City Council

Name: City Council — Liberty Lake, WA
Start: 2018-04-17
End: 2018-04-17
Location: Liberty Lake, WA

Regular Meeting

Liberty Lake, WA · April 17, 2018

Agenda

CITY COUNCIL MEETING TUESDAY, APRIL 17, 2018 CITY HALL 22710 E. COUNTRY VISTA DRIVE 7:00 P.M. COMMITTEE WORKSHOP DISCUSSIONS – 5:30 p.m. – 6:45 p.m.  Operations & Maintenance  Public Works  Planning REGULAR SESSION – 7:00 p.m. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. AGENDA APPROVAL 6. CITIZEN COMMENTS 7. PRESENTATION Mission Road Update Kevin Schneidmiller, V.P. Land Development, Greenstone Homes 8. REPORTS  City Board & Commission Reports  Liberty Lake Sewer & Water District & Other Public Agency Reports 9. CITY ADMINISTRATOR REPORT 10. ACTION ITEMS A. Consent Agenda i. Approve March 27, 2018, April 3, 2018, and April 10, 2018 City Council Minutes ii. Approve April 3, 2018 vouchers in the amount of $758,233.13 The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. 10. ACTION ITEMS (continued) B. General Business i. Authorize the Mayor to sign the Agreement for Services with Tinkergarten ii. Authorize the Mayor to sign a purchase agreement in the amount of $13,411.56 for Mobile 311/Facility Software for the Operations and Maintenance Department 11. RESOLUTION Resolution No. 18-237 – a resolution providing for the disposal of the property located at 19705 E. Maxwell, deemed to be surplus to the reasonably foreseeable needs of the City of Liberty Lake, Washington 12. SECOND READ ORDINANCE Ordinance No. 247A, amending the City of Liberty Lake’s 2018 budget to appropriate additional resources for the total base bid for the Orchard Park project 13. INTRODUCTION OF UPCOMING AGENDA ITEMS 14. CITIZEN COMMENTS 15. ADJOURNMENT The public is invited to attend. Parking and meeting rooms are accessible for persons with disabilities. Contact the City at 755-6700 with 24-hours advance notice for special accommodations. REPORT LIBERTY LAKE MUNICIPAL LIBRARY MONTHLY REPORT March 2018 Statistics: 2017 2018 Checkouts 7,783 7,557 Renewals 1,230 1,229 Downloads 1,103 1,456 Lent to CIN 1,186 1,145 Freegal 561 987 In house 517 760 ILL lent 17 14 Databases N/A 24 Total circulation 12,397 13,172 ILL Borrowed N/A 42 Borrowed from CIN 1,060 1,197 Checkins 7,670 7,495 Items Added 246 266 Items Deleted 708 241 TinkerTots: What’s in the Garden? Total patron visits 6,433 5,943 Programs: Children’s 928 1,026 Adult 94 77 Total 1,022 1,103 New cards 93 102 Total cards 5,814 6,898 Events in March T’ween/Teen Craft: March 1 - Slime Family Craft Classes: Saturday, March 3 Drop-in Tech: March 13 @ 3 Lego Madness: March 11 - 31 Adult Craft Class: Thursday, March 15 – Clay creations STEM-tacular: March 22, Marble Rollar Coasters Books ‘n Brew: March 22, Manhatten Beach / Jennifer Egan Tweens Slime Craft STEM-tacular: March 24, Radical Rick TinkerTots: March 24, What’s in the Garden? Early Literacy Classes: Move & Groove, babies, toddlers, pre-school Code Club: Thursdays at 4:30 Kids Keyboard:Thursdays @ 4 Coming in April National Library Week: April 9 – 14th Spring Break Events: Poetry 4 Kids/Kenn Nesbitt, April 3 @ 4 Art Buffett, April 5 @ 11:30 Tween DIY Emoji Class: April 5 @ 5:30 pm Digital Citizenship Class: Thursdays, April 12 – 26, 3:45 Adult Craft Classes: Easter Decor, April 6 @ 6:00 pm / Etched Glass, April 20th @ 6 pm Kids Painting: April 10, 4pm Adult Craft: April 12 @ 6 Family Craft Classes: Saturday, April 14th @ 2 pm Books 'n Brew: The Immortalists by Chloe Benjamin, April 19th Early Literacy Classes: Move & Groove, babies, toddlers, pre-school STEM-tacular: Sink or Float?, April 25, 4 pm Tween: Cupcake Wars, April 26th @ 5:30 LLNeedleArts: Quilting Bee, April 28th @ 10:30. Bring Your Own Device: 2nd and 4th Tuesdays of every month ACTION ITEMS City of Liberty Lake Consent Agenda