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Community Engagement Commission

Regular Meeting

Liberty Lake, WA · March 20, 2024

AgendaMinutes

Minutes

CITY OF LIBERTY LAKE Community Engagement Commission Minutes March 20, 2024 – 6:00 p.m. CALL TO ORDER: The meeting of the Community Engagement Commission was called to order on March 20, 2024, at 6 p.m. ROLL CALL: Position 1: Robin Bekkedahl Present Position 7: Vacant Position 2: Bill Norman Present Position 8: Aaron Asmus Online Position 3: Vacant Position 9: Mark Saba Present Position 4: Summer Darrow Present Communications specialist David Goehner Present Position 5: Cynthia Gamboni Excused City administrator Mark McAvoy Present Position 6: Arlene Fisher Maurer Absent APPROVALS: Commissioner Norman moved to excuse Commissioner Gamboni, which was seconded by Commissioner Darrow. The motion carried unanimously. Commissioner Norman moved to place item 4 on the agenda (Public Comments) to immediately precede item 8 on the agenda (Next Meeting), which was seconded by Commissioner Darrow, and carried unanimously. Commissioner Norman moved to accept the minutes from the meeting of Feb. 21, 2024, which was seconded by Commissioner Darrow. The motion carried unanimously. PRESENTATIONS: Planning, Building & Engineering director Lisa Key gave an introductory presentation about the city’s upcoming Comprehensive Plan work, which will be adopted in June 2026, and the community engagement component that would be involved. Discussion occurred about the commission possibly scheduling a brainstorming workshop during May that would be focused on public engagement for the Comprehensive Plan. Mark McAvoy introduced a proposal from the City Council to have the commission assist on ideas for a potential public town hall event that would be designed to gain public input about the council’s transparency guidelines that are being developed. McAvoy said council members had suggested a June 1 target date to receive recommendations back on this from the commission. Commission members suggested possibly including a “meet the commission members” event as part of this. Commissioners Norman and Darrow were appointed to be the subcommittee to research ideas for the town hall event and to meet with city staff prior to the next CEC meeting. McAvoy introduced another request from City Council members about obtaining CEC recommendations for community conversation events between city residents and members of the City Council. McAvoy said the Council was hoping to have recommendations prior to May 1 on what this concept could look like. Comments from Commission members included compiling a list of groups and clubs that the CEC could engage with on this, and establishing guidelines to prevent Council members from using the gatherings as political campaign opportunities. McAvoy also provided updates on the city’s 2024 Community Satisfaction Survey, and solicited comments from the commissioners regarding the survey’s next steps. He reported that the survey’s current expenditures have been $3,926, with a response rate of about 25% from the combined first and second rounds of outreach from those in the survey pool. It was the recommendation of the commissioners to not go through the expense of a further round out outreach for the 2024 survey. CITY HALL UPDATES: There were no comments made on the handout providing this month’s City Hall updates. DISCUSSIONS & BUSINESS: A – Geographic membership of commissioner positions: Commission Saba moved and Commissioner Norman seconded to endorse to the City Council the previously discussed revisions to the commission’s geographic-based membership requirements as outlined in Section 2.B.3. of Ordinance No. 277. The motion passed 5-0. B – Farmers Market display board discussion: Commissioner Bekkedahl tabled this until the April 17 meeting. C – 2024 work plan: Commissioner Bekkedahl tabled this until the April 17 meeting. D – Takeaways from the March 5 City Council workshop: Commissioner Bekkedahl tabled this until the April 17 meeting. E – Upcoming City Council workshop: No new items were brought up. PUBLIC COMMENTS: There were no public comments. ADJOURNMENT: The meeting was adjourned at 7:40 p.m. The next meeting will be held on April 17, 2024.

