City Council

CITY COUNCIL MEETING TUESDAY, DECEMBER 19, 2017 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. PRESENTATIONS  Employee Recognition o Mayor’s Recognition Award o City Staff Service Awards o Liberty Lake Police Awards 8. MAYOR AND CITY COUNCIL COMMITTEE REPORTS  Finance Committee  Other Council Reports  City Board & Commission Reports  Liberty Lake Sewer & Water District & Other Public Agency Reports 9. CITY ADMINISTRATOR REPORT 10. ACTION ITEMS A. Consent Agenda i. Approve December 5, 2017 City Council Minutes ii. Approve December 19, 2017 vouchers in the amount of $1,153,688.17 B. General Business i. Approve Visit Spokane Tourism Promotion Area Interlocal Agreement ii. Confirm Mayor Peterson’s reappointments of Planning Commissioners iii. Approve contract amendment for G R Dohrn & Associates and authorize Mayor Peterson to sign the amendment iv. Approve 2018 Partnership Agreement with The Splash and authorize the Mayor to sign the Agreement v. Authorize the Mayor to sign the 2018 Annual Support Fee Agreement with BIAS The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 10. ACTION ITEMS (continued) B. General Business vi. Approve Lodging Tax Advisory Board recommendations vii. Confirm Mayor Peterson’s appointments to the Parks & Arts Commission 11. RESOLUTION Resolution No. 17-231 – Approving Trutina First Edition Plat 12. SECOND READ ORDINANCES a. Ordinance No. 235D – Amending the City of Liberty Lake’s 2017 budget b. Ordinance No. 247 – Adopting the City of Liberty Lake’s 2018 budget 13. INTRODUCTION OF UPCOMING AGENDA ITEMS 14. CITIZEN COMMENTS 15. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations.  City Council Subcommittee Agendas  Finance Committee Meeting Agenda – City Hall Conference Room December 19, 2017 6:00 PM to 7:00 PM I. Telephone Utility Tax Update II. Cell Phones III. Video Taping Council Meetings: IV. 2017 Budget Amendments a. Snow and Ice – December 19th 2nd Read V. 2018 Budget a. MBQ’s – Update b. Proposed Changes VI. Voucher Review ACTION ITEMS  City of Liberty Lake Consent Agenda for December 19, 2017 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through December 19, 2017 Payee Description Amount See attached voucher report. Total vouchers through December 19, 2017 $ 766,939.01 11/13/2017 Sonary Machinery Check No. 25115 $ 34,306.82 12/11/2017 Liberty Closing and Escrow LLC Check No. 25235 $ 1,195.76 November, 2017 Payroll & Benefits $351,246.58 TOTAL $ 1,153,688.17 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 10Bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 19th, 2017 Tourism Promotion Area Agreement DEPT. OF ORIGIN: Administrative Services EXHIBIT: Renewal Agreement with Visit Spokane DEPT. HEAD APPROVAL: RJ Stevenson EXPENDITURE REQUIRED: Under Special Revenue Fund 117 BUDGETED: Yes for 2018 SUMMARY STATEMENT In 2004, the City established a Tourism Promotion Area (TPA) and provided a special assessment ($2 per room per day) for all lodging establishments. The revenues from the TPA are to be used for tourism promotion within Liberty Lake and the Spokane region and marketing of the Liberty Lake and Spokane region. The City has a current agreement with Visit Spokane to provide these services outlined in Resolution 04-65 & Resolution 04-65A. The current agreement expires at the end of 2017. RECOMMENDED ACTION 1. Authorize the Mayor to sign the agreement with Visit Spokane.  AGREEMENT FOR MANAGEMENT OF LIBERTY LAKE TOURISM PROMOTION AREA THIS MANAGEMENT AGREEMENT (“Agreement”) is made and entered into by and between the City of Liberty Lake, Washington, Washington municipal corporation, hereinafter referred to as “City” and Visit Spokane, a Washington Non-profit Association, hereinafter referred to as (“Visit Spokane”) for management of the Liberty Lake Tourism Promotion Area. WHEREAS, the City has pursuant to Chapter 35.101 RCW created a tourism promotion area within its boundaries; and WHEREAS, the Liberty Lake City Council has statutory authority pursuant to RCW 35.101.130, to contract with a tourism destination marketing organization to administer the operation of a Tourism Promotion Area; and WHEREAS, Visit Spokane is a tourism destination marketing organization with the resources available to administer the operation of the Tourism Promotion Area in compliance with the applicable provisions of state law, the City’s adopted Ordinance and Resolutions, and all regulations lawfully imposed by the State Auditor or other agencies; and NOW THEREFORE, for and in consideration of the terms, conditions and covenants contained herein, the parties agree as follows: 1. Definitions. To the extent words or terms are not defined in this Agreement, the definitions set for in City Ordinance No. 127 and RCW Chapter 35.101 shall apply. 2. Appointment of Manager. The City does hereby appoint Visit Spokane as the Liberty Lake Tourism Promotion Area Manager (“TPA Manager”) for the purpose of managing and administering the Liberty Lake Tourism Promotion Area established through City Ordinance No. 127. 3. Scope of Services. The TPA Manager shall during the term of this Agreement manage and administer the operation of the Liberty Lake Tourism Promotion Area (“Liberty Lake Area”) in compliance with all applicable provisions of state, county and city laws and the adopted Annual Business Plan and Budget. 4. Annual Business Plan and Budget. The TPA Manager will prepare an Annual Business Plan and Budget for the Liberty Lake Area to be reviewed and approved by the Liberty Lake City Council. The Annual Business Plan (the “Plan”) shall identify those programs, services, marketing and promotion activities that benefit the City. The proposed Budget for the Liberty Lake TPA (the “Budget”) shall not exceed the anticipated Special Assessment received from the City. The TPA Manager shall deliver the Plan and Budget to the City Council for review and approval. Such Plan and Budget shall detail the revenues received from the City of Liberty Lake and the expenditures related to Tourism Promotion in the Spokane Metropolitan Area (which means the unincorporated area within Spokane County including the cities of Spokane and Spokane Valley, as defined in Spokane County Ordinance 04-0141) and the City of Liberty Lake. Within thirty (30) days of receiving the Plan and Budget, the City Council, through its sole discretion, may make recommendations to the proposed Plan and Budget in order to serve the best interests of Tourism Promotion in the Spokane Metropolitan Area and the City. Following review and action by the City Council, the Plan and Budget shall be transmitted to the TPA Manager.  