City Council

SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 10, 2018 CITY HALL 22710 E. COUNTRY VISTA DRIVE 6:30 P.M. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. PRESENTATION  Overview of Orchard Park project elements, budget, and schedule 7. ACTION ITEMS i. Award Base Bid and Alternates 1 & 2 to Bacon Concrete, Inc. for a total amount of $2,352,691.20 for the Orchard Park project ii. Approve an Owner's construction contingency of 3% ($71,000) that will be managed by staff to effectively complete the project iii. Approve the restroom and concession stand procurement from CXT through NJPA for $364,014.34 8. FIRST READ ORDINANCE Ordinance No. 247A – amending the 2018 budget 9. CITIZEN COMMENTS 10. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. PRESENTATION ORCHARD PARK - SPECIAL MEETING APRIL 10TH BID RESULTS & ADDITIONAL INFORMATION #1. CURRENT 2018 BUDGET $ 2,507,000 #2A. LOW BID - BACON CONCRETE $ 2,352,691 INCLUDES: -RESTROOM (SLAB ONLY) -CONCESSION STAND (SLAB ONLY) -UTILITIES -EXCAVATION -PROJECT FEATURES (SEE ATTACHED SCOPE) #2B. TOTAL SOFT COST, CONTIGENCY, CXT BUILDING $ 696,256 BASE TOTAL PROJECT $ 3,048,948 #3. ADD ALTERNATES - MUST AWARD IN ORDER #3. PAVILION $ 509,619 #4. SITE LIGHTING $ 58,752 #5. MAINTENANCE BUILDING - SLAB ONLY $ 8,704 #6. SOUTH PARKING LOT / PATHWAYS $ 69,306 #7. PICNIC SHELTERS $ 70,720 #8. SPORT COURT $ 99,770 #9. SITE FURNISHINGS $ 32,205 #10.LANDSCAPE REDUCTION $ 81,600 #11.COMMUNITY GARDEN $ 28,506 #12.5-12 YEAR OLD PLAY STRUCTURE $ 135,674 #13.SLIDE HILL $ 99,008 #4. CASH FLOW - Based upon BASE TOTAL PROJECT REET FUNDS - CURRENT BALANCE 3-31-2018 $ 2,200,000 REET FUNDS - EST. REMAINING FOR 2018 $ 400,000 GENERAL FUND $ 448,948 $ 3,048,948 * No Impact to current projects in 2018 Budget * Orchard Park Project to be reimbursed by LIFT * Does not include cost of Maintenance Building ACTION ITEMS  AGENDA ITEM NO.: 7 i-iii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: Bid Award for Orchard Park Project and FOR THE AGENDA OF: April 10, 2018 Restroom Purchase DEPT. HEAD APPROVAL: DEPT. OF ORIGIN: Public Works EXHIBIT: Bid Tabulation, Contract, Restroom & Concession Stand Purchase EXPENDITURE REQUIRED: Yes BUDGETED: Budget Amendment Required SUMMARY STATEMENT Bids were opened on February 16, 2018 for the Orchard Park Project after a public bid process. The project will construct an 11.2 acre public park with restrooms/concessions, spray park, trees, grass, play equipment, park furniture, sidewalks, and north parking lot (27 stalls). The items not included in the award are: pavilion, site lighting, maintenance building, picnic shelters, sport court, 50% of site furnishings, 50% landscaping (trees/shrubs), community garden, addt’l 5-12 y.o. play structure and slide hill. See attached diagram for more detail. The low bidder for this project is Bacon Concrete, Inc. The Bidder meets all required criteria. The bid amount for consideration is $2,352,691.20. This includes Alternates 1 and 2 for construction of the 4th restroom section and concessions area ($8,486.40). The architect’s estimate for the work was $1,704,896.00. Awarding the low bid will require a budget amendment. Bids were competitive and staff recommends awarding the Base Bid and Alternates 1 & 2. The restroom is being procured through NJPA Contract #030117-CXT. The total amount for the restroom and concessions is $364,014.34. RECOMMENDED ACTION Staff recommends: 1. Award the Base Bid, Alternates 1 & 2 for a total amount of $2,352,691.20. This includes sales tax. 2. Approve an Owner's construction contingency of 3% ($71,000) that will be managed by staff to effectively complete the project. 3. Approve the restroom procurement from CXT through NJPA for $364,014.34. This includes sales tax.  SUGGESTED FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT (STIPULATED PRICE) THIS AGREEMENT is by and between City of Liberty Lake, Washington (“Owner”) and (“Contractor”). Owner and Contractor hereby agree as follows: WORK Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Constructing a public park including parking lot, play equipment, splash pad, vegetation, pathways and other improvements as shown in the Contract Documents. THE PROJECT The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Orchard Park. ENGINEER The Project has been designed by SPVV Landscape Architects, Inc. and their subcontracted professionals. The Liberty Lake City Engineer (Engineer) is to act as Owner’s representative, assuming all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. CONTRACT TIMES Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page 1 of 7 Dates for Substantial Completion and Final Payment B. The Work will be substantially completed on or before August 21, 2018, and completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions on or before August 31, 2018. 