orchard Park Master Plan process with the ultimate goal of assisting with the City’s RCO Grant Application which is due by May 1, 2016. We are requesting that Council approve the Professional Services Agreement for SPVV Landscape Architects to complete the Orchard Park Master Plan and provide assistance to City Staff in applying for the RCO Grant, for a professional services amount not to exceed $50,000. RECOMMENDED ACTION 1. Approve the Professional Services Agreement for SPVV to complete the Orchard Park Master Plan and provide assistance to City Staff in applying for the RCO Grant, for a professional services amount not to exceed $50,000 and authorize Mayor Peterson to sign the agreement.  Professional Services Agreement This Professional Services Agreement (the “Agreement”) is made as of January 5, 2016, by and between the City of Liberty Lake (the “City”), and SPVV Landscape Architects, a corporation organized under the laws of Washington (“Consultant”). In consideration of the mutual promises and covenants in this Agreement, the parties agree as follows: Article 1. Services. 1.1 Background. The City desires to engage Consultant to provide professional services and assistance with respect to the Orchard Park Master Plan and the WA State Recreation and Conservation Office (RCO) Grant Application. Consultant is willing to provide such services on the terms and conditions stated in this Agreement. 1.2 Scope of Work. Consultant will furnish the services, material and work product necessary to provide planning services as set forth in Exhibit A, attached hereto and incorporated by this reference. 1.3 Time of Performance. Consultant will perform the services promptly and deliver the work product for City review according to the timeline set forth in Exhibit A. The City will cooperate with Consultant as reasonably required to complete the services according to the timeline. Both parties acknowledge that changes from or delays in the timeline may extend the date(s) for delivery of the service(s). Article 2. Payment 2.1 Basis of Compensation. The City shall pay Consultant for services rendered under this Agreement as set forth in the established project budget in Exhibit A, provided that in no event shall the payment for all work, including expenses, performed pursuant to this Agreement exceed the sum of $50,000 without prior written authorization from the City. Such payment shall be full compensation for all work performed and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. 2.2 Processing of Payment. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant within thirty (30) days of receipt. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. The City shall pay Consultant interest on any amounts more than thirty (30) days past due at an interest rate equal to the lesser of twelve percent (12%) per annum or the highest rate permitted by law. 2.3 Records. Consultant shall keep its costs records and accounts pertaining to this Agreement available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available to the City upon request. Article 3. Ownership And Use Of Work Product 3.1 Ownership. All research, tests, surveys, preliminary data, drafts, reports and any and all other work product prepared or gathered by the Consultant in connection with the services rendered by SPVV Landscape Architects Page 1 of 6 (Rev. 12/16/2015)  the Consultant shall be and remain the property of Consultant, and Consultant’s work product shall not be considered public records, provided, however, that: a) All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. b) The City shall have the right, upon reasonable request, to inspect, review and, subject to the approval of the Consultant, copy any work product, provided that the City shall, to the extent consistent with its obligations under Washington law, exercise its best efforts to protect from public disclosure any work product which Consultant identifies in writing as “confidential” or “proprietary”. 3.2 Rights of Use. Subject to Consultant’s receipt of payment of all sums due under this Agreement, Consultant hereby grants the City a non-exclusive, non-transferable license, with right to sublicense, to use, copy, publish and distribute any and all work product of Consultant for any proper purpose or obligation of the City under Washington law. All other copyrights and other rights of intellectual property in and to the work product are retained by Consultant. 