for April 17, 2018 City Council Meeting Report from the Mayor for pending claims and payment of previously‐approved obligations through April 17, 2018 Payee Description Amount See attached voucher report. Total vouchers through April 17, 2018 $401,594.57 March, 2018 Payroll, Benefits, & Quarterlies $356,638.56 TOTAL $758,233.13 RECOMMENDATION: Approve and Authorize for Payment ATTACHMENTS: All original invoices are on file with the City Treasurer. SIGNATURES: City Clerk Mayor Finance Committee AGENDA ITEM NO.: 10Bi BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: Spring/Early Summer Program April 17, 2018 DEPT. OF ORIGIN: Operations and Maintenance EXHIBIT: Agreement for Services DEPT. HEAD APPROVAL: -Tinkergarten Katy Allen, City Administrator EXPENDITURE REQUIRED: Weekly Camps - $175/10 Weeks BUDGETED: Under Children’s Programming – City retaining 20% of all fees SUMMARY STATEMENT The City of Liberty Lake contracts out instructors to provide instruction and recreation services for the residents of Liberty Lake. The attached agreement is a new program for children ages 18 months to 5 years old and their families. Tinkergarten is a nationally known program that delivers play based kids’ classes outdoors in local parks and greenspaces. The focus is to introduce and use nature as a learning tool and encourage outdoor play. These programs operate as cost neutral with the City receiving 20% of revenues to cover administrative costs and cost recovery for park use. All required paperwork including background checks, COI and program proposal have been submitted and reviewed by Risk Management. RECOMMENDED ACTION 1. Authorize Mayor to sign the Agreement for Services �� ½�� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ! �� ○ �� ○ �� ○ �� ! �� ○ �� ○ �� ○ �� ○ �� ○ �� ○ �� ! �� ! �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� ● �� AGENDA ITEM NO.: 10Bii BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: 04/17/2018 Mobile 311/Facility Software DEPT. OF ORIGIN: Street Department EXHIBIT: DEPT. HEAD APPROVAL: Katy Allen 1. Purchase Agreement 2. Slide show 3. Screen shots EXPENDITURE REQUIRED: $13,411.56 BUDGETED: Yes SUMMARY STATEMENT The Operation and Maintenance Department wishes to purchase management software that will help us maximize our efficiency, staff allocations, and budget. With this software we will be able to create work orders along with real world cost. We will also be able to see our problem areas and be able to plan accordingly. This system is completely customizable to meet our needs with all sections of the Operation and Maintenance Department. The event planner will keep track of the events and allow us to break down events by area. We demoed several software companies, Mobile 311/Facility Schedule was the one that stood out to us. It was the easiest and simplest to navigate, create, and use. It is off Contract # AEPA 016-A KCDA Purchasing Co-Op RECOMMENDED ACTION Have Mayor sign purchase Agreement Sreve Peterson Mayor, City of Liberty Lake 4/10/2018 Mobile311 Presented by: Ryan Burns Phone: 919-674-8741 Why Dude Solutions? Market Leader in Asset Management Solutions • Over 10,000 clients • Over 3 Million Users Lifetime Support & Training • 500+ employees • On-site consulting & t i raining services available il • Customer service promise that a live person will answer the phone within 3-5 rings • 98% of emails responded to within 1 hour • Dedicated Client Success Representative Ease of use and adoption by staff • ROI is directly proportional to adoption rate and actual utilization. What’s Included: • Unlimited Users (no license) • Implementation Training • Unlimited Sessions • Individual and Team trainings • Lifetime Unlimited Support • Talk to a LIVE person when you call in for support • On-line chat with