4.02 Liquidated Damages A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $ 500 for each day that expires after the time specified in Paragraph 4.02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shall pay Owner $ 250 for each day that expires after the time specified in Paragraph 4.02 above for completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 5 – CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to Paragraph 5.01.A, below: A. For all Work, at the prices stated in Contractor’s Bid, attached hereto as an exhibit. ARTICLE 6 – PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. Contractor shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions. 6.02 Progress Payments; Retainage A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on or about the first week of each month during performance of the Work as provided in Paragraph 6.02.A.1 below. All such payments will be measured by the schedule of values established as provided in Paragraph 2.07.A of the General Conditions or, in the event there is no schedule of values, as provided in the General Requirements. EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page 2 of 7  1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Engineer may determine or Owner may withhold, including but not limited to liquidated damages, in accordance with Paragraph 14.02 of the General Conditions. a. 95 percent of Work completed (with the balance being retainage). If the Work has been 100 percent completed as determined by Engineer, and if the character and progress of the Work have been satisfactory to Owner and Engineer, then as long as the character and progress of the Work remain satisfactory to Owner and Engineer, there will be no additional retainage; and b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 95 percent of the Work completed, less such amounts as Engineer shall determine in accordance with Paragraph 14.02.B.5 of the General Conditions and less 150 percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion. 6.03 Final Payment A. Upon final completion and acceptance of the Work in accordance with Paragraph 14.07 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 14.07. ARTICLE 7 – INTEREST 7.01 All moneys not paid when due as provided in Article 14 of the General Conditions shall bear interest at the rate of 6 percent per annum. ARTICLE 8 – CONTRACTOR’S REPRESENTATIONS 8.01 In order to induce Owner to enter into this Agreement, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page 3 of 7  D. Contractor has carefully studied all: (1) drawings of physical conditions relating to existing building or subsurface structures at the Site E. Contractor has considered the information known to Contractor; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site- related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Contract Documents; and (3) Contractor’s safety precautions and programs. F. Based on the information and observations referred to in Paragraph 8.01.E above, Contractor does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 9 – CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages 1 to 7 , inclusive). 2. Performance bond (pages 1 to 3 , inclusive). 3. Payment bond (pages 1 to 3 , inclusive). 4. General Conditions (pages 1 to 61 , inclusive). 5. Supplementary Conditions (pages 1 to 3 , inclusive). 6. Not Used. EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page 4 of 7  7. Special Provisions (pages 1 to 223 , inclusive). 8. Drawings consisting of 44 sheets with each sheet bearing the following general title: Orchard Park. 9. Not used. 10. Addenda. 11. Exhibits to this Agreement (enumerated as follows): a. Contractor’s Bid (pages 1 to 18 , inclusive). 12. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a. Notice to Proceed (pages 1 to 1 , inclusive). b. Work Change Directives. c. Change Orders. B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in Paragraph 3.04 of the General Conditions. ARTICLE 10 – MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page 5 of 7 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Contractor’s Certifications A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05: 1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process or in the Contract execution; 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; 3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and 4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. 10.06 Other Provisions A. Not used. IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement. Counterparts have been delivered to Owner and Contractor. All portions of the Contract Documents have been signed or have been identified by Owner and Contractor or on their behalf. EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page 6 of 7 This Agreement will be effective on (which is the Effective Date of the Agreement). OWNER: CONTRACTOR By: By: Title: Mayor Title: (If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: Title: City Clerk Title: Address for giving notices: Address for giving notices: License No.: Agent for service of process: EJCDC C-520 Suggested Form of Agreement Between Owner and Contractor for Construction Contract (Stipulated Price) Copyright © 2007 National Society of Professional Engineers for EJCDC. All rights reserved. Page 7 of 7  ORDERING INFORMATION Concrete Buildings CXT Precast Concrete Products manufactures restroom, shower and other equipment to perform the contract requirements. and concession buildings in multiple designs, textures and colors. Customer shall provide notice in writing of low bridges, roadway The roof and walls are fabricated with high strength precast width or grade, unimproved roads or any other possible obstacles concrete to meet all local building codes and textured to match to access. CXT reserves the right to charge the customer for local architectural details. All CXT buildings are designed to meet additional costs incurred for special equipment required to A.D.A. and to withstand heavy snow, high wind and category E perform delivery and installation. Customers will negotiate seismic loads. All concrete construction also makes the buildings installation on a project-by- project basis, which shall be priced easy to maintain and withstand the rigors of vandalism. The as separate line items. For more information regarding buildings are prefabricated and delivered complete and ready-to- installation and truck turning radius guidelines please see our use, including plumbing and electrical where applicable. With website at http://www.cxtinc.com. thousands of satisfied customers nationwide, CXT is the leader in In the event delivery of the building/s ordered is/are not prefabricated concrete restrooms. completed within 30 days of the agreed to schedule through no 1. ORDERING ADDRESS(ES): CXT Precast Products, Inc., 3808 N. fault of CXT, an invoice for the full contract value (excluding Sullivan Road, Building 7, Spokane, WA 99216 shipping and installation costs) will be submitted for payment. 2. ORDERING PROCEDURES: Fax 509-928-8270 Delivery and installation charges will be invoiced at the time of 3. PAYMENT ADDRESS(ES): CXT Precast Products, Inc., 3808 N. delivery and installation. Sullivan Road, Building 7, Spokane, WA 99216 Should the delivery and installation costs increase due to changes in the delivery period, this increase will be added to 4. WARRANTY PROVISIONS: CXT provides a warranty against the price originally quoted, and will be subject to the structural defects in material or workmanship for a period of contract payment terms. twenty (20) years on all concrete components (does not include In the event that the delivery is delayed more than 90 non-structural cracking). The warranty is valid only when concrete days after the agreed to schedule and through no fault of CXT, is used within the specified loadings. Furthermore, said warranty then in addition to the remedies above, a storage fee of 1-½% of includes only the related material necessary for the construction contract price per month or any part of any