3.3 Confidentiality. The City will exercise its best efforts, consistent with its obligations under Washington law, to refrain from disclosure of and to otherwise protect the confidentiality of any work product which Consultant identifies in writing as “confidential” or “proprietary,” including any trade secrets of Consultant within the meaning of RCW 19.108. The City’s obligation under this Section 3.3 shall terminate with respect to any information which: (i) becomes part of the public domain through no fault of the City, or (ii) which the City must disclose in order to comply with applicable law, provided that before disclosure the City notifies Consultant in sufficient time so that Consultant may seek a protective order or other appropriate remedy to limit or prevent such disclosure. Article 4. Termination 4.1 If either party materially breaches a material provision of this Agreement, the other party may terminate this Agreement upon thirty (30) days’ written notice unless the breach is cured within the notice period. Upon termination of this Agreement by either party for any reason prior to completion of the work: a) Consultant shall deliver to City a copy of all work product completed through the date of termination together with a written summary of the work. b) City shall pay Consultant all sums due under this Agreement for the work completed through the date of termination in accordance with Consultant’s standard fee schedule as set forth in Exhibit A. If the Agreement is terminated by City for reasons other than the default of Consultant, the City shall also pay Consultant for preparation of the summary of work. Article 5. Insurance and Indemnity 5.1 Insurance. Consultant shall secure and maintain in full force and effect during performance of all work pursuant to this Agreement comprehensive general liability insurance providing coverage of at least $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; $1,000,000 per occurrence and aggregate for property damage; and professional liability insurance with a combined single limit of $1,000,000. Such general liability insurance shall name the City as an SPVV Landscape Architects Page 2 of 6 (Rev. 12/16/2015)  additional insured and each policy of insurance shall include a provision prohibiting cancellation of said policy or lowering the limits of coverage except upon thirty (30) days written notice to the City. Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement. 5.2 Indemnification. a) Indemnity. Consultant will defend, indemnify and hold harmless the City and its officers, employees and agents (collectively, the "Indemnitees") against and in respect of all fines, suits, proceedings, claims, demands or actions brought or asserted by third parties (collectively, a “Claim”) of any nature or kind whatsoever, directly or indirectly, arising out of or in any manner associated or connected with the performance or non-performance by Consultant, its employees and subcontractors, of its rights and obligations under this Agreement and against any and all damages, costs, expenses and fees (including reasonable legal expenses) incurred by or on behalf of any of the foregoing in the investigation or defense of any Claim, provided, however, that Consultant’s liability under this paragraph with respect to Claims arising from, or alleged to arise from, any negligent act, error or omission of Consultant, or of any employee or subcontractor of Consultant, in the performance of Professional Services (as defined below) shall be limited to the amount of any damages (including costs, expenses and attorney fees) which an Indemnitee becomes legally obligated to pay to a third person as the result of such negligent act, error, or omission. For purposes of this paragraph, “Professional Services” means those services which Consultant is engaged to perform under this Agreement as described in Exhibit A and includes the preparation of land use plans, the preparation of studies and offering of opinions and recommendations regarding land use plans and environmental, economic and other impacts relating to land use plans, and the preparation and offering of expert testimony regarding land use plans. b) Procedures for Indemnification. The Indemnitee will notify Consultant in writing promptly following receipt of notice of any Claim with respect to any matter as to which the Indemnitee intends to seek indemnification, which notice will disclose all information with respect to such Claim as the Indemnitee will then have. If Consultant acknowledges in writing full liability or potential liability without admitting the same, Consultant will have the right to contest and defend, by all appropriate legal or other proceedings, any such claim with respect to which the Consultant has been called upon to indemnify the Indemnitee; provided that: (1) Consultant will not be relieved of its liability hereunder unless the Indemnitee materially prejudices Consultant’s ability to defend the claim; (2) Consultant will give the Indemnitee notice of its intention so to contest and defend within ten (10) days from its receipt of notice of the claim; (3) Such contest or defense will be conducted by reputable attorneys retained by Consultant at it’s sole cost and expense, but the Indemnitee will have the right to participate in such contest or defense and to be represented by attorneys of its own choosing, at the Indemnitee's sole cost and expense without contribution or indemnification by Consultant for such costs or expenses; and