technicians • E-mail questions • FacilityDude’s Online Resources 1 4/10/2018 Client Map Core Features Create work items- Manual or Automated Prioritize & Assign Work Record Transactions (Labor & Materials) Report and Analyze 2 4/10/2018 Mobile311 • Map view of work to easily understand workload • Ability to create request from the office and seamlessly relay to workforce in the field • Quickly pinpoints areas with recurring issues • Allows you to analyze and prioritize new, in-progress and completed work • Easily generate reports with a click of a button • Manage all work orders and requests across multiple departments/divisions in one place Work Order Form: • Easy to use • All information entered on the form is reportable • Automatically time stamped when request is created and completed. Mobile311 • Run reports to determine how funds have been allocated and locate inefficiencies • Assess your operations from true data • Use data driven analysis to determine best practices for future operations 3 4/10/2018 Mobile Application: • Creates a work order with a click of a button • Allows communication to and from the field with real-time notifications for new, in- progress and completed work • Captures photos and attaches them to work requests • Compatible with Apple and Android mobile devices and tablets. Citizen Portal: • Easy to use • Accessed through the Town’s website • Customizable list of issues for citizens to select • Email notifications to team when new requests are submitted • Automatic notifications back to citizen when requests are updated and completed Looking good to the Community “We use Dude Solutions as a quality assurance measure to know we’re serving our customers well.” -Marty Mitchell (Town of Apex, NC) 4 Work Items/Groups are client specific. There are no limits to the number of work groups or types. Each pin on the map relates to a work order/service request. Work Orders can be used to capture any information relevant to an organization’s operations: Equipment used, Citizen Information, Materials, etc. You can even attach photos for an extra level of documentation. Assets can be identified on map layers: storm drains, street signs, parking meters, fire hydrants, etc. MOBILE APP Forms will be customized to meet your organization’s operational needs. Access maps in both street and satellite views. RESOLUTION AGENDA ITEM NO.: 11 BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: April 17, 2018 Surplus Resolution DEPT. OF ORIGIN: Administrative Services EXHIBIT: DEPT. HEAD APPROVAL: RJS A – Property for Surplus EXPENDITURE REQUIRED: No BUDGETED: No SUMMARY STATEMENT The City desires to surplus property (19705 E Maxwell, Parcel # 55171.0601) that was purchased earlier this year for $9,544.89. The property was in foreclosure and had an abandoned trailer on it. In 2017, the City demolished the old trailer on the property for $11,440. The City Recommended action is to pass the Resolution and authorize staff to sell or otherwise dispose of surplus property in a manner deemed to be in the best interest of the City and to recover all the costs associated with abating and purchasing the property. RECOMMENDED ACTION Approve Resolution declaring as surplus, certain personal property of the City. RESOLUTION NO. 18-237 CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON A RESOLUTION PROVIDING FOR THE DISPOSAL OF CERTAIN PROPERTY DEEMED TO BE SURPLUS TO THE REASONABLY FORESEEABLE NEEDS OF THE CITY OF LIBERTY LAKE, WASHINGTON WHEREAS, certain property belonging to the City of Liberty Lake is not useable by the City; WHEREAS, the City would like to surplus this property that is unneeded and not useful to the City; and WHEREAS, the City has followed its financial policies and procedures for the surplus of property and is now desirous of