City Council

CITY COUNCIL MEETING TUESDAY, JANUARY 2, 2018 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. REVISED 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. PRESENTATIONS Mayor Peterson’s 2017 Employee Recognition Award Central Valley School District’s 2018 Bond Measure Ben Small, Superintendent City of Liberty Lake Municipal Flag City Council Member Dunne 8. MAYOR AND CITY COUNCIL COMMITTEE REPORTS  Finance Committee  Other Council Reports  City Board & Commission Reports  Liberty Lake Sewer & Water District & Other Public Agency Reports 9. CITY ADMINISTRATOR REPORT 10. ACTION ITEMS A. Consent Agenda i. Approve December 12, and December 19, 2017 City Council Minutes ii. Approve January 2, 2018 vouchers in the amount of $333,456.64 The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 10. ACTION ITEMS (continued) B. General Business i. Confirm Mayor Peterson’s appointments of Phil Foyler to full-time voting member of the Planning Commission and Tom Sahlberg to fill the remainder of the Adjunct Member #2 non-voting position of the Planning Commission ii. Authorize the Mayor to sign the Purchase Order for a vehicle for Planning & Building Services and for staff to proceed with the purchase 11. RESOLUTIONS a. Resolution No. 18-232 – endorsing the Central Valley School District Bond Proposal and encouraging the voters to vote on February 13, 2018 b. Resolution No. 18-233 – regarding participation in the National Flood Insurance Program (NFIP) c. Resolution No. 18-234 – providing for the disposal of certain inventory items deemed to be surplus 12. INTRODUCTION OF UPCOMING AGENDA ITEMS 13. CITIZEN COMMENTS 14. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations.  City Council Subcommittee Agendas  Finance Committee Meeting Agenda – City Hall Conference Room January 2, 2018 6:00 PM to 7:00 PM I. Telephone Utility Tax Update II. 2018 Approved Budget Review III. December 2017 Dashboard - Preliminary IV. Voucher Review ACTION ITEMS  City of Liberty Lake Consent Agenda for January 2, 2018 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through January 2, 2018 Payee Description Amount See attached voucher report. Total vouchers through January 2, 2018 $ 333,456.64 20‐Dec‐17 Purchase Power Check No. 25236 $ 54.42 December 31, 2017 Checks $ 30,534.90 January 2, 2018 Checks & EFT $ 302,867.32 TOTAL $333,456.64 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee  AGENDA ITEM NO.: 10Bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: January 2, 2018 Planning Commission Confirmations DEPT. OF ORIGIN: Planning & Building Services EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen None EXPENDITURE REQUIRED: Not Applicable BUDGETED: Not Applicable SUMMARY STATEMENT Mayor Peterson has nominated the following residents to serve on the City Planning Commission. Per the Planning Commission Bylaws, the new appointments would be until December 31, 2021 for the Voting Member and until December 31, 2020 for the Adjunct Member (remainder of term), pending confirmation by the City Council. The Adjunct Member #2 position became available with Tom Chamberlain’s appointment to the Parks and Art Commission and his subsequent resignation from the Planning Commission.  Phil Folyer (Full Time Member - Voting) o Phil Folyer is a City resident who lives in the Legacy Ridge neighborhood.  Tom Sahlberg (Adjunct Member #2 - Non-Voting) o Tom Sahlberg is a City resident who lives in the River District. RECOMMENDED ACTION 1. Accept the nomination of Phil Folyer to fill the vacant Full Time Voting Member position (term expires December 31, 2021) and accept the nomination of Tom Sahlberg to fill the remainder of the Adjunct Member #2 - Non-Voting position (term expires December 31, 2020) on the City Planning Commission. 2. Reject any or all of the nominations.  