Agenda

COMMUNITY ENGAGEMENT COMMISSION MEETING AGENDA WEDNESDAY, MARCH 20, 2024 – 6:00 P.M. 22710 E. COUNTRY VISTA DRIVE The purpose of the Community Engagement Commission is to serve in an advisory capacity to the mayor and City Council. The Commission’s role is to gather ideas, input, and feedback from community members, and to advise and guide city leadership. • Sign up to provide public comment at the meeting via calling in. • Submit written public comment prior to 4:00 p.m. on the date of the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVALS a. Agenda b. Minutes of Feb. 21, 2024 4. PUBLIC COMMENTS 5. PRESENTATIONS a. Lisa Key: Introducing the Comprehensive Plan Update & its community engagement component b. Mark McAvoy: i. Proposed town hall on City Council’s proposed transparency guidelines ii. City Council community conversations proposal iii. Community Satisfaction Survey: Next steps 6. CITY HALL UPDATES a. See handout 7. DISCUSSIONS & BUSINESS a. Geographic membership requirements b. Farmers Market: Magnetic dry erase board (Robin) c. 2024 work plan (Robin) d. Takeaways from March 5 workshop with City Council e. Other upcoming community engagement opportunities? 8. NEXT MEETING: a. Requested items for agenda? b. April 17, 2024, at 6:00 p.m. 9. ADJOURNMENT JOIN ZOOM MEETING To view the meeting live via Zoom, join the Zoom web meeting at: https://us02web.zoom.us/j/81440267233?pwd=SkxldUZobnhvbEcyZ1U4YndLcnRJZz09 Meeting ID: 814 4026 7233 PUBLIC COMMENT If you wish to provide oral public comments during the Community Engagement Commission meeting, you may do so in-person at City Hall or virtually via zoom. You may speak in-person at City Hall, or if you wish to speak via zoom, please join the zoom meeting using the meeting information above. Public comments will be invited during the appropriate section of the agenda, at which time you can send a request to speak to our meeting host using the chat function within the zoom meeting. WRITTEN PUBLIC COMMENTS If you wish to provide written public comments for the Community Engagement Commission meeting, please email your comments to tgarcia@libertylakewa.gov by 4:00 p.m. the day of the commission meeting and include all the following information with your comments: 1. The meeting date 2. Your first and last name 3. If you are a Liberty Lake resident 4. The agenda item(s) you are speaking about If providing written comments, the comments received will be acknowledged during the public meeting, but not read. All written comments received by 4:00 p.m. will be provided to commission members in advance of the meeting. City Hall Updates for Community Engagement Commission 3-20-2024 1. July Ac�vi�es: • Next mee�ng will be held on April 10 by the organizers of the July 3 Boat Parade, the July 3 kickoff of Summer Movies In The Parks, the July 4 Liberty Lake Community Parade, the July 4 Pavillion Park concert, the city’s 4th of July fireworks, and the lake 4th of July fireworks. Organizers are seeking sugges�ons for an umbrella name to promote all of these separate events in adver�sing. • Names suggested directly to me so far: Liberty Lake Heritage Fes�val, Liberty Lake Summer Fes�val, Celebrate Liberty Lake, Liberty Lake Days, Liberty Lake Life, Liberty Lake Splash, Liberty Fest, Independence Days Extravaganza. 2. 2024 Capital Projects Map: • Megan Edwards has produced a new map of the 2024 Capital Projects. It’s currently viewable at 2024-Capital-Facili�y-Plan (2550×1650) (civicplus.com). Project descrip�ons should be available in plenty of �me for the first Farmers Market two months from now. 3. Spring Events Poster: • Prin�ng and distribu�on began late last week on poster covering mid-March through mid-May events. Also available on city’s website, city’s Facebook site, and other local Facebook sites. 4. City Academy: • Third session begins April 18, mee�ng Thursday nights at 6 p.m. for 8 weeks. This year’s programming will largely include site visits to the services being presented. Registra�on for up to 12 atendees will begin this week on EventBrite, and promoted on the city’s website, Facebook, events poster, and April “Splash.” 