SPVV Landscape Architects Page 3 of 6 (Rev. 12/16/2015)  (4) If after notice of a claim Consultant fails to promptly assume the defense, Consultant will be bound by the results obtained by the Indemnitee including any out-of-court settlement or compromise and any out of pocket expense, including attorney’s fees. c) Settlement of Claims. Notwithstanding any provision to the contrary, an Indemnitee will not attempt to settle any Claim without Consultant’s prior written consent. Consultant will not settle any Claim without the prior written consent of all Indemnitees who are or may reasonably become parties to such claim unless the settlement contains a complete and unconditional release of all Indemnitees from all claims for damages and does not impose any non-monetary obligations on any Indemnitee. Notwithstanding any other provision hereof, an Indemnitee will not be indemnified to the extent that any Claim is caused by, arises out of, is based upon or incurred in connection with the negligence or intentional misconduct of the Indemnitee. Article 6. Warranties and Limitation of Liability 6.1 Warrant Regarding Contingent Fees. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to cancel this Agreement without liability or, in its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 6.2 Warranty Regarding Work Product . Consultant warrants that it will perform the services required by this Agreement in a good and professional manner. The City acknowledges that Consultant’s work product is intended as a recommendation and that ultimate decisions are the responsibility of the City. The City further acknowledges that Consultant’s recommendations and opinions are dependent upon the accuracy of data, reports and analysis provided by the City and by third parties beyond Consultant’s control, and the City agrees that Consultant assumes no responsibility for the accuracy of any such information. CONSULTANT MAKES NO WARRANTIES OTHER THAN THOSE EXPRESSLY STATED IN THIS AGREEMENT, AND HEREBY DISCLAIMS ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR PURPOSE, WHETHER EXPRESS OR IMPLIED. 6.3 Limitation of Liability. The liability of Consultant for damages arising from the performance or non-performance of professional services under this Agreement, under any cause of action or theory of liability whatsoever, shall be limited to the amount paid by City for such services. In no event will Consultant be liable for any special, consequential or incidental damage arising from or connected to a breach of this Agreement or the services performed, even if Consultant has been advised of the possibility of such damage. The damage limitation set forth in this paragraph shall apply to any remedy ordered by a court or other authority if the court or other authority determines that a remedy provided for in this Agreement fails of its essential purpose. SPVV Landscape Architects Page 4 of 6 (Rev. 12/16/2015) Article 7. Other 7.1 No Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 7.2 Relationship Of Parties. Notwithstanding any provision of this Agreement, for all purposes of this Agreement each party shall be and act as an independent contractor and not as partner, joint venturer, or agent of the other and shall not bind nor attempt to bind the other to any contract. 7.3 Force Majeure. Neither party shall be responsible to the other for non-performance or delay in performance (other than any payment of money) occasioned by any causes beyond its control including acts or omissions of the other party, acts of civil or military authority, acts of terror, strikes, lock-outs, embargoes, insurrections or Acts of God. If any such delay occurs, any applicable time period shall be automatically extended for a period equal to the time lost provided that the party affected makes reasonable efforts to promptly correct the reason for such delay and gives to the other party prompt Notice of any such delay. Such Notice shall include an estimate of the time that will be taken to correct the reason for such delay. 7.4 Disputes. Any dispute concerning the enforcement, breach or interpretation of this Agreement will be resolved according to the laws of Washington. In any action to enforce or interpret this Agreement, the prevailing party shall be entitled to recover its reasonable attorney’s fees and costs. 7.5 Non-Waiver. The failure of either party to enforce its rights under this Agreement at any time for any period will not be construed as a waiver of such rights. No waiver will be effective unless in writing and signed by both parties. If any provision of this Agreement is determined to be illegal or unenforceable, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect and enforceable. 