Prior to performing the Scope of Services, the City and Visit Spokane shall reach agreement on the Plan and Budget. In the event the City does not approve the Plan and Budget for the next budget year, the TPA Manager shall continue to provide services and administer the TPA pursuant to the last adopted Budget by the City and Visit Spokane, unless notified otherwise by the City. The Annual Business Plan shall consist of: a. The funding of all activities and expenditures designed to increase tourism promotion and convention business within the Tourism Promotion Area as specified in the Tourism Promotion Area Budget; b. The marketing of convention business and trade shows that benefit regional and local tourism; c. The marketing of the Spokane Metropolitan Area and the City of Liberty Lake to the travel industry in order to benefit local tourism and the lodging businesses situated within the Tourism Promotion Area; and d. The marketing of the Spokane Metropolitan Area and the City of Liberty Lake to recruit major sporting events and entertainment in order to promote local tourism and to benefit the Lodging Businesses within the Tourism Promotion Area. The Annual Budget for the TPA shall consist of: a. A statement of the proposed budget for all Liberty Lake Tourism Promotion Area activities and programs recommended by the Commission to be funded from Special Assessment during the ensuing fiscal year; and b. A statement itemizing the anticipated costs and expenses of the TPA Manager, consultants and other entities involved in providing services, advertising or other information during the ensuing fiscal year. 5. Application of Assessment. All Special Assessments received by the City from the Washington State Department of Revenue and any interest therein as received from the Department of Revenue’s Local Tourism Promotion Account shall be paid to the TPA Manager for authorized expenditures provided in the approved Annual Budget. Except as provided above, no Special Assessment shall be dispersed in any fiscal year until after the adoption of that fiscal year’s Annual Budget. No party shall expend in any fiscal year, any proceeds in the Tourism Promotion Account in excess of the approved Annual Budget without prior amendment of the Annual Budget by the City. The City and the TPA Manager shall agree upon the form of the request and the timing for the disbursement of Special Assessments. 6. Progress Reports and Financial Reporting. Visit Spokane shall provide periodic (not less than two times per year) reports to the City Council that describe the scope of service provided by the TPA Manager, the status of the Budget with respect to revenue and expenditures and accomplishment of the Annual Business Plan. Visit Spokane agrees that all costs and expenses paid by Visit Spokane shall be supported by properly documented payroll statements, invoices, purchase orders or other documents that evidence the expenditures. For purposes of audit as set forth in paragraph 13, herein, Visit Spokane shall maintain financial records in accordance with the State Records Retention Law (RCW Chapter 40.14) for a period of three years after receipt of City funds under this Agreement. 7. Term. This Agreement shall commence upon the date of execution by all the parties hereto and terminate on the 1st day of January, 2021. 8. Termination. The services of the TPA Manager may be terminated by: a. Disestablishment of the Liberty Lake Tourism Promotion Area; or b. A default that remains uncured for thirty (30) days after written Notice of Default. In the event of termination, the City may contract with an alternate Tourism Destination Marketing Organization or other similar organization to administer the operations of the Area. 9. Status of the Parties. a. The TPA Manager serves as an Independent Contractor of the City and the Liberty Lake TPA. Its employees, agents or officer shall not be construed as employees, agents, or officers of the City, nor shall be entitled any benefits, compensation or privileges of employees, officers or agents of the City. b. The TPA Manager shall be solely responsible for paying any and all taxes, in any, associated with its business as it concerns this Agreement, including but not necessarily limited to income taxes. c. It is further understood that this Agreement is not an exclusive service agreement. The TPA Manager shall provide such employees, services, and resources as necessary to fulfill the terms of the Agreement. However, nothing herein shall prevent TPA Manager from providing services to other entities and individuals. d. The services of the TPA Manager provided under this Agreement are personal services for the benefits of the City and may not be assigned in whole or in part without the express written consent of the City. 10. Non-Discrimination. The parties hereto specifically agree that no person shall on the grounds of race, creed, color, sex, national origin, marital status, age or the presence of any sensory, mental or physical disability or Vietnam era or disabled veteran status be excluded from full employment rights and participation in or be denied the benefits of, or be otherwise subject to, discrimination in conjunction with the TPA Manager performing its tasks under the terms of this Agreement. 11. Insurance The TPA Manager shall carry, for the duration of this Agreement, public liability and property damage insurance in any amount of not less than $100,000/$300,000 for any vehicle used to provide tasks under this Agreement. All such policies shall provide that they shall not be canceled, materially changed, or renewed without thirty (30) days written notice prior thereto to the City. The City shall be an additional named insured on all insurance policies. All policies shall be issued by insurance companies licensed to do business in the State of Washington and having, at least, a Best rating of “A”. 12. Indemnity. The TPA Manager shall defend, indemnify and hold the City, their employees, agents, officers and elected officials, harmless from any claims, causes of action, damages, judgments, orders, administrative penalties and costs directly resulting from the negligent or intentional actions of its officers, agents, or employees arising out of or incident to its participation in this Agreement.  The City shall defend, indemnify and hold the TPA Manager, its employees, agents, officers, and elected officials, harmless from any claims, causes of action, damages, judgments, orders, administrative penalties, and costs directly resulting from the negligent or intentional actions of its officers, agents or employees arising out of or incident to the City participation in this Agreement. 13. Auditing of Records, documents and Reports. The TPA Manager shall maintain books, records, documents and other materials that sufficiently and properly reflect all expenditures made pursuant to this Agreement. The City shall have full access and right to examine and copy, during normal business hours, all of the records of the TPA Manager with respect to matters covered by this Agreement during any term or renewal of the Agreement. 