Library Board of Trustees

Liberty Lake Municipal Library Board of Trustees Meeting Minutes April 19, 2018 l. Call to Order: The meeting was called to order by acting President, Lu Embrey at 10:05 AM. Those in attendance included: Pamela Mogen, Carol Johns, Mike Kennedy, Tom Sahlberg, Tricia Morgan, and Katy Allen 2. Approval of Minutes for March 2018: The Minutes were approved as circulated 3. Comments: City Council member Mike Kennedy reported that he had attended a conference, “Transforming Local Government” in Tacoma recently. He spoke with a vendor, Library System Services, and found the discussion most helpful. They will be sending information to him later this week which he will share with Pamela. It was the consensus of those at the conference that this conference should draw a greater number of elected officials to benefit local governments. 4. Reports: A. City Administrator – Katy Allen  The upcoming schedule for City council meetings was reviewed. The next meeting will be May 1st at 5:30 and May 15th at 5:30  The city is currently working on a strategic Plan revolving around the four Pillars of the Community. These have been identified as (1) a vibrant economy with successful businesses, (2.) a safe, active and engaged community, (3.) sustainable finances, and (4.) quality facilities, infrastructure and community services. Content is currently being placed on the four pillars and will eventually evolve into a Strategic initiative. B. Library Director – Pamela Mogen  The March Monthly Report was reviewed. Programs continue to attract a broad range of age groups and generate much enthusiasm.  A meeting was held with Laura Frank of the Friends of Pavilion Park to determine ways to coordinate the Summer Reading Program with the summer Movie/Music Programs. Discussions will be ongoing.  The idea of a “Story Walk” is under consideration. The best location and way to finance this project is being reviewed. All in attendance felt this would be a positive way to encourage reading as a family activity in Liberty Lake.  The Tech Specialist has resigned and the job will be posted  The concept of initiating volunteer work for fine resolution for children was presented and discussed. C. FOLLML – Mindy Howe (forwarded a written report for review)  The mail campaign has generated $924 as of March 28th  $1184 was contributed to children’s programming in the month of March  Radical Ric was a big hit  Joanne’s baby shower was held on April 14th   Cupcake wars will be held of April 26th  The new Friends Brochure has been printed and is available at the library and other community venues  A new member packet has been updated and will be distributed to the 5 new members  Georgette is looking for an experienced chess player to help with a new Chess Club  A future tea was discussed-ideas were presented and it was the consensus to keep the scope manageable  All were requested to designate LLML as recipient for Fred Meyers donations and Amazon Smile D. Foundation Pamela reported that a $100 donation was recently received and it was deposited into The Foundation Account. There is currently $8000+ in that account. At present there is No one designated as the signature authority for withdrawal of funds. E. City Council – Carol Johns At the last city council meeting the Initial funding for Orchard Park was approved and Work will begin on the park this spring. 5. Ongoing Business A. Recruitment/Hiring of Library Director Katy and Tom presented the brochure that has been developed for the position of Liberty Lake Municipal Library Director. The group review the brochure and made Recommendations for changes. See below for the revisions that were agreed upon and Emailed to all board members on April 20th: Municipal Library Director Recruitment Brochure – edits Pg 1 – bottom add : Apply by June 15, 2018 add: http://www.libertylakewa.gov/122/Library Pg 2 – Career Opportunity The City of Liberty Lake is seeking qualified applicants to apply to serve as the Library Director for the Liberty Lake Municipal Library. About the Liberty Lake Library 2nd π – 2nd sentence edit: The Director is appointed by the Mayor and serves as a member of the City’s management team. The employee in this position develops, directs and coordinates the operations and programs of the Library in addition to city management functions such as reviewing, planning, coordinating and administering city operations. Work is performed with the assistance of… Pg 3 – Other Responsibilities Include Act as the primary champion for the library. Plan and develop short and long range library objectives and programs; meet with the library board to discuss library operations and programs and to report on status of information as appropriate; function as a member of City’s management team to ensure consistent service delivery city-wide; make presentations to community groups.  Establish program objectives to implement goals; plan, organize, evaluate and modify the work of library staff to achieve program objectives; seek input from staff to improve operations.  Direct the activities of library staff; reassign staff to positions on a rotating or other basis; establish and change priorities to meet needs of library operations; seek and provide educational opportunities for library staff, trustees, volunteers and the general public.  Work with the Finance Director in preparing the annual library budget including capital improvement projects; monitor and administer the library budget; prepare and administer grants to raise funds for  new or improved library programs, operations or collections; report on library operations, plans, goals and budget to city administration and the City Council.  Interact with the general public and with community and professional groups to promote and discuss library services and to gain input for improvements in library programs and services. Review recommendations from library staff and select or approve new library resources; approve department purchases. Perform reference and other librarian duties to maintain contact with the public in order to identify needs and develop or modify programs. Interact in a professional and respectful manner with city staff and the public. Pg 4 – The Ideal Candidate The successful candidate for the position of Library Director will demonstrate the ability to provide departmental and organizational leadership consistent with the mission and vision of Liberty Lake. Other characteristics of the ideal candidate include: A vision for the potential impact the library has in the community, with the use of technology, staff and innovative ideas. A thorough understanding of modern library systems, including library operations and management; collection development; generalized and specialized reference materials; and automated library information systems. Experience in developing and implementing strategic plans for library operations; and utilizing existing tools and best practices to ensure effective library operations. Experience working collaboratively with appointed advisory boards, volunteers and the Friends of the Library. An ability to establish mutual trust and open communications with the Mayor, City Council and City Administrator to ensure that problems and challenges are recognized and addressed promptly. Experience developing budgets and financial plans, monitoring financial performance and presenting complex financial documents to community groups, advisory boards and policy makers. Excellent time and project management skills in order to balance day-to-day workload while managing and supervising multiple priorities. A keen desire to stay abreast of new trends, issues and innovations in the field of library science as well as political and economic issues that may affect library services and standard programming. Strong interpersonal skills and the ability to work with other City departments. Excellent listening skills. Creative problem-solving. Flexibility and adaptability. Education and Experience A combination of education and direct experience that provides the required knowledge and abilities may be qualifying. A typical way to obtain these skills is as follows: Graduation from an American Library Association accredited college or University with a Master’s degree in Library Sciences (preferred). 5 or more years of increasingly responsible direct professional, managerial and supervisory library experience. Pg 5 – no edits B. Recruitment Timeline and Steps  The brochure will be ready to present to City Council by May 1st  Applications should be received until June 15, 2018  By July 4th applications will be reviewed by the Trustees and the number reduced to 10-15 applicants and 5 candidates will be interviewed by phone  Final interviews of with three interview teams will be completed in August. The makeup of these teams was discussed The Next meeting will be at 10:00 AM on May 3rd The meeting was adjourned at 12:20PM Submitted by, Carol Johns, Acting Secretary