5. Visit Spokane Ad: • Half-page ad promo�ng Trailhead Golf course will be appearing in Visit Spokane’s annual guide publica�on later this spring. 6. City Council: • Approved the purchase of 28 golf carts for Trailhead for some�me later this year. 7. Commission Openings: • We currently have vacancies on the Community Engagement Commission for Posi�on 3 (south of I-90, east of Liberty Lake Road and North of Mission) and Posi�on 7 (south of I-9- and west of Liberty Lake Road). 8. City Podcast: • Late February installment was on Officer of the Year Jordan Tutle, and has moved into the top 50% of most listened-to installments of the podcast. • To be released in the next few days is “The Cat Who Came To The City Council Mee�ng.” End of March will be an overview of items that were surveyed late last year in the “Unfunded Projects” list. • Interview with council member Dan Dunne is being scheduled for early April. --David Goehner Comprehensive Plan Periodic Update Work Program 2026 -2046 Growth Management Act Overview  Adopted in 1990  Intended to provide tools to:  Manage growth  Direct population growth to urban areas (thus reducing sprawl)  Planning for housing, transportation, utilities and capital facilities in support of anticipated population growth  Protecting rural resource, farmlands, critical and shorelines  Establishes community’s vision  Serves as a foundation for City’s development code  Emphasis on Community Engagement throughout the planning process Comprehensive Plan Mandatory Elements  Land Use  Housing  Capital Facilities Plan  Utilities  Transportation  Economic Development  Parks & Recreation*  Climate Change & Resiliency *Not funded, so technically not required, but must be included in the Capital Facilities Plan Work Program Elements: City County Coordination Parks, Recreation & Open Space Public & Tribal Engagement Cultural & Historical Population, Housing & Community Economic Development Services Utilities & Essential Public Facilities Climate Resiliency Capital Facilities Plan Land Use Adoption Process Transportation Land Capacity Analysis Methodology Population Allocation County/ City Housing Needs Allocation Coordination Urban Growth Area County-wide Planning Policies Agency Coordination Structure for Agency Coordination PTAC •Planning Technical Advisory Committee SCEO •Steering Committee of Elected Officials BOC •Board of County Commissioners Draft Draft Public & Tribal Engagement Plan Identify Identify Community Partners & Stakeholders Public & Tribal Engagement Implement Implement Public & Tribal Engagement Prepare Prepare a Final Engagement Plan Summary Population, Housing & Community Services Public Engagement Strategies & Agency Coordination Land Capacity Analysis Population Allocation Housing Needs Assessment Adequate Allocation? Update Housing Goals & Policies Identify Implementation Strategies & Programs Update the Population, Housing & Community Services Chapter Public Engagement Mitigation Climate Resiliency Resiliency Climate Goals & Policies Implementation Review Land Use Goals & Policies Update Land Use Category Land Use Descriptions Update Land Use Map Urban Growth Area Network Analysis Transportation Capital Improvement Projects Transportation Transportation Goals & Policies Implementation Plan Harvard Road Mitigation Plan Update Public Engagement Inventory & Needs Assessment Parks, Review of Goals & Policies Recreation & Open Develop Parks Master Plan/ Capital Improvement Plan Space Add Public Art Section Recreation Section Update Review Goals & Policies Cultural & Historical Update & Refresh Chapter Economic Development TASKS STAKEHOLDERS  Review Goals & Policies  Greater Spokane Inc.  