AGENDA ITEM NO.: 10Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: January 2, 2018 Planning & Building Services Vehicle Purchase DEPT. OF ORIGIN: Planning & Building Services EXHIBIT: Amanda Tainio, Planning & Building Services Manager WA State Department of Enterprise Services CARS Vehicle Quote & Specs DEPT. HEAD APPROVAL: Katy Allen EXPENDITURE REQUIRED: Yes BUDGETED: Yes in 2018 SUMMARY STATEMENT City Staff researched and received quotes for a new vehicle for Planning & Building Services to replace the truck purchased in 2016 that was transferred to Streets / Parks in June of 2017. The optimal vehicle and price is a 2018 Dodge Ram 1/2 Ton V6 4WD Extended Cab Short Box pickup through the WA State Department of Enterprise Services CARS contract pricing for a delivered purchase price of $26,520.00 + tax and applicable title / licensing fees. The vehicle quote and specs are attached. The vehicle quote received is within the 2018 budgeted amount of $30,000. RECOMMENDED ACTION 1. Authorize the Mayor to sign the Purchase Order and for staff to proceed with purchasing the vehicle. From: NOREPLY@des.wa.gov To: Amanda Tainio Cc: Philip.Saunders@des.wa.gov Subject: Vehicle Quote - 2017-12-378 - LIBERTY LAKE, CITY OF - 25100 Date: Monday, December 18, 2017 9:19:15 AM Vehicle Quote Number: 2017-12- Create Purchase Request      View organization purchase 378 requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 05916 Dealer: Northsound Dwayne Lane (W1675) Dealer Contact: Mike O'Donnell 10515 Evergreen Way Dealer Phone: (425) 551-4905 Ext: Everett WA 98204 Dealer Email: fleet@dwaynelane.com Organization Information Organization: LIBERTY LAKE, CITY OF - 25100 Email: atainio@libertylakewa.gov Quote Notes: Vehicle Location: Color Options Bright White Clear Coat (PW7) - 1 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2018-0851-001 2018 Dodge Ram 1500 ST Quad/Extended Cab 4x4 (140 in WB 6ft 4in 1 $24,590.00 $24,590.00 Box) (DS6L41) (22B) 2018-0851-005 Popular Equipment Group (AJY): Includes Cloth 40/20/40 Bench 1 $725.00 $725.00 Seat/Black/Diesel Gray (*V9/-X8), Carpet Floor Covering (CKE , Remote Keyless Entry with All Secure (GXM), Front Floor Mats (CLA), Rear Floor Mats (CLB), SiriusXM Satellite Radio (RSD), 1year SiriusXM Radio Service (X9B). 2018-0851-006 Cloth 40/20/40 Bench Seat/Black/Diesel Gray (*V9/-X8). Only available 1 $0.00 $0.00 with and included with Popular Equipment Group (AJY) option 005 2018-0851-007 Front & Rear Rubber Floor Mats (CLF). Requires Popular Equipment Group 1 $125.00 $125.00 (AJY) option 005 2018-0851-008 Delete Carpet (CK9). Only available with Popular Equipment Group (AJY) 1 $0.00 $0.00 option 005 2018-0851-010 Remote Start & Security Alarm Group (AJB): Includes Security Alarm 1 $395.00 $395.00 (LSA), Remote Start System (XBM). Requires Popular Equipment Group (AJY) option 005 2018-0851-015 ParkSense Rear Park Assist System (XAA) 1 $250.00 $250.00 2018-0851-028 Anti-Spin Differential Rear Axle (DSA) 1 $435.00 $435.00 Quote Totals Total Vehicles: 1 Sub Total: $26,520.00 10.0 % Sales Tax: $2,652.00 Quote Total: $29,172.00 Vehicle Standard Specifications And Additional Information Page 1 of 2 Vehicle: 2018 Dodge Ram 1500 ST Quad/Extended Cab 4x4 Contract #: 05916 - Motor Vehicles Dealer: Northsound Dwayne Lane Vehicle Standard Specifications And Additional Information Specification Description Specification 2018 Ram 1500 ST Quad/Extended Cab 4x4 (140 in WB 6ft 4in Box) (DS6L41) GVWR 6,800# (22B) Engine 3.6L V6 3.6L V6 Gas Transmission, Automatic 8-spd auto transmission Electronic Shift On The Fly Transfer Case FCY/STD Bed Length 6ft 4inch pickup box Front Vinyl 40/20/40 split Front Vinyl 40/20/40 split bench seat and bench seat and rear folding Rear Folding Bench Seat bench seat Floor Covering, Vinyl FCY/STD Front and Side Air Bags for Driver, Front FCY/STD Passenger, and Rear Air Conditioning FCY/STD Power Windows and Door Locks FCY/STD Cigarette Lighter or Auxiliary Power FCY/STD Source Steering, Power FCY/STD Cruise Control/Tilt Steering Wheel FCY/STD Wipers, Intermittent FCY/STD Mirrors, Manual Right and Left FCY/STD Dome Light FCY/STD Door Trim Panels FCY/STD Headliner, Non Metallic FCY/STD Radio, 3.0 AM/FM FCY/STD ParkView Rear BACKUP CAMERA FCY/STD Class IV Tow Receiver Hitch, 7 and 4 Pin FCY/STD Wire Harness Spray In Bedliner FCY/STD Gauges In Lieu of Warning Lights (FCY) Speedometer, Tachometer, Fuel, Oil FCY/STD Pressure, Coolant temp, Amps https://fortress.wa.gov/ga/apps/CARS/VehicleSpecifications.aspx?id=1070 12/18/2017 Vehicle Standard Specifications And Additional Information Page 2 of 2 Glass, Tinted All Around FCY/STD Set of 4 keys, Base keys, no remotes FCY/STD Battery 730 CCA 730 CCA Alternator 160 AMP 160 AMP Bumper, HD Rear Step FCY/STD