month will be and fabrication of said concrete components. All other non- charged. concrete components will carry a one (1) year warranty. CXT **Customer is responsible for all local permits and fees. warrants that all goods sold pursuant hereto will, when delivered, conform to specifications set forth above. Goods shall be deemed 6. DELIVERY CHARGE: All prices F.O.B. Origin prepaid and added accepted and meeting specifications unless notice identifying the to invoice. CXT operates two (2) manufacturing plants in the nature of any non-conformity is provided to CXT in writing within United States and will deliver from the closest location on our the specified warranty. CXT, at its option, will repair or replace the carriers. goods or issue credit for the customer provided CXT is first given 7. PAYMENT TERMS: Payment to CXT by the purchaser shall be the opportunity to inspect such goods. It is specifically understood made net 30 days after submission of the invoice to the purchaser that CXT’s obligation hereunder is for credit, repair or replacement on approved credit. Interest at a rate equal to the lower of (i) the only, F.O.B. CXT’s manufacturing plants, and does not include highest rate permitted by law; or (ii) 1.5% per month will be shipping, handling, installation or other incidental or charged monthly on all unpaid invoices beginning with the 35th consequential costs unless otherwise agreed to in writing by CXT. day (includes 5 day grace period) for the date of the invoice. Under This warranty shall not apply to: no circumstance can retention be taken. If CXT initiates legal 1. Any goods which have been repaired or altered without proceeding to collect any unpaid amount, purchaser shall be liable CXT’s express written consent, in such a way as in the reasonable for all of CXT’s costs expenses and attorneys’ fees and costs of any judgment of CXT, to adversely affect the stability or reliability appeal. thereof; 8. DELIVERY INFORMATION: 2. To any goods which have been subject to misuse, All prices F.O.B. Origin prepaid and added to invoice. CXT negligence, acts of God or accidents or operates two (2) manufacturing plants in the United States and 3. To any goods which have not been installed to will deliver from the closest location on our carriers. Use the manufacturer’s specifications and guidelines, improperly following chart to determine the origin: maintained, or used outside of the specifications for which such • F.O.B. 3808 N. Sullivan Road, Building 7, Spokane, WA 99216 goods were designed. applies to: AK, CA, HI, ID, MT, ND, NV, OR, SD, UT, WA, WY. 5. TERMS AND CONDITIONS OF INSTALLATION (IF • F.O.B. 901 North Highway 77, Hillsboro, TX 76645 applies to AR, APPLICABLE): All prices subject to the “Conditions of Sale” listed AZ, CO, IA, KS, LA, MN, MO, MS, NE, NM, OK, TX. on the CXT quotation form. • F.O.B. 362 Waverly Road, Williamstown, WV 26183 applies to AL, Customers are responsible for marking exact location CT, DE, FL, GA, IL, IN, KY, MA, MD, ME, MI, NC, NH, NJ, NY, OH, PA, building is to be set; Providing clear and level site, free of overhead PR, RI, SC, TN, VA, VT, WI, WV. and/or underground obstructions; and Providing site accessible to • Prices exclude all federal/state/local taxes. Tax will be charged normal highway trucks and sufficient area for the crane to install where applicable if customer is unable to provide proof of exemption. 2017 Terms  Custom building where you can match units to meet your needs. Units include restroom, shower, concession, storage and combo configurations. Standard features include simulated barnwood texture walls, simulated cedar shake textured roof, vitreous china fixtures, interior and exterior lights, off loaded and set up at site. Sections: Restroom $52,888 Qty: 4 = $211,552.00 Shower* $69,234 Qty: = $0.00 Family Assist Restroom $52,888 Qty: = $0.00 Concession $57,970 Qty: 1 = $57,970.00 Family Assist Shower* $62,568 Qty: = $0.00 Storage $49,170 Qty: = $0.00 *Includes hot water tank. Total Sections $269,522.00 Price Added Cost Options: Per Unit Final Connection to Utilities $ 2,255.00 ✔ 11,275.00 Optional Wall Texture -choose one Split Face Block ($2,255) Struck Trowel ($2,255) ✔ Stone ($3,000) 15,000.00 Optional Roof Texture -choose one Delta Rib $ 925.00 0.00 Porch/Wing Wall $ 55,775.00 