Engage ED Agencies & Providers  Visit Spokane  Update & Refresh Chapter  Spokane Valley Chamber Utilities & Essential Public Facilities TASKS STAKEHOLDERS  Review Goals & Policies  Avista  Engage Utility Providers  TC Energy  Combine Chapters & Update  LLSWD  Consolidated Irrigation  Spokane County Environmental Services  LLPD & SVFD 20-Year Capital Facilities Plan  Inventory of Capital Facilities  City Master Facilities Plan  Forecast of Future Need  Parks Facilities Plan  Water/Sewer Facilities  Transportation Facilities Plan  School Facilities  Stormwater Facilities Plan  Fire District Facilities  Financial Plan Housing Targets Level of Service Targets (Parks, PD, Implementation Transportation, etc.) Plan Development Code Updates (priority & schedule) Additional Studies & Plans (e.g. Harvard Road Impact Fee Update) Public & & Tribal Engagement Plan Population & Housing Public Education Climate Resiliency Engagement Key Roles for CEC Transportation – Network Analysis & Transportation Improvements Projects Parks, Recreation & Open Space Plan 20-year Capital Facilities Plan Brainstorm Engagement Strategies with CEC? Possible CEC Review & Feedback on Draft Climate Resiliency Public/Tribal Next Steps Engagement Plan Joint Planning Commission/CEC Commission Meeting re Comp Plan Public/Tribal Engagement Plan? Questions? Comments? COMP PLAN UPDATE ‐ WORK PROGRAM COMP PLAN PERIODIC UPDATE Work Program & Schedule 2024 2025 2026 Post Stakeholder Stakeholder ELEMENT TASKS LEAD PM STAFF TEAM Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Adoption Deliverables Notes Groups Agencies Land Capacity Analysis County Adopted LCA Methodology Methodology X X Population Allocation County Adopted Population Allocation City must follow the adopted LCA Methodology, X X X X X X X Spokane County/City Coordination S LK AM, LM, ME PTAC & SCEO and plan for the County adopted population Housing Needs Allocation X X X X X X X X X County County Adopted Housing Targets and housing allocation. County Adopted County‐wide Planning Countywide Planning Policies X X X X X X X X X X X X X X X X X X X X X X X X X Policies Agency Coordination X X X X X X X X X X X X X X X X X X X X X X X X X X Prepare Grant Application KD, EM (grant X X Comprehensive Planning Gran S LK $125,000 Planning Grant Administer Grant Application Admin) X X X X X X X X X X X X X X X X X X X X X X X X X X X X Following format for Climate Resiliency; identify Draft Public/Tribal X X X X X Draft Public & Tribal Engagement Plan stakeholders for by element, specific strategies Engagement Plan for engagement for specific topics Planning Identify Community Partners Commission, Spokane Tribe, Public & Tribal Engagement S LK, AM, LM X X X X X X & Stakeholders Community CdA Tribe Implement Public/Tribal Engagement X X X X X X X X X X X X X X X X X X X X X Engagement Prepare Final Engagement Final Engagement Plan Results Final Engagement Summary is an appendix to X X X X X Plan Results Summary Summary the Comp Plan. Public Engagement Draft Engagement Plan & Final Will require significant specialized agency AM,LM, ME X X X X X X X X X X X X X X X X X X X X X X X X X X X Strategies & Agency Engagement Plan Results Summary engagement Amendment to Development Amended Development Code S X X X X Code re Emergency Shelters elimination occupancy and spacing Land Capacity Analysis AM, ME X X X X X X X Population Allocation AM X X X X X X X Housing Needs Analysis Housing Needs Assessment X X X X X X X X X X X Planning Population, Housing & Commission, Adequate Provision LK X X X X Documenting Programs & Actions Community Services Community Combine Community & Human Resources with Updating Housing Goals & C? TBD Housing & Community Service Goals & X X X X Engagement Housing based on updated GMA Housing & Policies Policies Emergency Shelter requirements Implementation Strategies & X X X X Policy & Program Analysis Programs Updated Housing & Updated Housing & Community S TBD X X Community Services Chapter Service Chapter Grant Administration X X X X X X X X X X X X X X X X X X X X X X X X X X X X X Grant Reimbursement Draft Engagement Plan & Final Public Engagement X X X X X X X X X X X X X X X X X X X X X X X X X X X Engagement Plan Results Summary Data Inventory Spreadsheet & Memo Mitigation X X X X X X X X X X X X X X X X rePriority Actiuons & GHG Reduction Advisory Targets SRTC, SRCAA, Team, Climate Vulnerability Map & Risk Resiliency LK, LM, (KD X X X X X X X X X X X X X X STA, Spokane Climate Resiliency C AM Community Assessment Report grant admin) County, PTAC, 2025‐2027 Biennium Grant Engagement,T Grant for $145,000 to complete X X LLPD, SVFD Application BD Climate Resiliency Planning Advisory Team Charter, Final Goals & Climate Goals & Policies X X X X X X X X X X X X X X X X X X X X X X X Policies for Climate Element, Climate Chapter Grant Application for $100K for Implementation X implementation project TBD Review Land Use Goals & X X Includes UGA discussion Update Land Use Category S LK AM, ME, LM X X Land Use Descriptions Land Use Chapter & Land Use Map Update Land Use Map X X UGA ? ? ? UGA timing will be driven by County timeline 1 Version 3/7/2024 COMP PLAN UPDATE ‐ WORK PROGRAM 2024 2025 2026 Post Stakeholder Stakeholder ELEMENT TASKS LEAD PM STAFF TEAM Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Adoption Deliverables Notes Groups Agencies Network Analysis C X X X X X Consultant to complete Network Analysis for Transportation Capital build out & identify future capital projects to C X X X X SRTC, Spokane Facility Projects accommodate buildout. Valley, Transportation Chapter Transportation Transportation Goals & LK LM, CE, PWD Spokane S X X X Policies County, Implementation Plan X X X WSDOT, STA Harvard Road Mitigation S X Report & Impact Fee Update Plan Update Contract with Consultant X X Consultant Contract Parks Recreation & Open Space Public Engagement X X X X X X X X X X X X Engagement Plan Results Summary Inventory & Needs Parks & Arts, X X X X X Inventory & Needs Assessment Section Last updated in 2014, did not really constitute a Assessment Community Spokane plan, but rather more of a public engagement Review of goals & policies X X X X X Engagement, County, Updated Goals & Policies Parks, Recreation & Open summary. The "Plan" is extremely dated, and Develop Parks Master Plan/ C LK/JC JC, MS, DK Planning Centenial Trail Buildout CIP for Inclusion in 20 year Space X X X X requires a full rewrite. Parks & Arts should lead CIP Commission, Committee, CFP this endeavor, with assistance from Community Add Public Art section X Recreation HUB, Add Public Art Narrative & Goals Engagement & Planning Commission Providers Recreation Section Update X Updated Recreation Plan Draft Chapter for Inclusion in Comp Draft Revised Chapter X Plan Update Review Goals & Policies X X Planning Spokane Tribe, Cultural & Historical S LM AM Commission, Updated Cultural & Historical Chapter Simple cleanup & update Update & refresh chapter X X CdA Tribe Parks & Arts Review Goals & Policies X X Updated Urban Design & Community Urban Design & Community Update & refresh chapter LK, LM, (KD X X Character Chapter S AM Character Update Architectural Design grant admin) Code Amendment re: Architectural Update Architectural Design Standards post‐ X X X Standards Design Standards adoption Review Goals & Policies X X GSI, Visit Engage ED Agencies & Spokane, Updated Economic Development Economic Development S MM LK X X Providers Valley Chapter Update & refresh chapter X X Chamber, INP Avista, TCE, Review Goals & Policies X X LLSWD, Spokane Utilities & Essential Public Engage Utility Providers X X Updated Utilities & Essential Public S LK LM, City Eng Consolidated County, LLPD, Combine chapters Facilities Combine chapters, update & Facilities Chapter X X Irr, Spokane PTAC refresh Cnty Env Inventory of Capital Facilities PWD,CE, ME X X X X Map & Narrative LLSWD, Consolidated Forecast of Future Need TBD X X X Irrigation, SC Env, CVSD, LK SVFD,LLPD LLSWD, Coordination with stakeholder agencies Consolidated Water/ Sewer Facilities CE X X X X X Irrigation, SC 20‐Year Capital