City Council

çbe City o CITY COUNCIL MEETING TUESDAY, AUGUST 15, 2023 HELD IN-PERSON & REMOTELY TJ1 6 PM WORKSHOP SESSION City officials who physically attended the meeting: Mayor Pro Tern Folyer, Councilmembers Dunne, Spencer, Van Orman, Sahlberg, and Kurtz, Community Engagement Commissioners Bekkedahl, Darrow, Asmus, Saba, Norman, and Godinez, Mark McAvoy, City Administrator, Damon Simmons, Police Chief, David Goehner, Communications Specialist, Jacob Nauretz, IT support, and Kelsey Hardy, City Clerk. City officials who remotely attended the meeting via Zoom: Jen Camp, Operations & Maintenance Director, Mikayla Kittilstved, Interim Library Director, Kyle Dixon, Finance Director, Lisa Key, Director of Planning & Engineering, and Amy Mullerleile, Senior Planner. Joint Workshop between City Council and the Community Engagement Commission Goals — and Objectives: Mark McAvoy, City Administrator introduced the purpose of the workshop discussion and turned the floor over to the Community Engagement Commissioners who shared their progress and needs going forward. Discussion ensued between councilmembers and commissioners with questions asked and answered. With there being no further discussion, the workshop session ended at 6:57 p.m. REGULAR CITY COUNCIL MEETING SESSION INVOCATION: Given by Councilmember Spencer. PLEDGE OF ALLEGIANCE: Led by Mayor Pro Tern Folyer, City Council and City Staff. CALL TO ORDER: Mayor Pro Tern Folyer called the meeting to order at 7:02 p.m. ROLL CALL: City officials who physically attended the meeting: Mayor Kaminskas, Mayor Pro Tern Folyer, Councilmembers Spencer, Sahlberg, Dunne and Cargill, Mark McAvoy, City Administrator, Damon Simmons, Police Chief, Darin Morgan, Police Lieutenant, Kyle Dixon, Finance Director, and Kelsey Hardy, City Clerk. Councilmember Spencer moved to excuse Councilmember Cargill. Councilmember Kurtz seconded, which carried unanimously. City officials who remotely attended the meeting via Zoom: Jen Camp, Operations & Maintenance Director, Mikayla Kittilstved, Interim Library Director, Lisa Key, Director of Planning & Engineering, David Williams, City Engineer, and Amy Mullerleile, Senior Planner. AGENDA APPROVAL: Mayor Pro Tern Folyer moved to move items 10 D, F and G to general business item 11. Councilmember Kurtz seconded, which carried unanimously. Mayor Pro Tern Folyer moved to approve the amended agenda. Councilmember Dunne seconded, which carried unanimously. CITIZEN COMMENTS: Mark Saba spoke regarding Barefoot in the Park. ANNOUNCEMENTS I PROCLAMATIONS I SPECIAL PRESENTATIONS: No items at this time. REPORTS & INQUIRIES: City Council Meeting Minutes August 15, 2023 Page 1 of 3 City Council: Councilmember Dunne reported on Barefoot in the Park. Mayor Pro Tern Folyer reported on discussion of consent agenda items. Councilmember Sahlberg reported on feedback from Farmer’s Market, speed limit near Rocky Hill Park, near misses on Legacy Ridge Dr, Stanford Ln and Country Vista Dr, and weeds along City streets. Councilmember Spencer reported on weeds along City streets, and LETS training at the Police Department. Councilmember Kurtz reported on the LETS training at the Police Department. Mayor: No report at this time. City Administrator: Mark McAvoy, City Administrator, reviewed upcoming events and reminders, and allowed councilmembers an opportunity to ask question on monthly reports from directors. Chief Simmons spoke regarding critical incident road closures. Mark McAvoy reported on the upcoming ribbon cutting for Kramer Overpass. Kyle Dixon, Finance Director, reported on the upcoming ribbon cutting for Trailhead. Lisa Key, Director of Planning & Engineering, reported on the Sprague Overlay TIB grant application. Lastly, Mark spoke regarding the upcoming strategic plan workshop. Questions asked and answered throughout. Parks & Arts Commission: David Himebaugh, Parks & Arts Co-Chair, provided an update on the Hooptown Mural, story walk project at Orchard Park, and the Skate Park painting. Community Engagement Commission: Bill Norman reported on the joint workshop, flyers for community engagement, farmer’s market engagement, and the Barefoot in the Park event. Liberty Lake Sewer & Water District: No report at this time. WORKSHOP DISCUSSIONS: Staff Recommendation for 2024 Risk Management, Property and Liability Insurance Provider: Kyle Dixon, Finance Director, summarized the purpose and process of reviewing insurance options for 2024. Questions asked and answered. Councilmember Sahlberg moved that we allow staff to join the pre-membership program for WCIA. Councilmember Dunne seconded, which carried unanimously. GENERAL BUSINESS Consent Agenda Mayor Pro Tem Folyer moved to approve the consent agenda items 1OA, B, C and E. Councilmember Sahlberg seconded, which carried unanimously. With this action, the following items were approved: bA. August 1,2023 meeting minutes lOB. August 15, 2023 vouchers and the August 3, 2023 manual check re-issue in the total amount of $534,014.95. 1 0.C. Increase the amount of the agreement with Colvico for utility line burial to $12,452.72 to cover the cost of sales tax. bE. Authorize the Mayor to sign the Lejit Creative, LLC Artist Agreement in the amount of $9,000 plus a $3,000 contingency. City Council Meeting Minutes August 15, 2023 Page 2 of 3 Action Items: Mayor Pro Tern Folyer moved to approve the replacement of windows at the PD/Library building by Specialty Windows, in an amount not to exceed $219,312.50. Councilmember Kurtz seconded. Following brief discussion, Mayor Pro Tern called for the vote which carried unanimously. Mayor Pro Tern Folyer moved to authorize an increase in staff-managed contingency for the new Public Works Building, in an amount not to exceed $30,000, to allow for a change order to install HVAC in the offices and breakroom area. Councilmember Kurtz seconded. Following discussion, Mayor Pro Tern called for the vote which carried unanimously. Mayor Pro Tern Folyer moved to approve the interlocal agreement between the City of Liberty Lake and the Central Valley School District for a school resource officer. Councilmember Spencer seconded. Following discussion, Mayor Pro Tern called for the vote which carried unanimously. COUNCIL COMMENTS: No comments at this time. PUBLIC HEARINGS I APPEALS: No items at this time. RESOLUTIONS: No items at this time. ORDINANCES: No items at this time. EMERGENCY ORDINANCES: No items at this time. INTRODUCTION OF UPCOMING AGENDA ITEMS: Mark McAvoy reviewed upcoming agenda items. CITIZEN COMMENTS: Brian Asmus spoke regarding the school resource officer for Central Valley School District. Linda Ball spoke regarding weeds and fire danger. Michael Hamblet spoke regarding school resource officers. EXECUTIVE SESSION: No items at this time. ADJOURNMENT: With there being no further business, the meeting adjourned at 8:29 p.m. These minutes were approved September 5, 2023. J2/i4— Cris Kaminskas, Mayor City of Liberty Lake .z /7 These minutes were pr pared by Kelsey Hardy. This meeting was also recorded. Anyone desiring to listen to the recording may visit the city’s website or contact the City Clerk. City Council Meeting Minutes August 15, 2023 Page 3 of 3