14. General Provisions. For the purpose of this Agreement, time is of the essence in the performance of each of the terms and conditions of this Agreement. a. Modification. This Agreement may not be modified or amended without the prior written approval of all of the parties. b. Waiver. No officer, employee, agent or elected official of the City has the right, power, or authority to waive any of the conditions or provisions of this Agreement. No waiver of any breach of this Agreement shall be held to be a waiver of any other or subsequent breach. All remedies afforded in the Agreement or at law, shall be taken and construed as cumulative in addition to every other remedy provided herein or by law. Failure of the City to enforce at any time, any of the provisions of this Agreement, or to require at any time the performance by the TPA Manager in any way, shall not affect the validity of the Agreement or any part thereof or the right of the City to hereafter enforce each and every provision. c. Dispute Resolution. In the event a dispute arises, concerning the enforcement, interpretation or breach of the Agreement, the parties shall first meet in a good faith attempt to resolve the dispute which, if unresolved, shall be determined by arbitration pursuant to RCW 7.04 and the Superior Court Arbitration Rules (MAR) with venue being placed in Spokane County, Washington, and the prevailing party shall be awarded its attorneys’ fees and costs as additional judgment against the other. 15. Notice. Any notice, document, report or other communication required or made under this Agreement shall be in writing and delivered personally or by regular U.S. Mail, postage pre-paid, as follows: If to the City: Office of the Mayor City of Liberty Lake 22710 E Country Vista Drive Liberty Lake, WA 99019 If to Visit Spokane: Attn: President & CEO 801 W Riverside, Ste. 301 Spokane, WA 99201 IN WITNESS WEREOF, the parties by their duly authorized officials have executed this Agreement pursuant to all requirements of the law on this ______ day of __________, 2017. CITY OF LIBERTY LAKE ______ _______________________ Mayor, Steve Peterson Attest: ________________________ City Clerk Approved as to form: _______________________ City Attorney Visit Spokane __________________________ Cheryl Kilday, President & CEO  AGENDA ITEM NO.: 10Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 19, 2017 Planning Commission Re-Confirmations & Voting Member Confirmation DEPT. OF ORIGIN: Planning & Building Services EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen None EXPENDITURE REQUIRED: Not Applicable BUDGETED: Not Applicable SUMMARY STATEMENT Mayor Peterson has nominated Jesse Fox, Charles Matthews, and Richard Siler to serve another term on the City Planning Commission. Per the Planning Commission Bylaws, their re-appointments will be for three years from December 31, 2017, pending confirmation by the City Council. Jesse Fox and Richard Siler are City residents who live in the Rocky Hill neighborhood and each have served one previous term on the Planning Commission. Charles Matthews is also a City resident who lives in the Homestead / Cottages neighborhood and has also served one previous term on the Planning Commission. Jamie Baird was appointed to the Planning Commission in 2017 as Adjunct Member #1. Per the adopted Planning Commission Bylaws, Adjunct Members may become full time voting members if a vacancy occurs on the Planning Commission and they are appointed to the position. We currently have a vacant voting member position which Jamie Baird has been backfilling on an interim basis, per the adopted bylaws. Mayor Peterson has nominated Jamie Baird to move into the full time voting member position, pending confirmation by the City Council. RECOMMENDED ACTION 1. Accept the nominations of Jesse Fox, Charles Matthews, and Richard Siler to each serve another term on the City Planning Commission (terms expires December 31, 2020) and accept the nomination of Jamie Baird to fill the vacant Full Time Voting Member position on the City Planning Commission (term expires December 31, 2020). 2. Reject any or all of the nominations.  AGENDA ITEM NO.: 10Biii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 19, 2017 Professional Services for Sign Code Compliance Update and Business License Development DEPT. OF ORIGIN: Planning & Building Services Regulation Compliance Review Amanda Tainio, Planning & Building Services Manager EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen Amended Scope of Services (Exhibit E) Task 2.12 and 3.2 Budget (Exhibit F) EXPENDITURE REQUIRED: Yes BUDGETED: Yes in 2017 and 2018 SUMMARY STATEMENT In February 2015, the City entered into a contract with Gregg Dohrn (G.R. Dohrn & Associates) for professional planning services. Task 1 was to conduct the periodic review / update to the City Comprehensive Plan which was completed in October 2015. Task 2 was for the City Development Regulation Periodic Review / Update - Municipal Code Revisions which was primarily completed in June 2017. An update to the City Signage Standards was postponed until 2018. Gregg Dohrn has submitted a scope of service and task list to complete an update to the City’s Signage Standards to comply with current law and the Reed v the Town of Gilbert, 2015 US Supreme Court decision. Additionally, per the on-call planning services task, the City is utilizing G.R. Dohrn & Associates to assist Planning & Building Services with City Business License reviews. Attached is an amended scope of services (Exhibit E) and budget (Exhibit F) to the contract for Task 2.12 and 3.2. The initial contract is still in effect and included Tasks 2 and 3. We are requesting that Council approve the amended Scope of Services to revise Task 2 for Gregg Dohrn (G.R. Dohrn & Associates) to provide assistance in reviewing and updating the City’s Signage Standards, for an amount not to exceed $20,000 and to also approve the amended Scope of Services to revise Task 3 for G.R. Dohrn & Associates to assist Planning & Building Services with City Business License reviews for an amount not to exceed $7,000. RECOMMENDED ACTION 1. Approve the amended Task 2 and 3 Scope of Services and Budget for G.R. Dohrn & Associates to provide assistance in reviewing and updating the City’s Signage Standards to comply with current law and the Reed v the Town of Gilbert, 2015 US Supreme Court decision and to assist Planning & Building Services with City Business License reviews, and authorize Mayor Peterson to sign the amendment.  