City Council

e City oj CITY COUNCIL MEETING TUESDAY, DECEMBER 20, 2022 HELD IN-PERSON & REMOTELY REGULAR CITY COUNCIL MEETING SESSION INVOCATION: Given by Councilmember Cargill. PLEDGE OF ALLEGIANCE: Led by Mayor Kaminskas, City Council and City Staff. CALL TO ORDER: Mayor Kaminskas called the meeting to order at 7:01 p.m. ROLL CALL: City officials who physically attended the meeting: Mayor Pro Tern Folyer, Councilmembers Dunne, Spencer and Cargill, Mark McAvoy, City Administrator, Darin Morgan, Police Lieutenant, Sean Boutz, City Attorney, and Todd Henderson, IT Technician. City officials who remotely attended the meeting via Zoom: Mayor Kaminskas, Councilmembers Sahlberg and Kurtz, Jen Camp, Operations & Maintenance Director, Derek Kosanke, Streets Lead, David Williams, City Engineer, Lisa Key, Planning & Engineering Director, Amy Mullerleile, Senior Planner, David Goehner, Communications Specialist, Kyle Dixon, Finance Director, Jandy Humble, Library Director and Kelsey Hardy, City Clerk. Councilmember Spencer moved to excuse Councilmember Van Orman. Councilmember Kurtz seconded, which carried unanimously. AGENDA APPROVAL: Mayor Pro Tern Folyer moved to reschedule agenda item 7A to January, add the December 6, 2022 meeting minutes to 1 OA, and change item 11 H to Position #1 for Parks and Arts Commission. Councilmember Dunne seconded, which carried unanimously. Mayor Pro Tern Folyer moved to approve the agenda as amended. Councilmember Cargill seconded, which carried unanimously. CITIZEN COMMENTS: No comments at this time. ANNOUNCEMENTS I PROCLAMATIONS I SPECIAL PRESENTATIONS: Employee Recognition: Kyle Dixon, Finance Director recognized Ann Marie Gale for her 15 years of service at the City. Jandy Humble, Library Director recognized Rhonda Gimlen for 15 years of service, and Carol McKenny for 10 years of service. Mayor Kaminskas announced service awards for the Police Department would be January 3rd REPORTS & INQUIRIES: City Council: Councilmember Dunne spoke regarding the Snow Angels. Councilmember Sahlberg spoke regarding snow removal, Liberty Creek Elementary concerts, and the Valley Chamber of Commerce non-profit showcase. Mayor: Mayor Kaminskas reported on the Greater Spokane, Inc. Legislative Forum and the Visit Spokane Annual Meeting. City Administrator: Mark McAvoy, City Administrator reviewed upcoming events and reminders, and set the table for staff to provide updates. Derek Kosanke, Streets Lead provided an update on snow removal. Lisa Key, Director of Planning & Engineering and Kyle Dixon, Finance Director spoke regarding the contract for Trailhead poles and netting long term design, and quote repair of the existing netting. Heidi Workman, HR Manager spoke regarding COVID City Council Meeting Minutes December 20, 2022 Page 1 of 4 protocols. Lastly, Mark spoke regarding the compost procurement ordinance. Questions asked and answered throughout. Liberty Lake Sewer & Water District: No report at this time. WORKSHOP DISCUSSIONS: Public Engagement Platform Recommendation: Mark McAvoy, City Administrator, presented the Community Engagement Commission’s recommendation of Zencity. Fahoum Fahoum and Shasa McCarogher with Zencity introduced themselves and assisted in answering questions. Council discussion ensued with questions asked and answered. Council requested seeing a demo of the program prior to taking action at a future meeting. GENERAL BUSINESS Consent Agenda Mayor Pro Tem Folyer moved to approve the consent agenda item 1 OA to approve the December 6th, 2022 city council meeting minutes. Councilmember Cargill seconded, which carried unanimously. Mayor Pro Tem Folyer moved to remove the November 15, 2022 meeting minutes having already been approved. Councilmember Spencer seconded, which carried unanimously. Mayor Pro Tern Folyer moved to approve item 1 OB to approve the December 20, 2022 vouchers and November payroll and benefits in the amount of $703,474.21. Councilmember Cargill seconded, which carried unanimously. Action Items: Mayor Pro Tern Folyer moved to authorize the Mayor to sign the mutual consent to extend the original concrete contract by one year, through December 31, 2023, with Bacon Concrete. Councilmember Dunne seconded. Following brief discussion, the mayor called for the vote which carried unanimously. Mayor Pro Tern Folyer moved to authorize the Mayor to sign the mutual consent to extend the original street sweeping contract by one year, through December 31, 2023, with AAA Sweeping. Councilmember Dunne seconded. Following brief discussion, the mayor called for the vote which carried unanimously. Mayor Pro Tern Folyer moved to approve the pole and netting design contract with Engel & Company Engineers, in an amount not to exceed $10,000, and authorize the Mayor to execute the contract. Councilmember Dunne