Brakes, HD Power 4 Wheel, Anti-Locking FCY/STD System 17X7.0 Steel Wheels 17X7.0 Steel Wheels Tires, Steel Belted Radials, Matching P265/70R17 BSW All- Fullsize spare tire and wheel Season Radial Full Size Spare Tire, Carrier, Jack, and FCY/STD Lug Wrench Fuel Capacity 26 Gallon Rear Axle Ratio 3.21 Factory Warranty 3 Yr/36,000 Factory Warranty 5 Yr/100,000 Equipment above, if any, that will not be Extra Keys OEM factory installed Ground Clearance 7.6" Tire chain compatible as equipped above Yes/Chains Mercury Content, If Any, In Vehicle None Vehicle Emission Level Certification (CA) 50 State (NAS) EPA Estimated MPG as equipped above NA NHTSA Crash Test Ratings (1 to 5 stars) Frontal - 4 NHTSA Crash Test Ratings (1 to 5 stars) Passenger - 4 NHTSA Crash Test Ratings (1 to 5 stars) Side/Front - 5 NHTSA Crash Test Ratings (1 to 5 stars) Side/Rear - 5 NHTSA Crash Test Ratings (1 to 5 stars) Rollover - 3 Days to Deliver after receipt of order 60 to 120 Starting Date of Model Year Production 8/21/2017 https://fortress.wa.gov/ga/apps/CARS/VehicleSpecifications.aspx?id=1070 12/18/2017 RESOLUTION(S)  RESOLUTION NO. 18-232 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION OF THE CITY OF LIBERTY LAKE, WASHINGTON ENDORSING THE CENTRAL VALLEY SCHOOL DISTRICT BOND PROPOSAL AND ENCOURAGING THE VOTERS TO VOTE ON FEBRUARY 13, 2018. WHEREAS, the Liberty Lake City Council recognizes that excellent schools contribute to the quality of life in the community; and WHEREAS, the Central Valley School Board has identified certain capital improvements that are necessary to provide continued quality instruction to the students of the School District, including a new comprehensive high school, renovation of Horizon Middle School, and building a new middle school; and WHEREAS, the Central Valley School Board has voted to place a bond proposal on the ballot during a Special Election scheduled for February 13, 2018, for these necessary improvements and renovations; and WHEREAS, the Liberty Lake City Council, after considering the proposed bond proposal, finds it to be in the best interests of the citizens of the City of Liberty Lake to provide necessary capital improvements in a responsible fashion to enhance the education of students within the School District. THEREFORE, THE CITY COUNCIL OF THE CITY OF LIBERTY LAKE, WASHINGTON, DOES RESOLVE AS FOLLOWS: 1. The City Council of the City of Liberty Lake hereby endorses the bond measure proposed by the Central Valley School District Board and the Central Valley School District for building a new comprehensive high school and new middle school and renovating Horizon Middle School as being in the best interests of the citizens of the Central Valley School District; and 2. The City Council of Liberty Lake encourages all citizens to vote in the upcoming Special Election scheduled for February 13, 2018. Passed by the City Council this 2nd day of January, 2018. Steve Peterson, Mayor City of Liberty Lake ATTEST: City Clerk, Ann Swenson APPROVED AS TO FORM: City Attorney, Sean P. Boutz  RESOLUTION NO. 18-233 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION OF THE CITY OF LIBERTY LAKE, WASHINGTON REGARDING PARTICIPATION IN THE NATIONAL FLOOD INSURANCE PROGRAM (NFIP) WHEREAS, certain areas of the City of Liberty Lake could be subject to periodic flooding, mudslides (i.e., mudflows), or flood-related erosion, causing serious damages to properties within these areas; and WHEREAS, relief is available in the form of Federally subsidized flood insurance as authorized by the National Flood Insurance Act of 1968; and WHEREAS, it is the intent of this City Council to require the recognition and evaluation of flood, mudslide (i.e., mudflow), or flood-related erosion hazards in all official actions relating to land use in areas having these hazards; and WHEREAS, the City Council has the legal authority to adopt land use and control measures to reduce future flood losses pursuant to RCW 86.16, WAC 173-158, RCW 86.26, WAC 173-145, and the City Development Code. THEREFORE, THE CITY COUNCIL OF THE CITY OF LIBERTY LAKE, WASHINGTON, DOES RESOLVE AS FOLLOWS: 1. Assures the Federal Insurance Administration that it will enact as necessary, and maintain in force in those areas having flood, mudslide (i.e. mudflow), or flood-related erosion hazards, adequate land use and control measures with effective enforcement provisions consistent with the Criteria set forth for the National Flood Insurance Program in Part 60 Title 44 of the Code of Federal Regulations. 