Exhibit E City of Liberty Lake/G. R. Dohrn and Associates Professional Services Contract Amendment #2 New Task 2.12 Other Professional Planning Services and New Task 3.2 Business License Development Regulation Compliance Review November 30, 2017 The contract between the City of Liberty Lake, Washington and G. R. Dohrn and Associates that was approved on or around February 3, 2015, provides that the City may request additional professional planning services necessary to complete the update of the City’s Development Regulations (Task 2.9), and that the City may also request that On - Call Planning Services be provided through a contract amendment (Task 3). As a result, the approved Scope of Services for G. R. Dohrn and Associates is hereby amended to include the following new tasks: New Task 2.12 Sign Code Compliance Update In recent years the City has reviewed and updated its sign code including the provisions that govern electronic message board signs. However, in 2015 the US Supreme Court issued a decision in the case of Reed v the Town of Gilbert that significantly changed the legal framework governing the regulation of signs. As a result, cities across the country, including Liberty Lake must now revise their sign code in order to comply with this Supreme Court decision. The scope of this update will be limited to revisions necessary to be in compliance with the law, and it is not intended to raise policy issues previously addressed by the City Council. This compliance update will involve consultation with the City Attorney and legal experts in this field and will include a public hearing and a recommendation from the Planning Commission. Upon authorization from the City, the Consultant shall proceed with Task 2.12 in an amount not to exceed $20,000. New Task 3.2 Business License Development Regulation Compliance Review G. R. Dohrn and Associates shall, under the direction of the City Planning and Building Services Manager, review selected applications for a City Business License for compliance with the City’s Development Regulations. Upon authorization from the City, the Consultant shall proceed with Task 3.2 in an amount not to exceed $7,000. AMENDED PROJECT BUDGET G. R. Dohrn and Associates shall be reimbursed for time and materials for Task 2.12 and 3.2 not to exceed $27,000 unless authorized by the City, subject to the following conditions: 1. Invoices shall be submitted by G. R. Dohrn and Associates on a regular basis in a mutually agreed upon format.  Exhibit E City of Liberty Lake/G. R. Dohrn and Associates Professional Services Contract Amendment #2 New Task 2.12 Other Professional Planning Services, and New Task 3.2 Business License Development Regulation Compliance Review November 30, 2017 a. Invoices shall highlight the services provided during the billing period, progress to date, planned activities, and emergent management issues. b. All invoices shall be based on the 2013 GRDA rate schedule. 2. It is understood that the Consultant may reallocate resources between sub-tasks in the approved project budget provided that the contract amount for the task is not exceeded. 3. G. R. Dohrn and Associates may subcontract with consultants to provide supporting services, provided that: a. All subcontracts may be subject to City review and approval; and b. G. R. Dohrn shall be responsible for all services provided and compliance with the terms and conditions of this contract. 4. G. R. Dohrn and Associates shall be responsible for travel related expenses associated with the performance of this Scope of Services and shall not invoice the City for any travel related expenses except for those incurred by students. 5. The City shall be responsible for all meeting logistics, public notices, printing, and publication expenses. CITY OF LIBERTY LAKE, WA. G. R. DOHRN AND ASSOCIATES By:___________________________ By:______________________ Title: Steve Peterson, Mayor Title: Gregg R. Dohrn, Owner Date:_________________________ Date:______________________ Attest/Authenticated: Approved As To Form: _______________________________ ___________________________ City Clerk City Attorney Date:_________________________ Date:______________________  EXHIBIT F Thursday, November 30, 2017 City of Liberty Lake/G. R. Dohrn and Associates Contract Amendment #2 Budget Worksheet, Sign Code Compliance Update and Business License Development Regulations Compliance Review G. R. Dohrn and Associates Staff/Sub-Consultants Dohrn Sr. Dial Admin Totals Principal Planner Planner New Task 2.12 Sign Code Compliance Update 130 0 36 0 $20,000 a. Mobilization 2 $280 b. Research, Analysis, and Consultation 40 36 $7,400 c. Planning Commission Briefing 4 $560 d. Draft Regulation Amendments 16 $2,240 e. Planning Commission Review and Authorization 8 $1,120 f. Public Review and Comment 16 $2,240 g. SEPA/GMA Review 8 $1,120 h. Local Adoption Staff Support 24 $3,360 i. Management Reserve/Contingency 8 $1,120 j. Project Management 4 $560 New Task 3.2 Business License Development 8 0 116 0 $6,920 Regulation Compliance Review a. Project Mobilization 4 4 $760 b. Backlog Review 0 16 $800 c. Ongoing Monthly Review 0 96 $4,800 d. Management Reserve/Contigency 4 0 $560 Materials and Supplies $80 Travel $0 Contract Amount $27,000 The Consultant may shift resources between sub-tasks and line items to reflect actual levels of effort and efficiencies provided that the contract amount is not exceeded. All savings will accrue to the City.  AGENDA ITEM NO.: 10Biv BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 19th, 2017 2018 Splash Agreement DEPT. OF ORIGIN: Administrative Services EXHIBIT: A – Agreement and Discount Pricing DEPT. HEAD APPROVAL: Administration EXPENDITURE REQUIRED: NA BUDGETED: Yes SUMMARY STATEMENT City of Liberty Lake desires to enter into an agreement with The Splash / Wick Enterprizes for 2018. The Splash will provide one full page for City content that includes “City of Liberty Lake Lookout” page that includes a Mayor and Council section, City events, and updates on specific City projects. The Library will no longer have a page and will advertise in The Splash as needed. RECOMMENDED ACTION 1. Authorize the Mayor to sign the Agreement with The Splash / Wick Enterprizes.  “Honoring local communities and encouraging citizen involvement” 509.242.7752 | PO Box 363 | Liberty Lake, WA 99019 | www.libertylakesplash.com 2018 – LIBERTY LAKE SPLASH PARTNERSHIP AGREEMENT Thank you for consideration of a partnership with The Splash! Based upon the conversation and ideas exchanged between the City of Liberty Lake and Splash teams we propose to provide the City of Liberty Lake the following in each of the monthly editions of the Splash throughout 2018: • A premium placed page within the Splash, titled the “The Lookout” and be formatted similar to that in 2017 o Will be on page number 7 in every edition. o Content will be facilitated by the Splash but will be based upon content / ideas provided by the City of Liberty Lake and can include topics like Committee Corner, Memo from the Mayor, Employee Spotlight, Citizen Surveys, Gardening Tips, Upcoming Events calendar, or a “Did you know.” • Sponsorship of the student, athlete, and community member of the month. They will be selected at the discretion of the Splash and Current but shall be students and community members from within the Liberty Lake area We will also include a group content / layout review with both teams at least once throughout the year. Either party may terminate this agreement by providing fourteen (14) days written notice to the other party. COSTS Full Page – “Lookout” $1050 Premium Placements (Both Pages) $100 Content Development $200 Student / Athlete / Community member of the Month Sponsorship $400 Subtotal $1,750 twelve-month contract discount – 30% ($525) Monthly Total $1,225 City of Liberty Lake Date Ben Wick Date Publisher, The Splash Page 1 of 1  AGENDA ITEM NO.: 10Bv BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 19th, 2017 BIAS Software Agreement DEPT. OF ORIGIN: Administrative Services EXHIBIT: 2018 Annual Support Service Fee DEPT. HEAD APPROVAL: RJ Stevenson EXPENDITURE REQUIRED: Yes for 2018 $7,210.56 BUDGETED: Yes for 2018 SUMMARY STATEMENT The City desires to renew its agreement with BIAS Software for services and support of financial software. The City has used BIAS for its financial software services since 2010. RECOMMENDED ACTION 1. Authorize the Mayor to sign the 2018 Annual Support Fee agreement. BIAS Software 327 E. Pacific Spokane, WA 99202 SERVICES ORDER FORM ORDER FORM for: City of Liberty Lake MANAGED SERVICES TOTAL $7,210.56 $8,394.46 Prepared on: December 8, 2017 Financial Essentials Contract Start Date: 01-01-2018 Payroll Essentials Contract End Date: 12-31-2018 Cash Receipting Essentials Building Permits Back-up ORDER PREPARED FOR: ORDER PREPARED BY: Company: City of Liberty Lake Company: BIAS Software Contact: Ann Marie Gale Proposed by: Mark Felchlin Address: 22710 E Country Vista Dr. Address: 327 E. Pacific Liberty Lake, Washington 99019 Spokane, WA 99202 Phone: (509) 755-6700 Phone: (509) 443-3332 Email: agale@libertylakewa.gov Email: mark@biassoftware.com ORDER DETAILS ORDER DETAILS ORDER TERM MONTHLY/ PRODUCTS Enhancements QTY TOTAL PRICE (MONTHS) UNIT PRICE Financial Essentials Basic PO's 12 $181.13 1 $2,173.50 Payroll Essentials None 12 $192.94 1 $2,315.25 Cash Receipting Essentials None 12 $126.00 1 $1,512.00 Building Permits None 12 $122.06 1 $1,464.75 Back-up N/A 12 $50.00 1 $600.00 Discounts: ($350.00) $609.81 Tax: $678.96 Grand Total Remarks: $8,394.46 (Tax Included) $7,210.56 BIAS Order Form for City of Liberty Lake – December 8, 2017 Prepared by: Mark Felchlin Page 1 of 2 BIAS Software 327 E. Pacific Spokane, WA 99202 SERVICES ORDER FORM ORDER FORM for: City of Liberty Lake MANAGED SERVICES TOTAL $7,210.56 $8,394.46 Prepared on: December 8, 2017 Financial Essentials Contract Start Date: 01-01-2018 Payroll Essentials Contract End Date: 12-31-2018 Cash Receipting Essentials Building Permits Back-up TERMS AND CONDITIONS PAYMENT Annual Support Fee is due on the contract year by January 31st. Invoice will be generated upon receiving signed Order Form. REMARKS Upon signature by Customer and submission to BIAS, this Order Form shall become legally binding and governed by the Master Subscription Agreement v.7.1010 between BIAS and Customer unless otherwise agreed by BIAS and Customer. During the Contract Term and for one year thereafter, Customer shall not disclose the pricing or terms hereunder to any third party (unless required by law) without BIAS prior written consent. Signature: Name: ____________________________ Steve Peterson Title: ____________________________ Mayor, City of Liberty Lake Date: ____________________________ PLEASE RETURN BOTH PAGES PLEASE SIGN DIGITALLY OR PRINT AND FAX TO 888.228.0030 OR EMAIL TO SUE@BIASSOFTWARE.COM BIAS Order Form for City of Liberty Lake – December 8, 2017 Prepared by: Mark Felchlin Page 2 of 2  AGENDA ITEM NO.: 10Bvi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 19, 2017 Lodging Tax (Hotel/Motel) DEPT. OF ORIGIN: Executive EXHIBIT: 2018 Budget summary DEPT. HEAD APPROVAL: Mayor Steve Peterson EXPENDITURE REQUIRED: Not Applicable BUDGETED: $63,500 for 2018 SUMMARY STATEMENT The Lodging Tax Advisory Board met on November 28, 2017 to review the recommended budget for the 2018 Lodging Tax (Hotel/Motel) and hear presentations from the non-profit groups that are mentioned below. After hearing presentations given by applicants to the Lodging Tax Advisory Board, the Board motioned to award the following: 1. Friends of Pavilion Park - $5,000 2. HUB Sports Center - $17,500 3. Liberty Lake Rotary Club - $8,000 4. Visit Spokane - $15,000 5. Kiwanis Club - $3,000 6. LL Community Theatre - $2,500 7. Farmers Market - $7,500 8. Spokane Sports Commission – $5,000 RECOMMENDED ACTION Approve the Lodging Tax Advisory Board recommendations and authorize the Mayor to sign the agreements when they become available.  Tourism Promotion Fund Resources Special Revenue Fund 115 2015 2016 2017 2018 % Account Description Actual Actual Adopted Proposed Change Beginning Balances $ 41,802 $ 15,909 $ 7,990 $ 9,080 14% Taxes - Hotel/ Motel Tax 2% 53,036 61,050 58,500 58,000 -1% Interest & Other Earnings 70 117 90 100 11% Tourism Promotion Fund Total Resources $ 94,909 $ 77,075 $ 66,580 $ 67,180 1% Tourism Promotion Fund Uses Special Revenue Fund 115 2015 2016 2017 2018 % Account Description Actual Actual Adopted Proposed Change Supplies $ - $ - $ - $ - #DIV/0! Services & Charges 79,000 65,000 63,500 63,500 0% Fund Balance - - 3,080 3,680 19% Tourism Promotion Fund Total Uses $ 79,000 $ 65,000 $ 66,580 $ 67,180 1% Notes Services & Charges Tourism dollars are generated from hotel stays and are restricted for use on events that bring tourists to this area.  AGENDA ITEM NO.: 10 Bvii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 19, 2017 Parks and Arts Commission Member Confirmations DEPT. OF ORIGIN: Parks and Recreation EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen None EXPENDITURE REQUIRED: Not Applicable BUDGETED: Not Applicable SUMMARY STATEMENT REVISED 12/19/2017 Mayor Peterson has nominated the following applicants to the Parks and Art Commission: Positions 1 and 2, representing Orchard Park to be Bridgette Harris and Tom Sahlberg; Positions 3 and 4, representing Pavillion Park to be David Himebaugh and Jeanette Nall; Positions 5 and 6 representing Rocky Hill Parks to be Laura Frank and Tom Chamberlain; Position 7 to be at large to be Laina Schultz; and two adjunct Positions, Robert Schneidmiller and Sam Nelson. Positions 1, 3, 5 and 7 will initially serve two year terms and the initial term for Positions 2, 4 and 6 shall be three year terms. All subsequent terms shall be for a three-year period with terms expiring on December 31st. A student representative shall be appointed by the Parks and Art Commission for a term of one year. RECOMMENDED ACTION 1. Accept the nominations of these new positions to each serve on the Parks and Arts Commission. 