0.00 Two-Tone Color Scheme $ 250.00 Stainless Steel Plumbing Fixtures Qty: 12 $ 650.00 7,800.00 Stainless Steel Plumbing Fixtures Qty: 2 $ 595.00 1,190.00 Stainless Steel Plumbing Fixtures- Sink Qty: 7 $ 405.00 2,835.00 Electric Hand Dryer (each) Qty: 5 $ 625.00 3,125.00 Electronic Flush Valves Qty: $ 670.00 0.00 Electronic Flush Valves Qty: $ 710.00 0.00 Electronic Flush Valves- Sink Qty: $ 575.00 0.00 Exterior Mounted ADA Drinking Fountain w/Cane Skirt $ 3,410.00 $ 330.00 Skylight in Restroom (each) Qty: 8 $ 425.00 3,400.00 Marine Grade Skylight in Restroom (each) Qty: $ 1,400.00 0.00 Marine Package for Extra Corrosion Resistance $ 3,250.00 Fiberglass Entry and Chase Doors and Frames Qty: $ 3,450.00 0.00 Tile Floor in Restroom $ 2,500.00 VandlShield XT $ 2,850.00 Smart Building Monitoring System (SBMS) Qty: $ 7,500.00 0.00 (does not include chase door) Qty: $ 3,630.00 0.00 Exterior Frostproof Hose Bib with Box $ 385.00 Paper Towel Dispenser Qty: $ 170.00 0.00 Toilet Seat Cover Dispenser Qty: $ 75.00 0.00 Sanitary Napkin Disposal Qty: $ 48.00 0.00 Qty: $ 425.00 0.00 CXT Wastebasket Qty: $ 120.00 0.00 Paint Touch up Kit - Single Color $ 55.00 Paint Touch up Kit - Two Tone Color $ 60.00 Total Cost of Selected Accessories from Accessories Price List: $ 44,625.00 Estimated One-Way Transportation Costs to Site (quote): $ 14,170.00 Custom Options: Freight would be $2,834.00 per section, additional concession window $ 6,255.00 Total Cost per Unit Placed at Job Site: Estimated monthly payment on 5 year lease $6,724.90 (excludes all taxes) $ 334,572.00 This price quote is good for 60 days from date below, and is accurate I accept this quote. Please process this order. and complete. NJPA Member Number Company Name CXT Sales Representative Customer Date Date  OPTIONS Exterior Color Options: (For single color mark an X or for two tone combinations use W = Walls / R = Roof.) Amber Rose Liberty Tan Berry Mauve Sage Green Toasted Almond Oatmeal Buff Buckskin Rosewood Sun Bronze Golden Beige Mocha Carmel Malibu Taupe Sand Beige Natural Honey Salsa Red Java Brown Pueblo Gold Cappuccino Cream Coca Milk Raven Black Granite Rock Georgia Brick Western Wheat Nuss Brown Rich Earth Charcoal Grey Hunter Green Evergreen Special roof color # Special wall color # Special trim color # (Sage green, hunter and evergreen colors are not available in colored through concrete.) Rock Color Options: Basalt ✔ Mountain Blend Natural Grey Romana Roof Texture Options: ✔ Cedar Shake Ribbed Metal Wall Texture Options: Barnwood ✔ Horizontal Lap Napa Valley Rock Split Face Block Board & Batt River Rock Stucco/Skip Trowel Brick Field Stone (Textures not included in CXT’s quote are additional cost.) Door Opener Options: Non-locking ADA Handle Pull Handle/Push Plate Privacy ADA Latch Pull Handle/Push Plate w/Slide Lock Deadbolt Options: ✔ CXT Supplied Customer Supplied: Type & Part Number Accessible Signage Options: ✔ Men ✔ Women Unisex Paper Holder Options: 2-Roll Stainless Steel ✔ 3-Roll Stainless Steel FIRST READ ORDINANCE  AGENDA ITEM NO.: 8 BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: April 10th, 2018 Budget Amendment 247A DEPT. OF ORIGIN: Administrative Services EXHIBIT: Ordinance Exhibits A & B DEPT. HEAD APPROVAL: RJ Stevenson EXPENDITURE REQUIRED: No BUDGETED: This is a Budget Amendment for appropriations SUMMARY STATEMENT Awarding the Contract to construct the Base Project for Orchard Park will require a Budget Amendment. The attached amendment includes the additional transfers and appropriations for this project. RECOMMENDED ACTION 1. 1St Read Only  ORDINANCE NO. 247A CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON AN ORDINANCE AMENDING ORDINANCE NO. 247 PASSED BY THE CITY COUNCIL ON DECEMBER 21, 2017, ENTITLED “AN ORDINANCE OF THE CITY OF LIBERTY LAKE, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2018, THROUGH DECEMBER 31, 2018, APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS”. WHEREAS, state law provides for the adoption of a budget by the City Council of the City of Liberty Lake for the purpose of making appropriations of the total estimated revenues for each separate fund and the aggregate totals for all such funds combined; WHEREAS, subsequent to the adoption of the annual budget, it has become necessary to make changes in certain