2. Vests the City of Liberty Lake City Administrator or designee with the responsibility, authority and means to: (a) Assist the Administrator, at his request, in his delineation of the limits of the area having special flood, mudslide (i.e. mudflow), or flood-related erosion hazards. (b) Provide such information as the Administrator may request concerning present uses and occupancy of the floodplain, mudslide (i.e. mudflow) or flood-related erosion areas. (c) Cooperate with Federal, State and local agencies and private firms which undertake to study, survey, map and identify floodplain, mudslide (i.e. mudflow), or flood-related erosion areas, and cooperate with neighboring communities with respect to management of adjoining floodplain, mudslide (i.e. mudflow) and/or flood related erosion areas in order to prevent aggravation of existing hazards. (d) Submit on the anniversary date of the community’s initial eligibility an Annual Report to the Administrator on the progress made during the past year within the  community in the development and implementation of floodplain management measures. (e) Upon occurrence, notify the Administrator in writing whenever the boundaries of the community have been modified by annexation or the community has otherwise assumed or no longer has authority to adopt and enforce floodplain management regulations for a particular area. In order that all Flood Hazard Boundary Maps and Flood Insurance Rate Maps accurately represent the community’s boundaries, include within such notification a copy of a map of the community suitable for reproduction, clearly delineating the new corporate limits or new area for which the community has assumed or relinquished floodplain management regulatory authority. 3. Appoints the City of Liberty Lake Planning & Building Services to maintain for public inspection and to furnish upon request, for the determination of applicable flood insurance risk premium rates within all areas having special flood hazards identified on a Flood Hazard Boundary Map or Flood Insurance Rate Map, any certificates of flood-proofing, and information on the elevation (in relation to mean sea level) of the level of the lowest habitable floor (including basement if habitable) of all new or substantially improved structures, and include whether or not such structures contain a basement, and if the structure has been floodproofed the elevation (in relation to mean sea level) to which the structure was floodproofed. 4. Agrees to take such other official action as may be reasonably necessary to carry out the objectives of the program. Passed by the City Council this ____ day of ______________, 2018. Steve Peterson, Mayor City of Liberty Lake ATTEST: City Clerk, Ann Swenson APPROVED AS TO FORM: City Attorney, Sean Boutz  AGENDA ITEM NO.: 11c BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: January 2, 2018 Surplus Resolution DEPT. OF ORIGIN: Administrative Services EXHIBIT: DEPT. HEAD APPROVAL: RJS A – List of surplus items EXPENDITURE REQUIRED: No BUDGETED: No SUMMARY STATEMENT The City desires to dispose of the surplus items by selling what we can and discarding what we cannot; in a manner that minimizes the use of City resources. Recommended action is to pass the Resolution and authorize staff to sell or otherwise dispose of surplus items in a manner deemed to be in the best interest of the City. RECOMMENDED ACTION Approve Resolution declaring as surplus, certain personal property of the City.  