2. Reject any or all of the nominations. RESOLUTION  AGENDA ITEM NO.: 11 BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 19, 2017 Trutina 1st Addition Final Plat DEPT. OF ORIGIN: Planning & Building Services EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen Resolution 17-231 Trutina 1st Addition Final Plat Map EXPENDITURE REQUIRED: Not Applicable BUDGETED: Not Applicable SUMMARY STATEMENT The Preliminary Plat of Trutina consisting of 400 lots (363 residential and 37 commercial / multi-family) with open space and drainage tracts on 137.33 acres, was approved by the City Council on July 23, 2015. Trutina Addition Final Plat was approved by City Council on June 21, 2016. Trutina 1st Addition has now been received and reviewed, and is ready for final plat approval. The Trutina 1st Addition Final Plat, File 2015.PL0001A, is 6.12 acres in size and contains 29 lots plus tracts and private streets. All applicable conditions from the preliminary plat approval will be met or a performance guarantee will be required prior to recording and Trutina 1st Addition Final Plat is in conformance with all applicable land use controls. RECOMMENDED ACTION 1. Read the Resolution 2. Accept the Resolution  RESOLUTION NO. 17-231 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION OF THE CITY OF LIBERTY LAKE, WASHINGTON REGARDING FINALIZATION OF THE TRUTINA 1ST ADDITION PLAT, LOCATED IN PORTIONS OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER AND GOVERNMENT LOTS 6 AND 7 IN SECTION 10, TOWNSHIP 25 NORTH, RANGE 45 EAST W.M., LIBERTY LAKE, WASHINGTON, FILE 2015.PL0001A. WHEREAS, RCW 58.17 establishes the process by which land is divided and regulates the subdivision of land; WHEREAS, The City of Liberty Lake adopted a Comprehensive Plan (September 2003, updated October 6, 2015) and a Development Code (December 2005, updated June 20, 2017); WHEREAS, The Preliminary Plat of Trutina consisting of 400 lots (363 residential and 37 commercial / multi-family) with open space and drainage tracts on 137.33 acres, was approved by the City Council on July 23, 2015; WHEREAS, The Trutina Addition Final Plat, File 2015.PL0001, was approved by City Council on June 21, 2016; WHEREAS, The Trutina 1st Addition Final Plat, File 2015.PL0001A, is 6.12 acres in size and contains 29 lots plus tracts and private streets; WHEREAS, All applicable conditions from the preliminary plat approval have been met or a performance guarantee will be required prior to recording; WHEREAS, The Trutina 1st Addition Final Plat is in conformance with all applicable land use controls; WHEREAS, Appropriate signatures will be obtained prior to recording of the final plat and letters of acceptance have been obtained; and WHEREAS, Property taxes and all required fees will be paid prior to recording of the final plat. THEREFORE, THE CITY COUNCIL OF THE CITY OF LIBERTY LAKE, WASHINGTON, DOES RESOLVE AS FOLLOWS: The Final Plat of Trutina 1st Addition, located in Portions of the Southeast Quarter of the Northwest Quarter and Government Lots 6 and 7 in Section 10, Township 25 North, Range 45 East W.M., Liberty Lake, Washington, more precisely described in the dedication, having met all conditions and requirements, is hereby approved. Passed by the City Council this 19th day of December, 2017. Steve Peterson, Mayor City of Liberty Lake ATTEST: City Clerk, Ann Swenson APPROVED AS TO FORM: City Attorney, Sean Boutz SECOND READ ORDINANCE  AGENDA ITEM NO.: 12a BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 19th, 2017 Budget Amendment 235D DEPT. OF ORIGIN: Administrative Services EXHIBIT: Ordinance Exhibits A & B DEPT. HEAD APPROVAL: RJ Stevenson EXPENDITURE REQUIRED: No BUDGETED: This is a Budget Amendment for appropriations SUMMARY STATEMENT Snow and Ice removal costs have already exceeded the Budget for 2017. Also, because of the previous winter, the City has been preparing to perform more of these functions with City Staff and City rented Equipment. Below is an outline of the additional costs for snow and ice removal not included in the 2017 Budget: Please note, this number may change by December 19th pending on the weather forecast. $11,000 2 Front Loaders $15,000 1 Grader with Bat Wing $34,000 Purchase of Two Snow Blades $ 6,000 Purchase of Sand Spreader $25,000 De-ice $75K for season $ 9,000 Labor - Poe $100,000 Total RECOMMENDED ACTION 1. Adopt the Ordinance.  ORDINANCE NO. 235D CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON AN ORDINANCE AMENDING ORDINANCE NO. 235 PASSED BY THE CITY COUNCIL ON DECEMBER 20, 2016, ENTITLED “AN ORDINANCE OF THE CITY OF LIBERTY LAKE, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2017, THROUGH DECEMBER 31, 2017, APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS”. WHEREAS, state law provides for the adoption of a budget by the City Council of the City of Liberty Lake for the purpose of making appropriations of the total estimated revenues for each separate fund and the aggregate totals for all such funds combined; WHEREAS, subsequent to the adoption of the annual budget, it has become necessary to make changes in certain appropriations; WHEREAS, the following changes could not reasonably have been anticipated or known at the time Ordinance 235 was passed by the City Council; WHEREAS, the City Council has determined that the best interest of the City is served by amending the adopted budget approved in Ordinance 235; NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, do ordain as follows: Section 1. The following accounts contained in the 2017 Budget are hereby amended as set forth in Exhibit “A” which only includes the additional appropriations needed to recognize additional resources for snow and ice removal for 2017. Section 2. The detail of the amendments is listed in Exhibit “B”. Section 3 . Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effective (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this ______ day of ________ 2017.  ____________________________ Mayor, Steve Peterson ATTEST: ____________________________ Ann Swenson, City Clerk APPROVED AS TO FORM: ____________________________ City Attorney, Sean Boutz  City if Liberty Lake 2017 Budget Amendment Exhibit A AMENDMENT #1: Recognize Additional Resources for Snow and Ice Removal for 2017 Revenue and Other Sources Expenditures Ending Fund Balance Original Budget Adjustment Proposed Original Budget Adjustment Proposed Original Budget Proposed FUND 110 STREETS OPERATIONS FUND 1,389,238.00 100,000.00 1,489,238.00 1,352,530.00 100,000.00 1,452,530.00 205,498.00 205,498.00 001 GENERAL FUND 6,253,864.00 ‐ 6,253,864.00 7,467,099.00 100,000.00 7,567,099.00 2,586,765.00 2,486,765.00  Exhibit B City of Liberty Lake Proposed Budget Amendments for 2017 Line item detail of Budget Amendment 2017 2017 ORIGINAL PROPOSED Line Items affected Account Title BUDGET AMENDMENT Description Streets Capital ‐ 110 AMENDMENT #1: Recognize Additional Resources for Snow and Ice Removal Revenue 397 42 01 10 Transfer In ‐ From General Fund 230,000.00 330,000.00 Additional Resources for project Expenditures 542 66 41 00 Snow and Ice Control 122,000.00 222,000.00 Equipment and services 122,000.00 222,000.00 100,000.00 Total Expenditures General Fund ‐ 001 Transfer Additional Resources for project Expenditures 597 42 00 00 Transfer Out ‐ Streets Operations 230,000.00 330,000.00 Additional Resources for Snow & Ice Removal 508 80 00 01 Unreserved Ending Cash/Investments 2,586,765.00 2,486,765.00 Reduction of cash balance 100,000.00 100,000.00 Total Expenditures 12/13/2017 2:03 PM  AGENDA ITEM NO.: 12b BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: December 19th, 2017 2018 Budget DEPT. OF ORIGIN: Administrative Services EXHIBIT: Ordinance Adjustments to 2018 Budget Exhibits A & B DEPT. HEAD APPROVAL: RJ Stevenson EXPENDITURE REQUIRED: No BUDGETED: 2018 Budget Ordinance SUMMARY STATEMENT On October 17th, 2017, Mayor Peterson presented the 2018 Budget to City Council. Included in the Budget where sources of revenue, anticipated expenditures, salary schedule, organizational chart, current and proposed Fee Schedule for the City. The 2018 Budget consists of 23 different funds. The largest fund being the General Fund which contains the majority of the City operations. Through the month of November and December, City Council has heard testimony from the public, or has asked questions regarding the Budget, and has made recommendations to the 2018 Budget. Included this year on the following page are items that have been discussed but have not been added to the Mayor’s Budget that was released in October. Council will need to make a motion to include these items in the 2018 Budget. RECOMMENDED ACTION 1. Motion to include the proposed adjustments and adopt the Ordinance as amended.  ORDINANCE NO. 247 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON AN ORDINANCE OF THE CITY OF LIBERTY LAKE, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2018 THROUGH DECEMBER 31, 2018, APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS. WHEREAS, state law requires the Mayor to prepare a preliminary budget for the City of Liberty Lake at least sixty (60) days before the beginning of the City’s fiscal year beginning January 1, 2018 and ending December 31, 2018; WHEREAS, the Mayor, in consultation with City Staff, has prepared and placed on file with the City Clerk a preliminary budget together with an estimate of the amount of money necessary to meet the expenses of the City, including payment of outstanding obligations; WHEREAS, notice was posted and published on October 20, 2017 and October 27, 2017 that the City Council of the City of Liberty Lake would meet and receive public comment in the City Council chambers prior to the adoption of the budget; WHEREAS, the attached 2018 Budget of the City of Liberty Lake reflects the provision of municipal services and programs that will enhance the public health, safety and welfare of the citizens; and WHEREAS, the City Council has determined that the best interest of the City is serviced by adopting the budget set forth herein: NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, does ordain as follows: Section 1. Adoption of the Budget. The budget for the City of Liberty Lake for the year 2018 is hereby adopted at the fund level and as the balanced budget for the City with appropriations limited to the total estimated revenues and ending fund balance of the City. The final budget for $17,343,560 attached hereto by this reference is incorporated herein pursuant to RCW 35A.33.075. Estimated resources for each separate fund of the City of Liberty Lake, and aggregate expenditures for all such funds for the year 2018 are set forth in a summary form in Exhibit A. Section 2. Positions, Salary Schedules and Adjustments. The various positions and salary ranges for City employees are adopted in the form and amounts attached to this Ordinance as Exhibit B. To further the efficient operation of the City, the Mayor is authorized to make transfers between individual appropriations within any one fund for the 2018 budget. The Mayor may make salary adjustments as deemed appropriate in the exercise of reasonable discretion. Section 3. Transmittal. A complete copy of the budget, as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the State Auditor and to the Association of Washington Cities as per RCW 35A.33.075. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this ________ day of _______________, 2017. Mayor, Steve Peterson ATTEST: _______________________________ City Clerk, Ann Swenson APPROVED AS TO FORM: _______________________________ City Attorney, Sean P. Boutz Date of Publication: __________ Effective Date: __________  2018 Proposed Budget Changes: COST ‐ FUND ADJUSTMENT Description Requester Notes #1. $90,000 Streets ‐ Fund 110 Appleway Re‐Striping East of Molter Andrew Staples Inprove stripping on Appleway East Building & EQUIPMENT Set aside capital dollars for equipment Contigency or Police costs ($125K up to $700K). Is it just for #2. Capital ‐ Fund 334 Equipment Replacement Reserve Councilmember Moore Police Department? Municipal Services Fund #3. $100,000 331 Prof Serv for Capital Facilities Plan City Council Workshop on November 21st AV Equipment and Software for General Fund #4. $15,000 Council Chambers RJ Stevenson Upgrade Sound and Video in Council #5. $5,000 General Fund GSI Mayor Peterson Economic Development #6. $140,000 Orchard Park Concession Stand City Council Workshop from 10‐3‐2017 #7. 1,300,000 Trailhead Irrigation City Staff Workshop on 11‐21‐2017 & 12‐12‐2017 #8. 