appropriations; WHEREAS, the following changes could not reasonably have been anticipated or known at the time Ordinance 247 was passed by the City Council; WHEREAS, the City Council has determined that the best interest of the City is served by amending the adopted budget approved in Ordinance 247; NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, do ordain as follows: Section 1. The following accounts contained in the 2018 Budget are hereby amended as set forth in Exhibit “A” which only includes additional appropriations and transfer between funds for the project know as Orchard Park. Section 2. The detail of the amendments is listed in Exhibit “B”. Section 3 . Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effective (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this ______ day of ________ 2018.  ____________________________ Mayor, Steve Peterson ATTEST: ____________________________ Ann Swenson, City Clerk APPROVED AS TO FORM: ____________________________ City Attorney, Sean Boutz  City if Liberty Lake 2017 Budget Amendment Exhibit A AMENDMENT #1: Orchard Park Project - Additional Resources For Totat Base Projecdt Also Attached is Orchard Park Bid Results & Additional Information Revenue and Other Sources Expenditures Ending Fund Balance Original Budget Adjustment Proposed Original Budget Adjustment Proposed Original Budget Proposed FUND 310 REET 1 CAPITAL FUND 2,155,000 417,000 2,572,000 2,155,000 417,000 2,572,000 1,005,000 1,122,000 311 REET 2 CAPITAL FUND 2,265,000 365,000 2,630,000 2,265,000 365,000 2,630,000 1,120,000 1,180,000 314 ORCHARD PARK 2,507,062 553,948 3,061,010 2,507,062 553,948 3,061,010 - - 001 GENERAL FUND 6,561,938 448,948 7,010,886 8,593,027 448,948 9,041,975 1,969,286 1,969,286  Exhibit B City of Liberty Lake Proposed Budget Amendments for 2018 Line item detail of Budget Amendment 2018 2018 ORIGINAL PROPOSED Line Items affected Account Title BUDGET AMENDMENT Description REET #1 Capital - 310 Revenue 308 10 03 10 Reserved Beginning Cash/Investments 850,000 967,000 1-1-2018 Actual Cash Balance 337 00 03 10 LIFT Reimbursement 1,000,000 1,300,000 Additional Request from LIFT Expenditures 597 76 03 10 Transfer Out Orchard Park 1,000,000 1,300,000 Addition Project $ 508 10 03 11 Reserved Ending Cash/Investments 1,005,000 1,122,000 REET #1 Capital - 310 Revenue 308 10 03 11 Reserved Beginning Cash/Investments 960,000 1,025,000 1-1-2018 Actual Cash Balance 337 00 03 10 LIFT Reimbursement 1,000,000 1,300,000 Additional Request from LIFT Expenditures 597 76 03 11 Transfer Out Orchard Park 995,000 1,300,000 Addition Project $ 508 10 03 11 Reserved Ending Cash/Investments 1,120,000 1,180,000 ORCHARD PARK Capital - 314 Revenue 397 76 03 01 Transfer In - General Fund - 448,948 334 00 00 00 RCO Grant 500,000 - Did not receive grant 397 76 03 10 Transfer In - REET 1 1,000,000 1,300,000 Increase for Project 397 76 03 11 Transfer In - REET 2 995,000 1,300,000 Increase for Project Expenditures 594 76 61 01 Orchard Park Improvements 2,435,000 2,988,948 Increase for Project GENERAL FUND Revenue 337 00 00 00 LIFT Reimbursement 448,948 - Additional Request from LIFT Expenditures 597 76 03 14 Transfer to Orchard Park - 448,948 Increase for Project 4/5/2018 11:13 AM ORCHARD PARK - SPECIAL MEETING APRIL 10TH BID RESULTS & ADDITIONAL INFORMATION #1. CURRENT 2018 BUDGET $ 2,507,000 #2A. LOW BID - BACON CONCRETE $ 2,352,691 INCLUDES: -RESTROOM (SLAB ONLY) -CONCESSION STAND (SLAB ONLY) -UTILITIES -EXCAVATION -PROJECT FEATURES (SEE ATTACHED SCOPE) #2B. TOTAL SOFT COST, CONTIGENCY, CXT BUILDING $ 696,256 BASE TOTAL PROJECT $ 3,048,948 #3. ADD ALTERNATES - MUST AWARD IN ORDER #3. PAVILION $ 509,619 #4. SITE LIGHTING $ 58,752 #5. MAINTENANCE BUILDING - SLAB ONLY $ 8,704 #6. SOUTH PARKING LOT / PATHWAYS $ 69,306 #7. PICNIC SHELTERS $ 70,720 #8. SPORT COURT $ 99,770 #9. SITE FURNISHINGS $ 32,205 #10.LANDSCAPE REDUCTION $ 81,600 #11.COMMUNITY GARDEN $ 28,506 #12.5-12 YEAR OLD PLAY STRUCTURE $ 135,674 #13.SLIDE HILL $ 99,008 #4. CASH FLOW - Based upon BASE TOTAL PROJECT REET FUNDS - CURRENT BALANCE 3-31-2018 $ 2,200,000 REET FUNDS - EST. REMAINING FOR 2018 $ 400,000 GENERAL FUND $ 448,948 $ 3,048,948 * No Impact to current projects in 2018 Budget * Orchard Park Project to be reimbursed by LIFT * Does not include cost of Maintenance Building