7.6 Assignment. Consultant shall not assign or subcontract the services to be provided under this Agreement without the express written consent of the City. 7.7 Notice. All notices concerning this Agreement must be in writing, and will be deemed given when personally delivered, or three (3) days after being sent by prepaid, first class U.S. mail, to the address of the party as shown below, or to such other then current address as is specified by notice. If to the City: City of Liberty Lake Attn: Amanda Tainio, Planning & Building Services Manager 22710 E. Country Vista Drive Liberty Lake, WA 99019 If to Consultant: SPVV Landscape Architects Attn: Thomas C. Sherry 1908 W. Northwest Boulevard, Suite A Spokane, WA 99205 7.8 Entire Agreement. This Agreement constitutes the entire agreement of the parties superseding all prior written or oral agreements or understandings between the parties with respect to the subject SPVV Landscape Architects Page 5 of 6 (Rev. 12/16/2015)  matter hereof. This Agreement and the Exhibits hereto shall not be modified unless by a writing signed by authorized representatives of both parties. 7.9 Amendment. The Consultant and the City may, from time to time, request changes in services to be performed by the Consultant. Any such changes that are mutually agreed upon by the City and the Consultant shall be incorporated herein by written amendment to this Agreement. It is mutually agreed and understood that no alteration or validation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and that any oral understanding or agreements not incorporated herein, unless made in writing and signed by the parties hereto, shall not be binding. In witness whereof the parties have caused this Agreement to be signed by their respective duly authorized representatives as of the date first written above. City of Liberty Lake SPVV Landscape Architects By: ______________________________ By: _____________________________ Steve Peterson Thomas C. Sherry Mayor President SPVV Landscape Architects Page 6 of 6 (Rev. 12/16/2015)  Exhibit ‘A’ Scope of work: TC Sherry and Associates PS, dba SPVV Landscape Architects (Consultant) and Coffman Engineers, Inc. (Sub-Consultant); will furnish Landscape Architectural Professional services to the City of Liberty Lake (Client) as follows: Project Understanding: Our approach includes an aggressive schedule to provide the City of Liberty Lake sufficient information by early April 2016 to meet the Recreation and Conservation Office (RCO) grant cycle of May 1, 2016. SPVV will furnish all labor and material for the preparation of a master park plan (MP) for the area commonly referred to as “Orchard Park” (project). The preparation of the master plan will be a combination of inventory and analysis, programming and the preparation of a final master plan document that outlines a proposed schedule, probable costs of construction, assistance with grant preparation and recommended phasing. Inventory and Analysis Phase Using the current ‘50%’ complete inventory and analysis information prepared by the City of Liberty Lake, SPVV will complete this phase of work in January 2016 along with a tour of the project site. We will meet with the City of Liberty Lake staff to review and collect available information or determine the need for additional data collection in a workshop session, and meet with the City and developer to discuss the finalized inventory and analysis. A final meeting during this phase would be with the stakeholders to present the finalized inventory and analysis and to kick off the programming phase. Deliverables that we expect to finalize during this phase of work includes the following: Gather data, review existing information, and identify additional information required. - Soils/geotechnical, drainage, utilities, existing concepts/plans, plats, etc. - Input from City, LLSWD, Consolidated Irrigation District, Avista, Greenstone, etc. Assist with coordinating final park boundary/location including: - Research existing deeds and record information, including easements and / or encumbrances on site. - Research road right of ways. - Locate existing boundary monuments. - Prepare survey boundary documents as needed. Prepare base map for site including: - Topography at one-foot contour intervals of the subject area. - Existing trees 8” caliper and larger and landscape features. - Existing utilities on the subject property (or adjacent to the subject site), based on surveyed information and utility research with respective purveyors (utility markings from 811 locate). - Existing site features such as buildings, drainage and utility structures, walkways, roadways, and other man-made structures. - Survey will use Washington State Plane Coordinate System, along with NAVD 88 elevations, as basis. Identify opportunities and challenges for subject site. - Site placement, access, road improvements, parking, earthwork/grading, storm water management, utilities, safety, etc. Compile written and graphic material for summary of Inventory and Analysis Phase. With the current information reviewed at the informational meeting on November 23, it is apparent that the stakeholders have already completed part of the work that will determine the ‘right