1,500,000 Driving Range Netting City Staff Workshop on 11‐21‐2017 & 12‐12‐2017 Did not receive Grant from TIB. Remove Streets Capital Fund & A signal at Signal $600K City Signal at Madsen, additional $$ to General Fund #9. complete Signal. Medical Reimbursement Increase Fund to cover out of pocket Fund 502 #10. $25,000 costs City Staff Increase from PD Negotiations  Exhibit A City of Liberty Lake 2018 Budget Summary By Fund Est. Beginning Fund Est. Ending FUND Page #(s) Balance Revenues Expenditures Fund Balance General Fund 001 P. 35-56 $ 4,000,375 $ 6,561,938 $ 7,628,027 $ 2,934,286 Street Fund (Fund 110) P. 58 205,498 1,374,953 1,516,716 63,735 Tourism Promotion Fund P. 61 3,080 58,100 59,180 2,000 Tourism Promotion Capital Fund P. 62 70,000 35,750 - 105,750 Tourism Promotion Area (TPA) P. 63 - 65,110 65,110 - Restricted Reserve P. 64 1,238,000 5,000 - 1,243,000 City Land LTGO Bond Fund P. 66 - 161,521 161,521 - REET 1 Capital Projects Fund P. 67 850,000 1,305,000 1,150,000 1,005,000 REET 2 Capital Projects Fund P. 69 960,000 1,305,000 1,005,000 1,260,000 Street Capital Projects Fund P. 71 376,500 1,913,240 2,103,550 186,190 Orchard Park Capital Fund P. 73 12,062 2,355,000 2,367,062 - Harvard Road Mitigation Fund P. 74 100,000 202,000 112,000 190,000 Library Capital Fund P. 76 105,000 16,531 4,180 117,351 Municipal Facilities Fund Master Plan P. 77 350,000 3,000 - 353,000 Police Capital Fund P. 78 57,000 100 57,100 - Community Messaging Fund P. 79 49,000 40,100 89,000 100 Underground Utility Fund P. 80 50,000 25,250 - 75,250 Building Contigency Fund P. 81 125,000 1,000 125,000 1,000 Stormwater Utility Fund P. 82 115,000 66,500 165,102 16,398 Aquifer Protection Fund P. 84 122,800 46,000 57,698 111,102 Golf Operations Fund P. 86 100,400 530,115 502,314 128,201 Unemployment Fund P. 89 - 25,000 25,000 - Health Reimbursement (Bridge) Fund - 155,000 150,000 5,000 $ 8,889,715 $ 16,251,208 $ 17,343,560 $ 7,797,363 CITY OF LIBERTY LAKE Exhibit B PROPOSED SALARY SCHEDULE FOR 2018 Full Time Total Full Time Employees = 38 (FT) Part # of Time Employ 2017 ADOPTED 2018 PROPOSED JOB TITLE (PT) ees 2016 RANGE CHANGES CHANGES Notes: Section 2. EXECUTIVE City Administrator FT 1 $115,340 - $129,891 $117,647 - $132,490 $118,823 - $133,814 Section 3. ADMIN & FINANCE Finance Director FT 1 $84,499-$9,5160 $86,190 - $97,063 $87,051 - $98,034 City Treasurer FT 1 $52,751-$59,426 $53,809 - $60,611 $54,350 - $61,193 City Clerk FT 1 $52,751-$59,426 $53,809 - $60,611 $54,350 - $61,193 Office Assistant FT 1 $35,756-$40,248 $36,462 - $41,059 $36,837 - $41,475 Golf Professional FT 1 $50,273-$57,138 $52,766 - $59,423 $53,294- $60,018 Section 4. POLICE Chief of Police FT 1 $87,332-98,389 $89,078 - $100,317 $94,000 - $105,859 Proposed - Compared to East Cities Police Records Clerk FT 1 $39,117-$44,055 $39,915 - $44,949 $43,222 - $48,672 Proposed - Compared to East Cities Police Officer FT 8 $56,614-$73,224 $51,624 - $73,267 $52,656 - $74,732 Per Contract Police Sergeant FT 2 $73,807-$83,117 $76,939 - $83,290 $78,461 - $84,931 Per Contract Police Detective FT 1 $76,594-$86,249 $76594-$86249 $78,126 - $87,974 Per Contract Section 5. MAINTENANCE AND OPERATIONS Operation & Maintenance Director FT 1 $64,560-$72,706 $65,852 - $74,160 $86,190 - $97,064 Proposed based on job description Streets Section Lead / Parks Section Lead FT 2 $47,840 - $53,893 $48,318 - $54,371 Crew Lead FT 1 $30,314-$34,133 $37,086 - $$41,766 $37,461 - $42,182 Office Assistant FT 1 $36,462 - $41,059 $37,107 - $41,787 Park/Streets/Facilities Maintenance Full Time FT 6 $31,990 - $36,025 $32,302 - $36,379 Equipment Maint Tech FT 1 $44,573-$50,149 $45,427 - $51,147 $45,885 - $51,688 Park/Golf Maintenance Seasonal PT NA $9.66 - $10.88 per hour $11.00 - $12.38 per hour $11.50 - $12.94 per hour PER Minimum wage Park/Golf Maintenance Specialized PT NA $13.13- $14.78 per hour $13.39 - $15.08 per hour $13.39 - $15.08 per hour Park/Golf Maintenance - Foreman PT NA $15.08 - $16.98 per hour $15.38 - $17.32 per hour $15.38 - $17.32 per hour Golf Specialized PT NA $13.13- $14.78 per hour $13.39 - $15.08 per hour $13.39 - $15.08 per hour Section 6. PLANNING & BUILDING SERVICES Building Inspector FT 1 $46,785-$52,707 $47,715 - $53,768 $55,161 - $62,108 Proposed - Compared to East Cities Building Inspector - Temporary PT 1 $22.94 - $25.85 $23.17 - $26.08 Based on Permit Volume Chief Building Inspector FT 1 $58,276-$65,624 $59,446 - $66,934 $60,049 - $67,641 Planning & Building Services Manager FT 1 $63,000-$70,948 $64,260 - $72,367 $64,902 - $73,091 Permit Technician FT 1 $35,401-$39,873 $36,109 - $40,664 $43,222 - $48,672 Proposed - Compared to East Cities Code Enforcement PT $22.94 - $25.85 per hour $22.94 - $25.85 per hour Section 7. LIBRARY Director of Library Services FT 1 $64,561-$72,706 $65,852 - $74,160 $66,510 - $74,902 Librarian FT 1 $40,643-$45,760 $41,456 - $46,675 $41,870 - $47,154 Library Clerk PT 6 $12.08-$13.61 per hour $12.32 - $13.88 $12.44 - $14.00 Library Technician I PT 2 $13.36-$15.05 per hour $13.63 - $15.35 $13.77 - $15.51 Library Associate FT 1 $34,320 - $38,646 $35,006 - $39,416 $35,360 - $39,832 Library Associate PT 3 $16.50 - $18.58 $16.83 - $18.95 per hour $17.00 - $19.15 per hour Section 8. ENGINEERING City Engineer FT 1 $77,876-$87,702 $79,434 - $89,456 $80,228 - $90,350 2018 Increase due to Step Increase $ 17,000 2018 Increase from Salary Schedule Adjustments $ 30,000 6 employees 2018 1% Equity Adjustment $ 14,000 $ 61,000 FEEDBACK: #1. 2018 Budget will include step increases for those that are not at the top of their pay range. #2. 1% Proposed Adjustment to the Salary Schedules #3. Specific adjustments to 5 positions based on Wage Comps with other jurisdictions NOTE: Does not include Police Department Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of December 14, 2017 Please note: This is a work in progress; items are tentative January 2, 2018 DUE Tuesday, December 26 1. PRESENTATION: Ben Small, Central Valley School District Superintendent – 2018 CVSD Bond Measure 2. WORKSHOPS:  Mayor & City Council Roles  Open Public Records Act Training (RCW 42.56)  Open Public Meetings Act Training (RCW 42.30) 3. Consent Agenda (minutes, vouchers) 4. RESOLUTIONS:  Supporting CVSD 2018 Bond Measure  Surplusing police equipment  Updating the Financial Policy TENTATIVE ITEMS: Date Item Point of Contact January 16 WORKSHOPS:  Centennial Trail Jennifer Camp  Fleet Rotation Plan Appoint Mayor Pro Tem & Standing Committee Members PENDING PRESENTATION: Municipal City Flag (CC confirmation) Councilman Dunne Trailhead Workshop Katy Allen Award bid for construction of beacon install @ apts/HD Andrew Staples Award bid for signals @ Madson/Signal (pending Andrew Staples successful funding) Trutina 1st Addition Final Plat Resolution Amanda Tainio River Crossing South Final Plat Resolution Amanda Tainio River Crossing North 3rd Addition Final Plat Resolution Amanda Tainio 2018 – 2023 City Capital Facilities Plan Update Amanda Tainio Approve service contract with Ptera for phones and RJ Stevenson cameras Approve consultant agreement for community outreach & improved communication Katy Allen Approve restaurant lease agreement at Trailhead RJ Stevenson st Planning Commission Re-Confirmations (recurring – 1 nd or 2 meeting every December) Amanda Tainio