RESOLUTION NO. 18-234 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION PROVIDING FOR THE DISPOSAL OF CERTAIN INVENTORY ITEMS DEEMED TO BE SURPLUS TO THE REASONABLY FORESEEABLE NEEDS OF THE CITY OF LIBERTY LAKE, WASHINGTON WHEREAS, certain items of equipment belonging to the City of Liberty Lake are obsolete and no longer utilized by the City; WHEREAS, the City would like to dispose of these items that are unneeded or not useful to the City; and WHEREAS, the City has followed its financial policies and procedures for the surplus of equipment and is now desirous of formally declaring the items as surplus and disposing of them pursuant to the City’s Municipal Code; NOW, THEREFORE, be it resolved by the City Council of the City of Liberty Lake, Washington, as follows: The items belonging to the City of Liberty Lake as shown in Exhibit A are declared to be surplus to the foreseeable needs of the City and it is deemed to be for the common benefit of the residents of the City to dispose of said items. The Mayor is authorized to dispose of the items listed in this Resolution in a manner that will be to the best advantage of the City of Liberty Lake. Approved by the City Council this 2nd day of January, 2018. Mayor, Steve Peterson Attest: Approved as to Form: ______________________________ __________________________ Ann Swenson, City Clerk Sean P. Boutz, City Attorney  EXHIBIT A Request to surplus City of Liberty Lake Equipment Police Department Equipment: Item Desc. Make/Model S/N or LL Prop Surplus Value Notes Tag Itronix MDC GD6000 ZZ8796 $100.00 All Itronix to be given to I.C. for credit on account Itronix MDC GD6000 ZZ1067 $100.00 Poor Itronix MDC GD6000 ZZ1090 $0.00 Poor/Non Functioning Itronix MDC GD6000 ZZ1109 $100.00 Poor Itronix MDC GD6000 ZZ0079 $100.00 Poor Itronix Dock N0205 $50.00 Good Itronix Dock N0069 $50.00 Good Itronix Dock N0056 $50.00 Good Itronix Dock N0250 $50.00 Good Itronix Dock N3857 $50.00 Good Itronix Dock N9056 $50.00 Good Itronix Dock N0161 $50.00 Good Itronix Dock N9039 $50.00 Good Itronix Dock N0283 $50.00 Good Itronix Dock N0325 $50.00 Good Fujifilm Camera Zoomdate 00372 $0.00 35mm HP Photo Camera E317 Unknown $0.00 Nikon Coolpix 2100 32588895 $0.00 Hammerhead PTZ Hammerhead Unknown $0.00 Not functioning Hammerhead PTZ Hammerhead Unknown $0.00 Not functioning Dell Monitor Dell 00376 $0.00 Not functioning Dell CPU Dell Vostro 00570 $0.00 Not functioning Dell Keyboard Dell SK8110 Unknown $0.00 Not functioning Emachine 9021 3980 $0.00 Not functioning keyboard Dell Optiplex CPU Optiplex 00381 $0.00 Obsolete Dell Optiplex CPY Optiplex 00378 $0.00 Obsolete Motorola Radio HT-750 00325 $50.00 Poor Motorola Radio HT-750 00326 $50.00 Poor Motorola Radio HT-750 00328 $50.00 Poor Motorola Radio HT-750 00329 $50.00 Poor Motorola Radio HT-750 00371 $50.00 Poor Motorola Radio HT-750 00389 $50.00 Poor Motorola Radio HT-750 00390 $50.00 Poor Motorola Radio HT-750 Y3240 $50.00 Poor Glock 22 Handgun Glock 22 LPA205 $309.00 Used Note: Gun was Officer Wilkersons and will be purchased by PD as a retirement gift to Officer Wilkerson. Administrative Equipment: HP Printer Office jet 6000 01428 $0.00 Not functioning Dell Printer Optiplex 790 5M2F6V1 $0.00 Not functioning Library Equipment: Panasonic printer $0.00 Not functioning Introduction of Upcoming Agenda Items  DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of December 27, 2017 Please note: This is a work in progress; items are tentative January 9, 2018 SPECIAL MEETING DUE Tuesday, January 2 WORKSHOP DISCUSSION: Strategic Planning January 16, 2018 DUE Tuesday, January 9 1. WORKSHOP DISCUSSIONS:  Centennial Trail  Fleet Rotation Plan  Mayor and City Council Roles  Open Public Records Act Training (RCW 42.56)  Open Public Meetings Act Training (RCW 42.30) 2. ACTION ITEMS  Consent Agenda (minutes, vouchers)  Appoint Mayor Pro Tem & Standing Committee Members 3. RESOLUTIONS:  Adopting Liberty Lake City Flag  Updating Financial Policy TENTATIVE ITEMS: Date Item Point of Contact PENDING Trailhead Property – Work in conjunction with the Liberty Lake Sewer & Water District to combat issue of “drug forts” Katy Allen Award bid for striping of Appleway East of Molter Andrew Staples Award bid for construction of beacon install @ apts/HD Andrew Staples Award bid for signals @ Madson/Signal (pending Andrew Staples successful funding) River Crossing South Final Plat Resolution Amanda Tainio River Crossing North 3rd Addition Final Plat Resolution Amanda Tainio 2018 – 2023 City Capital Facilities Plan Update Amanda Tainio Approve service contract with Ptera for phones and RJ Stevenson cameras Approve consultant agreement for community outreach & improved communication Katy Allen Approve restaurant lease agreement at Trailhead RJ Stevenson st Planning Commission Re-Confirmations (recurring – 1 nd or 2 meeting every December) Amanda Tainio