seconded. Following brief discussion, the mayor called for the vote which carried unanimously. Mayor Pro Tem Folyer moved to approve the quote from Northwest Turf Solutions in the amount of $14,897.52 for driving range net repairs. Councilmember Sahlberg seconded. To allow for 15% contingency, Councilmember Dunne moved to amend the amount to $17,132.15. Councilmember Sahlberg seconded, which carried unanimously. Following discussion, the mayor called for the vote on the amended motion to approve the quote from Northwest Turf Solutions in the amount of $17,132.15. The amended motion carried unanimously. Mayor Pro Tern Folyer moved to approve Lodging Tax Advisory Committee funding recommendations for 2023 and authorize the Mayor to sign the agreements when they become available. Councilmember Dunne seconded. Councilmember Sahlberg recused himself as he represented WinterGiow. Following brief discussion, the mayor called for the vote which carried unanimously with a final tally of 5-0. Mayor Pro Tern Folyer moved to approve the annual renewal with NextRequest in an amount of $8,232.84. Councilmember Dunne seconded, which carried unanimously. Mayor Pro Tern Folyer moved to approve the annual renewal with Springbrook in an amount of $20,266.16. Councilmember Spencer seconded, which carried unanimously. City Council Meeting Minutes December 20, 2022 Page 2 of 4 Mayor Pro Tern Folyer moved to confirm the mayor’s appointment of Bob Schneidmiller to Position 1 of the Parks and Arts Commission. Councilmember Sahlberg seconded. Following brief discussion, the mayor called for the vote which carried unanimously. Mayor Pro Tern Folyer moved to confirm the mayor’s appointment of Laura Frank to Position 5 of the Parks and Arts Commission. Councilmember Dunne seconded. Following brief discussion, the mayor called for the vote which carried unanimously. Mayor Pro Tern Folyer moved to confirm the mayor’s appointment of Noelle Otersen Loparco to Position 7 of the Parks and Arts Commission. Councilmember Dunne seconded. Following brief discussion, the mayor called for the vote which carried unanimously. COUNCIL COMMENTS: Mayor Pro Tem Folyer commented on the agenda packet page numbers. PUBLIC HEARINGS I APPEALS: No items at this time. RESOLUTIONS: Resolution No. 02-0471: The city clerk read, by title only, Resolution No. 02-0471, “A Resolution of the City of Liberty Lake, Washington Amending the Adopted Personnel Policy for All Employees of the City of Liberty Lake.” Following discussion, Mayor Pro Tern Folyer moved to approve Resolution No. 02-0471. Councilmember Dunne seconded. Following brief discussion, Mayor Kaminskas invited public comment. No comments were heard at this time. The mayor then called for the vote which carried unanimously. ORDINANCES: 1St Read Ordinance No. 293: The city clerk read, by title only, Ordinance No. 293, “An — Ordinance of the City of Liberty Lake, Washington, Adopting a Compost Procurement Policy Subject to RCW 43.19A.120 Requiring Consideration of Whether Compost Products Can Be Used for Government Funded Projects.” Council discussion ensued with questions asked and answered. 2d Read —Ordinance No. 292: The city clerk read, by title only, Ordinance No. 292, “An Ordinance of the City of Liberty Lake, Washington, Amending the City of Liberty Lake Comprehensive Plan, the City of Liberty Lake Development Code, and the Development Code contained in the River District Specific Area Plan.” Councilmember Sahlberg moved to approve Ordinance No. 292. Councilmember Dunne seconded. Mayor Kaminskas invited council discussion and public comment. No discussion or comments were heard at this time. The mayor then called for the vote which carried unanimously. EMERGENCY ORDINANCES: No items at this time. INTRODUCTION OF UPCOMING AGENDA ITEMS: The Mayor and council reviewed upcoming workshops and agenda items. CITIZEN COMMENTS: Brian Asmus spoke regarding coordination with the Spokane Valley Fire District, and lodging tax approval for Rimride. EXECUTIVE SESSION: At 9:05 p.m. Mayor Kaminskas announced an executive session per RCW 42.30.110(1 )(i) regarding potential litigation and per RCW 42.30.110(1 )(g) regarding personnel matters, to last until 9:30 p.m. Todd Henderson, IT Technician announced an extension of the executive session until 9:45 p.m. The mayor and council reconvened at 9:45 p.m. ADJOURNMENT: With there being no further business, the meeting adjourned at 9:45 p.m. City Council Meeting Minutes December 20, 2022 Page 3 of 4  These minutes were approved January 3, 2023. Cris Kaminskas, Mayor - // City of Liberty Lake /(;7 These ãinute were prepared by Kelsey Hardy. This meeting was also recorded. Anyone desiring to listen to the recording may visit the city’s website or contact the City Clerk. City Council Meeting Minutes December 20, 2022 Page 4 of 4