content’ of the site to determine a preliminary program of elements, if not sizes or configurations. This information will be further refined in Programming and Master Planning to arrive at the final Master Plan for Orchard Park. Programming Phase With the completed Inventory and Analysis, the Envision Orchard Park documentation, and input from the City of Liberty Lake, stakeholders, and the developer collected in the prior phase, our team will use the Envision documents as a launch point to develop the preliminary park design program. The design program will include all park elements identified in the Envision process with regards to details of use and function, design criteria, and preferred adjacencies. Our team will conduct a public workshop to determine the public sentiment of needs, desires, opportunities, and constraints in a small-group format. With the prioritized park program in hand, we will be ready to begin the Master Planning Phase. Master Planning Phase Our first task during the Master Planning Phase will be establishing criteria for evaluating the design alternatives. We would suggest that a combination of stakeholder priorities along with elements that will meet established recreational needs within the current parks needs assessment would be appropriate, with local and larger-area recreational needs being met to a large degree in an optimal design. Schematic Design level alternatives will illustrate locations and sizes of major program elements in a ‘bubble diagram’ version and a ‘refined’ version after meeting with the City of Liberty Lake and the developer. Design narratives, including regulatory criteria, and summaries of costs and issues requiring further study, will be prepared and reviewed with the City and the developer, and refinements made to the alternatives prior to a public workshop. Engineering input will include identification of opportunities and challenges, regulatory criteria and cost implications. The goal of the public workshop will be to solicit input and consensus on the design program, layout, and to discuss phasing of the project. The SPVV/Coffman team will meet with regulatory agencies and permitting authorities to review the initial schematic design concepts, and prepare a briefing for the City of Liberty Lake Planning Commission and City Council, including project program elements, the schematic design concepts, and cost ranges for the alternatives. With the input of the City staff, regulatory agencies, stakeholders, Planning Commission and Council, we will prepare the draft Master Plan from the preferred elements in the schematic design concepts. Updated narratives and costs will be prepared at this time, along with a draft of phased and prioritized park development, including timeline for completion of the work. The draft Master Plan will be prepared to be consistent for submittal to the RCO WWRP in the local parks category, per the 2016-17 grant cycle and application process. Preliminary engineering concepts for the preferred alternative will be completed to provide cost estimating input, including preliminary earthwork and grading, stormwater management, utilities and infrastructure, and concept design of roads, parking and access. Upon the completion of the draft Master Plan, we will meet with the City of Liberty Lake and the developer to review the Draft Master Plan and supporting documentation, prior to a meeting with the public to solicit comment on the project. With the additional public input, we will refine the draft Master Plan as required to respond to stakeholder comment, and finalize phasing and costing. We will then meet with the City of Liberty Lake and the developer to review the refined plan, prior to the presentation of the refined plan to City staff, the developer, the planning commission, and the City Council. Upon adoption, the refined plan will be the final Master Plan for Orchard Park. Estimated Schedule: SPVV proposes to complete the Inventory and Analysis phase in January 2016, with Programming completed in February, and Master Planning completed by early April, 2016. Work efforts will be coordinated with City of Liberty Lake City Council and Plan Commission meeting dates, per the general outline above. Attached schedule is provided for a general overview of the Master Planning process and target dates. Proposed Fees: We propose fees to complete the above scope of work in the amount of $48,750, including both SPVV and Coffman Engineering’s professional services and reimbursable costs. Deliverables will be provided in hardcopy and electronic format with original source files available if desired. Fee Breakdown: Inventory and Analysis Phase: $14,750, representing approximately 123 staff hour.  Review Existing Site and Site information 24 Hrs.  Meet with Stake holders (City of Liberty Lake, LLWSD, Avista) 40 Hrs.  Prepare Base Plans – (Inventory and Analysis, Utilities, easements etc..) 40 Hrs.  