Facilities Plan ‐ Build Capital Facilities Plan S Env, Out Analysis & 6‐Year CIP School Facilities CE X X X X X CVSD Fire District Facilities LK X X X X X SVFD City Facilities Plan PWD MM, DS, KD X X X X X X X Includes buildings, Police Department Parks & Arts Parks Facilities Plan LK/JC JC, MS, DK X X X X Commission Transportation Facilities Plan LK CE, PWD, KD X X X X SRTC, STA Stormwater Facilities Plan CE LK, PWD X X X X Financial Plan LK KD, PWD, CE 2 Version 3/7/2024 COMP PLAN UPDATE ‐ WORK PROGRAM 2024 2025 2026 Post Stakeholder Stakeholder ELEMENT TASKS LEAD PM STAFF TEAM Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Adoption Deliverables Notes Groups Agencies Draft New Implementation New chapter, to include list of neeeded Implementation Plan S TBD LK, AM, LM X X X X Implementation Chapter Chapter development code amendments prioritization Commerce Consultation X X X X X X X Formatting & Compilation X X X Publication X Draft Comp Plan Update SEPA Review X X Threshold Determination 60 Day Commerce Review X X SRTC, SRCCA, ECY, Spokane Agency Reviews X X County, Adoption Process S LK AM, LM, JR Spokane Valley, CVSD Planning Commission X Hearing City Council Hearing X Ordinance Adoption X Final Comp Plan & Adopting Ordinance Timeline & priority TBD in Development Code Revisions X Implementation Plan AM ‐ Amy Mullerleile KD ‐ Kyle Dixon TBD ‐ To Be Determined C ‐ Consultant LK ‐ Lisa Key CE ‐ City Engineer LM ‐ Lance Mueller DK ‐ Derek Kosanke ME ‐ Megan Edwards DS ‐ Dammon Simmons MM ‐ Mark McAvoy EM ‐ Erika Mendez MS ‐ Mickael Stevens JC ‐ Jen Camp PWD ‐Public Works Director JR ‐ Jasmine Roper S ‐ Staff 3 Version 3/7/2024 Proposed revision to Ordinance No. 277, Section 2.B.3.: 3. The Mayor may recommend appointments for members based on the following areas: i. North of I-90 – 1 member (position 1) ii. South of I-90 and west of Liberty Lake Road – 1 member (position 2) iii. South of I-90, east of Liberty Lake Road and north of Mission – 1 member (position 3) iv. South of I-90, east of Liberty Lake Road and south of Mission – 1 member (position 4) v. Five at-large members (positions 5, 6, 7, 8 & 9) In the event the Community Engagement Commission moves to seek additional members up to the maximum number of members, such additions shall be appointed based upon those areas identified herein. Current phrasing: 3. The Mayor may recommend appointments for members based on the following areas: i. North of I-90 – 2 members (positions 1 and 6) ii. South of I-90 and west of Liberty Lake Road – 2 members (position 2 and 7) iii. South of I-90, east of Liberty Lake Road and north of Mission – 2 members (positions 3 and 6) iv. South of I-90, east of Liberty Lake Road and south of Mission – 2 members (positions 4 and 9) v. One at-large member (position 5) In the event the Community Engagement Commission moves to seek additional members up to the maximum number of members, such additions shall be appointed based upon those areas identified herein. Current Positions  Revised Positions: Position 1 (Robin Bekkedahl, chair)  Position 1 (Robin Bekkedahl) Position 2 (Bill Norman)  Position 2 (Bill Norman) Position 3 (vacant)  Position 3 (Aaron Asmus) Position 4 (Summer Darrow, vice chair)  Position 4 (Summer Darrow) Position 5 (Cynthia Gamboni)  Position 5 (Cynthia Gamboni) Position 6 (Arlene Fisher Mauer)  Position 6 (Arlene Fisher Maurer) Position 7 (vacant)  Position 7 (Mark Saba) Position 8 (Aaron Asmus)  Position 8 (vacant) Position 9 (Mark Saba)  Position 9 (vacant) COMMUNITY ENGAGEMENT COMMISSION WORK PLAN 2024 Activity Due Date Who Workshop with CC October CEC and CC Framework final draft January or February Aaron Strategic Plan Outreach March CEC Work Plan and Budget June CEC Special Session Develop the binder for Bill and Summer FM Develop display themes Robin and Mark S. for FM Calendar of Events March and June Comp Plan Public Outreach Town Square Public Outreach Video

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