formally declaring the property as surplus and disposing of property pursuant to the City’s Municipal Code; NOW, THEREFORE, be it resolved by the City Council of the City of Liberty Lake, Washington, as follows: The property belonging to the City of Liberty Lake as shown in Exhibit A is declared to be surplus to the foreseeable needs of the City and it is deemed to be for the common benefit of the residents of the City to dispose of said property. The Mayor is authorized to dispose of the property listed in this Resolution in a manner that will be to the best advantage of the City of Liberty Lake. Approved by the City Council this 17th day of April, 2018. Mayor, Steve Peterson Attest: Approved as to Form: ______________________________ __________________________ Ann Swenson, City Clerk Sean P. Boutz, City Attorney SECOND READ ORDINANCE AGENDA ITEM NO.: 12 BUSINESS OF THE CITY COUNCIL, LIBERTY LAKE, WASHINGTON SUBJECT: FOR THE AGENDA OF: April 17th, 2018 Budget Amendment 247A DEPT. OF ORIGIN: Administrative Services EXHIBIT: Ordinance Exhibits A & B DEPT. HEAD APPROVAL: RJ Stevenson EXPENDITURE REQUIRED: No BUDGETED: This is a Budget Amendment for appropriations SUMMARY STATEMENT Awarding the Contract to construct the Base Project for Orchard Park will require a Budget Amendment. The attached amendment includes the additional transfers and appropriations for this project. RECOMMENDED ACTION 1. Second Read, Adopt Ordinance 247A ORDINANCE NO. 247A CITY OF LIBERTY LAKE SPOKANE COUNTY, WASHINGTON AN ORDINANCE AMENDING ORDINANCE NO. 247 PASSED BY THE CITY COUNCIL ON DECEMBER 21, 2017, ENTITLED “AN ORDINANCE OF THE CITY OF LIBERTY LAKE, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2018, THROUGH DECEMBER 31, 2018, APPROPRIATING FUNDS AND ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS”. WHEREAS, state law provides for the adoption of a budget by the City Council of the City of Liberty Lake for the purpose of making appropriations of the total estimated revenues for each separate fund and the aggregate totals for all such funds combined; WHEREAS, subsequent to the adoption of the annual budget, it has become necessary to make changes in certain appropriations; WHEREAS, the following changes could not reasonably have been anticipated or known at the time Ordinance 247 was passed by the City Council; WHEREAS, the City Council has determined that the best interest of the City is served by amending the adopted budget approved in Ordinance 247; NOW, THEREFORE, the City Council of the City of Liberty Lake, Washington, do ordain as follows: Section 1. The following accounts contained in the 2018 Budget are hereby amended as set forth in Exhibit “A” which only includes additional appropriations and transfer between funds for the project know as Orchard Park. Section 2. The detail of the amendments is listed in Exhibit “B”. Section 3 . Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effective (5) days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. PASSED by the City Council this ______ day of ________ 2018. ____________________________ Mayor, Steve Peterson ATTEST: ____________________________ Ann Swenson, City Clerk APPROVED AS TO FORM: ____________________________ City Attorney, Sean Boutz City if Liberty Lake 2017 Budget Amendment Exhibit A AMENDMENT #1: Orchard Park Project - Additional Resources For Totat Base Projecdt Also Attached is Orchard Park Bid Results & Additional Information Revenue and Other Sources Expenditures Ending Fund Balance Original Budget Adjustment Proposed Original Budget Adjustment Proposed Original Budget Proposed FUND 310 REET 1 CAPITAL FUND 2,155,000 417,000 2,572,000 2,155,000 417,000 2,572,000 1,005,000 1,122,000 311 REET 2 CAPITAL FUND 2,265,000 365,000 2,630,000 2,265,000 365,000 2,630,000 1,120,000 