Public Meetings – (open house and stake holder meeting) 19 Hrs. Programming Phase: $10,350, representing approximately 92 staff hours.  Preliminary Park Design (Envisioning, City/Stakeholder) 16 Hrs.  Meet with recreational User Groups (Workshops, Meetings) 36 Hrs.  Engineering Review/Considerations (Utility, Easements, ROW) 40Hrs. Master Planning Phase: $23,650, representing approximately 122 staff hours.  Alternative Design Considerations 6 Hrs.  Recreation needs Assessment review and implementation 4 Hrs.  Schematic design Alternatives 10 Hrs.  City of Liberty Lake Plan Commission Briefing 4 Hrs.  Agency Permitting Preliminary Review 6 Hrs.  Phasing Considerations 4 Hrs.  Public Workshops Design Alternatives 20 hrs.  Draft Master Plan 32 Hrs.  Public Meeting Presentation/Feedback 8 Hrs.  Review with staff and prepare Final Plan 16 Hrs.  RCO Estimates 4 Hrs.  RCO Graphics 8 Hrs. Task week 1 week 2 week 3 week 4 week 5 week 6 week 7 week 8 week 9 week 10 week 11 week 12 week 13 week 14 week 15 week 16 week 17 week 18 week 19 Month January February March April May approve ‐ Principal schedule ‐ In‐charge milestone ‐ (PIC) documents Project understanding NTP submissions Inventory and Analysis Review existing information Project Manager (PM) meet with developer submission ‐ inventory & prepare base map PIC/PM analysis Public meeting Stakholder meeting Programming Phase County Landown Staff Preliminary Park Design: ers Envision Orchard Park City User groups Input/Stakeholders Recreational user groups workshops Plan Document Engineering review/considerations Master Planning Design alternative criteria Recreational needs assessment review Prepare Schematic design alternatives City Council briefing City Council (March 1, 2016) Agency permitting review PC (March 9, 2016 Planning Commission) summaries of cost user adjacen Phasing considerations t land owners groups Public Workshop‐Design Invento ry Alternatives Draft Master Plan user group results Public Meeting and Comment Final Master Plan City Council (April 5, 2016 City Council) Review plan recommendations with Staff PC (April 13, 2016 Planning Commission) Grant Application RCO estimates RCO Graphics RCO submission ‐ FINAL coordinate with City Staff  AGENDA ITEM NO.: 12Biii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: January 5, 2016 Planning Commission Re-Confirmations DEPT. OF ORIGIN: Planning & Building Services EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen None EXPENDITURE REQUIRED: Not Applicable BUDGETED: Not Applicable SUMMARY STATEMENT Mayor Peterson has nominated the following residents to serve another term on the City Planning Commission. Per the Planning Commission Bylaws, the re-appointments would be for three years (until December 31, 2018), pending confirmation by the City Council.  Gary Green (Full Time Member - Voting) o Gary Green is a City resident who lives in the Rocky Hill neighborhood and has served one previous term on the Planning Commission.  Jared Von Tobel (Full Time Member - Voting) o Jared Von Tobel is a City resident who lives in the Rocky Hill neighborhood and has served one previous term on the Planning Commission.  Stan Jochim (Full Time Member - Voting) o Stan Jochim is a Non-City resident (Community Resident) who lives outside the City limits on Liberty Lake and has served multiple previous terms on the Planning Commission. RECOMMENDED ACTION 1. Accept and confirm any or all of the Planning Commission nominations.  AGENDA ITEM NO.: 12Biv BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: Repair of the Trailhead Facility FOR THE AGENDA OF: January 5, 2016 DEPT. HEAD APPROVAL: DEPT. OF ORIGIN: EXHIBIT: n/a EXPENDITURE REQUIRED: Yes BUDGETED: No SUMMARY STATEMENT The Trailhead facility has sustained water damage due to large ice dams building on the roof. Our crews have placed new heating elements on the roof and in drains to remove the ice. The interior of the building needs immediate repairs due to water intrusion. See pictures below. We have a contractor that has performed work for the City before that is able and willing to make the repairs. We should not wait for bids due to the extent of the damage. The Contractor is Inline Framing & General Contracting, Inc. Staff will present a time and materials contract to Council on 1-5-16. The best estimate on the repair cost is between $10,000 and $20,000. Our goal is to repair the damage and ensure that we have a facility that is safe for use by our staff and the public. RECOMMENDED ACTION Authorize the time and materials contract. RESOLUTION(S)  RESOLUTION NO. 16-201 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION OF THE CITY OF LIBERTY LAKE, SPOKANE COUNTY WASHINGTON, DECLARING SUPPORT OF THE GREATER SPOKANE VALLEY CHAMBER OF COMMERNCE’S ‘BIG 5’ EFFORT TO BUILD A COLLABORATIVE, INCLUSIVE AGENDA FOR THE FUTURE OF OUR COMMUNITY. WHEREAS, the City of Liberty Lake has long been a supporter of the Greater Spokane Valley Chamber of Commerce (“Chamber”) and the Chamber’s dedication to serve businesses, improve