1,180,000 314 ORCHARD PARK 2,507,062 553,948 3,061,010 2,507,062 553,948 3,061,010 - - 001 GENERAL FUND 6,561,938 495,948 7,057,886 8,593,027 495,948 9,088,975 1,969,286 1,969,286 Exhibit B City of Liberty Lake Proposed Budget Amendments for 2018 Line item detail of Budget Amendment 2018 2018 ORIGINAL PROPOSED Line Items affected Account Title BUDGET AMENDMENT Description REET #1 Capital - 310 Revenue 308 10 03 10 Reserved Beginning Cash/Investments 850,000 967,000 1-1-2018 Actual Cash Balance 337 00 03 10 LIFT Reimbursement 1,000,000 1,300,000 Additional Request from LIFT Expenditures 597 76 03 10 Transfer Out Orchard Park 1,000,000 1,300,000 Addition Project $ 508 10 03 11 Reserved Ending Cash/Investments 1,005,000 1,122,000 REET #1 Capital - 310 Revenue 308 10 03 11 Reserved Beginning Cash/Investments 960,000 1,025,000 1-1-2018 Actual Cash Balance 337 00 03 10 LIFT Reimbursement 1,000,000 1,300,000 Additional Request from LIFT Expenditures 597 76 03 11 Transfer Out Orchard Park 995,000 1,300,000 Addition Project $ 508 10 03 11 Reserved Ending Cash/Investments 1,120,000 1,180,000 ORCHARD PARK Capital - 314 Revenue 397 76 03 01 Transfer In - General Fund - 495,948 334 00 00 00 RCO Grant 500,000 - Did not receive grant 397 76 03 10 Transfer In - REET 1 1,000,000 1,300,000 Increase for Project 397 76 03 11 Transfer In - REET 2 995,000 1,300,000 Increase for Project Expenditures 594 76 61 01 Orchard Park Improvements 2,435,000 3,035,948 Increase for Project GENERAL FUND Revenue 337 00 00 00 LIFT Reimbursement 495,948 - Additional Request from LIFT Expenditures 597 76 03 14 Transfer to Orchard Park - 495,948 Increase for Project 4/12/2018 10:45 AM CITY OF LIBERTY LAKE FUND: 314 ORCHARD PARK 2018 Account Title Budget Notes 308 10 03 14 Reserved Beginning Cash/Investments 12,062.00 334 00 00 00 Transfer In - General Fund 495,948.00 Beg Cash plus General Fund Transfer 361 11 03 14 Investment Interest - REET 1 & 2 provides cash flow to project until 397 76 03 10 Transfer In REET 1 1,300,000.00 City is reimbursed by LIFT REET 1 & 2 provides cash flow to project until City is reimbursed by LIFT. $145K already 397 76 03 11 Transfer In REET 2 1,300,000.00 spent on project in 2017 for design. Total 3,108,010.00 576 80 41 02 Orchard Park Professional Services 72,062.00 Estimated Contract Balance with SPVV 594 76 61 01 Orchard Park Land & Land Improvements 3,035,948.00 Contract plus all soft cost except SPVV 508 10 03 14 Reserved Ending Cash/Investments - Total 3,108,010.00 Introduction of Upcoming Agenda Items DRAFT CITY COUNCIL ADVANCED AGENDAS For Planning Discussion Purposes Only As of April 11, 2018 Please note: This is a work in progress; items are tentative TENTATIVE ITEMS: Date Item Point of Contact PENDING May 1 Approve minutes & vouchers Ann Swenson/RJ Stevenson May 8 Summary of previously-held strategic planning Katy Allen workshops May 15 WORKSHOP: Orchard Park Katy Allen June 5 PUBLIC HEARING: Adopting the City of Liberty Lake’s Six Year Transportation Dennis Scott Improvement Program for 2018 through 2023 RESOLUTION: A Resolution of the City of Liberty Lake Authorizing and Adopting a Six (6) Dennis Scott Year Transportation Improvement Program for 2018 through 2023 TBD Hawkstone 2nd Addition Final Plat Resolution TBD River Crossing North 3rd Addition Final Plat TBD Resolution RCO Conversion Agreement for Rocky Hill – Jennifer Camp Orchard Park Parcel Approve Centennial Trail Agreement Jennifer Camp 2018 – 2023 City Capital Facilities Plan TBD Update Approve service contract with Ptera for phones RJ Stevenson and cameras Approve consultant agreement for community outreach & improved communication Katy Allen Planning Commission Re-Confirmations st nd (recurring – 1 or 2 meeting every ? December)

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