community vitality, and fuel economic prosperity; and WHEREAS, the City Council is aware that the BIG 5 is an effort to engage the community to help identify and drive community-wide initiatives which will stimulate community vitality and nurture economic prosperity for the Greater Spokane Valley region; and WHEREAS, the City Council has been involved with and participated in numerous Chamber-sponsored community meetings in an effort to help identify those aforementioned initiatives; and WHEREAS, the City Council will endeavor to incorporate and promote the BIG 5 initiatives, which were accomplished in response to meetings with stakeholders; and WHEREAS, the City Council will endeavor to incorporate and promote the BIG 5 initiatives in City of Liberty Lake planning and economic efforts; and WHEREAS, the City Council wishes to show support for the Chamber’s activities by adopting a resolution of support. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Liberty Lake, Spokane County, Washington as follows: Section 1. Declaration of Support for the Chamber of Commerce’s ‘BIG 5’ Initiatives. The City Council of the City of Liberty Lake hereby declares as follows: The City of Liberty Lake City Council is supportive of the community engagement program conducted by the Greater Spokane Valley Chamber of Commerce as a means to inform and engage the general public about effective and innovative ways to assist in this partnership for the community to focus on the core values and attributes that attract businesses and industry to our region in the overall goal to work toward economic prosperity and community vitality for the region. Those ‘BIG 5” initiatives which the City Council supports include Greater Outdoors, Greater Goods, Greater Learning, Greater Cures, and Greater Vision. Section 2. Effective Date. This Resolution shall be effective immediately upon adoption. Adopted this 5th day of January, 2016. ________________________________ Mayor Steve Peterson ATTEST: Ann Swenson, City Clerk APPROVED AS TO FORM: Sean P. Boutz, City Attorney  CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 16-202 A RESOLUTION OF THE CITY OF LIBERTY LAKE, WASHINGTON PROVIDING FOR THE APPOINTMENT TO THE SPOKANE TRANSIT AUTHORITY BOARD PURSUANT TO CITY OF LIBERTY LAKE RESOLUTION NO. 02-40. WHEREAS, the City of Liberty Lake desires representation on the Spokane Transit Authority Board of Directors in order to represent the interest of the citizens of Liberty Lake; WHEREAS, the City has approved Resolution No. 02-40 which adopted and confirmed a schedule of representation between the cities of Airway Heights, Cheney, Liberty Lake, Millwood, and Medical Lake within the Public Transportation Benefit Area; and WHEREAS, the City Council desires to appoint a representative and alternate representative to the Spokane Transit Authority Board. NOW, THEREFORE, it is hereby resolved by the City Council of the City of Liberty Lake, Washington as follows: _____________________ is hereby appointed as the City of Liberty Lake Representative to the Spokane Transit Authority Board for the term of January 1, 2016 through December 31, 2017. Further, _____________________ is hereby appointed as an alternate City of Liberty Lake representative to the Spokane Transit Authority Board during the same term set forth herein. In the event _____________________ is unable to attend Spokane Transit Authority Board meetings or participate as needed, _________________ shall represent the City of Liberty Lake. Adopted by the City Council of Liberty Lake, Washington this ______ day of January, 2016. _______________________________ Steve Peterson, Mayor Attest: _______________________________ Ann Swenson, City Clerk Approved as to Form: ________________________________ Sean P. Boutz, City Attorney Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of December 30, 2015 Please note: This is a work in progress; items are tentative January 19, 2016 DUE Wed, January 13 1. WORKSHOP – Public Art 2. Consent Agenda (minutes, vouchers) 3. General Business a. Appoint Mayor Pro Tem & City Council Standing Committee Members 4. FIRST READ ORDINANCE – Granting Right of Franchise to Comcast Cable (?) 5. SECOND READ ORDINANCE – Adopting Lodging Tax increase February 2, 2016 DUE Wed, January 27 1. Consent Agenda (minutes, vouchers) 2. General Business a. Approve On-Call Agreement for Services and authorize Mayor Peterson to enter into the Agreement. February 16, 2016 DUE Wed, February 10 1. Consent Agenda (minutes, vouchers) 2. General Business a. Award Design Build contract for Town Square Phase II March 1, 2016 DUE Wed, February 24 1. Consent Agenda (minutes, vouchers) 2. General Business a. Award contract for Liberty Lake Road improvements and Mission/Molter Road roundabout March 15, 2016 DUE Wed, March 9 1. Consent Agenda (minutes, vouchers) 2. General Business 3. SECOND READ ORDINANCE – Granting Right of Franchise to Comcast Cable ************* TENTATIVE ITEMS: 1. WiFi contract with Ptera